Driving Safety Standard PL-STAN-HSSEIA-004

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PETROFAC LIMITED

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HSSEIA STANDARD

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DRIVING SAFETY STANDARD
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PL-STAN-HSSEIA-004
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Originator Name: Vincent Shields Date: 15/03/2016

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Group Senior Safety Adviser Signature:

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Approver Name: Jim McQueenie Date: 24/02/2016

Group Head of Safety Signature:

Owner Name: Chris Allen Date: 10/03/2016

Group Director HSSEIA Signature:

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Driving Safety Standard PL-STAN-HSSEIA-004

DISTRIBUTION LISTING

Copy Number Document Holder

Master (signed
Group Director HSSEIA
hardcopy)
Master
Group Director HSSEIA
(electronic)
Distribution
Only electronic copies of this document are issued. Current copies shall be communicated via
the Group HSSEIA section of PetroNet.

REVISION CONTROL

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Issue Description of Change Date

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VOIDING OR REPLACEMENT

THIS DOCUMENT RENDERS INVALID OR REPLACES THE FOLLOWING:

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DOCUMENT NUMBER TITLE REVISION

PGC-BMS-PRO-X-0911 Motor Vehicle Operations 3
PGS-BMS-PRO-X-1016 Driving Safety 0
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Petrofac HSSEIA level 1, 2 and 3 documents

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This document is
Level 1 (L1).
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Driving Safety Standard PL-STAN-HSSEIA-004

TABLE OF CONTENTS

DISTRIBUTION LISTING ........................................................................................................... 2

REVISION CONTROL ................................................................................................................ 2
VOIDING OR REPLACEMENT .................................................................................................. 2
PETROFAC GROUP HSSEIA STANDARDS ............................................................................. 4
1.0 PURPOSE AND OBJECTIVES ....................................................................................... 5
1.1 Purpose ............................................................................................................................................ 5
1.2 Objectives ......................................................................................................................................... 5
2.0 APPLICABILITY .............................................................................................................. 6
3.0 TERMS, DEFINITIONS AND ABBREVIATIONS ............................................................. 7
3.1 Terms and Definitions ...................................................................................................................... 7

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3.2 Abbreviated terms ............................................................................................................................ 8

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4.0 EXPECTATIONS AND PERFORMANCE REQUIREMENTS .......................................... 9
4.1 Golden Rules of Safety - Driving ...................................................................................................... 9
4.2 Transport Management Plan ............................................................................................................ 9
4.3 Driver Related Risks....................................................................................................................... 10

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4.4 Journey Management Risks ........................................................................................................... 11
4.5 Vehicle-related Risks...................................................................................................................... 11
4.6 Vehicle-related Security Threats .................................................................................................... 12
4.7 In Vehicle Monitoring Systems ....................................................................................................... 13
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4.7.1 Requirement ................................................................................................................................... 13
4.7.2 General specifications .................................................................................................................... 14
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4.7.3 Risk assessment ............................................................................................................................ 15
4.7.4 Named Individual, Coordination and Supervision .......................................................................... 15
4.8 Performance monitoring and review .............................................................................................. 15
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4.9 Road Safety Consequence Matrix ................................................................................................. 16

5.0 RESPONSIBILITIES ..................................................................................................... 16
6.0 REFERENCES ............................................................................................................. 17
7.0 FURTHER GUIDANCE ................................................................................................. 17
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PREFACE

PETROFAC GROUP HSSEIA STANDARDS

This Petrofac Health and Safety, Security, Environment and Integrity Assurance Management
(HSSEIA) Standard describes the expectations and performance requirements to be met with
regard to risks to health and safety, threats to security, aspects of our environmental impact and
assurance of the integrity of our assets. This document sets out the approach taken to
implement the Petrofac Limited Policies for HSSEIA.

This Standard has been approved by the Petrofac Group Director HSSEIA and is mandatory for
all Petrofac Limited subsidiaries, Joint Ventures where Petrofac have control and contractor

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activities insofar as these are referenced in the contract.

