Microsoft Power Point 2007

Presented By

DHIVIYA ROSE J
Assistant Professor – Senior Scale
CIT | CoES | UPES
Why do you need a presentation?
• I hear and I forget.
• I see and I remember.
• I do and I understand.

• An audiovisual tool
• A tool to facilitate what you want to convey.

INFO 108 – Computer Fundamentals and its Applications

A tool makes your task…
• Easier
• Effective

INFO 108 – Computer Fundamentals and its Applications

 Microsoft PowerPoint 2007
• A presentation graphics software in the
Microsoft 2007 Office Suite.
• To create dynamic and professional
presentations.

INFO 108 – Computer Fundamentals and its Applications

The PowerPoint Environment

INFO 108 – Computer Fundamentals and its Applications

 Environment …
• Title & subtitle placeholders
• Tabbed Ribbon menu system
• Microsoft office button
• Quick Access Toolbar
• Task pane
▫ Slides, outline tabs
• View command shortcuts
▫ Normal, Slide sorter, Slide show
• Zoom tool

INFO 108 – Computer Fundamentals and its Applications

Zoom Tool
• To Zoom In and Out:
▫ Locate the zoom bar in the bottom, right corner.
▫ Click the slider and drag it to the right to zoom
in and to the left to zoom out.

INFO 108 – Computer Fundamentals and its Applications

Changing Views
• Locate the View options in the bottom, right
corner.
• The View options are Normal, Slide Sorter, and
Slide Show.
• Click an option to select it.

INFO 108 – Computer Fundamentals and its Applications

Quick Access Toolbar
• Save
• Undo
• Redo
• Customizing Quick Access Toolbar:
▫ Click the arrow
▫ Select the command

INFO 108 – Computer Fundamentals and its Applications

Customizing QAT

INFO 108 – Computer Fundamentals and its Applications

Ribbon
• To Minimize and Maximize the Ribbon:
▫ Click the drop-down arrow next to the Quick
Access toolbar.
▫ Select Minimize Ribbon. (Toggle)
▫ Click the arrow again and select Maximize the
Ribbon.
▫ (OR)
 Using context menu

INFO 108 – Computer Fundamentals and its Applications

Microsoft Office Button Menu

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Open PowerPoint.
• Practice using the Zoom tool.
• Minimize and maximize the Ribbon.
• Click the Microsoft Office Button and review
the menu options.
• Add two commands to the Quick Access
toolbar.

INFO 108 – Computer Fundamentals and its Applications

Presentation Basics
• Presentation
▫ Series of slides
▫ Can include text, pictures, charts, video, sound

INFO 108 – Computer Fundamentals and its Applications

New Presentation

INFO 108 – Computer Fundamentals and its Applications

Blank Presentation

INFO 108 – Computer Fundamentals and its Applications

About the
• Placeholders
Slides
▫ Areas on a slide that are enclosed by dotted
borders
▫ Where content can be added.
▫ Text, Pictures, Charts
• Placeholder text
▫ Text that can be replaced
• Thumb-nail sized icons
▫ Inserting pictures, charts, clip arts

INFO 108 – Computer Fundamentals and its Applications

Placeholders

INFO 108 – Computer Fundamentals and its Applications

Slide Layouts
• Title layout
• Title and content layout
• Section Header layout
• Two content layout
• Content with caption layout
• Picture with caption layout

INFO 108 – Computer Fundamentals and its Applications

Adding a new Slide
• Home tab -> New Slide

INFO 108 – Computer Fundamentals and its Applications

Changing the Layout
• Home tab -> Layout

INFO 108 – Computer Fundamentals and its Applications

Copy & Paste Slide

INFO 108 – Computer Fundamentals and its Applications

Delete a Slide

INFO 108 – Computer Fundamentals and its Applications

Move a Slide
• Click & drag

INFO 108 – Computer Fundamentals and its Applications

Views
• Normal View
▫ Default view
• Slide Sorter
▫ A view of your slides in thumbnail form.
▫ Horizontal view of more than one slide at a time.
• Slide Show
▫ Full screen view

INFO 108 – Computer Fundamentals and its Applications

Saving your Presentation
• Microsoft Office Button – Save As
• File types
▫ PowerPoint Presentation
 2007 powerpoint file (.pptx)
▫ PowerPoint Show
▫ PowerPoint 97-2003 Presentation
▫ PDF or XPS
▫ Other formats

INFO 108 – Computer Fundamentals and its Applications

Challenge
• Open PowerPoint.
• Insert text on the default, Title slide.
• Insert a Title and Content slide.
• Insert a Two Content slide.
• Practice moving slides.
• Copy the Title slide.
• Delete one of the slides.
• Save the presentation.

