Dynamic Positioning Operators Certification 09/2013

Dynamic Positioning Operators Certification 09/2013
DYNAMIC POSITIONING OPERATOR’S
ONLINE APPLICATION GUIDE
DP Basic / Induction Course

INTRODUCTION
This guide aims to help explain the online application process and help you A minimum of 30 days DP familiarisation
apply. You can either go through the guide page by page, or alternatively experience and completion of Section C
click on the relevant page below to go straight to the help page that you logbook tasks
need.
Please read the Logbook Guide to ensure your logbook has been
completed correctly. DP Simulator course
Registering on the system Page 2

A minimum of 180 days A minimum of 180 days A minimum of 180 days
Logging in Page 6 watchkeeping experience supervised DP DP watchkeeping
watchkeeping experience on
on class 2/3 vessels experience on class 1
Entering Course information Page 12 a combination of class 1,2 &
3 DP vessels. This must vessels
include 60 days on Class 2/3
Entering Familiarisation Page 13
vessels. Any Class 1 time
used in this instance will Statement of suitability by
Entering Section C Information Page 15
count as 0.5 time master of last DP vessel
Entering Course information Page 16
Entering Watchkeeping seatime Page 17 Statement of suitability by

DP Certificate issued
Master of last DP vessel
Endorsed “Limited”
Entering Section F Information Page 19
Payment Page Page 21

UPGRADE
DP Certificate issued A minimum of 60 days DP
Endorsed “Full” Upgrade statement of watchkeeping on class
suitability by Master of last 2/3 vessels
class 2/3 vessel
1 Dynamic Positioning Operator’s Online Application Guide

Dynamic Positioning Operators Certification
Registering
To obtain login details for the DP online application system:
 Navigating to the correct page
Please complete the online

application BEFORE you
send your logbook into the
office.
Logbooks which are

Click on the Dynamic submitted by post only will
Positioning tab. This will bring a be returned.
set of headers up on the page.
Select the header directly
underneath the DP header:
‘Login/Apply’

Registering
If you have a Limited certificate and you
To obtain login details for the DP online application system: know your login details please click here. If
you already hold a Limited certificate but do
 Navigating to the correct page not know your login details please contact
the DP Department to gain access to your UPGRADE
user account.
If you already hold a
If you are a member of The Nautical Limited certificate, do
Institute or have ever bought books or had a not register with The
previous application you will also have login Nautical Institute
details. If you do not know your User ID again. This can delay
please contact The DP Department. your application.
The DP Department take calls on Tuesdays

When you have reached or Thursdays between 9am and 5pm (GMT)
‘Login/Apply’, you will have
three different options for the
application.
If you have never bought

books from The Nautical
Institute, or been a member
or applied for a DP certificate
you will need to click here to
register onto the system.
This link can only be used by

companies that already have an
account with the Nautical Institute.

Creating a new account
To obtain login details for the DP online application system if you have never bought books from The Nautical Institute, or
been a member or applied for a DP certificate.
 Entering your personal details as required
Fill in the details as requested.

Please ensure that these details
are filled out correctly as the
name that is entered on this
page will be what is printed on
your certificate and it will be
sent to the address entered.
When filling out your
details please type using
the correct capitalisation
JOE BLOGGS
Joe Bloggs

To obtain login details for the DP online application system if you have never bought books from The Nautical Institute, or
PO Box address cannot be

used as a signature is required
upon delivery. Please ensure
you enter a street address into
this field.
A contact telephone number

is now mandatory as this is
needed to pass to the courier
when your documents are
returned.

To obtain login details for the DP online application system If you have never bought books from The Nautical Institute, or
The login details will be sent

to the email address that is Once you click ‘Next’ your details will be
given on this page. added to the system and an email will be
sent to you containing your username and
Please check that you have password. You can then use these details
entered this correctly. and web link in the email to log into the
online application and continue with your
application.
If you do not receive the email, please check

If you would like your documents in your junk/spam folder. If you are still
sent to your home address this unable to see this email, please contact the
section should be left blank. DP Department who will be able to give you
this information. Please DO NOT register
If you would like your logbook to be again as this will create duplicate accounts.
sent to a different address e.g. your
company please enter the address
at the bottom of the page as the
return address for documents.

