MICROSOFT WORD

HOW TO GET STARTED WITH MICROSOFT WORD

Click the icon on the Programs Toolbar on your desktop

or in the taskbar, click on start button, point to Programs, Microsoft Word and click. Microsoft
Word is the most popular Word Processing program.
See screen view below:
Formatting Toolbar

Standard Toolbar
Title Bar Minimize button Maximize button Exit button
Menu Bar

Ruler

Insertion
Point (cursor)

View button
Horizontal and
vertical scroll bar
Status bar
Drawing bar

Taskbar

UNDERSTANDING THE WORD SCREEN

Element What It’s Used For
Title Bar Displays the name of the program you are currently using (Microsoft
Word, of course) and the name of the document you are working on. The
title bar appears at the top of all Windows programs.
Menu Bar Displays a list of menus used to give commands to Word. Clicking on a
menu name displays a list of commands – for example, clicking the
Format menu name would display different formatting commands.
Standard Toolbar Toolbars are shortcuts – they contain buttons for the most commonly
used commands (instead of wading through several menus). The standard
toolbar contains buttons for the Word commands you use the most, such
as saving, opening, and printing documents.
Formatting Toolbar Contains buttons for the most commonly used formatting commands,
such as making text bold or in italics.
Ruler Displays the left and right paragraph and document margins, and tab
stops.
Document Window This is where you type in text and work on your documents. You can have
more than one document window open at a time, allowing you to work on
several documents.
Insertion Point The small blinking bar is where the text you type appears in the
document. You can move the insertion point by moving the mouse to a
new location in the document window and clicking or by using the arrow
keys on the keyboard.
View Buttons The view buttons appear on the left-hand side of the horizontal scroll bar
and are used to display documents in several different views: normal,
online layout, print layout and outline. Later you’ll learn more about how
these different views are used.
Scroll Bars There are both vertical and horizontal scroll bars – you use them to view
and move around your document. The scroll box shows where you are in
the document – for example, if he scroll box is near the top of the scroll
bar you’re at the beginning of a document.
Status Bar Display various important information, such as the total number of pages
in a document, which one you’re currently working on, and the position of
their insertion point.
 Moving around in a document using keys:

PRESS MOVEMENT
a. Right Arrow One character to the right
b. Left Arrow One character to the left
c. Down Arrow Down on line
d. Up Arrow Up one line
e. Ctrl + Right Arrow One word to the right
f. Ctrl + Left Arrow One word to the left
g. Ctrl + Up Arrow One paragraph up
h. Ctrl + Down Arrow One Paragraph down
i. Page Down Down one screen
j. Page Up Up one screen
k. Ctrl + Page Down To the top of the next page
l. Ctrl + Page Up To the top of the previous page
m. Ctrl + Home To the beginning of the document

How to select text and graphics by using mouse:

Do This To Select
a. Drag over the text Any amount of the text
b. Double-click the word A word
c. Triple-click anywhere in the paragraph A paragraph
d. Click a graphic A graphic
e. Hold down CTRL, click anywhere in the sentence A sentence
f. Move the pointer to the left of the line until it changes A line of text
to a right pointing arrow, and then click

How to select text using keys:

Do This To extend selection

1. Shift + Right Arrow One character to the
right
2. Shift + Left Arrow One character to the
left
3. Shift + Up Arrow One line up
4. Shift + Down Arrow One line down
5. Ctrl + A To select the entire
document
Click the File menu, click the Page Setup:
You can change Click on the black
Orientation and see triangular button to The short bond paper size named as
on Preview. change size. the Letter 8 ½ x 11 inch. The long
bond paper is Legal 8 ½ x 14 inch.

Click OK button to accept changes into your document.

 PART I - WORD BASICS
Starting MS Word
 Click Start, point to programs, and click Microsoft Word.
 Double – click the Word icon on the desktop.

Closing A Document
 Use the File menu, click Close.
 Click the X Close button of the Document window. If there are
several documents open, click the Close button of the Program window.
 Press CTRL+F4.