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Each Petrofac division and business unit is required to adopt this standard as a mandatory
requirement. Guidelines, tools and supporting information relating to this Standard are provided.

Current Petrofac Limited HSSEIA policies and standards, as well as a framework document

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describing our approach to managing HSSEIA, can be found on the HSSEIA section of
PetroNet or by emailing Horizon.Zero@Petrofac.com

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1.0 PURPOSE AND OBJECTIVES

The potential for driving-related accidents poses a significant safety risk. The behaviour
of drivers and those who supervise and manage them largely determines whether or not
accidents will occur. There are many other relevant factors and it is recognised that to
minimise the risk of driving-related accidents requires roadworthy vehicles, safe and
competent drivers, systematic journey management and active/real-time monitoring.
This Group Standard seeks to reduce vehicle and driver related incidents and high
potential events. It sets out the expectations and requirements placed upon the business
with regard to the planning and monitoring of vehicle, driver and journey management. It
clarifies the procurement and use of In Vehicle Monitoring Systems.

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The benefits to be realised when this standard is fully implemented include:-
• reduction in likelihood and severity of vehicle and driver incidents

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• prompt identification of at risk drivers enabling early intervention action
• protection of personnel and assets from security threats when undertaking
journeys

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• effective and efficient use of project resources proportional to the level of risk
• reliable data to improve the quality of investigations and root cause analysis
• increased consistency in driver monitoring and performance reporting across
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projects
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1.1 Purpose

The purpose of this standard is to define the expectations and performance

requirements necessary to ensure conformance with:
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• Petrofac’s HSSEIA policies

• Petrofac’s Health, Safety, Security and Environment Framework (PL-STAN-
HSSE-001)
• Horizon Zero – Golden Rule of Safety – Driving
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1.2 Objectives

The objectives of this standard are to:

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• standardise driver training

• provide a consistent approach to driver safety, vehicle safety and journey
management
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• standardise the procurement, management and use of IVMS

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2.0 APPLICABILITY

This standard shall apply to all:

• Petrofac Limited (hereinafter referred to as Petrofac) subsidiaries, their business
activities and locations under their control
• work activities performed by employees, third party contractors and fixed term
contractors acting on Petrofac’s behalf
• Joint Ventures, where Petrofac have operational control
• contractors, in so far as this standard and supporting documents are referenced
by contract

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In the event of any conflict or contradiction between the provisions of this document and
local legislation the applicable laws must be met.

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The approval authority for management of change or any request for dispensation
relating to any of the expectations or performance requirements of this standard is the
Group Director HSSEIA.
This document shall be reviewed by the Group Director HSSEIA, as a minimum every

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three years to ensure it remains fit for purpose and effective.

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3.0 TERMS, DEFINITIONS AND ABBREVIATIONS

3.1 Terms and Definitions

Driver Any person driving on company business, including

professional drivers who are primarily employed to drive
by the Company.

Guideline A document that recommends at least one method of

working to accomplish an objective. Other methods may
be adopted providing the original objective is achieved.

In Vehicle Monitoring The installation of an electronic device in a vehicle with

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System purpose-designed computer software to enable a third
party to track the vehicles location and other metrics

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(speed, route, fuel, etc.). Such a system can influence
the behaviour of drivers thereby providing a safety barrier
in the prevention of harm.
Passive systems store the data for future download and

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analysis.
Active systems relay the information in real-time to a
base.

Journey Management Plan

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A written plan that aims to minimise exposure to road
transport related risks and to ensure that proper controls
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are in place for each journey.

Petrofac Refers to Petrofac Limited and its subsidiaries.

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Standards Outline mandatory expectations and performance

Requirements that apply globally.

Substance of Misuse As per Smoking, Alcohol and Substance Misuse

Standard (PL-STAN-HSSEIA-HE-009), see References
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section.

Vehicles All of the different vehicles used for transport and those
found at the workplace, including some mobile
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equipment and plant.

