[Date]

Event Name
Event Budget for Event Name: EXPENSES
Site Estimated Actual Actual Cost Breakdown
Room and hall fees $500.00 $300.00
Site staff
Equipment
Tables and chairs 13% 8% 8% 13%
Total $500.00 $300.00

Decorations Estimated Actual

Flowers $200.00 $500.00
Candles
21% 21%
Lighting
Balloons 16%
Paper supplies
Total $200.00 $500.00

Site Decorations
Publicity Estimated Actual
Publicity Miscellaneous
Graphics work $500.00 $800.00 Refreshments Program
Photocopying/Printing Prizes
Postage
Total $500.00 $800.00

Miscellaneous Estimated Actual Estimated vs. Actual

Telephone $500.00 $600.00
Transportation $800.00
Stationery supplies
Fax services $700.00
Total $500.00 $600.00
$600.00
Refreshments Estimated Actual
$500.00
Food $600.00 $800.00
Drinks
$400.00
Linens
Staff and gratuities $300.00
Total $600.00 $800.00
$200.00
Program Estimated Actual
Performers $300.00 $500.00 $100.00
Speakers
$0.00
Travel
Hotel
Other
Total $300.00 $500.00

Prizes Estimated Actual

Ribbons/Plaques/Trophies $200.00 $300.00
Gifts Estimated Actual
Total $200.00 $300.00

Total Expenses Estimated Actual

$2,800.00 $3,800.00 Made in Office 2007 for office2007.com

Event Name
Event Budget for Event Name: INCOME
Admissions Estimated Actual Income Comparison
Estimated Actual
300 100 Adults @ $5.00 $1,500.00 $500.00
200 50 Children @ $2.00 $400.00 $100.00 $16,000.00
100 50 Other @ $1.00 $100.00 $50.00
$2,000.00 $650.00 $14,000.00

Ads in program Estimated Actual $12,000.00

Estimated Actual
300 100 Covers @ $20.00 $6,000.00 $2,000.00 $10,000.00
200 50 Half-pages @ $10.00 $2,000.00 $500.00
100 50 Quarter-pages @ $5.00 $500.00 $250.00
$8,000.00
$8,500.00 $2,750.00

$6,000.00
Exhibitors/vendors Estimated Actual
Estimated Actual
100 50 Large booths @ $20.00 $2,000.00 $1,000.00
$4,000.00
100 10 Med. booths @ $50.00 $5,000.00 $500.00
50 2 Small booths @ $5.00 $250.00 $10.00 $2,000.00
$7,250.00 $1,510.00
$0.00 Actual
Sale of items Estimated Actual Estimated

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300 200 Items @ $15.00 $4,500.00 $3,000.00

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200 100 Items @ $10.00 $2,000.00 $1,000.00

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100 0 Items @ $5.00 $500.00 $0.00
$15,000.00 $10,000.00

Total Income Estimated Actual

$32,750.00 $14,910.00
$16,000.00

$14,000.00

$12,000.00

$10,000.00

$8,000.00

$6,000.00

$4,000.00

$2,000.00

$0.00 Actual
Estimated
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Event Name
Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated Actual Profit vs. Loss
Total income $32,750.00 $14,910.00
$35,000.00
Total expenses $2,800.00 $3,800.00
$30,000.00
$25,000.00 Total income
Total profit (or loss) $20,000.00 Total expenses
$15,000.00
$29,950.00 $11,110.00 $10,000.00
$5,000.00
$0.00
Estimated Actual