Exiting MS Word
 Use the File Menu, Click Exit.
 Click the X Close button of the Program window.
 Press ALT+F4.

Changing Views
 Use the View Menu and select the view you want (Normal, Web
Layout, Print Layout, Outline).

Displaying Or Hiding A Toolbar

 Use the Vie Menu, Toolbars and click the toolbar you want to display
or hide.
 Right-click on any visible toolbar and click the toolbar you want to
display or hide.
 Click the Close button on a floating toolbar to hide a toolbar.

Moving A Toolbar
 Drag the move handle on a docked toolbar.
 Drag the title bar on a floating tool.

Zoom In Or Out Of A Document

 Use the View Menu, and click Full Screen. To turn-off screen mode,
press ESC; or click Close Full Screen on the Full Screen toolbar.
 Use the View menu, and click Zoom. Select the magnification you
want; or type the percentage in the Percent: box and click OK.
 Use the 100% Zoom button on the Standard toolbar.

Inserting Text
 Move the cursor where you want to insert the text, make sure
overtype (OVR) is off, and type the additional text.

Overtype Text
 Move the cursor where you want to begin to type over existing text,
make sure overtype (OVR) is on, and type the new text.

Switch Overtype Mode On And Off

 Use the Tolls menu, and click Options. On the Edit tab, click the
Overtype mode checkbox.
 Double-click the OVR button on the Status Bar.
 Press the INSERT key.

Click And Type

 Double-click where you want to type the text and then type the text.
Use the Tools Options command, Edit tab, to verify if the Click and Type
Feature is on.

Changing Text
 Select the text, and then type the new text.

Selecting Text
 Character – click before (on the left) the character, and then drag to
select the character; or move the cursor before the character, hold the SHIFT
key and press the right – arrow key.
 Word – double-click the word; or click before the word, and then drag
to select the word; or move the cursor before the word, hold the SHIFT+CTRL
keys and press the right-arrow key.
 Entire line – click on the left margin inline with line of text you want to
select.
 Sentence – Hold the CTRL key and click anywhere on the sentence.
  Paragraph – triple-click anywhere on the paragraph; or double-click
on the left margin in line with the paragraph you want to select.
 Large block of text – click before the first word, double-click the EXT
(extend) button on the status bar, and then click after the last text you want to
select.
 Entire document – press CTRL+A; or triple-click on the left margin; or
use the Edit + Select All command.
 Vertical block of text – hold the ALT key, and then drag to select the
block of text.

Deleting Text
 Click before the character you want to delete and press the DELETE
key.
 Click after the character you want to delete and press the
BACKSPACE key.
 Press CTRL+DELETE to delete the following word.
 Press CTRL+BACKSPACE to delete the preceding word.
 Select the text you want to delete, and press either the DELETE or
BACKSPACE key.

Copying Text

 Use the Edit menu, and click Copy.

 Click the copy button on the Standard Toolbar.
 Press CTRL+C.

Pasting Text
 Use the Edit menu, and click Paste.
 Click the Paste button on the Standard toolbar.
 Press CTRL+V.
 Right-click and click Paste.
 Use the Office clipboard and click the item that you want to paste.

Cut Text
 Use the Edit menu, and click cut.
 Click the Cut button on the Standard toolbar.
 Press CTRL+X.
 Right-click the selected text and click Cut.

Moving Text
 Using the drag-and-drop procedure:
o Select the text, click on the selected text and hold the mouse button, move
the cursor to the new location and release the mouse button.
 Using the F2 key:
o Select the text, press F2, move the cursor to the new location and press
ENTER.

PART II - MANAGING FILES

Create A New Blank Document

 Use the File menu, and click New. In the task pane, click Blank
Document.
 Click the New Blank Document button on the Standard toolbar.
 Press CTRL+N.

Using Save
 Use the File menu, and click Save.
 Click the Save button on the Standard toolbar.
 Press CTRL+S.
o If it’s your first time to save the document, give a name for the document,
then click Save.

