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How To Improve Employee Satisfaction and Efficiency Through Different Enterprise Social Media Use
How To Improve Employee Satisfaction and Efficiency Through Different Enterprise Social Media Use
How To Improve Employee Satisfaction and Efficiency Through Different Enterprise Social Media Use
https://www.emerald.com/insight/1741-0398.htm
Abstract
Purpose – While prior research provides interesting insights into the effect of social media use in enterprises,
there is limited research on how use of different social media platforms affects employee job satisfaction and
work efficiency. This study developed a research model to investigate how public and private social media
platforms used for different motivations affect employee job satisfaction and work efficiency.
Design/methodology/approach – Online surveys were conducted in China, generating 453 valid responses
for analysis. Structural equation modeling is performed to test the research model and hypotheses.
Findings – The results suggest that (1) public social media used for both work- and social-related motivations
positively affects employee job satisfaction, while private social media only used for social-related motivations
can contribute to employee job satisfaction. (2) Public and private social media used for work-related
motivations can contribute to employee work efficiency, while social-related motivations for use of public and
private social media and employee work efficiency are not significant. (3) In the process of social media usage
influencing employee job satisfaction and work efficiency, employees of different genders show significant
differences.
Originality/value – First, this paper contributes to information systems social media research by examining
the joint effects of different motivations for public and private social media usage on employee job satisfaction
and work efficiency in organizations. Second, it contributes to uses and gratification theory by clarifying the
relationship between different motivations for enterprise social media use and its needs.
Keywords Private social media usage, Enterprise social media usage, Work-related motivations, Social-
related motivations, Job satisfaction, Work efficiency
Paper type Research paper
1. Introduction
One of the most challenging issues confronting managers is how to improve employee job
satisfaction and work efficiency in an enterprise. According to the statistics, the average
employee is productive for only three hours a day [1]. In fact, employees waste 759 h each year
due to workplace distractions. It has been shown that a third of British employees are distracted
for up to three hours a day, with 10% of employees admitting to being productive for only
30 min each day [2]. Social media has been considered a significant source of distraction.
However, with the development of social media, some organizations have to use social media to
meet daily work needs, such as file transfers, notifications and daily communication (Archer-
Brown and Kietzmann, 2018; Osch and Steinfield, 2018). Due to the rich categories of social
media, motivations for use of different social media platforms are not the same. Therefore, how
can organizations avoid the negative effects of social media? Using social media to improve
employee work efficiency and satisfaction has become an important and urgent issue.
Journal of Enterprise Information
Management
This work is supported by National Social Science Foundation of China under project number © Emerald Publishing Limited
1741-0398
18BGL263. DOI 10.1108/JEIM-10-2019-0321
JEIM Enterprise social media can be divided into two categories. First, private social media
platforms WeChat, QQ and Weibo provide standard and reliable service at a low cost. Second,
enterprise social media platforms such as DingTalk, Yammer and Mingdao offer customized
and advanced services to fulfill the demands of companies (Alimam et al., 2017; Cai et al.,
2018). Over the past decade, considerable efforts have been made to the research of enterprise
social media in the information systems (IS) area (Leonardi et al., 2013; Huang et al., 2015; Osch
and Steinfield, 2016; Bulgurcu et al., 2018). Prior research shows that social media use in
organizations can contribute to internal knowledge management (Behringer et al., 2017; Kane,
2017), communication effectiveness (Korzynski, 2014), social network formation and cross-
boundary work (Osch and Steinfield, 2016), social interaction (Huan and Niu, 2018),
innovation (Lam et al., 2016; Papa et al., 2018), job satisfaction (Robertson and Kee, 2016;
Charoensukmongkol and Sasatanun, 2017), relationship satisfaction (Sheer and Rice, 2017),
promotion of job performance (Charoensukmongkol and Sasatanun, 2017), organizational
performance (Garcia-Morales et al., 2018) and firm performance (Nisar et al., 2019; Zubielqui
et al., 2019). Although social media have been studied in enterprises, limitations remain. First,
as Forsgren and Bystr€om (2018) stated, there are multiple social media in the workplace.