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3.2 Abbreviated terms

HE The Health aspect of HSSEIA

HiPo High Potential
HSSEIA Health, Safety, Security, Environment and Integrity
Assurance
IVMS In Vehicle Monitoring System
RA Risk Assessment
US NSC United States National Safety Council
WHO World Health Organisation

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4.0 EXPECTATIONS AND PERFORMANCE REQUIREMENTS

These are the minimum expectations and performance requirements placed upon the
divisions and business units. Brief advice on compliance with the standard is given
within the document.

4.1 Golden Rules of Safety - Driving

Business units shall adopt the Golden Rules of Safety to ensure safe driving.
These Golden Rules require that all categories of vehicle, including self-
propelled mobile plant, will be operated only when the:
• vehicle is fit for purpose, inspected and confirmed to be in safe working order
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passenger number does not exceed manufacturers design specification
• loads are secure and do not exceed manufacturers design specifications or legal

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limits
• seat belts are installed and worn by all occupants
• safety helmets are worn by riders and passengers of motorcycles, bicycles,
quads, snow-mobiles and similar types of vehicle

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• drivers are authorised and:
• trained, certified and medically fit to operate the class of vehicle
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not under the influence of alcohol or drugs and are not suffering from
fatigue
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• do not use hand-held cell phones and radios while driving

4.2 Transport Management Plan

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Business Units shall ensure that Transport Management Plans are developed for all
operations, sites or projects. Transport Management Plans shall include specific
reference to:-
• Golden Rules of Safety - Driving
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• driver-related risks
• journey management risks
• vehicle-related risks
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• vehicle-related security threats

• In Vehicle Monitoring Systems (IVMS)
Transport Management Plans shall set out the high level general approach to
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transportation management. They shall mandate a risk based approach, ensuring

flexibility to extend beyond the minimum standards identified in this document where risk
assessment identifies a need for additional control. Any risk assessment process will
include input from a competent multidisciplinary and multi-professional team including
but not limited to project, in-country, security and safety personnel. The risk
assessments (RA) shall be sufficiently detailed and reviewed frequently as required.

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4.3 Driver Related Risks

Training and Competence

Business units shall implement routine checks to ensure that all drivers hold a current
relevant driving licence complete with supplementary driver training commensurate with
risk and a valid medical certificate following medical examinations if required. Drivers
using company vehicles shall be competent to perform vehicle inspections on their
vehicle of use, maintain a log and report any defects to those responsible for vehicle
management. Petrofac shall adopt the US NSC Defensive Driver Course content,
ANSI/ASSE Z15.1 Safe Practices for Motor Vehicle operations (2012) or equivalent
where training is required.
Driver and passenger conduct in vehicles

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Business units shall require all operators/drivers/passengers to comply with local Codes
of Conduct. No one shall ride on vehicles or mobile plant except where the vehicle has

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been designed to carry a passenger.
Use of seatbelts and equipment
All vehicles shall be fitted with seatbelts for each occupant and all occupants of any

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vehicle shall fasten seatbelts for use prior to starting any journey and at all times
throughout the journey when in the vehicle. Safety helmets shall be worn by riders and
passengers of All Terrain Vehicles, bicycles, quad-bikes, snow-mobiles and similar
approved ride-on vehicles.
Use of a telephone when driving
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Drivers on Company business shall only use mobile phones and radio communication
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sets, including hands free units, when the vehicle is stationary and safely parked.
Fatigue management
Business units shall ensure that adequate arrangements are in place to enhance driver
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alertness, reduce driver distraction and to ensure that drivers are not suffering from
fatigue when driving on company business.
Alcohol and Substance Misuse
Petrofac employees shall not drive any Company or private vehicle on Company
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business having consumed sufficient alcohol as to be in contravention of the legally

prescribed limit or being under the influence of drugs, prescribed or otherwise. In all
cases, personnel will be bound by the national legal driving limit for alcohol where one
exists (see reference PL-STAN-HSSEIA-HE-009).
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4.4 Journey Management Risks

Journey Management Planning

Journey Management Plans shall be developed commensurate with the level of
identified and assessed land transportation risk. A consistent process shall be used
within Business Units.
Night time driving
Procedures shall be developed to reduce to a minimum the need for any night time
driving outside city/town boundaries and other urban areas.
Emergency Response
All facilities where vehicles are used for travel and transport shall have in place site-

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specific Emergency Response Plans for transport incidents including managing off-site
incidents.

