MERCon 2020 – Video submission guide

MERCon 2020 has been restructured as a virtual conference for safety of the academic and
research community. Therefore, the video version of the paper presentations will be played
during the technical sessions, and the same will be available for viewing for one month after the
conference. Authors are requested to submit the video version of the presentation on or before
20th of July 2020.

Please refer the following guidelines and session procedures in preparing the video files.
• Duration of video presentation: 12 minutes
• Attendance: Presenting author(s) of each paper should be available in online during the
session assigned for your paper. Otherwise, we will consider your paper as “No Show”
paper and will not be submitted to IEEE Xplore according to “No Show” policy of the
conference.
• Technical sessions including question and answer sessions: Presenting author(s) should
be present online during the session. Q & A session is 3 minutes. Session chairs will
coordinate the technical sessions.
• Audio and Video Quality: Please double check the quality and the duration of your video
files before submitting, i.e., audio should be clear, free of background noise and audible,
and the slides in the video should be readable!

Video files and recording/editing tools

• Please prepare your videos using a screen recorder that does not superimpose a logo of
its own. Following resolutions are acceptable
1. 768 by 1364
2. 1080 by 1920
• Recommended video format is the following: H.264/MPEG-4 AVC video compression
with AAC or MP3 audio coding with the extension .mp4
Frame rate: 30 FPS
Name of the file: SessionID_EDASID.mp4 , e.g., W.1.1-1570xxxxxxx.mp4, for the paper
assigned to Wednesday session 1 and track 1.
• To carry out the screen recording, “OBS studio” (free), or an alternative can be used. If
the video is recorded using “Record game clips, screenshots, and broadcast using Game
Bar” in Windows, or if the file size for the video is large (e.g., more than 100 MB),
compression may be required. The video transcoder “Handbreak” (free) can be used for
compression.
• Alternatively, you can use Zoom for recording your presentation.
Submission: Please email your .mp4 file to mercon@uom.lk. Mention subject of the email as
“SessionID_EDASID.mp4”,
Note: Please contact Dr. Ranga Rodrigo, Program chair, at ranga@uom.lk for any clarifications.