Logging In
To log into the DP online application system if you have a Limited certificate and you know your login details.
 Navigating to the Dynamic Positioning page
On the homepage click

on the login button at
the top of the screen.

Logging In
To log into the DP online application system:
 Entering your login details
On the login page please

enter your username/
membership number and
password and click login.

Logging In
To log into the DP online application system if you have a Limited certificate and you know your login details:
 Navigating to the Dynamic Positioning page
After you have logged in you will be

directed back to the homepage you
can then choose where on the
website you would like to go. At the
top of the screen you will see a
button saying ‘Logout’. This means
that you are logged into your
account.
Click on the Dynamic
Positioning tab above the
main picture. This will
take you to the DP area
of the website.

Applying
To apply for your Dynamic Positioning certificate:
 Navigating to the Dynamic Positioning application
Click on Login/Apply and

you will be sent to this
page.
Please choose between

the two options on the
screen. If you are
upgrading your
certificate you will need
to have the certificate
number and the issue
date to hand.

IMPORTANT INFORMATION
Applying
Any element of the scheme which is over five
To apply for your Dynamic Positioning certificate: years old at the date of application and
receipt of the documents in The Nautical
 Entering your personal details as required Institute’s office cannot be counted towards a
certificate.
Please ensure that you apply with enough

time to submit your documents before the
five year limit expires.
You will be directed to your

personal details page. Please
ensure that these details are all
correct. If you were registered on our
system from your Limited certificate
or buying books please check to
make sure that all details are up to
date and fill in any missing fields e.g.
email address and contact phone
number.
When all details have been checked

press the Next button at the bottom
of the screen.
This will take you through to the

beginning of the application.

Applying
If this is your first application for a

DP certificate select ‘No’ and press
‘Next’.
If you already hold a Limited

certificate please enter the
certificate number and the date that
it was issued before clicking ‘Yes’.
This will then bring all the previous
course and seatime information
through to your online application
and you will not have to re-enter all
of the information.

Applying
 Entering your Basic course information

UPGRADE
Limited certificate
this information will
be greyed out and
you will not be able
to edit it. Please
click on the ‘Next’
Please select the training button.
centre where you completed
your Basic course from the
drop down list. Then select
the date ensuring that it is in
the format dd/mm/yyyy. The IMPORTANT NOTE
course entry in your logbook
must be signed and stamped If your course is more that 5 years (60
by the training institute. months) old at the time of application
and receipt of documents, The
Nautical Institute will be unable to
accept it as part of the scheme
requirements.
Please do not amend the date in order

to go through to the next page as this
date will be checked and if it is found
to be over five years old your logbook
will be returned unprocessed to you.

Applying
 Entering your Familiarisation seatime

UPGRADE
Limited certificate
You can enter the full IMO number or the be greyed out and
vessel name to search for the vessel. Please you will not be able
click on the next to the box and a pop-up to edit it. Please
box will appear. Select the correct vessel click on the Next
from the available list. button.
If the vessel that you completed DP seatime

on does not appear on the list please
contact dp@nautinst.org with a copy of the
classification certificate so that it can be When adding the dates when
checked and added to our system. you joined and left the vessel
If the vessel is not officially classified the please either select them from
time on the vessel cannot be used for the the calendar or enter these
familiarisation seatime. dates in the format dd/mm/yyyy.
If the year is not entered fully
you will be unable to move to
the next page of the application.