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Site Traffic Management
A Site Traffic Management Plan shall be developed for worksites to ensure the safety by
separation of people from moving vehicles.

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4.5 Vehicle-related Risks

Specifications
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Vehicles shall be fit for, and used for, only the design purpose intended. Business units
shall clarify the minimum required specifications for all types of vehicles used and
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ensure a process exists to ensure that any vehicles provided meet those requirements.
Two-wheeled motorised vehicles (e.g. motorbikes) shall not be used.
Road worthiness
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All vehicles to be used by Petrofac and/or their partners and subcontractors for work
purposes shall be supplied in a roadworthy condition and in accordance with the
minimum vehicle specifications contained in separate guidance under this standard or
generated locally within business units.
Loading & use
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Persons and unsecured material or equipment shall not be transported together in the
same compartment. All loading shall be carried out as per locally agreed procedures.
Inspection and maintenance
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Business units shall ensure that all project vehicles are serviced and maintained in
accordance with the manufacturers’ recommendations. Documentation and records shall
be kept. Drivers shall be required to inspect vehicles no less than daily before use, using
standardised checklists appropriate to the risk and vehicle type. A system shall be in
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place to identify and report defects, damage, or other conditions considered by the
driver/operator as being likely to make operation of the vehicle unsafe. Supervisory
vehicle checks shall feature as part of the inspection system.

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Rollover protection
Rollover protection shall be fitted in accordance with the following minimum standards:-
Rollover Protection - light vehicle:
• where rollover hazards exist, such as driving on graded road or off-road
(desert), a 6-point Rollover Protection with protection at the A/B/C pillars
may be required. Detailed (Level 2) risk assessments shall be developed
with additional mitigation measures as required to provide an equivalent
or higher level of protection
• saloon cars and heavy trucks may be exempt from this requirement due to
these not being required to go off road unless conducting high rollover risk
activities

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National Protection Standards - Coach/Bus:

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• all newly purchased coaches or buses must be compliant with any
national protection standard that stipulates the necessary rollover and
crush resistance requirements (such as EU 66 or ASSE equivalent)
• for contractors and sub-contractors, if the vehicles do not comply with the

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above standards a detailed risk assessment must be carried with
additional mitigation in place and be approved by Petrofac
Dangerous goods and hazardous materials transportation
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All activities involving the movement of dangerous goods and hazardous goods by road
shall be planned and assessed adequately taking into account driver training,
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classification of hazardous materials, packaging, marking and labelling, shipping papers,
placarding, loading, unloading and emergency response. This shall be based on the
competent safety advice of an adviser on dangerous goods or hazardous materials.
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4.6 Vehicle-related Security Threats

Regarding driver, journey and vehicle safety, Business Units shall reference the Security
Management Standard, PGC-BMS-PRO-X-0955 to ensure that adequate threat
identification, assessment and mitigation is undertaken with due regard for:
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• security threats
The security-related threats along planned routes and surrounding areas shall be
identified and assessed. This shall include threat types, sources, potential threat
events, outcomes and associated scenarios that may lead to the threat being
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realised. For further detail refer to the Petrofac Group Security Standards.
• vehicle and route vulnerabilities
Potential route vulnerabilities to security threats shall be identified when the route
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survey is conducted. This shall include potential choke points such as junctions,
traffic lights, speed restrictions, check points and traffic congestion. This shall be
factored into route selection and also the security risk treatment measures
applied. Potential vehicle vulnerabilities to security threats shall be identified and
addressed similarly.

