ARIPO PROPS- Run-down Instruction, Briefing,

Final Inspection
Things to consider prior to event

 Making sure event signage is in place and clearly visible

 Ensuring technical staff are available to check and assist with audio visual and access
technology such as hearing loops…SANDEL TO SET-UP
 Making sure all the event team are aware of who to contact if issues arise ( Irene )

 Sufficient extension cords and adaptors. (Actioned )

 Toilet manned?
 Signs directing members to the conference room ( Actioned )
 All heating, air-conditioning and fan controls working
 Buffet Table Arrangements  5 service Points
 Signage
 Additional car parking space/lots( Provision for adequate parking)

 Directional signs: Signs in the lobby, in corridors and in the front of function rooms
 Platform: Stage for head table
 Press and the Media
 internet connection WIFI – LIVE STREAM
 Translation, press and reporting facilities (Business centres, I-net usage, conference calls
etc.
 Preliminary Room Request
 Podium: The speaker’s stand
A/V equipment:  MR .MWANAKA

 All plug-in equipment is working

 microphones for panellists

 Acceptable Chinaware , Glassware

 important points: - Overhead projector/LCD projector table may be used for classroom
setups
 Guest Flow during Luncheon, Buffet Line ,Free Flow
 During Refreshment Breaks- service shld be concurrent

Signage
Three directional signs should be produced for each function to be placed at:
- Lobby (sign board) - Entrance at the function room.