Lab.

Practice 1
Software Maintenance

Subject:
Basic Computer Skill Training &
File Management and organization

Instructor: Kumera Dinkisa(B.A)

Oda Bultum University office of
Information Technology Directorate
Lab Practice 1

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 Basic Computer Maintenance

Contents:
Software Maintenance
1. Drive Error Correction
2. Defragmentation
3. Hard Drive free space
4. Software Inventory
5. Startup folder
6. Security updates
7. Save Auto Recovery information every:
8. Protect file:
9. Arrange window icons:
10.Sort window icons:
11.Set date and time for your pc
12.Backup system &file:
13.Restore file:
14.Empty Recycle Bin:
15.Partition drive or shrink volume of drives
16.Temp Clearing:
17.Disable Everything Running in the Background
18.Change computer name
19.Create guest account
20.create new folder & add file o folders
21.Pin program on start and task bar

Hardware Maintenance
Dust removal and ventilation

Other issues:

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Anti-Malware
Performance Options
Tips

Software Maintenance :

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BASIC TROUBLESHOOTING STEPS:
 

1. Drive Error Correction: “Check disk”

Program: chkdsk.exe

Schedule: Only runs manually. Recommend full Check Disk be run once a month at least, or more often
if abnormal events occur (i.e. files/folder/programs will not open, freeze ups, crashes, abnormal
restarts, loss of power, etc.).

What you need to do:

1. Click on the Start button, then Computer.

2. Secondary-click ("right-click") on "Local Disk (C:)" (or whichever hard disk you want to correct
errors on) and select "Properties".

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 3. Click on the "Tools" tab, and then on "Check now..."

4. In the "Check disk options" window, place a check mark in both boxes and click "Start”.

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 5. A window will open stating "Windows can't check the disk while it's in use". Click the button
"Schedule disk check", and then on the "OK" button to close the Local Disk properties window.
The next time you restart your computer, just before Windows loads, Check disk will perform a 5
stage check and automatic repair (if errors found) of your drive. Note: if you notice that errors
were indeed found during the last disk check, it is suggested to run the same procedure one
more time.

6. View Event Log in Event Viewer to determine if errors were found and fixed (Note: if you prefer
not to find and read the event logs, running chkdsk two or three times in a row should correct all
errors found):

Windows XP:
I. Open Control Panel > Administrative Tools > Event Viewer
II. Select “Application” under “Event Viewer (Local)”
III. Look under the “Source” column for a recent entry called “Winlogon”. Double-click the
entry and read the results of the scan.
IV. If any errors were detected, follow steps 1-5 again, since some errors can conceal
deeper errors. Subsequent scans will find and repair these additional errors. The goal of
effective disk repair is to scan one entire pass without finding errors. (Note: if you scan
a subsequent times and the same identical errors are found and supposedly repaired,
you can cease from scanning. These additional errors will need to be repaired with a
more advanced tool, such as “Spinrite”.)

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 Windows 7:

I. Open Control Panel > Administrative Tools > Event Viewer

II. Select “Windows Logs” > Application
III. Look under the Source column for a recent entry called “Wininit”, with Event ID 1001.
Double click the entry and read the results for the scan.
IV. If any errors were detected, follow steps 1-5 again, since some errors can conceal
deeper errors. Subsequent scans will find and repair these additional errors. The goal of
effective disk repair is to scan one entire pass without finding errors. (Note: if you scan
a subsequent times and the same identical errors are found and supposedly repaired,
you can cease from scanning. These additional errors will need to be repaired with a
more advanced tool, such as “Spinrite”.)

7. If you have other writable drives (i.e. second hard drive, thumb drive, etc.), it is advisable to
perform the same function on these as well. Some secondary drives may not require a reboot in
order to perform the check and repair.

2. Defragmentation
Program: "MyDefrag" or Windows built-in Defragment program: defrag.exe

Schedule: Runs automatically when you schedule the task; It is not necessary that it run every night. At
least once a month is sufficient. The process may take a few hours, so it is best to schedule the task
when the computer will not be used by anyone.

