Assignment -2

Q1. You need to link your intranet site to the Internet website. How
will you achieve that? While doing so, you need to address the
security concern associated with it.

Internet-The internet is the wider network that allows computer networks around
the world run by companies, governments, universities and other organizations to talk to
one another. The result is a mass of cables, computers, data centers, routers, servers,
repeaters, satellites and Wi-Fi towers that allows digital information to travel around the
world.

It is that infrastructure that lets you order the weekly shop, share your life on Facebook,
stream Outcast on Netflix, email your aunt in Wollongong and search the web for the
world’s tiniest cat.

Intranet-In simple terms, an intranet is a private online network that is only

accessible to internal staff or a specially selected audience. An intranet website is a
central repository for all the key information and tools that staff need to get the job done.
From document management systems and file sharing through to automated
processes, news pages and blogs, corporate calendars and collaboration tools, the
intranet offers all these essential features in one platform with a single login.

Benefits of an Intranet-If you are reading this article, then the chances
are that you are already thinking about creating a company intranet and are familiar with
the benefits on offer. It’s worthwhile though quickly reminding ourselves of the
undoubted advantages which include the following:
 increased workforce productivity
 streamlined business processes
 enhanced team integration and collaboration
 ease of communication
 open all hours, 24/7 access enabling more flexible working arrangements
 Improved rates of employee engagement across the business.
Simply put, a company intranet will add value to your business by helping staff
members to be more productive as well as efficient and effective.

So, now that we’ve made the business case for a company intranet let’s look at the
different types of intranet and how businesses are using them.

Types of Intranet Software-You’ve probably come across the terms

intranet, extranet, and portal and wondered what the differences are. The short answer
is that they are all types of intranet but are deployed in different situations and for
specific purposes. We’ve already looked in detail at the definition of an intranet so let’s
find out more about the other two options.

Types of Extranet

So, in what situations do businesses deploy an extranet? Here are some examples of
how companies have used extranet software to support their operations:
 Universities and colleges- have utilized extranet software for the payment of
fees and sharing of information with students and parents.
 Manufacturing companies- have used extranets to enhance communication,
collaboration, and the flow of information with suppliers. The extranet helps to
streamline the supply chain resulting in cost reductions and enhanced operations.
 Graphic design businesses, accountants or law firms- are good examples of
companies that need to share information backwards and forwards with clients and
customers regularly. These types of businesses have made extensive use of extranet
 software as it saves valuable time and resources, especially when compared to more
traditional emails or phone calls.

How to set up an Intranet site

The first thing to consider is that much like your company’s internet website, the intranet
will need a server. There are two main options available:
1. Use a server connected to your company network. You’ll need to install intranet
software onto your server.
2. Use a cloud-based hosting service. You pay a hosting company to host the
intranet for you.

Intranet Security

An often overlooked but significant consideration when planning your intranet is

security. Don’t make the mistake of thinking that because your intranet is a private
communications network it’s somehow immune from external security threats.
Cybercrime continues to be a major issue. Whether it’s phishing, hacking, viruses or
ransom ware, the ever-changing methods deployed by hackers make it a full-time job
keeping on top of it all. And yet you need to ensure that all your sensitive company data
and the personal details of staff and customers are as secure as possible.
However, with a company network server intranet and the custom-build option, the
responsibility for security rests firmly with you. So you will need to develop knowledge
and expertise in firewalls, encryption technology, virus protection and so on. What’s
more, the threat from cybercrime is constantly evolving, which means that you will need
to keep your knowledge updated.
If that sounds like a daunting task, then the cloud-hosted intranet option may be a better
fit.  Under this option, the cloud provider retains responsibility for intranet security. It’s
down to the provider to make sure that the very latest security features are in place to
safeguard your intranet. It’s in the interests of the cloud provider to be up to date on the
latest techniques – after all, their livelihoods depend on it.
Q2. The sales department of a multinational decided to set up an
online group communication system. Search the Internet or survey
the market to identify the major players in this segment. Prepare the
comparative analysis of various products and suggest the best
option.
Blink is a communication tool- for the unique needs of desk less workers, who,
until now, didn’t have the same quality technology as their colleagues in HQ. In just one
app, it includes workplace messaging, a social media style company Feed for top-down
communications, directory, cloud storage, workplace analytics, polls, and more.
Blink is built around the concept of workplace messaging as the central functionality so
peer-to-peer direct messaging, group Chats, and top-down communications via the
company Feed, all play an important role. Moderators and admin who post in the
company Feed also have the option of turning on and off push notification for each post
depending on importance. Blink also features polls, powerful integrations, and digital
forms for reporting.
Analytics for admin features prominently through the app: post by post analytics, Org-
wide and Team analytics within the Admin Portal, and Hub analytics that measures
interactions and adoption within the document storage and reporting section of the app.
Blink is a straight-out-of-the box Sass communication software; no technical knowledge
is necessary to get started and to invite colleagues to the platform. Its user-friendly,
brandable interface is designed with familiar social media style features (think emojis
and like buttons) that encourages engagement from employees—even less tech-savvy
ones.
You can use existing integrations with 3rd party systems such as Jira, Trello, Office 365
and G-suite or build new integrations to your existing systems using Blink’s public APIs.
Blink supports android, iOS, Windows, and Mac, and you can access Blink via your
browser.
Blink costs from $3.40 user/month. They offer a free 14-day trial and you can book a
demo through the homepage.
1.Teamwork –Used by over 20,000 companies, Teamwork has all the project
management functions you would expect plus features keyed-in to communication
needs, like Teamwork Chat, a centralized work board, templates for project consistency,
and user capacity check-ins.
Teamwork Projects excels in levels of collaboration that any marketing team will find
useful, like task-specific communication channels, social media content channels, real-
time activity logs, and “notebooks” for additional data compilation.
Integrations include Gmail, Hub spot, Slack, Float, Numeric’s, Automate.io, timeBro,
User back, Easy Insight, Integromat, Chatify, PieSync, and hundreds more through
Zapier.
The user interface can be intimidating compared to alternatives, which may be difficult if
you need to onboard a variety of external clients. Additional graphics or more digestible
data on the dashboard, for example, would be welcome. This lost them a few points in
the UX category of the review.
Teamwork Projects costs from $9/month and has a freemium version of the software for
up to 2 projects.