However, the motivations and priorities of private social media and enterprise social media
usage are different (Hu et al., 2017). It is critical to investigate the motivations for use of
different social media platforms and their impact among organizations (Odoom et al., 2017;
Schlagwein and Hu, 2017). Further, most studies separately tested the effect of private social
media in organizations (Zoonen and Rice, 2017; Zoonen et al., 2017; Zha et al., 2018), the effect
of enterprise social media among organizations (Li et al., 2015; Lu et al., 2015; Luo et al., 2015)
or studied social media use as a single dimension (Bulgurcu et al., 2018; Johannsen, 2018;
Leidner et al., 2018). Few scholars jointly examined the effects of different motivations for
private and enterprise social media usage in organizations and their outcomes. A clear
understanding of the motives for using different social media platforms has important
implications for whether different social media platforms should be used and how to focus on
using different social media platforms. Olanrewaju et al. (2020) also call for research on how
different social media platforms influence organizational innovation and performance via
their functions and characteristics. Second, most of the existing research examined the effect
of social media usage on job performance (Kuegler et al., 2015; Salehan et al., 2017) and
neglected discussion of how different motivations for social media platform use may have an
impact on employee work efficiency. Finally, most of the prior research treated employees as
a homogeneous entity (Fields and Blum, 1997; Krasnova et al., 2017), ignoring potential group
differences in different motivations for different social media platform usage and its impact
on work efficiency. Thus, this paper focuses on the following research questions:
(1) How does the interaction of the two types of social media (enterprise social media vs
private social media) and different purposes of usage (work-related vs social-related)
affect employees’ job satisfaction and work efficiency?
(2) Are there potential group differences in different motivations for different social
media platform usage and its impact on job satisfaction and work efficiency?
To narrow these research gaps, the present study drew on uses and gratification theory for
the first time to investigate how different motivations for social media platform usage affect
employee job satisfaction and work efficiency in the Chinese context. Thereafter, the model
was empirically tested using survey data. The results showed that private social media used
for both work- and social-related motivations can contribute to employee job satisfaction,
while enterprise social media used only for social-related motivations can contribute to
employee job satisfaction. Both private and enterprise social media used for work-related
motivations can contribute to employee work efficiency, while the effect of social-related use
of private and enterprise social media on employee work efficiency is not significant. This Improving
paper also finds that in the process of social media usage influencing employee job employee
satisfaction and work efficiency, employee gender leads to significant differences. Our
research provides both theoretical and practical contributions. First, this paper contributes to
satisfaction
IS social media research by examining the joint effects of different motivations for private and efficiency
and enterprise social media usage on employee job satisfaction and work efficiency in
organizations. Second, this paper contributes to uses and gratification theory by clarifying
the relationship between different motivations for enterprise social media use and its needs.
Third, this paper confirms that gender differences exist in the effects of social media usage
regarding employee job satisfaction and work efficiency. Finally, this paper provides
practical implications for how to use private and enterprise social media in a targeted and
focused way, how to improve employee job satisfaction and work efficiency and how to
distribute the work between male and female employees in enterprises.
2. Literature review
2.1 Social media usage in organizations
With the development of social media, more organizations increasingly rely on it to manage
daily tasks such as work and social activities. The use of social media in organizations also
aroused the interest of IS scholars (Alimam et al., 2017; Bulgurcu et al., 2018; Ma et al., 2018).
According to Leonardi et al. (2013), enterprise social media is defined as web-based platforms
that allow workers to (1) communicate messages with specific coworkers or broadcast
messages to everyone in the organization, (2) explicitly indicate or implicitly reveal particular
coworkers as communication partners, (3) post, edit and sort text and files linked to themselves
or others and (4) view the messages, connections, text and files communicated, posted, edited
and sorted by anyone else in the organization at any time of their choosing. Actually, clarifying
the classification of employees’ social media use behavior is the basis of this study on the use of
social media in enterprises. Only by clarifying the classification of social media use behavior
can this paper further explore the effect of social media use on employee behavior and
enterprise output and then provides references for enterprise decision-making. This paper
conducted a literature review of social media use in organizations (Table 1).