Using Save As
 Use the File Menu, and click Save As.
o Save with a different name – type a new name in the file name: box and click
Save.
o Save in a different location – click the Save in: box or click the shortcut bar
icons; or click the drive and directory names in the File List pane; or click
the Up One Level button, and click Save.
o Save in a different file format – select the desired file format on the Save as
type: drop-down list and click Save.
Opening A Document

 Use the File menu, and click Open.

 Click the Open button on the Standard toolbar.
 Press CTRL+O.

Creating A Folder
 Use the File Save As or File Open Command. Go to the drive,
directory, or folder where you want to put the new folder and click the Create
New Folder Button. Give a name for the new folder and click OK. Click Cancel,
Save, or Open.

Renaming A Folder
 Use the File Save As or File Open command. Locate the folder you
want to rename. Right-click the folder and click rename; or click the folder twice
(don’t double-click). Type the new name and press ENTER. Click Cancel, Save,
or Open.

Deleting A Folder
 Use the File Save As or File Open command. Locate the folder you
want to delete. Right-click the folder and click Delete; or click the folder and
press DELTE. Click Yes to confirm delete. Click Cancel, Save or Open.

Using the Office Assistant

 Use the Help menu, and click Microsoft Word Help.
 Click the Help button on the Standard toolbar.
 Press F1.
 Use the Help Show the Office Assistant command and double-click
the Office Assistant.
o On the Office Assistant dialog box, type a word, phrase, or question, then
press ENTER or click Search. Click a topic from the list displayed.

PART III – WORKING WITH TEXT

Select And Change Font And Font Size

 Use the Format menu, and click Font. On the font tab, select the Font
and Font size, and click OK.

Changing Font Color

 Use the Format menu, and click Font. On the Font tab, select the
Font color, and click OK.
 Select the font color on the font color palette formatting or Drawing
toolbar.

Applying Font Formats

 Use the Format menu, and click Font. On the Font tab, select the
Font Style, and click OK.
 Click the Bold, Italic, Underline button on the Formatting
toolbar.
 Press CTRL+B (bold), Press CTRL+I (italic).
 Press CTRL+U (underline); or press CTRL+SHIFT+W (underline text
not spaces); or CTRL+SHIFT+D (double-underline text).
o Use the Format Font command, font tab, to select a line style and color, and
click OK.

Applying Advanced Character Effects

 Use the Format menu, and click Font. On the Font tab, select the
Character Effect (Superscript, Subscript, Strikethrough, Small Caps, Outline,
etc.) and click OK.
 Press CTRL+SHIFT+= (Superscript); or CTRL+ = (subscript); or
CTRL+SHIFT+K (Small Caps).

Highlighting Text
 Click the Highlight button on the Formatting toolbar.
o Select a color on the color palette to change the highlight color.
o Select None on the color palette to remove highlighting.
o Use the Tools menu, and click Options, on the View tab, Highlight checkbox,
to hide all highlighting.

Using Undo, Redo, And Repeat Commands

To Undo
 o Use the Edit menu, and click Undo.
o Click the Undo button on the Standard toolbar.
o Press CTRL+Z

To Redo
o Use the Edit menu, and click Redo.
o Click the Redo button on the Standard toolbar.
o Press CTRL+Y.

To Repeat
o Use the Edit menu, and click Repeat.
o Pres CRL+Z.

Copying Formats Using The Format Painter

 Select the text that has the formatting, click the Format Painter
button on the Standard toolbar, highlight the text you want to format.
 Select the text that have the formatting, double-click the Format
Painter button on the Standard toolbar, to apply format to different location in
the document.
o Press ESC or click again the Format Painter button to turn it off.

Using The Spelling And Grammar Feature

 Use the Tools menu, and click Spelling and Grammar.
 Click the Spelling and Grammar button on the Standard toolbar.
 Press F7.
 Right-click the misspelled text/grammatical error and click
Spelling/Grammar.
o Perform the necessary action (Ignore, Add, Change, or Autocorrect).

