) 01/04/2016 08:52 02822539789 KIM THIET 1 EME SU reat Bstoso exuuane 50 0001/0008 Cuulona) REQUEST FOR QUOTATION RFQ No. CLJOC-2020-OPE-Q6249 ‘CUULONG JOINT OPERATING COMPANY. Kim Thiet Production Trading Service Company Limited. No. 12/85/11, Road no. 8, Quarter 4, Thu Due District, HCMC, VN. 028 22 $39 789 Mr. Ha Van Sam, Commercial Manager Date: May 4-", 2020. Subject: Request for Quotation for Supply of Siemens MCCB 250A, 3 POLE, 600VAC for ESP Feeder on SNS Platform. Dear Sir, We, Cuu Long Joint Operating Company (CLIOC) wishes to solicit competitive quotation for the supply of Siemens MCCB 250A, 3 POLE, 600VAC for ESP Feeder on SNS Platform with the instruction contained in this Request for Quotation (RFQ) attached herewith. Bidders are kindly requested to submit their proposal in accordance with the requirements hereunder, not later than the date and time specified in the section B/2. Unless exceptions, deviations or alternatives are clearly defined and listed in your quotation, the terms and conditions of this RFQ and the said applicable documents will be deemed to be accepted by you. ‘Yours sincerely, 0k Bui Ngoc Bich Procurement Manager a ‘CUU LONG JOINT OPERATING COMPANY Page 1 of 6 ‘3 Foor Paragon Stigon Bulling 3 Nguyen Luong Bang, District 7, Ho Chi Miah City, Vit Nam ‘Tet (8428) 5417 6688. ax: (86.26) S17 0017EIVED 01/04/2016 06:52 02822589789 KIM THIET via5 2020 2:39 PM FAX 54161950 cuULoNG Joc 9002/0009 REQUEST FOR QUOTATION RFQ No. CLJOC-2020-OPE-Q6249 Cu Long Joint Operating Company (CLJOC), a special purpose, non-profit, limited liability com , i i pan esiablshed and exssting under the laws of the Socialist Republe of Vietnam, extends an invtaion (0 yout organization to prepare and offer 2 proposal for the provision of the below referenced requirements in support of its operations for the supply of equipment as specified below. A. Contact Information ~) ‘Guu Long Joint Operating Company 3 Floor Paragon Saigon Building ~ 3 Nguyen Luong Bang, District 7, Ho Chi Minh City, Viet Nam Tel, (84-28) 5417-6666 * Fax. (84-26) 9417-0417 Contact Name: Nguyen Quang Huy ~ Procurement Specialist E-Mail’ nguyen.q.huy@cljoc.com.vn BIODER's proposal and all correspondence shal be in the English anguage. All correspondence, written or oral shall be conducted through the COMPANY personnel shown above. BIDDER shall confirm all 4. Correspondence and —_| queries regarding the request for quotation documents in writing and can Clarification do £0 Via fax or e-mail, COMPANY shall answer all queries and distibute query answers to all BIDDERS. Any cortespondence directed to any ‘other personnel other than those designated above will be considered as not received and not existing. Proposal Submission | Due Dato May4Z", 2020 at 14:00 hrs local time. 3, Site Survey NA 44 ‘The Proposal must be contained of Technical Proposal and Commercial Proposal with detail contents as follows: ‘Technical Proposal should be including but not limited to the following, ‘+ Price schedule as specified in the section E-Scope of Supply and Technical Specifications Inspection with statement “quoted” or no quote" instead of their prices accordingly + Bidders company profile (notarized business license, original letter of euthorzation.... and any other required documents related to this bid) + Technical documentation required in the Appendix A-Seope ‘of Supply but not be limited to the following; + The Certificate of Origin is required forall tems. + The availsbilty of orginal Country of Origin Certificates isoued by Chamber of | Commerce in ‘seller's/manufacturer's country, Quality Certificate issued by manufacturer for_all_items, and/or other_required 4, Submission of Proposal LONG JOINT OPERATING COMPANY Page 2 0f6 ' Floor Paragon Suigan Buldng 3 Nguyen Luong Bang, District 7, Ho Chi Minh City, VietNamEIVED 01/04/2016 06:52 — 02822690789 Kim THIET 2020 2:40 PM FAX 54101950 cUULONG Joc @ 0003/0008 REQUEST FOR QUOTATION RFQ No, CLJOC-2020-OPE-Q6249 CCUULONG JOINT OPERATING COMPANY Cerificate should be stated as “offer” or "no offer” accordingly. ‘+ Catalogue, drawing, installation and user manual, for all required items, ‘+ Allthe proposed items must be brand-new and unused, manufactured in 2020, + Warranty