What you need to do: When you have scheduled the Defragmentation, make sure your computer is on
(laptops: plug power cord in).
Windows Defragment procedure:

1. Click on the Start button, then Computer.

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 2. Secondary-click ("right-
click") on "Local Disk (C:)"
and select "Properties".

3. Click on the "Tools" tab,

and then on
"Defragment now…”

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 4. Select the hard drive you want to defragment, and click the “Defragment disk” button.
Note: In Windows 7, Defragmentation can now be easily scheduled. Before clicking the
“Defragment disk” button in step 4 above, click the “Configure schedule…” button to
schedule daily, weekly or monthly defragmentation procedures (once a month is
sufficient).

3. Hard Drive free space

Typically a hard drive will maintain optimal performance (all other factors considered) when at least 10%
of its working capacity/partition is free of data (some professionals suggest up to 20%). There are many
ways to free up space on a full hard drive, including the “Software Inventory” topic below. Installing
additional internal or external hard drives is almost always an option. To determine your hard drives
free space, do the following:
1. Click on Start, then Computer.
2. Right-click on the hard drive in question and select Properties.
3. The General tab screen will reveal the total free space on that drive or partition:

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 Note: One important aspect of hard drive free space that people often overlook is when
deleting files. It is not enough to simply “delete” a file or folder (i.e. move to the Recycle
Bin). You must “Empty” the Recycle Bin in order for free space to be effected. To empty the
Recycle Bin, right-click on the Recycle Bin and select “Empty Recycle Bin”.

4. Software Inventory
This step will require you knowing what software is needed/wanted on your computer. Please use
caution when uninstalling software as this is an undoable procedure. In order to reinstall, you will need
the original software installation files.

1. Click on the Start button, then Control Panel

2. Open “Programs and Features” for Windows 7/Vista, or “Add or Remove Programs” for
Windows XP and earlier.
3. Review the list of programs installed on your computer thoroughly.
4. To install an unwanted program, click on the listed item and, in Windows 7/Vista, an
“Uninstall” button will appear on the “Organize” toolbar above:

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 In Windows XP or earlier, each program will have its own “Uninstall” or “Remove” button to
the right of the screen:

5. Click the appropriate button and the program will be uninstalled (depending on the
program’s manufacturer, a variety of windows will open asking to confirm the uninstall;
please read each message carefully!). A reboot of your computer may be required to
complete the uninstall.
5. Startup folder
Some programs will automatically put a shortcut in the Startup folder, forcing the program to
automatically launch when you turn the computer on or log in. Sometimes this is desirable, sometimes
not. Either way, this practice may slow your computer down to various degrees, and with the program
running all the time, may slow down the performance of your computer. To verify if there are programs
in the Startup folder, and to stop them from running automatically if desired, do the following:

1. Click on the Start button, then All Programs.

2. Scroll to find a folder called “Startup”, right-click on it and select “Open”

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 3. Windows Explorer (a folder) will open revealing the contents, if any.
4. Click on the shortcut icon, then press the Delete key (or whichever method you prefer for
deleting files). Note: this procedure will NOT uninstall the program. It only removes the shortcut
of the program. The actual program still exists and should be available in the All Programs list
when you want to launch the program manually.

6. Security Updates:
Getting the “Important” (Windows 7/Vista) or “High-priority” (Windows XP and earlier) updates is most
critical. “Optional” updates are inconsequential to your computer security, so are not necessary.
Important or High-priority updates should be scheduled to downloaded and installed automatically. To
ensure your computer is scheduled for this, do the following:

Windows 7/Vista:

1. Click on the Start button, then Control Panel

2. Open “Windows Update”
3. Click on “Change settings” in the left column
4. Under “Important updates”, click on the pull down menu and select “Install updates
automatically”

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 5. If you also want optional updates, place a checkmark in the respective selection box.
6. Click OK to save these changes

If you want to ensure your computer has the most recent updates, after step 2 above, click on
“Check for updates” in the left column

Windows XP (or earlier)

1. Click on the Start button, then Control Panel

2. Open “Automatic Updates”
3. Click on the radio button next to “Automatic”, and select a day and time when your computer
will be on (“Every day” is a good idea).