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• target attractiveness
The attractiveness of the targets to identified security threats shall be determined.
This shall include personnel (drivers and passengers), any other load being
carried, including personal belongings, as well as the vehicle. This shall be used
to assess the likelihood of any direct targeting and should consider motivators
such as commercial, political or ideological reasons.
• asset criticality
The criticality of the assets shall be determined. This shall include personnel,
vehicles, any load being carried or any other aspect associated with the vehicle,
its occupants or contents. This shall be used to assess the potential impact of
any targeting should it be successful.
The risk treatment measures selected shall be commensurate with the risk and focused

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on reducing the vulnerability to any direct targeting as well as increasing resilience
should any targeting take place. Consideration shall be made for measures such as:

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• real-time tracking of vehicles and personnel
• panic buttons in vehicles, including voice channels
• B6 standard armoured vehicles

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• run flat tyres
• security escorts
• in vehicle communications systems
•
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evasive driver training
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• emergency response planning

4.7 In Vehicle Monitoring Systems

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4.7.1 Requirement

Business units shall provide, install and maintain in good working order In Vehicle
Monitoring Systems in vehicles to measure and monitor driver & vehicle safety
performance. This shall be carried out consistently across the Group, using providers
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that fully meet the requirements to enable

• standardisation of procurement and supply
• efficiency of purchase, maintenance and use
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• centralisation of monitoring and control wherever practicable

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IVMS shall be installed in

• all site or project vehicles under the control of Petrofac or a Petrofac contractor
(cars, vans, light goods vehicles, lorries, trucks, 4x4 vehicles and similar) except
where it can be shown that the vehicle and conditions of use constitute a low risk
of any serious or major consequence event
• all passenger carrying and freight movement vehicles involving off-site transport
to or from a worksite where the vehicles are owned, operated or contracted to
Petrofac operations
• off-site travel vehicles originating from a Petrofac project or between project sites
Divisions shall establish regional control centres where it is possible/efficient to do so
and will centralise as much monitoring capability as possible within regions to enable
higher levels of consistency, oversight and standardisation.

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4.7.2 General specifications

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All IVMS installations shall be:
• suitable and proportionate for the risks identified
•

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capable of generating data and informing management reporting systems
• flexible to enable multiple data transfer options including to third party systems
• compliant with industry standard tools in the country of operation
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complete with a developed and intuitive user interface
supplied with all relevant support, assistance and manuals
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• operated through a stable, standardised, developed and legally compliant
software platform
• * Integrated (or capable of being integrated with other systems including lone
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worker safety, Personnel and asset security system, maintenance (e.g. of

vehicles) management system
• * Useable and supported across multiple geographies
(* desirable)
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4.7.3 Risk assessment

The type and specification of IVMS shall be sufficient to monitor the significant hazards
as determined by a hazard/threat identification and risk assessment process. Where
required to manage risk, all IVMS units shall fully comply with the specification in 4.7.2
above. Alternative devices (plug and play, Drive Right Monitors or similar) shall ONLY be
used to mitigate short term risk in the absence of other more suitable solutions or whilst
medium to longer term solutions are being put in place to address identified risk. A
higher level of monitoring, supervision, analysis and support shall be deployed to
manage the use of these portable or plugin devices as part of the risk control process.

4.7.4 Named Individual, Coordination and Supervision

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A named IVMS coordinator shall be nominated or appointed (for all or part of their role)
to oversee the implementation and running of the system for each project, operation or

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site. For this element of the named individual’s role they shall report to the Project or Site
HSSE Manager or equivalent. The role shall be proportionate to the size and scope of
the project driving risk profile.
Supervisors above the level of driver shall be identified as being responsible for ensuring

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that installed IVMS devices are working and effective.
Where IVMS is installed for use, it shall be confirmed by the driver as being capable of
recording and downloading the necessary data at the start of every journey. The
responsibility for monitoring this shall rest above the level of the driver.
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4.8 Performance monitoring and review
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Routine Monitoring
Routine monitoring of all the elements of this Standard shall form part of the
performance and assurance process. This shall involve inspection, active monitoring,
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verification and audit. Business Units shall ensure that all projects, sites and operations
have a robust system in place for collecting, collating, downloading, analysing and acting
upon IVMS performance data in a consistent manner. This shall include as a minimum
• denominator data (vehicles, drivers, hours driven, miles driven)
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• non-conformity data (violations, e.g. over-speeding, harsh braking, no seatbelts)

