Professional Documents
Culture Documents
What To Include in A Letter of Intent
What To Include in A Letter of Intent
Salutation
Begin with a professional salutation. Find out the name of the employer or
hiring manager, and include it in your opening. If you do not know to whom you
should address the letter, call the office and ask.
You can explain what type of work you are interested in – for example, maybe
you are looking for a managerial position or a position in a certain department
– but don’t get too specific.
If you are “cold calling” the company, explain how your skills would make you
a good fit for the company. The closer you can match your credentials to the
job requirements or the company’s needs, the better your chance of getting
chosen for a job interview.
You might break this section into two paragraphs, depending on the number of
skills you mention.
Closing
End with a professional closing such as “Best” or “Sincerely.” If you are
submitting a printed letter, include a handwritten signature followed by your
typed name. If you are emailing the letter, conclude with your email signature.
Example:
Olive Applicant
123 Main Street
Anytown, CA 12345
555-555-5555
olive.applicant@email.com
September 1, 2018
James Lee
Head Librarian
Acme University
123 Business Rd.
Business City, NY 54321
I am passionate about staying up to date with the latest library best practices. I
have two years of experience working with some of the most widely used
library management software, including Ex Libris and Koha. I am also familiar
with the latest OCLC input standards.
Sincerely,
Olive Applicant
TIPS:
1. Use a purposeful final sentence
After the main body of your letter but before the closing, you may want to include a
short final paragraph that is only one or two sentences long. You can use this last
sentence to accomplish a few different things, including the following:
Consider these example final sentences to help you finish your business letter:
Begin the complimentary closing on a new line after the last paragraph of the body
of your message. If the letter is in a block format (all lines flush with the left margin),
the closing line should also begin on the left. If you use a semi-block style (indenting
the first lines of each paragraph), then begin the closing phrase to the right of the
center, so it will align with the date in the heading.
Start the closing with a capital letter. If the closing is more than one word, use
lowercase for any following words.
Leave four spaces before your typed name so you can place your handwritten
signature above it, if you send the letter on paper. If you send the letter by email,
include one space between the closing and your name.
1. Respectfully
2. Yours sincerely
3. Yours respectfully
4. Yours faithfully
1. Faithfully
2. Sincerely
3. Best regards
4. Thank you
5. With appreciation
6. With gratitude
7. With sincere thanks
8. Sincerely yours
1. Best
2. All the best
3. Best wishes
4. Cordially
5. Kindest regards
6. Kind wishes
7. Many thanks
8. Regards
9. Thanks again
10. Warm regards