Zoom app- has become one of the leading video conferencing software apps. It
enables you to virtually interact with co-workers when in-person meetings aren't
possible and it thas been hugely successful for social events, too.

Here are the five top reasons why your sales team needs zoom:-

1. Get Face-to-Face with Customers and Prospects: Video meetings are better

than a traditional phone call or a video-less web meeting. When a prospect sees
your face, they are more likely to empathize with you and listen to you. When you
see their face, you can more easily gauge their reactions and interests. Zoom is
particularly handy for external meetings because your prospects don’t need to
sign up for an account to join the meeting – all they have to do is click the link in
your meeting invite!
2. Screen Sharing: Not just for sharing PowerPoint’s anymore! If you’re selling a
software platform, walk the client through the interface. If you have an iOS or
Android app, you can even share your entire mobile screen to show the prospect
your company’s app.

3. Virtual Backgrounds: Whether your goal is to create a professional appearance or

just have a fun conversation starter, virtual backgrounds are a great asset. It’s ideal
for making your lowly cube look like a corner office with a view, or showing your
personality by seemingly joining from a yacht, the middle of the jungle, the inside of
a shark’s mouth, and so on. Pretty much any image you can find, you can make
your background. You can also brand your meeting by using your company’s logo
as your virtual background.

4. Recorded Video Introductions: Email a recorded video introduction. It’s much

more personable than a regular email, leading to higher response rates. This is an
easy one. Just start a Zoom meeting and press record. You can give a quick
introduction of yourself, your company, and how you think your product will help the
prospect. Once you’re done, end the meeting, and the MP4 recording will download
to your computer or the Zoom cloud. If you want, you can get fancy by researching
each company so you can personalize the message, and by adding a virtual
background.

5. Serious 3rd-Party Validation: Zoom has experienced very rapid growth and

adoption across all segments of business. Not just our words: Zoom was
Recognized as a 

Q3. As the head buyer for a major supermarket chain, you are
constantly being asked by manufacturers and distributors to stock
their new products. More than 50 new items are introduced each
week. Many times, these products are launched with national
advertising campaigns and special promotional allowance to retailers.
To add new products, the amount of shelf space allocated to existing
products must be reduced or items must be eliminated together.
Develop a MIS report that you can use to estimate the change in
profits from adding or deleting items from an inventory. Your analysis
should include input such as estimated weekly sales in units, shelf
space allocated to stock items, total cost per unit, and sales per unit.
Your analysis should calculate total annual profit by items and then
sort the rows in descending order based on total annual profit.

MIS Report in Excel

MIS stands for management information system. Executives and the top tier
management from all departments, refer to the MIS reports that are created after
collecting, comparing and analyzing data related to daily tasks and overall business
processes.
A management information system helps businesses identify problems, pressure
points and bottlenecks. Essentially, MIS is a combined solution of systems,
 hardware, processes, storage and generates reports for efficient management of an
organization.
How to Prepare MIS Report?

There are two main methods of preparing MIS reports for different tasks; in Tally
and in Excel. Both these processes require advanced MIS reporting skills. Let’s
have a look at the two methods.

1. MIS Report in Tally

2. MIS Report in Excel

There are preset templates of various types of MIS report in Excel.

The second method is to create MIS reports in Excel format. It is necessary

however, to have a good command on Excel and MIS reporting skills in order to
create MIS Excel reports based on specific requirements.

Here are the specific stages required to create MIS reports in Microsoft Excel.

 Before beginning the process, it is important to collect all the necessary raw
data, required to create the report from different departments. Every report is
 specific to a department, such as sales, marketing, operations, accounts,
manufacturing etc.
 The next step is to mine or clean up the raw data, to filter the information that
is required for the particular report.
 Keep a separate sheet for data repository from where you can pick up
information and include in the main report. This works as a back-end database and
helps minimise the scope of errors and make the whole process systematic.
 Next, with the help of Excel formulas, you can connect the back-end
database to the MIS template on the spreadsheet. Excel will pull the data from the
database to convert it into a well-structured report.