• accident data (accidents, incidents, HiPos)
• initiatives (driver training, campaigns)
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Consideration shall be given to multi-project or regional centres for collecting, analysing

and reporting on driver and journey data, i.e. centralised IVMS monitoring.
Procedures and systems shall be in place to ensure that data or analysis from the
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monitors is used to provide individual driver performance feedback.

Exceptional Events
It is a requirement that the analysis of IVMS data shall be included within the
investigation report following an exceptional event, e.g. HiPo, serious or major actual
event.
Escalation
Investigation reports following serious or major incidents and high potential events shall
be forwarded to the Group Head of Safety for consideration as part of the Group
assurance processes.

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4.9 Road Safety Consequence Matrix

A mechanism shall be in place to ensure robust compliance with this Standard and that
all drivers and those with responsibilities are following the local rules.
Misconduct in relation to alcohol and drugs will be dealt with in accordance with local
disciplinary procedures.
Projects are encouraged to develop a road safety consequence matrix to clarify the
consequence of the various breaches of the standard, increasing the consistency of
application. Where these exist they shall be embedded in individual project H&S plans.
Where a driver or passenger has been identified as breaking the rules contained in the
consequence matrix then disciplinary action shall be taken against the driver/passenger.
Breaches of other rules shall be dealt with under a local disciplinary arrangement.

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Business Units shall ensure that Petrofac contractors also have a similar consequence
matrix.

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5.0 RESPONSIBILITIES

Group Heads of To advise and provide guidance as required to business unit

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HSSEIA management on current Group standards.
To assure the Petrofac Board that the Group policies and
standards covering HSSEIA performance are appropriate and
being implemented by the business units.
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Division and To recognise that HSSEIA is a line management responsibility
Business Unit and that they are therefore accountable for HSSEIA for their
Management area of responsibility.
To ensure that Petrofac policies and standards covering
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HSSEIA performance and compliance are implemented and

that such implementation is monitored and assured.
Petrofac senior leadership are accountable for communicating,
training, implementing and auditing these rules to assure
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compliance and performance.

Drivers Ensure that the travel is undertaken in accordance with the

applicable requirements.
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Ensure the IVMS is installed and operational.

Report malfunctioning IVMS to their Supervisor immediately.
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Employees using Ensure that they hold a valid driving licence for the intended
their private cars on journey and that their private motor insurance policy extends to
company business cover business use. If there is any doubt whether their motor
insurance policy covers the intended journey, contact should
be made with their insurance company or intermediary before
travelling on company business.

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Line Managers Ensure that all vehicles are equipped with serviceable IVMS
units in line with the requirements of this standard.
Recognise individuals or groups for positive driving
behaviours.
Ensure that vehicles fitted with IVMS are correctly used and
maintained.
Enforce this standard and act upon performance management
information.
Provide assurance on the activities of contractors operating
under this standard.

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IVMS Coordinator A person within each project or site, identified (for all or part of
their role) as being the single point of contact for coordinating

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IVMS management and use. This is an essential role in all
projects to assist with implementation and the demonstration
of compliance with this standard. For this part of the role they
shall report functionally or directly to the HSSEIA Manager.

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6.0 REFERENCES

PL-STAN-HSSE-001 Health, Safety, Security and Environment Framework

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PL-STAN-HSSEIA-HE-009 Smoking, Alcohol and Substance Misuse Standard
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PGC-BMS-PRO-X-0955 Security Management Standard

7.0 FURTHER GUIDANCE

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Additional guidance is available from Group HSSEIA supplementary to this standard.

This includes information on:
• vehicle specification
• IVMS detailed specification
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• driver training specification

• fatigue management consideration
• sample inspection checklists
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