policy, in accordance with CLJOC standard terms & conditions, + Delivery term and delivery time + Payment term + Bidder’s exceptions to CLJOC’s general terms and conditions if any, Please note that Bidder's exceptions to CLJOC’s non- rnegoliable terms & conditions might be the ground for Bidder's proposal disqualification. Commercial Proposal shall contain at least the following + Itemized price, total price and taxes f applicable; ‘+ Cerificate & documentation charge if any and: +Delivery term & delivery time} + Payment term; ‘+ [tis encouraged that the price to be breakdown to show ex- work price, packing, freight & handling to delivery point, customs fee, import taxes (Domencourageestic Bidder to see Section D article 6 below for more Info regarding import tax) and Inland Vietnam transportation if applicable, in accordance to the requested delivery torm in Shipping/Delivery instruction in Section D, article 5.1 below. 42 The bidder is to prepare its proposal in one original and one copy for both Technical Proposal and Commercial Proposal. The Technical Proposal and Commercial Proposal must be ‘separately put in two sealed envelopes, respectively marked as follows to preclude inadvertent opening by unauthorized parties, ‘TECHNICAL PROPOSAL (UN-PRICED) or COMMERCIAL, PROPOSAL (PRICED) (as appropriate) RFQ No. CLJOC-2020-OPE-06249 ‘THE SUPPLY OF SIEMENS MCCB 250A, 3 POLE, GQ0VAC FOR ESP FEEDER ON SNS PLATFORM. ‘SEALED PROPOSAL ~ DO NOT OPEN BIDDER: (Bidder's Name) These two envelopes then should be put in one sealed cover envelope, marking the following. PROPOSAL FOR RFQ No, CLJOG-2020-OPE-Q8249 ‘THE SUPPLY OF SIEMENS MCCB 250A, 3 POLE, G00VAC FOR ESP FEEDER ON SNS PLATFORM. SEALED PROPOSAL ~ DO NOT OPEN 1 ‘CU LONG JOINT OPERATING COMPANY Page 3 of 6 [F FooePaagoa Saigon Building Jn Lone Bang, Disc 7, Ho Chi Mish Cy, Vist Nam éED 01/04/2016 06:52 02822539789 KIM THIET j jogo 2st PY PAX” 54101960 cuvLexe Joc @ 0004/0008 REQUEST FOR QUOTATION RFQ No. CLJOC-2020-OPE-Q6249 BIDDER: (Bi (CUULONG JOINT OPERATING COMPANY ‘Such sealed envelope shall be sent by courier, certified mail or hand-carried to the appropriate address listed below: Attn; Mr. Bui Ngoc Bich - Procurement Manager Cut Long Joint Operating Company 3 Floor, Saigon Paragon Building, 03 Nguyen Luong Bang Street, Tan Phu Ward, District 7, Ho Chi Minh City, Socialist Republic of Vietnam. Proposals sent by any other method will not be accepted. To be considered for an award, participating Bidders must comply vith all requirements established inthis Request for Quotation. Special note!’ Technical proposal (iin-priced). and Commerciat proposal (priced) must be separately packed in sealed envelopes and treated as confidential documents. Any wrong or mix-up of commercial, proposal (priced) in technical proposal (un-priced) shall lead to a result of disqualification of bid. — 5, Additional Supporting ‘The Bidder shall submit copies of following documents which are Documents certified by the Bidder attached its proposal: Not Appiicabie C. Award of Proposal ‘Award decisions will be made according to the timeline contained in this RFQ. All awards are contingent upon satisfactory completion of the qualification process. All proposals submitted shall remain valid, fim and subject to unconditional acceptance by until award notifications are issued. Between the conclusion of bidding and the award notification, Bidder ‘who proposes the lowest price should not assume that they are the bid winner, and should not take any actions based on that assumption 1. Award Decisions CLJOC will make all award notifications. Each proposal submitted by Bidder shall constitute an offer to supply in accordance with this - Request for Quotation, CLJOC itself wil select the awarded Bidder 2, Award Notification from the proposals. It is reconfirmed that the lowest bid does not ‘automatically become the winning bid. Any volume awarded in this RFQ is contingent upon successful completion of the CLJOC's qualification process. CLJOG reserves the right to award either partially or fully the ‘scope of supply contained in this request after the evaluation the submitted offers. Should -partial award happen, no cost impact on any single selected item price oF