Introduction to

computer applications.
Lesson 2 Academic Course
MICROSOFT WORD
2016
Lesson 2: Basic Editing 1
 • Lesson 1: understanding word
• Lesson 2: basic editing
• Lesson 3: character formatting
• Lesson 4: paragraph formatting
Brief Contents • Lesson 5: managing text flow
• Lesson 6: creating tables
• Lesson 7: working with themes, style sets,
backgrounds, quick parts, and text boxes
• Lesson 8: using illustrations and graphics

Lesson 2: Basic Editing 2

Lesson 2: Basic Editing

Lesson 2: Basic Editing 3

 • SKILLS
1. Changing and Organizing Document Views.
a. Opening an Existing Document

Lesson 2: b.
c.
Changing Document Views
Using Zoom
Basic Editing d. Changing Window Views
2. Navigating and Searching through a Document
a. Finding Text in a Document
b. Replacing Text in a Document
3. Cutting, Copying, and Pasting Text

Lesson 2: Basic Editing 4

LESSON SKILL MATRIX

Lesson 2: Basic Editing 5

 Lesson 2: 1. Changing and Organizing Document
Basic Editing 2.
Views
Navigating and Searching through a Document
3. Cutting, Copying, and Pasting Text

Lesson 2: Basic Editing 6

 SOFTWARE
ORIENTATION
The View Tab
• Word offers several different ways to
view a document, locate text or objects
quickly, and operate windows.
• After opening a document, you can
access related commands on the View
tab, shown in Figure 2-1.

Lesson 2: Basic Editing 7

Figure 2-1: Microsoft Word 2016 View tab

Lesson 2: Basic Editing 8

1. Changing and • You can enable gridlines and rulers to help in
navigating the document, or you can zoom in or
Organizing out.
• Word enables you to open and arrange
Document multiple document windows.
Views • You learn about all these features in this
section.

Lesson 2: Basic Editing 9

 1. Changing and Organizing
Document Views:
a. Opening an Existing
Document

1) Click the File tab to open Backstage.

2) Click Open. The Open screen appears,
with locations on the left side and
recently opened documents on the
right.
3) Click This PC. (See Figure 2-2),
4) Click the Browse button.
5) Use the scroll bar and scroll down and
locate the data files for this lesson on
your flash drive.
6) Click the Open button. The document Lesson 2: Basic Editing 10
appears.
 Word has five document view options:
❑ Print Layout is the default view. It displays the document as
1. Changing and Organizing it will look when printed and enables you to use the Ribbon
to create and edit your document.
Document Views:
b. Changing Document ❑ Read Mode: it changes the page layout of the document with
a larger font for easier reading.
Views
❑ Web Layout view shows how the document would look as a web
page.
❑ Outline view displays the document as an outline and offers an
outlining tab with commands for creating and editing outlines.
❑ Draft view: the advanced elements such as charts, graphs,
pictures, and other objects are hidden in this view.

Lesson 2: Basic Editing 11

 • 1. Read Mode view displays
the document as it will look
when printed:
• A. true
• B. False

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
12
 • 1. The advanced elements
such as charts, graphs,
pictures, and other objects
are hidden in this view :
• A. Print Layout
• B. Web Layout
• C. none of the above
• D. Read mode

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
13
1. Changing and Organizing
Document Views:
b. Changing Document
Views

Exercise

1. Click the View tab to see the

command groups that are available.

2. In the Views group, click the Read

Mode button to change the view of
the document as shown in Figure 2-
3.

3. The document page layout

changes with an increased font size
for easier reading.
Lesson 2: Basic Editing 14
 • 1. if you activated the read
mode option, the font size
of the text will be increased
(be larger) :
• A. true
• B. false

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
15
 • The Zoom group of commands lets you zoom in to get a
1. Changing and Organizing closer view of a page or zoom out to see more of the document
at a smaller size.
Document Views:
c. Using Zoom • These commands enable you to determine how many document
pages Word displays on a single screen.