Finding And Replacing Text

To Find
o Use the Edit menu, and click Find.
o Click The Select Browse Object button on the vertical scrollbar, and then
click the Find button on the pop-up menu.
o Press CTRL+F.

To Replace
o Use the Edit menu, and click Replace.
o Click the Select Browse Object button on the vertical scrollbar,
and then click the Find button on the pop-up menu, and then click the
Replace tab.

Inserting Symbols
 Use the Insert menu, and click Symbol. Select the symbol you want to
insert and click Insert. Close the Symbol dialog box after inserting.

Inserting Date And Time

 Use the Insert menu, and click Date and Time. Select a date and time
format and click OK. If you activate the Update automatically checkbox, the
date and time will be inserted as a field and not as plain text.
 You can automatically insert a date field by using ALT+SHIFT+D and
a time field by using ALT+SHIFT+T. The format of the time field is based on the
Control Panel’s Regional Settings.

Creating And Applying Frequently Used Text With AutoCorrect

 Use the Tools menu, and click AutoCorrect Options.
o To add an entry – type the letter combination, type the full text, click Add,
and click OK.
o To delete an entry – Type the letter combination, select the entry, click
Delete, and click OK.

Using The Thesaurus Feature

 On the Tools menu, point to Language, and then click Thesaurus.
 Right-click a word, point to Synonyms, and click Thesaurus.
 Press SHIFT+F7.

PART IV – WORKING WITH PARAGRAPHS

Aligning Text In Paragraphs

  Use The Format menu, and click Paragraph. On the Indents and
Spacing tab, select the alignment you want and then click OK.
 Click the Align Left, Center, Align Right, Justify
button on the Formatting toolbar.
 Press CTRL+L (align left), CTRL+E (center), CTRL+R (align right), or
CTRL+J (justify).

To Increase And Decrease Indents

 Click the Increase indent or the Decrease indent button on
the Formatting toolbar.
 Press CTRL+M (increase indent) or CTRL+SHIFT+M (decrease indent).
 Press CTRL+T to quickly create a hanging indent.

To Set Character, Line And Paragraph Spacing Options

Character Spacing
o Use the Format menu, and click Font, Character Spacing tab; or right-click
the selected text and click font.
- Select whether to expand or condense the selected text, specify the
space in points, and click OK.

Line And Paragraph Spacing

o Use the Format menu, and click Paragraph, Indents and Spacing tab; or
right-click the paragraph and click Paragraph.
- Line Spacing – select the desired line spacing, type the desired
number of points, and click OK.
- Press CTRL+1 (single-spaced), CTRL+5 (1.5-spaced), CTRL+2
(double-spaced).
- Paragraph spacing – type the desired number of points before and
after the paragraph and click OK.
- Press CTRL+0 to quickly add a single line space above a
paragraph.

Removing Paragraph Formatting

 Highlight the text or paragraph that you want to remove the
formatting.
 Use the Edit menu, point to clear, and then click Formats.

Using Indention Options

 Use the Format menu, and click Paragraph. On the Indents and
Spacing tab, type the desired left and right indentation. Select first line or
Hanging and type the desired indentation.
 Drag the Left Edge, First line, Hanging, and/or Right Edge markers to
the desired location.

To Set Tabs Using The Horizontal Ruler

 Click the tab style button to select the alignment and click on the
horizontal ruler to set a tab stop.

To Remove Tabs
 Use the Format menu, and click Tabs. Select the tab stop to be
cleared, click Clear, and click OK. Click Clear All to clear all tab stops.
 Drag a tab stop off the horizontal ruler.

To Set Tabs With Leaders

 Use the Format menu, and click Tabs. Type the desired tab stop
position, select the alignment, select the tab leader, click Set, and click OK.

Applying Borders And Shading

 Use the Format menu, and click Borders and Shading.
o Apply Borders – on the Borders tab, select a border style, click Custom and
click the desired edge buttons, select a line style, specific the color and
width, select where to apply the border, change the options if you want to,
and click OK.
o Apply Shading – on the Shading tab, select a pattern, select where to apply
the shading, and click OK.
 Select the edge on the Border button in the Formatting toolbar.
 Select the edge on the Shading button on the Tables and Border
toolbar.