selected package price after bid opening Is accepted. ‘The bidders are requested to acknowledge this condition and to confirm by written in your offer. ‘CUU LONG JOINT OPERATING COMPANY Page 4 of 6 5S Fior Paegon Saigon Balding — 3 Nguyen Luong Bang, Disc 7, Ho Chi Minh Cy, Viet Nom(04/2016 2 PM FAX 54161950 52 02822539789 KIM THIET CUULONG JOC @ 0005/0009 REQUEST FOR QUOTATION RFQ No. CLJOC-2020-OPE-Q6249 D, Commercial Specification 1. Scope of Supply See section E 12. Effective Date of Pricing! Validity of Quotation ‘starting on Proposal Submission Due date above for at least 60 days, All bid prices/rates must be quoted In VND (for Vietnamese Bidders) or In US, Dollars (for foreign Bidders) and shail be exclusive of VAT on the proposed invoiced amount. Bid pricesirates provided herein shall be inclusive of any discount offered to CLJOC. 4, Payment ‘Same as the Purchase Order attached 5. Shipping/Delivery 6.1. Delivery Term and Delivery Time: 5.1.1 For Oversea Bidder: Delivery Term: CIF _Hochinh city_port or CIP ‘Tansonnhat airport, VN, Incoterms 2000. Delivery Time: 12 weeks from receipt _of order_fill_arrival_of goods at _destination port/airport. 5.1.2 For Domestic Bidder Delivery Term: Delivery Point shall be CLJOC' warehouse in VungTa Delivery Time: 13 weeks from teceipt_of order till arrival of goods at CLJOC warehouse. ‘The Commodity and/or Service should be delivered to the destination point in above specified time after receipts of PO!WO)/Contract. The time will be essential for this order. The delivery schedule may be changed subject to mutual agreement between CLJOG and Supplier. For each day of delay in delivery after the date specified, 2 liquidated damage in the amount of one tenth of two percent (0.2%) of the tetal value of the contract will be deducted. ‘The payment term of your proposal do not comply with CLOG’s payment term shall be disqualified. 6. Taxes, Tariffs and ‘The Bidders shall pay all taxes, duties, dues and other related charges, imposed under any applicable law, up to the delivery point as the result Duties of, oF In connection with this agreement or any purchase order issued there under. ‘CUU LONG JOINT OPERATING COMPANY Page 5 of 6 For Paragon Saigon Building ~ 3 Nexy rong Bang Distt 7, Ho Chi Mish Cy, Viet apnED 01/04/2016 06:52 02622690789 KIM THIET 20 2:43 PM FAX 54101950 CULLONG JOC @ 0008/0009 Cuulona) REQUEST FOR QUOTATION RFQ No. CLJOC-2020-OPE-Q6249 (CUULONG JOINT OPERATING COMPANY. “The currency of proposals submitted by Bidders shall be VND of USD respectively subject to the legal status of the Bidder. The currency of 7. Currency: payment by CLJOC to the Foreign Bidder or Local Bidder will be USD. or VND respectively; the exchange rate shall be as posted price of the Vietcombank atthe time of invoice issuance, If the winning Bidder refuses or fails to make deliveries of commodities andlor Services conforming to the contract specications within the time specified, or any extension thereof, or to perform faithfully any of its contractual liabilities, CLJOC, without prejudice to other rights. of 8. Default ‘CLJOC resulting from breach of the contract conditions may, by written notice, rescind the contract or terminate the right of Supplier/Contractor to proceed with any or all of the remaining part to be performed. In the event of any such rescission or termination, CLJOC may, without prejudice to its other rights resuiting from breach of the contractual condition, obtain similar commodities elsewhere. . All ime and expense incurred by the Bidders related to this RFQ are 9. Bidder Time & Expense | the responsibility of the Bidders and will not be reimbursed by the eLuoc. Scope of Supply and Technical Specifications Tait price; sD. Item. | Description unit | aty [= Whole package =-price Selective Remark iter price ‘ BREAKER, THERMAL MAGNETIC = MOLDED CASE CIRCUIT BREAKER, FD-FRAME SENTRON SERIES, TYPE: FD, 3 POLE, 3 PHASE, 600VAC, TRIP AMPERAGE: 250A, FRAME SIZE: FD FRAME, P/N: FD83B250. MANUFACTURER: SIEMENS 1 EA | 4 F, General Terms and Conditions (CLIOC's general terms and condition (GTCs) shall be applied, @ Attachments: Release PO/ Work Order form as per attached. ‘CUU LONG JOINT OPERATING COMPANY Page 6 0f 6 5 lao Paragon Suign Building ~ 3 Nguyen Luong Bang, Dist 7, Ho Chi Minh City, VietNamECEIVED 01/04/2016 06:52 02822539789 KIM THIET ee Yel Bak Stiotose ceetexe Se @ 0007/0008 Attachment No.1 Purchase Order No. xxx GENERAL TERMS AND CONDITIONS +. Pricing. Any cash discount will be calculated from the data a properly documented invoice is received at the Invoice to Location. Prior payment to secure cash discount does not constitute acceptance by Buyer cf the goods furnished on this Order. Poyment. 