NRB Bearings Limited

E mail and Internet usage Policy:

Intent:

It is the intent of this policy to establish standard practices and guidelines for responsible, safe and
productive use of the Electronic mail (e-mail) and to ensure the protection of information.

Scope:

This Policy applies to all NRB Bearings Limited employees who have been provided access to E mail and
Internet by the Company. It is the responsibility of all departments to ensure that these policy guidelines are
clearly communicated, understood and followed.

Policy:

It is the policy of NRB Bearings Ltd to ensure that e –mail is used primarily for the conducting of company
business, and is not used in any illegal, offensive, or unethical manner.

Chain mails consume valuable organization resources and time and it is strictly prohibited to aid and
propagate the use of chain mail using NRB’s resources.

The company also prohibits such access for conducting non-company commercial business, and for an
excessive personal use.

Employees are prohibited from the unauthorized access to other employee’s e-mail messages. The
company does reserve the right to access any employee’s e-mail for any business purpose, and also for
inspection subject to misuse of e-mail.

The Internet is powerful tool for quickly and easily searching large volumes of information, enabling us to tap
into some potentially, very useful resources. Employees are encouraged to learn internet browsing on need
basis. Since, Internet is to be used for Company’s business purpose; the access would be given on need
basis

Employees may download information on topics which help them perform their job. However, be careful not
to download any document, graphics, audio file, which is either not connected to the Company’s business or
does not help in their performance of the job / personal development. Company’s business related
information also should not be downloaded without authorization.

“Personal internet browsing” is any browsing that will not aid employee in performing his/her job function for
the Company. “Off’ hours are those outside of the normal working hours of all employees. Personal internet
browsing is acceptable during non- company or “Off’ hours but it shall be used for personal development
purposes. However, browsing sites which contain sexually explicit or other socially objectionable material
while using company computers is strictly prohibited and also will tantamount to grave misconduct which
would call for disciplinary /legal action.

Internet and e –mail usages by all NRB employee’s is monitored and tracked by IT Department
Purpose:

All Employees share the Information Technology facilities at NRB, which are provided to employees for the
purpose of conducting company business. The Company does permit a limited amount of personal use of
these facilities, including computers, Printers, e-mail and Internet access. However, these facilities must be
used responsibly by everyone, since misuse by even a few individuals has the potential to negatively impact
productivity, disrupt company business and interface with the work or rights of others. Therefore, all
employees are expected to exercise responsible and ethical behavior when using the Company’s
Information Technology facilities.

Any action that may expose the Company to risks of an unauthorized access to data, disclosure of
information legal liability or potential system failure is prohibited and may result in disciplinary action.

Procedure:

All employees who are authorized to use the Company’s e-mail / Internet facility, need to follow the laid
down procedure for activation and deactivation for e-mail ids / Internet access.

Activation

1. Details of the employee for whom the mail id is to be created will be filled up in the Mail id
Activation form specified in Annexure 1,
2. Either a soft copy or a hard copy of the duly filled format (Annexure 1) is to be forwarded
through the respective Functional Head/Plant Head to Corporate IT department
(y.deshmukh@nrbbearings.co.in)

A copy of the same is also to be sent to Corporate HR (s.parida@nrbbearings.co.in )

3. As soon as the mail id is created, an intimation will go from Corporate IT to the initiator of
the request (Plant Manager / Reporting Authority / Functional Head of the employee), with
a copy to Corporate HR.

Deactivation

1. When an employee from any location is released from the services of the company,
information is to be sent by the Plant Personnel Dept / Plant Head / Functional Head, as
the case may be, to Corporate IT Department (y.deshmukh@nrbbearings.co.in) as per
the format specified in Annexure 2.

A copy of the same also needs to be sent to Corporate HR (s.parida@nrbbearings.co.in)

2. Corporate IT will be deactivating the mail id and inform about the same to the Functional
Head / Corporate HR