HANDOVER PROCEDURES CHECKLIST – Intercontinental Resort Hotel: Progress Update as of 22nd November 2020 Required within 2 wks Required

Required within 2 wks Required within 2 – 4 wks

Closed

REF ISSUE Y/N COMMENTS ACTION BY STATUS OPEN/CLOSED

1 HANDOVER PROCEDURES
Have you read the Contract handover requirements and conditions? Detailed strategy for operation of Mall to allow necessary construction &
1.1 Operational strategy requirements not detailed. P&T
commissioning work to proceed to be developed and agreed
If a phased handover is required, will operation of plant be affected? Permit to Work procedures for handed over plant areas to be established and
1.2 Permit to Work strategy to be developed. P&T
Client/FM Staff to be briefed on Construction Permit to Work procedures
Is specific provision made within Contract for beneficial use? Marked up drawings detailing proposed areas and systems that will be available
1.3 Reference made to Sectional completion only AACD
for use to be produced & issued.
Have principle systems required for beneficial use been identified? Details & strategy for priority systems that are required that will enable safe
1.4 Extent of commissioned systems to be defined. AACD/P&T
building usage to be established and milestone dates applied.
Is there an adequate scheme of maintenance during beneficial use proposed? Maintenance schedule to be produced and maintenance logs strategy to be
1.5 AACD plan of action required AACD
submitted for agreement
Has procedure been agreed for phased removal of site temporary facilities? Details of what temporary supplies will be in operation at ‘soft’ opening and
1.6 AACD plan of action required AACD
programme for transferral to permanent to be established.
Is there a programme for preparation and delivery of handover information? Milestone Programme to be produced for all systems inspections,
1.7 AACD plan of action required AACD
demonstrations and training (preliminary & Final)
Are Procedures and timescales for document approvals agreed with the Engineer & Client? Insufficient time is available prior to ‘soft’ opening to review all documentation.
1.8 AACD plan of action required AACD/P&T
Minimum requirement to be established

2 IDENTIFICATION AND ACCESS

Has all protection been removed? On establishment of marked up drawings in 1.3 above, final inspection to be
2.1 Work in Progress P&T
carried out by Engineer
Has a final clean been done? After Builders Clean has been carried out, Specialist to be employed to clean all
2.2 Work in Progress AACD
areas. Full scope & requirements to be established. (Fabric & MEP)
Is all plant and equipment labelling satisfactory? Regular QA inspections to be carried out by AACD & Engineer to ensure
2.3 Work in Progress AACD/P&T
compliance with Specification requirements
Are all hazard labels present especially to plant areas? On establishment of marked up drawings in 1.3 above, final inspection to be
2.4 Work in Progress P&T
carried out by Engineer
Is access to enclosed equipment satisfactory? Review of Maintainability report to be carried out and recommendation
2.5 Maintainability Report required from Engineer P&T
implemented as applicable
Have ceiling tiles been identified for access to services and recorded? Ceiling access to be part of Maintainability review
2.6 Work in Progress AACD
Are all sealed notices or framed wall charts etc, approved and installed? On establishment of marked up drawings in 1.3 above, final inspection to be
2.7 Work in Progress P&T
carried out by Engineer

3 SNAGGING

Has the Contractor got an approved Inspection and Test Plan?

3.1 Work in Progress AACD
Does the Contractor have an acceptable system for pre-snagging/snagging/de-snagging? Procedure for identifying defects/outstanding works to be established for areas
3.2 AACD plan of action required AACD
to be handed over
Has the Contractor appointed a Snagging Manager? Appropriate person to be identified who is responsible for snagging completion
3.3 AACD plan of action required AACD
Is there a dedicated snagging team? Method statement/strategy to be produced by Snagging manager identified in
3.4 AACD plan of action required AACD
3.3 above.
Have works previously been benchmarked to minimise the final snag list?
3.5 Work in Progress AACD
Have procedures and timescales for snagging been agreed (sequence, attendances, access)? Method statement/strategy to be produced by Snagging manager identified in
3.6 AACD plan of action required AACD
3.3 above.
Are all snags collated into one list (Contractor/Main Contractor/Engineer)? Final snagging list to be signed off by Engineer
3.7 AACD plan of action required P&T
Are all snags added to a monitoring system with ‘Clearance by’ dates? Tracking register of all defects to be maintained by AACD and issued weekly
3.8 AACD plan of action required AACD
for areas identified to be handed over
Have all snags been categorised (whether snag, outstanding work, late variation)? Tracking register of all defects to be maintained by AACD and issued weekly
3.9 AACD plan of action required AACD
for areas identified to be handed over
Have all void inspections been cleared with Engineer? Final snagging list to be signed off by Engineer
3.10 Work in Progress P&T
Has a schedule of condition & dilapidations been drawn up after beneficial use of plant? Schedule of inspections of equipment to be established to maintain ongoing
3.11 AACD plan of action required P&T/AACD
schedule of condition and dilapidations (latent defects).