100% of Order value shiall Ue made by wie Tanster to the Seller's account within forty five (46) days after receipt of Seller's invoice, withholding or deducting any amount required by law. ‘The invoice is to show full commodity descriptions, quantity, unit price, total price and issued after delivery completion, Any bank cherge incurred outside Vietnam will be to the account of the beneficiary. 3. Delivery & Inspection: All goods provided under this PO shall be delivered within xx days eafculated from the date of PO receipt by Seller. The goods furnished on this Order shall be subject to Buyer's or its designee’s inspection and approval at any reasonable time during manufacture, or after delivery. Goods rejected for just cause will be held for Seller's disposition, 4. Warranty, Seller warrants good materials and workmanship, merchantability, and compliance with the following with respect to any goods sold hereunder. Sellers product literature and all referenced or attached specifications, drawings, samples and information, Seller makes no implied warranty of fitness for any particular purpose. 5. Liability (a) Should any goods, other than equipment fail to conform to the warranties of Article 4, Sellers sole iabilty and Buyers sole remedias shall be as follows: Seller shall replace the non-conforming goods prompty following Buyer's notiication or, at Buyer's option, refund the purchase price. Seller also hal reimburse Buyer for any costs incurred by Buyer to remove, store, transport or dispose of non conforming goods. Seller shal, however, have no liability under this Paragraph (a) if Buyer fails to notify Seller of nor-conformance (i) within 90 days efter date of delivery; or (ll) if the non- ‘conformance is not reasonably discoverable within that time, then within 90 days after date on which the non-conformance was or should have been discovered (b) All equipment shall conform to the warranties of Article 4 as delivered and for 12 months from date of instalation or 18 months from date of delivery whichever comes first. Seller shall repair or replace Gny non-conforming equipment promptly after Buyer's notification or, at Buyer's option, refund the purchase price. Seller shall also reimburse Buyer for (i) any costs incurred by Buyer to remove, Store, transport or dispose of non-conforming equipment and to install repaired or replaced equipment, and (i) any resulting costs incurred by Buyer for the stand-by charges of Buyer's other contractors up to @ maximum of the Order value. (@) To the extent permitted by law, nether party shall be liable to the other for any special, consequential of punitive damages, even if caused by negligence, wilful misconduct or breach ot Contract. The preceding sentence and the liabltyiremedies limitations of Paragraphs (a) and (b) Sbove do not apply to, and each party shall indemnify and defend the other against (i) fines or civil penalties, (i) loss or damage to the indemnified party's property; and (li) costs (Including legal fees and expenses) and liability arising from claims or suits by third parties (including either party's ‘Smployees) based on death, personal injury, loss or damage to property or to the environment to the extent (i), Ui), and (il) are caused by the negligence, wilful misconduct or breach of contract of the indemnifying perty 6. Quality. Buyers goal is to use goods produced by Seller rectly in Buyer's manufacturing processes. Seiler shall give eufficiont prior notice to Buyer of any change(s) in raw materials, manufacturing processes, menufacturing locations, or test methods for mutual assessment of the probable effect on Buyer's process or product performance. 