Applying
 Entering your Familiarisation information
You must state that you have the seatime

confirmation letters from your company before After adding the dates, you need to
you move to the next page. confirm that the familiarisation
logbook entry is signed and
These need to be on letter-headed paper,
signed by the superintendent, marine manager, stamped. You will need to scroll
operations manager or fleet/crew manager and along the box horizontally to the right
state that you worked onboard as a DPO to finish entering in the relevant data.
performing DP duties. Please see our New The number of days and
Regulations section for more information. http:// familiarisation hours will be
www.nautinst.org/en/dynamic-positioning/dp- automatically calculated by the
scheme-additional-requirements.cfm
If this letter has not been obtained you need to system.
contact your company for this before
When the information has been
completing your online application. If you
added click on the at the end of
confirm that you have this letter but it is not
the line.
enclosed in your application your documents
will be put on hold until the requirement is met When the entry has been saved the
or return you application and documents to you line will go grey and a new line will
without processing. In this case, you will have appear underneath for extra entries.
to re-apply online and re-pay for the courier To edit any previous entries click
service.

Applying
 Entering your Advanced course details

UPGRADE
Limited certificate you
will still need to add
these dates into the
system before moving
to the next page.
On this page you need to enter all of the
familiarisation dates that have been
signed off in Section C of your logbook.
Please note that the date must be
written in the format dd/mm/yyyy. You
must check the box next to each
completed entry to confirm that the task
in the logbook is signed.
All starred items must be signed off in

your logbook before a DP certificate can
be issued.
When all mandatory entries have been

completed press Next to go to the next
page

Applying
 Entering your Advanced course details

UPGRADE
Limited certificate
be greyed out and
you will not be able
to edit it. Please
click on the Next
button.
Please select the training

centre where you completed
your Advanced course from the
drop down list. Then select the
date ensuring that it is in the
format dd/mm/yyyy. The
course entry in your logbook
must be signed and stamped
by the training institute.

Applying
 Entering your Watchkeeping seatime details
Fill out this column ONLY if you

completed a seatime reduction
course at one of the approved
training centres.
If this column is ticked for all

entries, a certificate cannot be
issued.
You can enter the full IMO number or the When adding the dates joined and left
vessel name to search for the vessel. please either select them from the
Please click on the next to the box to calendar or enter these dates in the
and a pop-up box will appear. You then format dd/mm/yyyy. If the year is not
need to select the correct vessel from the entered fully you will be unable to
available list move to the next page of the
application.
If the vessel that you completed DP
seatime on does not appear on the list Please note that you will need to scroll
please contact dp@nautinst.org with a
horizontally to the right to enter in all
copy of the classification certificate so that
it can be checked and added to our the relevant information and press the
system. save button
If the vessel is not officially classified the
time on the vessel cannot be used for the To edit any entry, please use the Edit
watchkeeping seatime. button. Please make sure that the
entry is saved before moving on.

Applying
 Entering your Watchkeeping seatime details

UPGRADE
Limited certificate you
will need to add the
extra dates which you
are using to upgrade
If you press the save button but your certificate
the line does not save and
become greyed this may be
because:
 The dates that you have
added are not in the correct
format - dd/mm/yyyy
 The dates you have added
overlap with another voyage
 You have not confirmed that
the entry in your logbook has
been signed and stamped Please take note of the
comments at the bottom of the
screen when applying

Applying
 Entering your Section F details

UPGRADE
You need to add the
dates of the new
Section F form. This
must have been
signed after the 60
days on DP2 has
been completed
Please enter the Section F

information from your logbook.
The Section F needs to be
signed and stamped by the Selecting the IMO number or the
Master of the vessel or a vessel name will automatically
certified DPO onboard who is update the other field.
aware of your capabilities. You
as the operator should also The vessel added here needs to
have signed this page. be the last vessel that seatime
was completed on.
The date added on the

Section F needs to be
after the required
amount of seatime has
been completed

Applying
 Certificate entitlement
UPGRADE
Limited certificate this
page should say
Unlimited. If this still
says Limited DO NOT
continue with the
payment. Please
contact the DP Dept.
If you are the holder of a Limited certificate
and are upgrading your certificate this line
should confirm that “you are entitled to an
Unlimited certificate”. If this line still says
Limited, please check you have entered the
upgrade information correctly and if
assistance is needed please contact the
DP Department before the payment is
made.
Please note what is written

on this page.
The cost of the courier will

depend upon the country the
logbook is being returned to.