Page 1 of 3 Revision 0 (22nd November 2020)

HANDOVER PROCEDURES CHECKLIST – Intercontinental Resort Hotel: Progress Update as of 22nd November 2020 Required within 2 wks Required within 2 – 4 wks

Closed

REF ISSUE Y/N COMMENTS ACTION STATUS OPEN/CLOSED

BY

STATUTORY INSPECTIONS
4

Utility way leaves and lease agreements signed off? Update required on when energisation of substations are planned
4.1 Y P&T Construction are dealing with FEWA P&T
Utility supplies inspected and signed off? Programme for Substations completion to be advised
4.2 N Work in Progress AACD
Have all fire barriers, fire dampers and fire stopping been signed off by Statutory Authorities? Schedule of dampers & Fire stopping to be installed and inspected to be
4.3 N Work in Progress AACD
produced.
Civil Defence Authority’s requirements met (fire alarms & interfaces, emergency lighting etc.)? Cause & Effect matrix to be developed & issued for ‘soft’ & ‘hard’ opening
4.4 N Cause & Effect strategy & matrix to be developed P&T
dates
Has Occupation Certificate been issued? Drawings marked up in 1.3 to be approved
4.5 N Areas for Occupation to be advised P&T
Has Public Health consent been signed off (including drainage testing, water quality etc.)? Detailed Commissioning Strategy & programme incorporating key
4.6 N AACD plan of action required AACD
milestones required.
Has means of escape been signed off? Detailed Commissioning Strategy & programme incorporating key
4.7 N AACD plan of action required AACD
milestones required.
Has fire alarm system been signed off and Fire Certificate issued? Detailed Commissioning Strategy & programme incorporating key
4.8 N AACD plan of action required AACD
milestones required.
Have fire fighting systems and appliances been signed off? Detailed Commissioning Strategy & programme incorporating key
4.9 N AACD plan of action required AACD
milestones required.
Are there any special emergency services requirements? Updated Operational Strategy & Overall Fire Strategy to be issued
4.10 N Operational requirements to be advised P&T

COMMISSIONING AND PERFORMANCE TESTING

5

Is all Commissioning and interface testing complete? Detailed Commissioning Strategy & programme incorporating key
5.1 N AACD plan of action required AACD
milestones required.
Has Performance Testing of Cooling, Controls, Acoustics etc been signed off? Detailed Commissioning Strategy & programme incorporating key
5.2 N AACD plan of action required AACD
milestones required.
Is date for chlorination (potable water available) agreed? Detailed Commissioning Strategy & programme incorporating key
5.3 N AACD plan of action required AACD
milestones required.

DOCUMENTATION
6

Is a progress sheet being used to track documentation preparation, approval and issue? Schedule of all O & M manuals & Drawings that are to be produced to be
6.1 N AACD plan of action required AACD
advised c/w proposed submission dates
Has Phased/Practical Completion Certificate been issued? Clarification on whether Sectional completion certificates will be issued and
6.2 N AACD plan of action required P&T
impact on Defects Liability Periods
Have meter and fuel readings been recorded? Clarification on who will be responsible for Fuel usage for ‘soft’ and ‘hard’
6.3 N AACD plan of action required P&T
openings
Have maintenance logs for plant during Commissioning/beneficial use been kept? Maintenance schedule to be produced and maintenance logs strategy to be
6.4 N AACD plan of action required AACD
submitted for agreement
Have regular water sample analyses been taken and recorded? Maintenance schedule to be produced and maintenance logs strategy to be
6.5 N AACD plan of action required AACD
submitted for agreement