Lesson 2: Basic Editing 16

 1. Click the One Page button in the Zoom command group to display one
entire page on the screen.
2. Click the Multiple Pages button to switch to a display of multiple pages.
1. Changing and Organizing
3. Click the Zoom button. The Zoom dialog box appears, as shown in Figure
Document Views: 2-6.
c. Using Zoom 4. Click the 200% option button in the Zoom area of the dialog box, and
then click OK. The document image enlarges to twice its full size.

Exercise

Figure 2-6
Zoom dialog box

Lesson 2: Basic Editing 17

 • 5. Using the Zoom In and Zoom Out buttons on the Zoom
slider, which is located at the right end of the status bar (see
Figure 2-7).
• click the Zoom In button on the Zoom Slider. Zoom to 110%.
(see Figure 2-7).
1. Changing and Organizing • Each time you click the Zoom in button, Word increases the
Document Views: size of the displayed portion of your document by 10%.
c. Using Zoom • Each time you click the Zoom Out button, Word decreases
the size of the displayed portion of your document by 10%.

Exercise

Figure 2-7
The Zoom In and Zoom Out buttons on the Zoom slider

Lesson 2: Basic Editing 18

 • 1. it enables you to
determine how many
document pages Word
displays on a single screen :
• A. view group
• B. Zoom group
• C. none of the above

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
19
 • 1. Each time you click the
Zoom Out button, Word
decreases the size of the
displayed portion of your
document by 50% :
• A. true
• B. false

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
20
 ❑ The commands in the Window command group enable
you to open and arrange multiple document windows.
1. Changing and Organizing ❑ In this exercise, you learn to operate your display by:
Document Views: ➢ creating a second document in a new window,
d. Changing Window Views ➢ arranging multiple open documents on one monitor,
➢ splitting a single document to view different parts,
➢ viewing multiple documents side by side,
➢ switching between windows.

Lesson 2: Basic Editing 21

 • The commands in the Window command group are as follows:

1. Changing and Organizing • The New Window button

Document Views: ❑ opens a new window displaying the current document; this
d. Changing Window Views window shows the document name in the title bar followed
by the number 2.
❑ Each new window you open in the same document receives a
in sequence numbered name.
• The commands in the ❑ This feature enables you to work in different places in your
Window command group are document.
as follows:
• The Arrange All button
❑ displays two or more windows on the screen at the same time.
❑ This is useful when comparing documents or when using
information from multiple documents.

Lesson 2: Basic Editing 22

 • The commands in the Window command group are as follows:

1. Changing and Organizing • The Split command

Document Views: ❑ divides one document window into two windows that scroll
d. Changing Window Views independently.
❑ This enables you to view two parts of a single document at the
same time.

• Side by Side button

• The commands in the
Window command group are ❑ enables you to view two documents next to each other.
as follows:
• The Switch Windows button
❑ enables you to select which document will be the active
document (the document that is ready for editing).
❑ The name of the active document appears on the title bar.

Lesson 2: Basic Editing 23

 • 1. it opens a new window
displaying the current
document :
• A. Arrange All button
• B. Switch Windows button
• C. New Window button

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
24
 • 1. it enables you to select
which document will be the
active document :
• A. New Window button
• B. Switch Windows button
• C. Arrange All button

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
25
 Lesson 2: • Changing and Organizing Document Views

Basic Editing • Navigating and Searching through a

Document
• Cutting, Copying, and Pasting Text

Lesson 2: Basic Editing 26

Navigating and Searching • You can Find Text in
through a Document: a Document by:
1.Word’s Find command
a. Finding Text in a is located on the Results
Document tab on the Navigation
Pane, on the View tab.
2.or by clicking the Find
button on the Home
tab in the Editing
group.

