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  • Policylifecyclesummary

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    Melody Nobay Tondog
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    The document outlines the life cycle of policies at a university, including 6 key stages: 1) policy development, 2) policy management and quality control, 3) policy approval, 4) policy promulgation and publication, 5) policy review, and 6) policy archiving. The policy life cycle depicts how policies are created, approved, published, reviewed, and eventually archived at the university.

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    The document outlines the life cycle of policies at a university, including 6 key stages: 1) policy development, 2) policy management and quality control, 3) policy approval, 4) policy promulgation and publication, 5) policy review, and 6) policy archiving. The policy life cycle depicts how policies are created, approved, published, reviewed, and eventually archived at the university.

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    16 views1 page

    Policylifecyclesummary

    Uploaded by

    Melody Nobay Tondog
    The document outlines the life cycle of policies at a university, including 6 key stages: 1) policy development, 2) policy management and quality control, 3) policy approval, 4) policy promulgation and publication, 5) policy review, and 6) policy archiving. The policy life cycle depicts how policies are created, approved, published, reviewed, and eventually archived at the university.

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    of 1

    Policy life cycle summary

    The life cycle of policies depicted here serves as the basis for current development of a system for managing the policy set of the University

    1 Policy development
    • Policies are created on prescribed templates
    available on the UP Policy website
    • The UP Policy website contains the following documents:
    Policy management and quality
    6 Policy archiving - Policy Development Guidelines
    - Policy Development Templates
    2 control
    • Policy Management System stores superseded/revoked/archived - Policy Development Cover Memo for submission for approval • Policies are managed by a policy administrator on the Policy
    versions of policies/sections of policies - Glossary of Terms Management System
    • Access available on request • The Policy Management System electronically allocates a • Quality control is the responsibility of the policy administrator
    policy document number to a draft policy document • Policy administrator checks the following:
    • Policy author determines access and security levels - Policy for compliance with template
    - Policy for compliance with language, style & other requirements
    - Policy for legislative compliance
    - Policy Development Cover Memo for compliance with template
    • Policy creation is the responsibility of the process owner
    - Translated version of policy

    • Policy approval is the responsibility of a specific approval authority


    for the level of policy submitted

    • Policy management is the responsibility of a policy


    administrator in the Policy Office, in the Office of the Registrar

    5 Policy review • New staff - familiarise with the policy set 3 Policy approval
    • Policy Management System flags policies to be reviewed on • Draft policy and Cover memo follow predetermined route for
    • New Staff - familiarise with policy development/review process
    an ongoing basis according to predetermined review dates submission to final approval authority
    • Designated review groups review policies for policy owners • Approval granted by specific approval authority
    • Policy Review Process to be completed within three months
    4 Policy promulgation/publication • Reference number generated from meeting minutes of approval
    authority and referenced on document history table
    • Policy Management System adjusts status and number of
    new document
    • Policy Management System contains controlled versions of all
    current policies
    • UP Policy website gives “read” access to UP community on the
    UP Intranet
    • UP website gives “read” access to selected policies to the
    external community
    • New approved policy is published on the Intranet on the UP
    Policy website

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