Applying
 Payment type
You can now choose whether to

pay via credit card or by using a
PayPal account.
Please select the correct

payment method, and click the
Proceed to Payment button.


Common problems
Applying  Use of a Non-Standard Keyboard:
as this type of keyboard is common
outside the UK and in particular
 Payment details Europe & South America, many
non-UK users will encounter
problems when using such a
keyboard. In order to remedy the
problem please ensure that
When paying for the courier characters and symbols entered
please ensure that you check the match with a standard keyboard.
following:
 Verification Process put in place by
 Address Matching – address the individuals Bank: this process is
entered on website must outside the control of the Nautical
match records held with the Institute as this has been set up by
credit card company. the user’s bank to reduce the risk
of fraud. Please contact the bank.
 Postcode/ZIP Matching –
same as with the credit card  Repeated attempts at processing:
company. the EPDQ system may lock-out the
individual if excessive attempts
 Card Verification – usually 3- have been made at processing
digit security code. card payments. The individual can
try a different computer to attempt
processing.

Applying
 Payment details
 If using PayPal for the

payment method, please log
into your account and
following the instructions to
complete the payment.

Applying
 Payment confirmation
You will receive two emails from

You will receive this message if your The Nautical Institute.
payment is successful.
One will confirm your payment and
Please remember to include the following the other will contain a link to the
in your application: PDF document you need to
print, sign and send in with your
 Completed DP Logbook application.
Please check in the junk/spam

 Original signed and stamped
folder of your emails for this
confirmation letters for ALL seatime
message.
 Original signed PDF application
The NI will not able to process
form
your documents if the signed
hard copy of the PDF is not sent
 Any extra documentation — new
along with your logbook. Please
Section F, Limited certificate etc
note that all pages need to be
sent in with the application.

Applying
To apply for your Dynamic Positioning certificate: Common problems
 Payment confirmation  Use of a Non-Standard Keyboard:

as this type of keyboard is common
outside the UK and in particular
Europe & South America, many
This message will appear if your non-UK users will encounter
payment has not been problems when using such a
immediately verified. keyboard. In order to remedy the
problem please ensure that
If you receive an email stating that
characters and symbols entered
your payment has been
match with a standard keyboard.
unsuccessful, this may have been
for a number of reasons. See
 Verification Process put in place by
opposite.
the individuals Bank: this process is
Please log back onto our website outside the control of the Nautical
payment again (this can be tried Institute as this has been set up by
with a different card) the user’s bank to reduce the risk
of fraud. Please contact the bank.
 Repeated attempts at processing:

the EPDQ system may lock-out the
individual if excessive attempts
have been made at processing
card payments. The individual can
try a different computer to attempt
processing.

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Dynamic Positioning Operators Certification 09/2013

DYNAMIC POSITIONING OPERATOR’S

ONLINE APPLICATION GUIDE

DP Basic / Induction Course

Registering on the system Page 2

Entering Watchkeeping seatime Page 17 Statement of suitability by

Payment Page Page 21

1 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

To obtain login details for the DP online application system:

 Navigating to the correct page

Please complete the online

Logbooks which are

2 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

The DP Department take calls on Tuesdays

If you have never bought

This link can only be used by

3 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

Creating a new account

 Entering your personal details as required

Fill in the details as requested.

4 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

Creating a new account

 Entering your personal details as required

PO Box address cannot be

A contact telephone number

5 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

Creating a new account

 Entering your personal details as required

The login details will be sent

If you do not receive the email, please check

6 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

 Navigating to the Dynamic Positioning page

On the homepage click

7 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

To log into the DP online application system:

 Entering your login details

On the login page please

8 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

 Navigating to the Dynamic Positioning page

After you have logged in you will be

9 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

To apply for your Dynamic Positioning certificate:

 Navigating to the Dynamic Positioning application

Click on Login/Apply and

Please choose between

10 Dynamic Positioning Operator’s Online Application Guide

ONLINE APPLICATION GUIDE

Please ensure that you apply with enough