Lesson 2: Basic Editing 27

 Navigating and Searching
through a Document:
a. Finding Text in a
Document
❑ To highlight every occurrence of a
particular word or phrase in your
document, you must activate Advanced
Find.
❑ Click the Home tab to make it active. In the
Editing group, click the find button, then
click Advanced Find.
❑ The Find and Replace dialog box opens.
❑ In the Find what box, type your desired
word or phrase, and then click the drop-
down arrow on the Reading Highlight
button and select Highlight All.
❑ When you close the Find and Replace
dialog box, each occurrence of your desired
word or phrase is highlighted in the
Lesson 2: Basic Editing 28
document.
Navigating and Searching
• Located on the Home tab in the Editing group, the Replace
through a Document: command opens the Find and Replace dialog box.
b. Replacing Text in a
Document • You can use the Replace command to replace one word or
phrase with another.

• You can use the Find and Replace command to search for and
replace formatting—such as a specific font color, bolding, or
italics.

Lesson 2: Basic Editing 29

Navigating and Searching
through a Document:
b. Replacing Text in a
Document

Lesson 2: Basic Editing 30

 1. Click the Home tab to make it active. In the Editing group,
Navigating and Searching click the Replace button, the Find and Replace dialog box
opens.
through a Document:
2. Click the More>> button to review the options.
b. Replacing Text in a
Document 3. In the Find what box, type the existing word or phrase that
you need to replace it.
4. In the Replace with box, type your desired word or phrase.

5. Click Find Next.

6. Click Replace All.

7. Click OK, and then click Close.

Lesson 2: Basic Editing 31

 • 1. You can Find Text in a
Document using the Find
command on :
• A. home tab
• B. view tab
• C. design tab
• d. Either a or b

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
32
 • 1. if you click the Reading
Highlight button and select
Highlight All, each
occurrence of your desired
word or phrase is still
highlighted in the document
after close the find and
replace dialog box :
• A. true
• B. false
Lesson 2: Basic Editing.
Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
33
 • 1. You can use the Replace
command to replace one
word with another and
replace the formatting such
as font color as well :
• A. true
• B. false

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
34
 Lesson 2: • Changing and Organizing Document Views
Basic Editing • Navigating and Searching through a Document
• Cutting, Copying, and Pasting Text

Lesson 2: Basic Editing 35

 • Clipboard group
• It is often necessary to copy or move text from one
location in a document and place it in another.
• When you use the copy or cut command, the Clipboard
stores the items for you to paste in another location of the
document or another Office file.
3. Cutting, Copying, and
• When you cut text, Word removes it from the original
Pasting Text location and places the text in the Clipboard collection.
• When you copy text, Word places a duplicate copy in the
Clipboard.
• The Paste command then pastes text from the Clipboard to
a new location in either the original document or a new
document.

Lesson 2: Basic Editing 36

 3. Cutting, Copying, and
Pasting Text
Paste option descriptions

Lesson 2: Basic Editing 37

 To Cut Text:
1) Select the text you want to move
2) Click on the Cut icon located on the Home tab in the
Clipboard group
3. Cutting, Copying, and To Copy Text:
Pasting Text 1) Select the text you want to copy
Paste option descriptions 2) Click on the Copy icon located on the Home tab in the
Clipboard group

To Paste Text:
1) Click in the area of the document where you want to paste
your text
2) Click on the Paste icon located on the Home tab in the
Clipboard group

Lesson 2: Basic Editing 38

 ❑ Keep source formatting: Keeps the selected text with
the original format, including hyperlinks.
3. Cutting, Copying, and
❑ Merge formatting : If the text contains fonts of
Pasting Text different sizes and colors, the paste produces black text
Paste option descriptions with Calibri (Body) 11-point formatting when in a new
document screen.
❑ Keep text only : Regardless of its font, size, and
formatting, when pasted, the text appears in 11-point
Calibri (Body).

Lesson 2: Basic Editing 39

 • 1. when pasting text, this
paste option keeps the
selected text with the original
format :
• A. Keep text only
• B. Keep arranging only
• C. Keep source formatting

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
40
 • 1. you can not activate the
past option without activate
the cut or copy option:
• A. true
• B. false

Lesson 2: Basic Editing.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
41
Thanks

Lesson 2: Basic Editing 42