7. Taxes & Duties, (a) Income, Profits, and Capital Gaina Taxes. Seller shall pay and agrees te indemnify and hold Buyer hharmloss from any and all ciaims or liability for income and profits taxes and taxes on capital gains, ‘and related fines, penalties and interest thereon assessed or levied against Soller by the Government of Vietnam or any political subdivision thereof or by the government of any other country against Seller or Seller's subcontractors in respect of the goods supplied hereunder. The Seller acknowledges that any income tax liability on its income from activities in Vietnam will be to the account of the Selle. (b) Personnel and Property Taxes. Seller shall pay and agrees to indemnify and hold Buyer harmless from all taxes and related fines, penalties, and interest thereon assessed or levied against or on01/04/2016 06:52 02822539789 KIM THIET 15 PM FAX 54101950 CUULONG Joc @ 0008/0009 account of wages, salaries or other benefits paid to Seller's personnel or employees of Seller's ‘Sudcontractors, and all taxes assessed or levied against or on account of any property or equlpment of Seller, Seller's personnel or Seller's subcontractors including, but not limited to, any liablty for Vietnam personal income tax, social insurance or health insurance of the employees of the Seller and its subcontractors, When requested by Buyer, Seller shall provide evidence that it has paid all personal income tax due on remuneration paid to Sellers employees, In the event thet Buyer Setermines, or has reason to believe, that Seller has not met its obligations in this regard, Buyer shall advise Seller accordingly in writing. In such case, any payment otherwise due to Seller may be withheld by Buyer untl Seller provides satisfactory evidence that i has fulfiled such obligations, (c) Value Added Tax, Should any amount payable to the Seller pursuant to the Order be caloulated by reference to any expenditure (ie., value added tax or VAT) incurred by the Seller or any of its Subcontractors, Seller shall make all reasonable efforts to minimize its liability to pay VAT, or other similar taxes, assessments, levies, Imposts, duties, and fees and to recover any such taxes or other ‘amounts paid. Seller's invoices shall separately itemize any such taxes, duties and fees that it seeks to recover from the Buyer. The Seller shall not add any VAT paid to subcontractors to any invoice. ‘The Seller may add VAT to its invoices to the Buyer. (@) Import Duties. Seller may be allowed fo utllze COMPANY'S non duty import list for import duty exemption, Other than that, all import duties or import surtaxes incurred by the Seller shall remain a cost of the Seller, unless otherwise agreed by Buyer. (@) Excise, Sales or Use Taxes. All charges hereunder exclude any excise, sales or use taxes, or taxes of a similar nature that may be legally imposed on the furnishing of equipment, and Seller shall not ‘dd the amount of any such tax for which Seller is legally lable to any payment required to, be made by Buyer (Seller Status in Vietnam. tn order to assist Buyer in complying with the laws of Vietnam, Seller shall inform Buyer in the event that Selle’s status in Vietnam changes for any reason, including, but not limited to, VAT registration (g) Observance of Vietnam Laws and Indemnification. Seller agrees to observe all laws, rules, and regulations of Viettam relating to taxes and duties, including income taxes, and including if applicable, the filing of returns, assessments of tax and the Keeping and showing of books and Fecords. The Seller agrees to indemnify and hold Buyer harmless against any and all liability and tiaims of whatsoever nature resulting from Seller's failure to pay taxes, levies and duties related to the use of its equipment in Vietnam that are outside the scope ofthis Order. The Seller also agrees to Indemnify and hold the Buyer harmless against any liability arising from improper invoicing of transactions or the use of incorrect VAT invoices. ©. Piupilehary Rights, Seller shal aetena and nola Buyer harmless against all ability, loss, and expense {including legal expense) arising out of any claim of infringement or misappropriation of () any patent overing the goods delivered hereunder, their making, or with respect to goods for the exploration for or praduction of refining of oll or gas, their use by Buyer for their intended purpose, and (i) any copyright, trademark, trade secret or other proprietary right with respect to the goods. 