 Completing all assigned tasks and assisting with day-to-day operations.

 Preparing different letter draft, documents and updating records.

 Preparing Leave and Absent report
 Updating company databases by inputting new employee contact information and
employment details.
 Updating HR files, personal files and other files.
 Maintain digital and electronic records of employees.
 Organizing interviews with shortlisted candidates.
 Maintain Document Movement record
 Assisting in the planning of company events.
 Responding to staff inquiries or requests regarding internal and external HR-related
matters.
 Assist with the recruitment process by identifying candidates, performing reference
checks and issuing employment contracts.
 Schedule meetings, interviews, HR events and maintain agendas.
 Perform orientations and update records of new staff.
 Complete termination paperwork and exit interviews.
 Preparing job descriptions, advertising vacant positions, and managing the employment
process.
 Ensuring that all employees are organized and satisfied in their work environment.
 Communicating with potential job candidates.
 Contacting candidate references and verifying education listings.
 Managing HR records including, résumés, applicant logs, and employee forms.
 Maintaining employee confidentiality.
 Serve as point of contact with benefit vendors and administrators.
 Maintain calendars of HR management team.
 Assist with performance management procedures.
 Coordinate training sessions and seminars.
 Produce and submit reports on general HR activity.
 Process payroll and resolve any payroll errors.
 Keep up-to-date with the latest HR trends and best practice.
 Orientating new employees and training existing employees.
 Monitoring employee performance.
 Overseeing the health and safety of all employees.
 Implementing systematic staff development procedures.
 Providing counseling on policies and procedures.
 Ensuring meticulous implementation of payroll and benefits administration.
 Communicating with staff about issues affecting their performance.
 Ensuring accurate and proper record-keeping of employee information in electronic
and digital format.
 Create, implement, and evaluate all human resource department policies, procedures,
and structures.
 Manage health and life insurance programs.
 Design and implement effective training and development plans.
 Identify the company’s hiring needs and manage the recruitment process to ensure it
runs smoothly.
 Track department budgets.
 Respond to employees’ queries and resolve issue in a timely and professional manner.
 Assist with all internal and external HR related inquiries or requests.
 Maintain both hard and digital copies of employees' records.
 Assist with the recruitment process by identifying candidates, performing reference
checks and issuing employment contracts.
 Assist with performance management procedures.
 Schedule meetings, interviews, HR events and maintain agendas.
 Coordinate training sessions and seminars.
 Perform orientations and update records of new staff.
 Produce and submit reports on general HR activity.
 Assist with payroll and adhoc HR projects.
 Support other assigned functions.
 Keep up-to-date with the latest HR trends and best practice.
 Issuing employment contracts and verifying completion.
 Issuing new employees with enrollment documents.
 Conducting employee orientations.
 Explaining employee benefits.
 Assisting with the distribution of training material.
Interview Questions for HR Coordinator
1. How do you handle completing multiple tasks under tight deadlines?
This illustrates the candidate’s ability to multi-task.
2. What methods do you use to resolve conflict between employees?
This indicates the candidate’s ability to resolve conflict.
3. What is the biggest challenge that you are faced with in the recruitment process?
This illustrates the candidate’s ability to solve problems.
4. What process do you follow when you realize that you made a bad decision?
This illustrates the candidate’s decision-making ability.
5. How do you handle a difficult administrative request from an employee?
This illustrates the candidate’s administrative ability.
Interview Questions for HR Officer:
What process would you implement when hiring staff?
The entire process from determining vacant positions, job description, placing
advertisements, interviewing suitable candidates and the choice of the most suitable one
will be tested.
How would you engage with a disgruntled employee?
Tests communication, negotiation, and conflict resolution skills.
How do you plan to implement the year plan for the coming year?
Tests organizational skills, knowledge of company events, and training programs to be
implemented.
Discuss how you would plan to implement meticulous payroll and benefits
administration?
The candidate should display that he/she is knowledgeable and would bring something
new or different to the organization which will improve what it is presently practicing.
How would you protect the interests of all employees and maintain strict confidentiality of
information?
The suitable candidate must show personal initiative and bring his/her experience into
focus as well.
HR Assistant Interview Questions
How do you handle completing multiple tasks under tight deadlines?
This illustrates the candidate’s ability to multi-task.
How do you manage conflict between employees?
This indicates the candidate’s ability to resolve conflict.
What methods do you use when following instructions?
This illustrates the candidate’s ability to accurately follow instructions.
How has your knowledge of Labor law improved your work?
This illustrates the candidate’s understanding of industry laws and regulations.
How do you maintain the calendars of the HR management team?
This illustrates the candidate’s organizational ability.
HR Specialist Interview Questions:
How would you ensure all employees understand and adhere to company policies?
Tests the candidate’s communication and team management skills.
Your employees are not happy with upper-management and demand a change. How
would you handle this situation?
Demonstrates the candidate’s problem-solving skills.
What effective methods or systems have you used to ensure all employee records are kept
up-to-date?
Highlights the candidate’s organizational skills.
How do you ensure you stay up-to-date on the latest labor laws?
Tests the candidate’s knowledge of labor law resources.
Can you describe the methods you use to recruit skilled and qualified employees?
Demonstrates the candidate’s knowledge of recruitment processes.
Interview Questions for HR Associates:
1. What skills do you think HR Associates need to be successful?
Reveals the candidate’s nature and inherent skills.
2. How do you organize your workload for the day?
Demonstrates the candidate’s organizational skills.
3. Why do you think it is important for HR Associates to be approachable?
Reveals a deeper understanding of the position.
4. What database and office software systems are you most familiar with?
Highlights areas of expertise and reveals gaps in knowledge.
5. Can you tell me about a time when you resolved an HR issue with a key employee?
Reveals previous work experience and highlights pertinent skills.