Vacancy Announcement

NRR CODE: MM/NRC 2020 / VA No-080

Position: Admin/HR Assistant
Reports to: Support Coordinator
Supervision of: Nil
Duty station: Hpaan, Kayin State
Travel: 25%
Category and Level: Grade - 3, Point – 1
Salary Range: 464,253 MMK per month
Duration and type of contract: Starting from join date to December, 2020 (with possible
extension)

All NRC employees are expected to work in accordance with the organization’s core values:
dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide
our actions and relationships.

1. Role and responsibilities

Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The
responsibilities shall be short and essential. Details belong in the Work- and Professional
Development Plan.

1. Comply with NRC’s HR policies and procedures

2. Assist with the implementation of HR policies and procedures at office level
3. Provide support in recruitment processes, including filling applications, inviting
candidates, organizing interview venues etc.
4. Update staff records and files, including contracts, leave, medical, appraisals, etc.
5. Generate monthly records and reports such as staff lists, leave and other HR statistics
6. Process and follow up for HR cases and disciplinary action
7. Ensure confidential issues are being handled confidentially

Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context,
phase of operation, strategic focus and type of intervention. This section shall be revised
whenever a new employee is hired or the context changes significantly.

 Assist in mainstreaming and ensuring that Admin/HR system are well and
consistently implemented in all South East Area and field offices.
 Support in recruitment process of Area office and field offices
 Support in admin/HR training of NRC’s HR policies and procedures when necessary
to all staff
 Assist incoming and outgoing official letters from area office and field offices
  Arrange, coordinate travel and accommodation for Area office, field offices and CO.
 Organize events, meetings and other related events of the organization.
 Responsible for stationary supplies and stocks
 Organize all reports to Country Office/Area office in timely manner
 Organize necessary items for staff as requested. (stamp, ID card, visiting card)
 Any other relevant tasks assigned by line manager.

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other
departments/units or persons. Relevant interfaces for this position are:

 HR staffs from all project areas

 Support Coordinator
 HR/Admin Coordinator (Country Office)
 All staff from Area/Field Offices

2. Competencies
Competencies are important in order for the employee and the organisation to deliver desired
results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

 Experience from working with HR

 Previous experience from working in complex and volatile contexts
 Documented results related to the position’s responsibilities
 Some knowledge of English

Context/specific skills, knowledge and experience:

 Able to take initiative

 Tactful and mature
 Organizational skills
 Communication and presentation skills
 Adaptable to various type of environment
 Understanding of field level context will be an asset.

2. Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRC’s
Competency Framework states 12 behavioural competencies and the following are essential
for this position:

 Handling insecure environments

 Planning and delivering results
 Working with people
 Analyzing
  Communicating with impact and respect
 Coping with change

3. Performance Management
The employee will be accountable for the responsibilities and the competencies, in
accordance with the NRC Performance Management Manual. The following documents will
be used for performance reviews:
 The Job Description
 The Work and Development Plan
 The Mid-term/End-of-trial Period Performance Review Template
 The End-term Performance Review Template
 The NRC Competency Framework

Interested individuals are requested to submit a CV including application letter and contact
details of two referees (No other supporting documents are required in this stage), clearly
indicating which position they are interested in not later than 6th September 2020.

Please send email to: mm-hr.se@nrc.no cc: hnin.nge@nrc.no (OR) Direct mail to
No.(131/E2), Ward (10), Lane of Than Lwin Road, Kamayut Township, Yangon. (OR)
No-(4/1034) Mya Myint Mo Street, Ward (4), Hpa-an, Kayin State

 Only shortlisted candidates will be contacted.

“In the selection of its staff, NRC is committed to gender balance and diversity
without distinction as to race, sex, religion, HIV/AIDS status, and without
discrimination of persons with disabilities: Qualified women candidates are strongly
encouraged to apply.