From the literature review, regarding the purpose and dimension of social media usage in
enterprises, most prior studies focused on enterprise social media use, personal social media
use or enterprise social software/websites/platform use. Some scholars studied enterprise
social media use from work-related social media use or social media used for work (Zoonen
et al., 2014a; Huang and Liu, 2017). Likewise, some scholars focused on non-work-related
social media use, social-related and work-related social media use and social media use within
and outside the organization (Luo et al., 2018; Kuegler et al., 2015). Finally, prior scholars
focused on social media use intensity and frequency (Moqbel and Kock, 2017; Bretschneider
and Parker, 2016). In particular, social media such as WeChat, Facebook and Twitter have
already been widely used for work, communication, knowledge sharing, brand promotion,
boosting productivity and innovation in the public and private sectors (Forsgren and
Bystr€om, 2018; Tajvidi and Karami, 2017). Nowadays, the performance and success of
today’s enterprises increasingly depend on the efficiency and quality of internal social
interaction platforms (Osch and Steinfield, 2018). Employees cannot work without social
media in both public and private sector, showing the significance of social media for
organizations. Without a doubt, prior scholars have made outstanding contributions to social
media literature. However, most scholars neglected to explore the different outcomes in the
use of social media platforms. The motivations and priorities of different social media
platforms are different (Hu et al., 2017). The misuse of social media can lead to interruptions,
JEIM Examples of how social media is used
Construct and context Reference
Enterprise social media (1) Work and communication in Leidner et al. (2018); Archer-Brown
use companies in China and Kietzmann (2018); Osch and
(2) Knowledge sharing in an Steinfield (2018); Bulgurcu et al.
international IT consultancy (2018); Cai et al. (2018); Alimam et al.
organization (2017); Oostervink et al. (2016);
(3) Cross-boundary interaction in a Patroni et al. (2016); Osch and
large Russian telecommunications Steinfield (2016); Gibbs et al. (2014);
company Kane (2015); Liu and Rau (2014);
(4) Boost productivity and innovation Leonardi et al. (2013); Treem and
in a global retailer Leonardi (2012); Fu et al. (2019)
Social media use (1) Knowledge sharing, creation and Papa et al. (2018); Serwaa et al. (2017);
innovation in different sectors in Zubielqui et al. (2019); Odoom et al.
Italian firms as well as a large (2017); Smith and Gallicano (2015);
financial services firm Bizzi (2020); Ahmad et al. (2018); Ainin
headquartered in the Midwestern et al. (2015); He and Wang (2016);
United States Sigala and Chalkiti (2015); Leonardi
(2) Bridging social capital and (2014); Roth et al. (2016); Huy and
subjective well-being among Shipilov (2012)
consumers in Ghana
(3) Innovation and performance in
firms in Tasmania, Australia
(4) Personal blogging and blogging
with coworkers in Canadian health-
care provider
(5) Widely adoption in small and
medium-sized enterprises in the
Middle East region and Malaysia
(6) Searching, storing, reading
information and sharing,
discussing, co-creating information
among Greek tourism professionals
Enterprise social (1) Factors affect enterprise social Antonius et al. (2015); Leonardi (2017);
software/websites software/websites/platforms use K€ugler et al. (2012); Drummond et al.
