From: Weaver, Andrea

To: Resetar, Amber L.; Donaldson, David; Victor, Brian J.; Koebel, James; Scherer, John P.; Ballou, Bradley R.;
Wesner, Katrin; Campbell, Jeffrey L.
Subject: Re: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
Date: Thursday, September 3, 2020 1:48:04 PM

I am good with keeping the texts/emails at this point as well. Our pinned Facebook posts
encourages parents to sign up for the service to get those texts and emails.

Take care,
Andrea

I am teleworking in support of social distancing guidelines, and I will respond to you as quickly as I can
between the hours of 8 a.m. and 5 p.m.

Andrea Weaver
Interim Chief Communications Officer
UNCW Office of University Relations
910-962-7631
910-599-0107 (m)

From: Resetar, Amber L. <resetara@uncw.edu>

Sent: Thursday, September 3, 2020 1:16 PM
To: Donaldson, David <donaldsond@uncw.edu>; Weaver, Andrea <weavera@uncw.edu>; Victor,
Brian J. <Victorb@uncw.edu>; Koebel, James <koebelj@uncw.edu>; Scherer, John P.
<schererj@uncw.edu>; Ballou, Bradley R. <balloub@uncw.edu>; Wesner, Katrin
<wesnerk@uncw.edu>; Campbell, Jeffrey L. <campbelljl@uncw.edu>
Subject: RE: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 
I don’t think at this point I’d be comfortable with that, I just wanted to keep you all in the
loop. I think if we de-densify campus we could reconsider, but for now, I think we should
stick with texts and email.
 
John and I just spoke and he and I are in agreement on that position.
 
Thanks,
 
A
 
From: Donaldson, David <donaldsond@uncw.edu>
Sent: Thursday, September 3, 2020 11:54 AM
To: Weaver, Andrea <weavera@uncw.edu>; Resetar, Amber L. <resetara@uncw.edu>;
Victor, Brian J. <Victorb@uncw.edu>; Koebel, James <koebelj@uncw.edu>; Scherer, John P.
<schererj@uncw.edu>; Ballou, Bradley R. <balloub@uncw.edu>; Wesner, Katrin
<wesnerk@uncw.edu>; Campbell, Jeffrey L. <campbelljl@uncw.edu>
Subject: RE: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 
Does this move us towards considering not continuing emails/texts for clusters?
 
*******************************
David M. Donaldson
Chief of Police
University of North Carolina Wilmington
 
From: Weaver, Andrea <weavera@uncw.edu>
Sent: Thursday, September 3, 2020 11:07 AM
To: Resetar, Amber L. <resetara@uncw.edu>; Victor, Brian J. <Victorb@uncw.edu>;
Donaldson, David <donaldsond@uncw.edu>; Koebel, James <koebelj@uncw.edu>; Scherer,
John P. <schererj@uncw.edu>; Ballou, Bradley R. <balloub@uncw.edu>; Wesner, Katrin
<wesnerk@uncw.edu>; Campbell, Jeffrey L. <campbelljl@uncw.edu>
Subject: Re: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 
Hi All,
 
I am open to a conversation whenever we want to have it. 
 
We have posted the general notice on the university's Facebook page, but due to the vendor's
new platform, we cannot close off comments from the outset (we certainly can hide ones that
violate Facebook's standards, which OUR has discussed with General Counsel). Overall
reaction this morning to the pinned post has been mixed, with some comments thanking the
university for the transparency and information and others criticizing the university for
perceived lack of transparency and information.
 
Take care,
Andrea
 
 
I am teleworking in support of social distancing guidelines, and I will respond to you as quickly as I can
between the hours of 8 a.m. and 5 p.m.
 
Andrea Weaver
Interim Chief Communications Officer
UNCW Office of University Relations
910-962-7631
910-599-0107 (m)
 

From: Resetar, Amber L. <resetara@uncw.edu>

Sent: Thursday, September 3, 2020 11:00 AM
To: Weaver, Andrea <weavera@uncw.edu>; Victor, Brian J. <Victorb@uncw.edu>;
Donaldson, David <donaldsond@uncw.edu>; Koebel, James <koebelj@uncw.edu>; Scherer,
John P. <schererj@uncw.edu>; Ballou, Bradley R. <balloub@uncw.edu>; Wesner, Katrin
<wesnerk@uncw.edu>; Campbell, Jeffrey L. <campbelljl@uncw.edu>
Subject: FW: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 
All:
 
See below for the latest from the system office. Happy to talk more if you’d all like.
 