Adding Bullets And Numbering

  Use the Format menu, and click Bullets and Numbering; or right-
click the paragraph and click Bullets and Numbering on the shortcut menu.
Select a bullet style or numbered style and click OK.
 Click the Bullets button on the Formatting toolbar. The Bullets
button uses the default bulleted list settings. You can also use this button to
quickly remove a bullet on the paragraph.
 Click the Numbering button on the Formatting toolbar. The
Numbering button uses the default numbered list settings. You can also use
this button to quickly remove a number on the paragraph.

PART V – WORKING WITH DOCUMENTS

Inserting Page Breaks

 Use the Insert menu, and click Break. On the Break dialog box, click
the Page Break, and click OK.
 Press CTRL+ENTER.
 Use the Format menu, and click Paragraph. On the Line and Page
Breaks tab, click the Page break before checkbox, and click OK.

Deleting Page Breaks

 Double-click the Page Break Line and press BACKSPACE or DELETE
to delete a hard page break.

Creating Sections With Formatting That Differ From Other Sections

To Insert Section Breaks
 Use the Insert menu, and click Break. On the Break dialog box. Select
the type of section break and click OK.

To Balance Column Length (Using Column Breaks Appropriately)

 Insert a Column Break – position the cursor where you want to insert
a column break. Use the Insert Break command. Click column break and
click OK.
 Balance Column Length – Position the cursor at the end of the text in
the rightmost column. Use the Insert Break command. Click Continuous
and click OK. Word inserts a continuous section break and balances the text
equally across the columns.

To Format A Section
 Use the File menu, and click Page Setup. Specify the settings, select
This Section and click OK.

To Delete Section Breaks

 Click on the Section Break line and press BACKSPACE or DELETE to
delete a section break.

Creating And Using Newspaper Columns

To Create Columns
 Use the Format menu, and click Columns. Select a preset style or
specify the number of columns. Specify column formatting, select where to
apply to, and click OK.
 Click the Columns button on the Standard toolbar. Click the number
of columns or drag past the right-edge of the drop-down menu to view more
columns and click.

To Revise Column Structure

 Use the Format menu, and click Columns. Select a new preset
column style or change the width and spacing and click OK.

To Remove Column Formatting

 Use the Format menu, and click Columns and click the One preset
option and click OK; or click the Columns button on the Standard toolbar
and select the single column format.

Inserting And Modifying Page Numbers

 Use the Insert menu, and click Page Numbers. Select the position,
select the alignment, change the format if you want to, and click OK.
  Use the Insert menu, and click Page numbers; or double-click the
page number while in Print Layout view to modifying page numbers.

Creating And Modifying Headers And Footers

To Create Headers and Footers
 Use the View menu, and click Header and Footer. Select an AutoText,
click the button of the element you want to add; or type the header text in
the Header pane. Click the Switch Between Header and Footer button to
view the Footer pane. Select an AutoText, click the button of the element you
want to add; or type the footer text in the Footer pane. Click the Close
button.

To Modify Headers And Footers

 Use the View menu, and click Header and Footer; or double-click a
header or footer element in Print Layout view. Once in the Header and
Footer view, click the Header and Footer toolbar buttons or type directly in
the Header or Footer pane. The Header and Footer area in the Page Setup
dialog box includes a Different odd and even checkbox. Click this checkbox
to format a document with alternating headers and footers, click OK, then
use the Show Previous and the Show Next buttons on the Header and
Footer toolbar to format the alternating headers and footers. After making
the changes, click the Close button on the Header and Footer toolbar to
return to the document.

Creating Watermarks
To Add a watermark to a printed document
 On the Format menu, point to Background, and then click Printed
Watermark.
 Do one of the following:
o To insert a picture as a watermark, click Picture Watermark, and then
click Select Picture. Select the picture you want, and then click Insert.
o To insert a text watermark, click Text Watermark, and then select or
enter the text that you want.
 Select any additional options that you want, and then click Apply.
 To view a watermark as it will appear on the printed page, use print
layout view.

