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SBM Assessment Tool User Guide For Printing
SBM Assessment Tool User Guide For Printing
SBM Assessment Tool User Guide For Printing
2. Requirements
Minimum PC Requirements
Microsoft Windows 7 / Vista / XP or higher
Microsoft Excel 2010 or later
3. Getting Started
The ‘Performance Indicators Data’ sheet (2) and the ‘SBM Assessment
GA MPSSY 2016 2017 GA MPSSY 2015 2016 Score’ sheet (4) are the databases of the electronic tool. When using
% of Inc.SY 20162017 = x 100%
GA MPSSY 20152016 the tool for the first time, both databases are empty. The user has to
80 76 4 populate first the appropriate cells in each sheet. Results of
= x 100% x 100% computations appear in Sheets 1 and 3.
76 76
To start using the tool, click Sheet 2. Here, the user enters the baseline
= 0.052631 x 100% 5.26% school year at cell A5. The baseline school year is the school year which
precedes the current year by three (3) years.
The following formula is used to find the % of Inc. for both NAT MPS and
GA MPS.
Since an API of 5.22% falls within the range, “greater than or equal to 5% but less than 7%, it
earned a score of 1.
4 5
For EFFICIENCY, three (3) performance indicators were used namely,
Dropout Rate, Completion Rate, and the Cohort-Survival Rate.
Under Dropouts (Column E), the user enters the total number of
pupils/students who leave school before the school year is over. This does
not include those who finished a grade/year level but did not enrol in the
next grade/year level.
The “Baseline” under the “Dropout Rate” refers to the maximum dropout rate
that a school may get to earn points for Efficiency. Again, the Regional Office Gr.6/Gr.12 Enrolment SY 2017 2018
Cohort-Survival Rate SY 2017 2018 = x 100%
decides on the value of the baseline for the Dropout Rate. Gr.1/Gr.7 Enrollees SY 2012 2013
525
= x100% 0.954545 x 100% 95.45%
550
6 7
Completion Rate SY 20162017 Completion Rate SY 2015 2016
% of Inc.SY 20162017 = x 100%
Completion Rate SY 20152016
340
0.900000
= 450 x 100% 0.900000 0.755556 x100%
340 0.755556
450
0.144444
= x 100% = 0.191176 x 100% 19.12%
0.755556
The third indicator of Efficiency is the Cohort-Survival Rate. This requires data on Graduated SY 2017 2018
Completion Rate SY 2017 2018 = x 100%
the number of pupils/students under “Enrollees” who enrolled in Grade 6 / Grade Enrollees SY 2012-2013
12. These data are indicated under the column, “Gr. VI/Gr. XII Enrolment” (Column
515
K). = x100% 0.936364 x 100%
550
= 93.64%
The Completion Rates as well as the % of Inc. were computed using the
formula and the data above.
Graduated SY 20162017
Completion Rate SY 20162017 = x 100%
Enrollees SY 2011-2012
450
= x 100% 0.90 x 100% “School Head” simply refers to the school administrator in a particular school year.
500
= 90.00%
8 9
Since 60.47 falls within the range “greater than or equal to 50% but less
than 75%,” a score of 2 is given.
“Validators” are Regional and/or Division Education Program Supervisors
tasked to substantiate the contents of the tools with documents provided
by the school head as means of verification.
There are instances that the % of Dec. may be equal to 0.00%. Some of
these cases may be due to the following:
o There was no decrease
o There was increase in the Dropout Rate.
o The rate is not less than or equal to the baseline for that
After accomplishing Sheet 2 (Performance Indicators Data), click Sheet 4
particular year.
(SBM Assessment Score).
Since an APD of 33.32% falls within the range, “greater than or equal to
25% but less than 50%, a score of 1 is given.
The next indicator for EFFICIENCY is the Completion Rate. It measures the percentage of Grade
% of Dec.SY 20162017 + % of Dec.SY 2017 2018 % of Dec.SY 20182019 1 / Grade 7 entrants who graduate in elementary / secondary. It uses the formula on the next
Ave. % of Dec. = x 100%
3 page.