If you want to ensure your computer has the most recent

updates, click on the Start button, “All Programs”, then
“Windows Update”. Internet Explorer will open
automatically to the Microsoft Update web page. Click on
the “Express” button. Your computer will be
automatically scanned and its installed High-priority
updates compared to those available on Microsoft’s web
site. If High-priority updates are available, you will be
prompted to download and install these updates.

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7. Save Auto Recovery information every:
1. Click on file menu
2. Click on option
3. Save
4. Save auto recovery info every 5 minutes.

8. Protect file:
1. Click on file menu
2. Click on save as
3. Click on this pc or computer or select drive
4. Click on tools
5. Click on general option
6. Set password obu
7. Click on ok.

9. Arrange window icons:

1. Right Click on file menu desktop free area
2. Click on view small icon. large icon, medium icons
10. Sort window icons:
1. Right Click on file menu desktop free area
2. Click on sort by name, size date modified, item type

11. Set date and time for your pc:

1. Right Click on date and time on taskbar or window system setting
2. Click on date and time regional formatting
3. Click on set date and time

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 4. Click on change date and time
5. Click on adjust date and time today
6. Click on ok.

12. Backup system &file:

1. Click on window system setting
2. Click on update& security
3. Click on backup
4. Select drive
5. Click on ok.

6. Copy file to external drives other method of backup

13. Restore file:

1. Click on recycleb in
2. right Click on file to be restored
3. Click on restore

14.  Empty Recycle Bin:

1.  Close all open applications
2.  Double click on the Recycle Bin on the desktop
3.  Click on Empty Recycle Bin

15. Partition drive or shrink volume of drives

1. Click on control panel
2. Click on administrative tools
3. Click on computer management
4. Click on disk management
5. Right Click on drive C:/or F:/
6. Shrink volime

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 7. Set amount shrink volume 500gb or 2gb

8. Click on shrink

16.  Temp Clearing:

1. Please click on START.  Go to RUN.

2. Type the text as "%temp%"  (without quotes)
3. Click on the "OK" button.
4. Go to Edit.  Choose Select All.
5. Press the Delete Key from the keyboard.
NOTE:  If it does not allow you to delete some files, just skip the file and then delete the rest by
highlighting one a file, and then press the delete key on the keyboard to remove the entry.
6.  Close the temp window
7.  Please click on START.  Go to RUN.
8.  Type the text as "temp"  (without quotes)
9.  Click on the "OK" button.
10.  Go to Edit.  Choose Select All.
11.  Press the Delete Key from the keyboard.
NOTE:  If it does not allow you to delete some files, just skip it and then delete the rest by highlighting
on one file and then press the delete key on the keyboard to remove the entry.
12.  Close the temp window.

17.  Disable Everything Running in the Background

1. Hold down the CTRL key and Shift keys on your keyboard, and then press the Esc key once.
2. Click on the Applications tab. Highlight an application by clicking on it.
3. Click on End Task.
4. Repeat steps 1 through 3 until nothing shows in the list.
5. Close the window.

18.Change computer name 

1. Right Click on this pc or computer
2. Click on properties
3. Click on change setting

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 4. Click on change
5. Write computer name
6. Click on ok.

19.  Create guest account

1. Click on control panel
2. Click on user account
3. Click on add new user
4. Write username----------
5. Write password
6. Confirm password
7. Next / finish
20.  create new folder & add file o folders
1. right Click on desktop free space area
2. Click on new
3. Righ Click file Rename file name
4. Write file name----------
Add file to folder : select ,copy peast method or select ,Drag and drop method

21. Pin program on start and task bar

1. right Click on program selected
2. click on pin start/ pin to taskbar

Hardware Maintenance

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 Caution!!!
• This step for the mechanically-minded only!!
• Always unplug the power cord from your computer before opening the case!!
• After unplugging the power cord from your case, hold the power button in for at least
5 seconds. This will drain any residual electricity from the power supply.
• Always ground yourself to the case frame while touching any inside components. This
can be done by touching the case frame with your bare hand, or using a clamp-on
grounding device made specifically for this purpose.