A
 
From: Edward R. Purchase <erpurchase@northcarolina.edu>
Sent: Thursday, September 3, 2020 10:37 AM
To: Resetar, Amber L. <resetara@uncw.edu>; Cheryl Geiger (cgeiger@nccu.edu)
<cgeiger@nccu.edu>; Earl Johnson (Lt.) (gjohns12@uncfsu.edu) <gjohns12@uncfsu.edu>;
Erica Cooper <emcoope2@ncsu.edu>; Jacob Deal <jpdeal@email.wcu.edu>; Janet Stevens
<stevensj@wssu.edu>; Jenn Scott - UNC Chapel Hill (jennscott@unc.edu)
<jennscott@unc.edu>; Kristi Reese <kdreese@uncg.edu>; Phillip.Bullard@uncp.edu; Ronette
Sutton Gerber (ronette.gerber@uncp.edu) <ronette.gerber@uncp.edu>; Sarah Smyre (Lt)
(SASMYRE@uncc.edu) <SASMYRE@uncc.edu>; Tim Lloyd (tlloyd8@uncfsu.edu)
<tlloyd8@uncfsu.edu>; Valerie J Thelen (thelenv@uncsa.edu) <thelenv@uncsa.edu>;
Vanessa Cofresi <vmcofresi@ncat.edu>; Wayne Morris (wmorrisjr@ecsu.edu)
<wmorrisjr@ecsu.edu>; Whitney Montgomery (wmontgo1@unca.edu)
<wmontgo1@unca.edu>; William (Bill) McGowan (mcgowanwj1@appstate.edu)
<mcgowanwj1@appstate.edu>; Wilson, Bret Donovan <WILSONBR14@ecu.edu>
Cc: Brent T. Herron <bherron@northcarolina.edu>; John J. Dougherty
<jjdougherty@northcarolina.edu>
Subject: FW: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 
Team,
 
I have some not-so-thrilling news. It would appear the Department of Ed is not intending
to issue revised COVID-19 notification guidance. Or, better said, the COVID-19 guidance
they did issue (on 8/21) was entirely related to Federal Financial Aid and similar. This is
the link if you’re curious: https://ifap.ed.gov/electronic-
announcements/082120UpdatedDeadlinesFlexReltoCOVID19.
 
In the absence of formal, codified guidance from ED, I wanted to share with you a
statement our friends at UNC Chapel Hill released last week Friday. I’m sharing it with
you in the hopes it may assist you/your campus come to a similar decision. Keeping in
mind UNC Chapel Hill’s unique standing with ED at this time, it is a safe assumption that
any foot-forward decision related to Clery has been vetted internally and externally and
should be considered safely compliant.
 
Disclaimer (maybe I should have gone to law school?): Each campus is different, with a
myriad of individual factors to consider, and one-size may not fit all. I’m happy to jump
on a call with whoever on your campus has questions.
 
 
 
Yours in service,
 
 
Ed Purchase, MPA
University Public Safety Operations &
Clery Act Training Coordinator
The University of North Carolina System
Office: (919) 962-4597
Mobile: (954) 740-1694
Email: erpurchase@northcarolina.edu
www.northcarolina.edu

 
From: Scott, Jenn <jennscott@unc.edu>
Sent: Monday, August 31, 2020 2:26 PM
To: Edward R. Purchase <erpurchase@northcarolina.edu>
Subject: [External] FW: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 
[CAUTION: External email. Do not click links or open attachments unless verified. Send
all suspicious email as an attachment to spam@northcarolina.edu]

 
 
From: no_reply@email.unc.edu <no_reply@email.unc.edu>
Sent: Friday, August 28, 2020 2:17 PM
Subject: [FORMAL NOTICE] Updates to COVID-19 cluster notifications
 

Dear Carolina Community,

Since August 14, we have employed the Alert Carolina Emergency Notification
system to inform our campus community of confirmed COVID-19 clusters at
on-campus and off-campus housing affiliated with the University. Since
starting to de-densify campus after our announcement on August 17, our on-
campus residential community population has been reduced by approximately
45%, and the positivity rate for COVID-19 cases has decreased to 10% during
the past three days.
Starting today, the University will begin sharing information about COVID-19
clusters exclusively on the Carolina Together website and on the University
social media handles and no longer utilize the Alert Carolina Emergency
Notification system for these updates. This change in our communications in
no way diminishes the University’s sense of urgency in ensuring that this
information is shared in a timely, transparent and accessible fashion. The Alert
Carolina Emergency Notification system is meant to communicate the most
critical and urgent information for the safety of the campus, and we are
following best practices in its use.
It is important to note that fewer students remain on campus following our
de-densification efforts, the positivity rate for COVID-19 on campus rate is
decreasing, and members of our community are now generally aware, based
upon our prior notification efforts, of the presence of COVID-19 on our
campus. The University will remain in compliance with the Jeanne Clery
 Disclosure of Campus Security Policy and Campus Crime Statistics Act by
making information about COVID clusters available using the communication
resources provided.
We will continue to contact individuals who have been identified as close
contacts directly, as well as provide information and directions for individuals
residing where clusters are found.
George Battle
Vice Chancellor, Institutional Integrity and Risk Management

This message is sponsored by: Office of Institutional Integrity and Risk Management