Tip:
 If you want to use an object, such as an AutoShape, as watermark,
you can manually paste or insert it into the document header. You cannot
use the Printed Watermark dialog box to control these settings.

To remove a watermark
 On the Format menu, point to Background, and then click Printed
Watermark.
 Click No watermark.

Note: If you inserted a watermark into the document header and did not use
the Printed Watermark dialog box, then you should view the header,
and manually delete the watermark.

PART VI – USING TABLES

Creating And Formatting Tables
To Create A Table
 Use the Table menu, point Insert and click Table. Specify the number
of column and rows, select an AutoFit behavior, and click OK.
 Click the Insert Table button on the Standard toolbar.
Highlight the desired number of columns and rows or drag past the bottom
and right edges of the drop-down list to specify more columns and rows.
 To create a table based on existing text – Highlight the text, and use
one of the following: Use the Table Insert Table command; or click the Insert
Table button on the Standard toolbar; or click the Insert Table button on the
Tables and Borders toolbar; or use the Table Convert Text to Table
command.
 To create a table based on pre-set settings – use one of the: click the
AutoFormat button on the Insert Table dialog box, select a preset style, and
click OK; or click within the table and use the Table AutoFormat command;
or click within the table and click the AutoFormat button on the Tables and
Borders toolbar.

To Draw A Table
  On the Tables and Borders toolbar, click Draw Table button; or
click the Tales and Borders button on the Standard toolbar; or use
the Table Draw Table Command. Drag a rectangle to specify the outer
boundaries and draw lines within the rectangle. If needed, select columns or
rows and click the Distribute Rows Evenly or the Distribute Columns Evenly
buttons.

To Add Borders And Shading To Tables

 On the Tables and Borders toolbar make sure that Draw button is not
selected, choose a line style, select the table element, click the Border
button to specify which border should be formatted. Click the Shading
drop-down arrow and select a color on the color palette.
 Use the Format Borders and Shading command. Change the borders
and shading properties and click OK.
  Use the Table, Table Properties command. Click the Borders and Shading button
on the Table Properties dialog box, change the borders and shading properties, click OK,
and click OK.
 Right-click the table, click Table Properties, and then click the borders and
Shading button on the Table Properties dialog box. Change the borders and shading
properties, click OK, and click OK.

To Revise Tables
To Insert Rows
 Click in the row where you want to insert a new row. Use the Table Insert
command and select either Rows Above or Rows Below.
 Click in the row where you want to insert a new row. Click the arrow next to the
Insert Table button on the Tables and Borders toolbar and select either Insert Rows above
or Insert Rows below.
 Move the cursor after the last cell (to the right) of the row where you want to insert
a new row and press ENTER.
 Move the cursor after the last cell (to the right) of the row where you wan to insert a
new row and press ENTER.
 Highlight the row where you want to insert a new row, right-click, and select Insert
Rows on the shortcut menu.

To Insert Columns
 Click in the column where you want to insert a new column. Use the Table Insert
command and select either Columns to the Left or Columns to the Right.
 Click in the column where you want to insert a new column. Click the arrow next
to the Insert Table button on the Tables and Borders toolbar and select either Insert
Columns to the Left or Insert Columns to the Right.
 Highlight the column where you want to insert a new column, right-click, and
select Insert columns on the shortcut menu.

To Delete Rows and Columns

 Use the Table menu, and click Delete and select the table element you want to
delete.
 Right-click the selected table element and click Delete rows or Delete Columns.
 Press CTRL+X.
 Click the Cut button in the Standard toolbar.
 Press the BACKSPACE key.
 Press SHIFT+DELETE.

MODIFYING TABLE STRUCTURE

To Merge Cells And Split Cells

 Click the Eraser button on the Tables and Borders toolbar and click or drag
the eraser over cell dividers.
 Select the cells you want to merge and click the Merge cells button on the Tables
and Borders toolbar.
 Use the Draw Table button or click the Split Cells button on Tables and
Borders toolbar to split cells.