TRAINING
7

Have Engineers produced a narrative detailing the overview of the design philosophy for the client training? Updated narratives for inclusion within O & M and Training manuals to be
7.1 N Extent of training to be developed P&T
issued.
Is a full schedule of training requirements in place? Schedule of planned training sessions together with agendas to be produced
7.2 N AACD plan of action required AACD
for review and approval
Has the Client defined the full scope of work for the FM operator? Responsibility demarcation to be established with Intercontinental to enable
7.3 N Discussions to be held with Intercontinental P&T
budgets to be finalised
Have we and the Client got sufficient resources for training in all systems? Requirements dependant on resolution of items 7.2 & 7.3 above
7.4 N Discussions to be held with Intercontinental P&T
Are our personnel available at installation/commissioning? Requirements dependant on resolution of items 7.2 & 7.3 above
7.5 Y RAK FM
Is videotaping of interest to the client for specialist systems (professionally done)? As there will be a progressive handover of areas, videotaping would be
7.6 - Discussions to be held with Intercontinental P&T
beneficial. RAK FM can arrange as necessary

Page 2 of 3 Revision 0 (22nd November 2020)

HANDOVER PROCEDURES CHECKLIST – Intercontinental Resort Hotel: Progress Update as of 22nd November 2020 Required within 2 wks Required within 2 – 4 wks

Closed

REF ISSUE Y/N COMMENTS ACTION STATUS OPEN/CLOSED

BY

TRAINING (cont)
7

Has the training been accepted by the client? Dependant on resolution of 7.2
7.7 N AACD plan of action required P&T

SPARES, KEYS AND TOOLS

8

Have spares been itemised and handed over? Storage locations, environmental conditions and logistical management
8.1 N AACD plan of action required AACD/P&T
system to be determined for spares
Have all keys been labelled and handed over including special keys? Schedule and dates for handover aligned with ‘soft’ and ‘hard’ openings to be
8.2 N AACD plan of action required AACD/P&T
established
Have all specialists’ tools been itemised and handed over? Schedule and dates for handover aligned with ‘soft’ and ‘hard’ openings to be
8.3 N AACD plan of action required AACD/P&T
established
Are measures in place for protecting loose equipment from theft? Security measures during period up to Practical Completion to be established
8.4 N Discussions to be held with Intercontinental P&T

MAINTENANCE
9

Have all maintenance contracts been put in place by the Client/RAK FM Schedule of all systems that will require specialist maintenance agreements to
9.1 N Discussions to be held with Intercontinental P&T
be established
Are procedures in place for emergency call outs? P&T Operational Strategy/Procedures to be issued
9.2 N Discussions to be held with Intercontinental P&T
Are licenses in place for storing and disposal of controlled chemicals? Schedule of all chemicals that will require licences to be established
9.3 N Discussions to be held with Intercontinental P&T
Are licenses in place for storing of gases? Schedule of all gases that will require licences to be established
9.4 N Discussions to be held with Intercontinental P&T
Are there any special warranties which require specific Client maintenance? Summary list of special maintenance issues required in the period up to
9.5 N Discussions to be held with Intercontinental AACD
Practical Completion to be collated & issued

POST HANDOVER CONSTRUCTION WORKS

10

Have procedures for Post-Handover works been agreed with Client? To be advised
10.1 N Discussions to be held with Intercontinental P&T
Is a resourced programme in place for Post-Handover works? To be advised
10.2 N Discussions to be held with Intercontinental P&T
Are contractors’ staff briefed on occupied Permit to Work procedures within the occupied building? P&T Permit to Work procedures to be issued
10.3 N Discussions to be held with Intercontinental P&T
Are arrangements in place for system fine tuning/adjustment? To be advised
10.4 N Discussions to be held with Intercontinental P&T
Is any Post-handover training required? Discussions to be held with Intercontinental to To be advised
10.5 Y P&T
ascertain scope of training required
Is Transition Management service required to facilitate smooth handover to RAK FM Discussions to be held with Intercontinental to Discussion ongoing
10.6 Y P&T
ascertain scope of service

OTHER ISSUES (Project Specific)

11

Page 3 of 3 Revision 0 (22nd November 2020)