Remote Audit Process

The Designated Office Personnel shall carry out this procedure

1) Approach administration for extension, if audit cannot be completed before

anniversary date.
2) Inform the administration of the remote audit to be carried out.
3) Assign assign auditor to carry out the remote audit.
4) Brief auditor about the special requirements of the remote audit procedure.
5) Inform the administration after the remote audit is be carried out - to close the
extension of audit.

The Auditor shall carry out this procedure

1) Engage with Master to:

a) Agree a mutually convenient date and time for opening meeting
b) Agree on the timetable for the audit
Note: Audit shall be planned to not hinder safe vessel operations
2) Conduct the opening meeting to communicate audit purpose and scope at agreed time
Note: For internal audits onboard Master, Chief Engineer and selected crew shall attend the
opening meeting.
a) Describe Audit process
Note: Agree on the areas, activities or personnel to be audited, in order to minimize disruption
to normal operations
b) Share audit plan and audit checklist
c) Agree time frame
d) Remind vessel to use intrinsically safe camera in hazardous areas
e) Remind vessel that the plan can be reviewed at any time to avoid hindrance to vessel
operations
f) Ask for agreed documents / evidence to be saved in Scorpio box at a designated
location
Note: On board audit team including the senior officers will assist with on-site verification and
collection of evidence
3) Review documents saved by vessel in Scorpio box
4) Ask for further evidence based on initial review.
5) Request vessel for clarifications on the findings and additional information
6) Agree on an effective timeframe for submitting further documents / evidence
Note: Vessel will upload evidence to the Scorpio box:
7) Review further evidence
8) Establish interview plan with agreed officers and crew
9) Conduct interviews
10) Review evidence and interview outcome
11) Conduct the closing meeting
12) Make one observation /CAR to include items to be physically verified during subsequent
visit.
Note: Above items shall be verified in-person by a visiting auditor or superintendent as soon as
practicable

13) Prepare audit report,

14) Review audit report
15) Upload report in NS

  Completed  

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Doc: Ver: 1 Issue: 4 Jun 2018 Page 2 of 2