/platforms use (2) Enterprise social software/ (2017); K€
ugler et al. (2013); Sun et al.
websites/platforms used for (2019)
knowledge sharing, resource
mobilization
Enterprise social (1) Enterprise social network used for Hacker et al. (2017); Meske et al. (2019)
network use problem solving, ideas and work
discussion, events and updates, task
management and informal talk, and
within the context of a global
enterprise of the logistics and
courier industry
Social media technology (1) Social media technology is widely Garcia-Morales et al. (2018); Trainor
use used in technological firms located et al. (2014); Jarrahi and Eshraghi
in Spain (2019)
(2) Managing consulting firms and
firms across a broad spectrum of
Table 1. industries located in the United
Dimensions of social States
media use in
organizations (continued )
Examples of how social media is used
Improving
Construct and context Reference employee
satisfaction
Internal social media use (1) Social media, such as Facebook and Tajudeen et al. (2018)
in organizations Twitter, are widely used for and efficiency
marketing, information search and
customer relations in Malaysia
Work-related (1) Social media is used by Chinese Xie et al. (2018)
information and college counselors and employees
communication from different companies in
technologies use different industries in China
Social media use for (1) Facebook used in companies and Robertson and Kee (2016);
work organizations in a metropolitan area Leftheriotis and Giannakos (2014)
in Southern California
Personal social media (1) Employees use social media, Zoonen and Rice (2017); Zoonen et al.
use for work Facebook, Twitter and LinkedIn for (2017); Zoonen et al. (2014a); Zoonen
work in three organizations in the et al. (2014b); Zoonen et al. (2016)
telecommunications and consulting
business
Social media use for (1) Social media tools is widely used for Jiang et al. (2016)
communication-related communication related work in the
work USA
Personal social media (1) Personnal social media is widely Brooks (2015)
use used among undergraduate
students in a large Western US
university
Work-related social (1) Employees use social networking Yang and Kim (2017)
networking use services for work-related purposes
in large organizations in South
Korea
Non-work-related social (1) Non-work-related use of social Ng et al. (2016)
media use media in the workplace
Non-work-related (1) Social media sites, such as Yammer Neeley and Leonardi (2018)
interaction on social and Jive, are used for non-work-
media related and work-related interaction
in American Financial and
GlobalMoves
Work and non-work (1) Enterprise blog use for work and Lu et al. (2015) ; Luo et al. (2018)
related enterprise social non-work related purposes in a
media use large telecommunications service
provider in China
Work-related and (1) The use of social media in the public Nduhura and Michael (2017)
personal use of social sector workplace in Rwanda
media
Social-related and work- (1) The intraorganizational microblog Sun and Shang (2014)
related social media use system is used for work- and social-
related purposes in China
Work- and leisure- (1) Facebook is used for work-related Huang and Liu (2017)
related social media use purpose in the USA
Social media use within (1) Multi social media, such as Yammer, Forsgren and Bystr€om (2018)
and outside the Facebook and Twitter, are used for
organization work activities in a Scandinavian
software development company
Social media use within (1) Enterprise social software Kuegler et al. (2015)
and between teams platforms used by employees within
and between teams in the UK
(continued ) Table 1.
JEIM Examples of how social media is used
Construct and context Reference
Personal and (1) 2,500 public managers in 500 US Fusi and Feeney (2018)
organizational use of local governments use Facebook,
social media Twitter and YouTube for
information exchange
Online and offline of (1) Social media, such as Facebook, Tajvidi and Karami (2017)
social media use LinkedIn, Twitter, YouTube,
Instagram, are widely used in the
UK hotel industry
Information- and social- (1) International students in three Hu et al. (2017)
related social media use public universities in China use
social media for informational and
socializing activities
Social-, hedonic-, (1) Social media including blogs, wikis, Ali-Hassan et al. (2015)
cognitive-related social social tagging and networking tools
media use are used at a multinational
information technology company
Consumption-, (1) Enterprise social software Kuegler and Smolnik (2014)
contribution-, hedonic- platforms used by employees at a
and social-related use communications and high-tech
sector organization
Enterprise social media (1) Using enterprise social media for Johannsen (2018)
used for external external communication purposes
communication
Social media used to (1) Retail employees in the Midwestern Schmidt et al. (2016)
connect with colleagues United States use social networking
site
Social media use (1) Social media, such as Facebook and Charoensukmongkol (2014);
intensity Instagram, are used intensively for Charoensukmongkol and Sasatanun
customer relationship management (2017)
in Thailand
Social media use (1) Social media level of use differs Bretschneider and Parker (2016)
Table 1. frequency across public and private sectors
distractions and other negative consequences. Thus, this study focuses on how different
platforms used for different purposes affect employee outcomes.