INFO 108 – Computer Fundamentals and its Applications

Text Basics
• To insert text
▫ Click the placeholder or text box
▫ Type in the insertion point.
• To delete text
▫ Backspace or delete key
• To select text
▫ Click and drag
▫ Double-click
▫ Shift - arrow

▫ Hover toolbar
 Formatting options

INFO 108 – Computer Fundamentals and its Applications

Formatting Font
• Font Size
• Font Name
• Font Color
• Font Style
▫ Bold (Ctrl+B), Italic(Ctrl+I), Underline(Ctrl+U)
• Character spacing
• Change Case

INFO 108 – Computer Fundamentals and its Applications

Text Alignment
• Alignment options
▫ Left
▫ Right
▫ Center
▫ Justify

INFO 108 – Computer Fundamentals and its Applications

Other Options
• Bullets
• Numbering
• Indenting
• Line Spacing
• Text Direction

INFO 108 – Computer Fundamentals and its Applications

Editing
• Find
• Replace
• Select

INFO 108 – Computer Fundamentals and its Applications

Text Boxes
• Insert tab – TextBox
• Moving a text box
• Resizing a text box

INFO 108 – Computer Fundamentals and its Applications

Challenge
• Insert text on a slide.
• Practice using the bold, italic, and underline
commands.
• Change the font style of the title.
• Change the font size of the title.
• Change the color of the subtitle.
• Use the Change Case command on a slide title.
• Practice using the Increase Font Size and
Decrease Font Size commands.
• Insert a text box and add text.

INFO 108 – Computer Fundamentals and its Applications

Themes and Background Styles
• Theme
▫ Predefined combination of colors, fonts and
effects that may be applied to your presentation.
• Predefined themes
• Office theme
▫ Default theme
▫ White background, calibri font
• Theme name

INFO 108 – Computer Fundamentals and its Applications

INFO 108 – Computer Fundamentals and its Applications
Applying a Theme
• Design ->Themes group

INFO 108 – Computer Fundamentals and its Applications

Customizing Themes
• Design Tab -> Themes group -> Colors -> Create
new theme colors
• Design Tab -> Themes group -> Fonts -> Create
new theme fonts

INFO 108 – Computer Fundamentals and its Applications

Background Styles
• Design tab -> Background Styles

INFO 108 – Computer Fundamentals and its Applications

Page Setup
• Page Setup
• Slide Orientation

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Apply the Urban theme to your slides.
• Change at least one of the theme color options.
• Change to a new theme font.

INFO 108 – Computer Fundamentals and its Applications

Pictures & ClipArts
• Insert tab -> Illustrations group -> Picture

• Insert Picture icon (Placeholder)

• Resizing a picture
• Moving a picture
• Modifying a picture
▫ Format tab -> Adjustments
▫ Picture styles
▫ Arrangements
▫ Size

INFO 108 – Computer Fundamentals and its Applications

Cropping a Picture
• Format Tab -> Size group -> Crop

INFO 108 – Computer Fundamentals and its Applications

ClipArts
• Insert tab -> Illustrations group -> ClipArts
• Search for

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Insert a picture.
• Apply a picture style.
• Insert a clip art.
• Resize the images.
• Change the shape of the clip art.
• Crop the picture.
• Compress the picture.

INFO 108 – Computer Fundamentals and its Applications

Lists
• Bulleted list
▫ Changing bullet color, size
▫ Using a picture as a bullet
▫ Import option
 To select a custom picture
▫ Customizing the bullets

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Insert a bulleted list on a slide.
• Change the bullets to numbers.
• Change the color of the numbered list.
• Insert a new bulleted list on a different slide.
• Change the default bullet to a different bullet
style.
• Change the bullet color.

INFO 108 – Computer Fundamentals and its Applications

• Numbered Lists
▫ Numbering style
▫ Number color
▫ Number size
▫ Start At

INFO 108 – Computer Fundamentals and its Applications

Insert Tab
• Tables
▫ Table styles
• Smart Arts
• Charts
▫ Chart type
▫ Customizing data
• Hyperlinks
• WordArt
• Date and Time
• Slide number
• Symbols
INFO 108 – Computer Fundamentals and its Applications
Challenge!
• Open a presentation.
• Insert a table with 2 columns and 6 rows on a
slide.
• Apply a new table style.
• Format the top row as a Header Row.
• Add a Cell Bevel effect to the Header Row.
• Insert a new column.
• Delete a row.

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Open a presentation.
• Insert a SmartArt graphic.
• Insert text into one or more shapes.
• Add a shape to the graphic.
• Change the color variation of the graphic.
• Apply a SmartArt style.

INFO 108 – Computer Fundamentals and its Applications

Animations
• Slide Transitions
▫ Effects that take place when you switch from one slide
to another.
▫ Transition sound
▫ Transition speed
▫ Automatic or on mouse click
• Slide Animation
▫ Predefined special effects that you can add to objects
on a slide.
▫ Animation as one object
▫ By category
▫ Custom animation
 Add/remove/change effect

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Open a presentation.
• Select a picture, clip art, or shape.
• Apply an animation effect using the options in
the Animation group.
• Change the speed of the effect in the Custom
Animation task pane.
• Apply an animation effect to text.
• Apply two or more animation effects on one
slide.
• Reorder an animation effect.

INFO 108 – Computer Fundamentals and its Applications

Challenge!
• Open a presentation.
• Select a slide and apply a transition.
• Select a sound effect for the transition.
• Change the transition speed.
• Apply this transition to all the slides.
• Apply a different transition for one slide.
• Remove the transition sound.

INFO 108 – Computer Fundamentals and its Applications

Slide Show
• From beginning
• From current slide

INFO 108 – Computer Fundamentals and its Applications

Review
• Spell check

INFO 108 – Computer Fundamentals and its Applications

View
• Normal
• Slide Sorter
• Notes page
• Slide Show
• Slide Master
• Handout Master
• Notes Master

INFO 108 – Computer Fundamentals and its Applications