To Change Height and Width

 In Print layout view, make sure that the horizontal and vertical rulers are displayed
and drag the row and column lines in.
 Move the cursor to the column you want to resize and double-click the right border
of the column.
  Use the Table menu, and click Table Properties dialog box. Click on the appropriate
tab to adjust the row, column, and cell sizes, and type the measurement.

Rotating Text In Table

 On the Tables and Borders toolbar, click the Change text Direction button; or
right-click the selected text, click Text Direction, and select a Text Direction in the Text
Direction dialog box. On the Tables and Borders toolbar, click the Align drop-down arrow
and select an alignment: or right-click the selected text, point to Cell Alignment, and
select an alignment.

Performing Calculations In A Table

 You can perform calculations in a standard Word table by entering formulas in
selected cells. Word helps you in creating formulas by providing the Formula dialog box.
The formula dialog box allows you to insert calculation fields within table cells. You can
control calculation fields in the same way you work with other fields. For example, you
can update all the calculation fields in a table by selecting the table, right-click, and then
click Update field. Word also includes the AutoSum button on the Tables and
Borders toolbar. It allows you to quickly add columns or rows of data.

PART VII – WORKING WITH PICTURES AND CHARTS

Drawing Lines
 On the Drawing toolbar, click the Line or Arrow button then click and drag
in the document to create a line or arrow.
o To change the format of lines and arrows, select the line or arrow and use the following:
Line Color button Line Style button Dash Style button
Arrow Style button

Drawing Shapes And 3-D Shapes

 On the Drawing toolbar, click the Rectangle or Oval button then click and drag
in the document to create a rectangle or oval. To create a square or circle, hold the SHIFT key
while dragging.

To change the format of the shape, select the shape and use the following:
Line Color button, Line Style button, Dash Style button, Fill Color button
Shadow button 3-D button

Drawing AutoShapes
 On the Drawing toolbar, click the AutoShapes button. Point to an AutoShape
category and select a shape. Click and drag in the document to create the shape.
To Insert Charts
 Inert menu, point to Picture, and then click Chart; or use the Insert Object
command, and select Microsoft Graph 2002 Chart and click OK.
o When the sample graph and datasheet appears, type your own data on the datasheet.
Select a chart style, and click anywhere on the document to close the datasheet

Inserting Diagram or Organizational Chart

 On the Drawing toolbar, click Diagram
 Click the Organizational Chart diagram, and then click OK.
 Do one or more of the following:
 o If you want to add text to a shape, right-click the shape, click Edit Text, and type the
text.
o Text cannot beaded to lines or connectors in organization charts.
 If you want to add a shape, select the shape you want to add the new shape under
or next to, click the arrow on the Inert Shape button on the Organization Chart toolbar, and
then click one or more of the following:
Coworker – to place the shape next to the selected shape and connect it to the same superior
shape.
Subordinate – to place the new shape below and connect it to the selected shape.
Assistant – to place the new shape below the selected shape with an elbow connector.
o If you want to add a preset design scheme, click AutoFormat on the Organization
Chart toolbar, and select a style from the Organization Chart Style Gallery.
 Click outside the drawing when you are finished.

Resizing a diagram or Organization Chart

 Click the diagram or organization chart and do any of the following:
o If you want to resize a diagram or organization chart along with the space around it
within the drawing, drag the sizing handle at the corner of the drawing to the size you
want.
o If you want to make the border around the drawing closely fit the diagram, on the
Diagram or Organizational Chart toolbar, click Layout, and then click Fit Diagram to
Contents or Fit Organization Chart to Contents.
o If you want to add space around the diagram within the drawing, on the Diagram or
Organization Chart toolbar, click Layout, and then click Expand diagram or Expand
Organization Chart.

Deleting an Organization Chart or Diagram

 Click the organization chart or diagram that you want to delete, click order of the
drawing, and then press DELETE.