Figure 1.
Research model
Motivation
Questionnaire pre-test
Questionnaire formally
issued and data collection
Data analysis
Research results
Figure 2.
Theoretical, practical implications and Research design
limitation diagram
To make sure the data set is free from common method bias, an inspection of Harman’s single-
factor with six constructs (SPM, WPM, SEM, WEM, JS, WE) and 17 scale items was
conducted. The statistical results in this respect indicated that no single factor emerged; the
highest covariance explained by one factor is 31.487%, which is less than the cut-off value of
50%. Thus, common method bias is not a serious concern.
Items SPM WPM SEM WEM JS WE
Improving
employee
SPM 1 0.835 0.451 0.212 0.215 0.314 0.338 satisfaction
SPM 2 0.871 0.259 0.422 0.247 0.416 0.305
WPM 1 0.329 0.844 0.016 0.150 0.242 0.394 and efficiency
WPM 2 0.385 0.879 0.067 0.166 0.273 0.430
WPM 3 0.274 0.710 0.140 0.190 0.221 0.251
SEM 1 0.403 0.156 0.904 0.557 0.252 0.209
SEM 2 0.295 0.022 0.890 0.425 0.205 0.110
SEM 3 0.307 0.022 0.909 0.465 0.245 0.145
WEM 1 0.270 0.195 0.497 0.919 0.162 0.273
WEM 2 0.245 0.186 0.517 0.933 0.199 0.278
WEM 3 0.220 0.167 0.456 0.863 0.153 0.183
JS1 0.377 0.239 0.208 0.127 0.832 0.367
JS2 0.350 0.232 0.251 0.190 0.850 0.390
JS3 0.374 0.296 0.212 0.169 0.870 0.440
WE1 0.324 0.430 0.118 0.245 0.362 0.831
WE2 0.324 0.398 0.125 0.199 0.442 0.862
WE3 0.269 0.260 0.207 0.241 0.344 0.758 Table 4.
Note(s): The italics elements are factor loadings Cross loadings
(IV þ DV-M)
IV M DV IV-DV IV-M IV M Effect
Notes
1. https://www.clearreview.com/performance-management-inefficient-employees/
2. https://www.telegraph.co.uk/finance/jobs/11691728/Employees-waste-759-hours-each-year-due-to-
workplace-distractions.html
3. https://hrdailyadvisor.blr.com/2017/06/16/employee-satisfaction-affects-organizational-
performance/#targetText5Results%20from%20a%20series%20of,and%20positive%20effects%
20on%20productivity.
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Appendix 1
Work-related private social media usage Use private social media (such as WeChat, QQ) for a work-
(WPM) related purpose
(Gonzalez et al., 2013) (1) discuss work item information with colleagues
(2) share work plan objective information with colleagues
(3) share documents and file information within the
enterprise
Social-related private social media usage (SPM) Use private social media (such as WeChat, QQ) for a social-
(Gonzalez et al., 2013) related purpose
(1) make friends within the organization
(2) find people with similar interests
Work-related enterprise social media usage Use enterprise social media (such as MSN Messenger,
(WEM) (Gonzalez et al., 2013) DingTalk) for a work-related purpose
(1) discuss work item information with colleagues
(2) share work plan objective information with colleagues
(3) share documents and file information within the
enterprise
Social-related enterprise social media usage Use enterprise social media (such as MSN Messenger,
(SEM) (Gonzalez et al., 2013) DingTalk) for social-related purpose
(1) make friends within the organization
(2) find people with similar interests
Job satisfaction (JS) (Moqbel et al., 2013) I am very pleased with the job I have now
My current job gives me inner satisfaction
My work gave me a sense of accomplishment
Work efficiency (WE) (Iii et al., 2011) After using enterprise social media, my daily work is more
efficient
With enterprise social media, I was able to make better use of
resources
After using enterprise social media, my input and output are Table A1.
more efficient Measurement items
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