0.406057+0.686826+0.721363 1.814246 18
= x 100% = x 100% 17
3 3
= 0.604748 x 100% 60.47
To compute for the % of Dec. for SY 2016-2017, the Dropout Rate for Scoring the SBM practice in this worksheet is guided by the four principles
SY 2015-2016 should also be determined. of ACCESs (A Child- and Community-Centered Education System) which are
“Leadership and Governance”, “Curriculum and Instruction”,
Dropouts SY 2015 2016 “Accountability and Continuous Improvement” and “Management of
Dropout Rate SY 20152016 = x 100%
Gross Enrolment SY 20162016 Resources”.
138 For each of these indicators, there exist structured mechanisms, processes
= x 100% 0.102222 x 100% and practices. A school head needs to perform self-assessment based on
1350
these indicators together with a rating scale.
= 10.22% Each answer option in the rating scale is elaborately explained for the user.
Answer options are 1, 2 and 3. Descriptions of each may be viewed by
hovering over the cell where the indicators are located.
Dropout Rate SY N 1 - Dropout Rate SY N
% of Dec.SY N = x 100%
Dropout Rate SY N 1
Dropouts SY 20162017
Dropout Rate SY 20162017 = x 100%
Gross Enrolment SY 2016 2017
85
= x100% 0.060714 x 100% 6.07%
1400
At this point, all required data have already been entered and the user may Dropouts SY 2017 2018
Dropout Rate SY 2017 2018 = x 100%
now find their corresponding scores and the school’s final rating. Gross Enrolment SY 2017 2018
Click SBM Assessment Result (Sheet 1). The image in the next page 27
partially shows the contents of Sheet 1. = x100% 0.019014 x 100% = 1.90%
1420
The upper part of the sheet requires some information from the user
before the results can be displayed:
Dropouts SY 20182019
1. School Year to be validated Dropout Rate SY 20182019 = x 100%
2. Name of School Gross Enrolment SY 20182019
3. Division 8
= x100% 0.005298 x 100% = 0.53%
1510
16 15
1420 1400 20 4. Course Level (A dropdown menu shows two options (Elementary
% of Inc.SY 2017 2018 = x 100% x 100%
1400 1400 and Secondary). The user has to click one appropriate for the
school.
= 0.014286 x 100% 1.43%
5. Conforme – The school head should affix his/her signature in the
1510 1420 90 printed copy of Sheet 1 after the validation process to show that
% of Inc.SY 20182019 = x 100% x 100%
1420 1420 he/she agrees with the result.
= 0.063380 x 100% 6.34%
Since the names of the school head and validators had already been
The Ave. % of Increase of 3.82 is obtained using the formula, entered in Sheet 2, they will automatically appear after the school year had
been entered.
% of Inc.SY 20162017 % of Inc.SY 2017 2018 % of Inc.SY 2018 2019
Ave. % of Inc. = x100%
3
3.70% 1.43% 6.34%
=
3 1
11.47%
= 3.823434% 2 3
3 4 5
= 3.82%
Using the Rating and Equivalent Points, since 3.82 % is not lower than 3%
and not equal to or higher than 5%, the performance of the school under
Access is “Marginal” which earned for the school a score of 1.
This, in turn, is multiplied by 45% (0.45) which results to a final score of
0.45 for ACCESS.
4. Computations
4.1 ACCESS (Gross Enrolment Increase) On the other hand, the % of Inc. is determined using the given formula.
Of the three (3) Thematic Areas, Access which is equivalent to 45%
constitute the largest part of the Performance Improvement Area (60% of GE SY 2016 2017 - GE SY 2015 2016
the total score). To compute for Access, four (4) consecutive years of Gross % of Inc.SY 2016 2017 = x 100%
GE SY 20152016
Enrolment is required.
The percentage of increase for three school years is computed using the 1400 1350 50
= x 100% x 100%
formula below. 1350 1350
Current GE - Previous GE = 0.0370370 x 100% 3.70%
% of Inc. = x 100%
Previous GE
The same applies to SY 2017-2018 and SY 2018-2019.
where, GE = Gross Enrolment. x
14