8. Proprietary infomation, Any information furnished to Buyer relating to or as a result of this Order shall be considered non-confidertial unless otherwise agreed to by Buyer in a separate written agreement, {Al technical information supplied by Buyer and designated as confidential shall be held in confidence by Seller Such information shall not be reproduced, used, or disclosed to others by the Seller without buyers prior written consent, and shall be returned to Buyer upon the completion of Selle’s obligations under this Order or upon demand 40, Advertising. Seller shalt not release eny photograph, drawing, data, or article relative to the manufacture, Sale, oF installation of any item furnished hereunder, where a Buyer or Buyer's location is named or ‘shown without first receiving Buyer's written consent 41, Ethigs, Conticts of interest. Seller shall not pay any salaries, commissions or fees, or make any payments or rebates to any employee or officer of Buyer, or any designee of any such person, or favor Sny such person with gifs or entertainment of significant cost or value, or enter into any business Grrangements with any such employee or officer other than as a representative of Buyer. 42, Audits. To verify Seller'scompliance with this Order, Buyer may, at its sole expense, audit Seller's Fecards including all books, decuments, agreements, and any other information that may have an effect on cf be related to this Order excluding (a) the costs of material, equipment, or services paid for on a lump sum or unit price basis, and (b) Selle’s proft margin. Seller shall cooperate fully with Buye conducting any such audits. All audits will be conducted in accordance with professional auditing Standards and during normal business hours, Buyer's right to audit shall remain in effect unit two (2) years after termination, cancellation or completion of this Order.RECEIVED 01/04/2016 06:52 — 02822639789 KiM THIET vaas 2:40 PM FAX 54161950 cuULONG Joc @ 0009/0009 13. Compliance with Laws. Seller certfies that it complies with all applicabie laws, rules, orders and Fagulations of governmental authority covering the production, sale and delivery of the goods or services specified herein. 14, Termination, Buyer may at any time, without cause, terminate this Order in whole or in part upon written rolice to Seller. In such event Seller shall be entitled to a reasonable termination charge consisting of & percentage of the order price reflecting the percentage of the work satisfactorily performed prior to termination, Such termination charge shall be Seller's sole remedy. Upon Buyer's written request, Seller shall preserve, protect and deliver to Buyer at Buyer’s expense materials on hand, work in progress, and ‘completed work, both in its own and in its suppliers’ plants, 415 Liguidated Oamages. If the Seller fails to make delivery of the Commodity when due, the Buyer shall have the right, at is disoretion, to deduct, for each day of delay in delivery after the date specified, liquidated damages in the amount of one tenth of two percent (0.2%) of the total value of shipment to be Galayed. Tolal Iquidated damages amount shall not exceed 5% of contract value and in cas of total jquideted damages value exceed 5% of total contract value; Seller reserves the right fo terminate this Cider and shail have the right to deduct the liquidated damages from any money due the Seller 46. General Provisions (a) Applicable Laws. The laws of the Socialist Republic of Vietnam shall govern if any dispute arises hereunder {b) Assignment. This Order is not assignable by Seller without the prior written consent of Buyer. (c) Force Majcure. No llabilty shall resut to either party from delays in performance caused by circumstances reasonably beyond the control ofthe party affected, (d) Liens, Seller agrees to indemnity and save harmless Buyer against any and all lens and encumbrances atising out of Seller's performance of this Order. {e) All purchase items in this Order are commodities/goads on consignment basic. Seller shall not charge Buyer any re-stock fee,