• Vacuum case vents/openings (including cracks around CD/Floppy drives) from front and rear,
inside and outside. All fans (case fans, power supply fans, CPU fan, etc.) and Heatsink.
• High pressure air (be aware of the resulting dust cloud!) on all of the above.
• How often you perform this aspect of maintenance depends entirely on your computer’s
environment. If its environment is extremely dusty, once a month is not unreasonable. If in a
relatively non-dusty environment, once a year may be adequate. Determine this by opening the
case periodically and examining the case and CPU fans.
• Always make sure your computer’s front, rear, top and side (if applicable) air vents are
unobstructed. Where vents exist, always ensure there is at least 4-6 inches of space surrounding
this part of the computer.
• Never position your computer inside a closed in compartment, unless it is specifically designed
for such an area.

Malware Protection:
Program: "Microsoft Security Essentials" (www.microsoft.com/security_essentials)

Microsoft Security Essentials is a free software program to those that have a “Genuine” copy of the
Windows Operating System. It is by far the most effective Malware protection and removal software
available for the Windows Operating System (Windows XP and future)

Schedule: Runs and updates itself and its virus definitions automatically, daily. A “Quick” scan is
scheduled every day automatically.

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What you need to do: Keep an eye on the right side of your taskbar (near the clock). The green house
with white checkmark is Security Essentials' indicator. If the house turns orange, or worse yet red, click
on the house and then click "Open" to find out what problem it has detected.

Performance Options:
The following are not sequential settings. They do not require each previous step be performed. Each
are individual options that can be set, or not.
1. Use Windows Classic theme (turn off all animation): • Start > Control Panel >
Personalization > “Classic Theme”
2. Set for “Best Performance” System Settings:
• Start > Control Panel > System > Advanced System settings > Advanced > Performance >
Settings > Adjust for best performance
3. Hard drive indexing (off): Hard drive indexing requires Windows constantly monitor and keep
track of every file on your computer in an invisible database file. This enables Windows to more
quickly find files, folders and programs when you use its built in search function. If you do not
care about how quickly Windows searches for a finds files, this feature can be turned off (Note:
this process will take some time, depending on the amount of files on your hard drive.):
a. Start > Computer > Right-click your hard drive and select Properties
b. On the General tab screen, deselect the bottom checkbox “Allow files on this drive to
have contents indexed in addition to file properties”. Click Apply.
c. Select the second radio button “Apply changes to drive, subfolders and files” and click
“OK”
d. You will receive an error message stating “Access is denied” on certain files. These files
are inconsequential t this setting. Click “Ignore All” to complete the indexing
deactivation.
4. Turn off auto-updates on programs (not Windows security updates!!!). If you disable automatic
updates for particular programs (i.e. Adobe Flash, etc.), be sure to update these programs
manually once a month of so for security and stability issue.

Tips : Familiarize Numerous Environment

 Use search bar to search file exetention example *.pdf,*.doc.*.exl,*.jpg,*.mp4 fo r

video file

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  Use google Drive , dropbox with limitation
 Creat Email address to save your file oher way of backup system
 Use with keybord with out mouse or speech recognition
 Use Sticky notes
 Use Short cut keys
 F1 =help
 Copy =ctrl+c
 Peast =ctrl+z
 save= ctrl +s
 Print screen =window icon+prtscr
 Ctrl+shift+esc Task manager or f5
 Ctrl+a select all
 Crl+L =window lock
 Window icon left arrow key=to use multiple win
 Window icon right arrow key=to use multiple win

Thank You !!!

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