Ace Factor & James Pickens

GUSA FINANCE & APPROPRIATIONS COMMITTEE

BUDGET SUMMIT
STUDENT ACTIVITIES FEE FUNDING REQUEST FORM
(FOR ADVISORY BOARDS AND GUSA EXECUTIVE)
FISCAL YEAR 2011-12

Please submit this form and all additional materials to the Committee
no later than Sunday, February 20, 2011 at 11:59 pm. Email to
GUSAFinanceandAppropriations@Gmail.com.

PART I: GENERAL INFORMATION

NAME of BOARD: GUSA Executive

MISSION of BOARD: As the elected voice of the student body, the

Student Association is responsible for working with the University
administrators and other interested parties in order to improve and
enhance the student experience. The Student Association deals with
countless issues (taking place both on campus and off), including
housing and dining hall policies, safety, student life and health,
programming, diversity, athletics, and the arts. From the President to
the Senate, Student Association officials work daily to ensure that
students’ concerns are heard and needs are met.

TOTAL AMOUNT of REQUEST ($): 28,000

PART III: QUESTIONS CONCERNING THE CURRENT ALLOCATION OF

FUNDS

o Anticipated money to be brought forward in all

accounts (GD, Gift, etc.)

Please note that GUSA does not roll over its funds or have any regular
reserve accounts. What GUSA does not spend by the end of its fiscal
year is reabsorbed by the University; for that reason, the following
section is fairly simple.

FY 10-11 Totals
A. Carried Over to GD $0.00
B. Current GD Balance $0.00
C. Current Balance in Other $0.00
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Reserves
D. Groups Over Budget N/A

o All forecasted annual expenditures

o Forecasted spending increases or decreases

• This year the student body passed SAFE Reform, which

dramatically increased the funding available from the
Student Activities Fee. Please provide a detailed list for
what any allocation, and increase in funding, from the
Student Activities Fee will go towards (i.e. increase rates
at which groups are funded, lowering ticket prices, etc.)
Please provide specific dollar amounts as much as
possible.

Discretionary
• Cuts Executive Discretionary Budget by 28%. Provides funding for
organizational and office costs, executive retreat, tabling, etc.

Collegiate Readership Program

• Increases the rate at which the GUSA Executive funds this
program in order to make it more feasible in the short term, while
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working otherwise to make it sustainable in the long run.

Student Advocacy Office

• While this is not a capital-intensive program, this $250 should
cover printing, organizational, and office-related costs.

Familiarization Courses
• Continues the rate at which the GUSA Executive funds the LSAT
Familiarization Courses

GUSA Fund
• Continues the rate at which the GUSA Executive funds the GUSA
Fund

Utraque Unum Fund

• Provides principal funding for a community service fund
administered by students and Jesuits in order to facilitate student-
Jesuit relationships and to provide supplemental funding for
community service related activities

Neighborhood Outreach
• Increases the rate at which funding is provided for student-
neighborhood involvement. This may include snow-shovels, ice-
melt, materials for community events, etc.

Mobile Application Development

• Provides funds for working to develop a Georgetown related
mobile phone application

o What are your overall goals and objectives?

We are applying to maintain the Student Association as a whole.

We hope to establish a Student Advocacy Office run through the GUSA
Executive, initiate the Utraque Unum Fund to provide new funding for
innovation in student community service activities, and continue and
expand upon programs that GUSA has undertaken in the past. Some
projects that the Student Association traditionally sponsors, will likely
sponsor, or may decide to sponsor include:
a. Open houses
b. Town hall meetings with constituents on a variety of issues
c. Subsidizing executive elections
d. Co-sponsorships with other groups

o What, if anything, do you plan to do differently this

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year than last year?

Our Student Advocacy Office, plans to develop a Mobile App for

Georgetown through GUSA, implementation of a new fund (The
Utraque Unum Fund), and reduction of the discretionary budget for the
Executive are all areas that will be different from last year – they are
all new ideas. We believe the previous administration has acted on
many great initiatives like the Readership Program, Familiarization
Courses, and GUSA Fund that we will maintain and continue to support
or find ways to improve these ideas. Other than the new initiatives
listed above, financially, our budget will run in a manner consistent
with the GUSA Executive budget of last year.

o What are your long-term budget plans over the next 5

or 10 years?

Because of the nature of GUSA, individual executives, executive

cabinet members, and Senators largely determine budget plans, and
thus it is difficult to determine long-term budget plans. However, we
plan to make the University funding process more efficient and
student-friendly, and we also will pursue a strategy that reworks the
current Access to Benefits policy at Georgetown so that at some point
additional GUSA supplemental funding for student activities may
become unnecessary.

o With respect to other revenue sources, are they

sustainable?

At this time the Association does not have any expected sources of
revenue. We derive our revenue from the Student Activities Fee, which
we collect on behalf of the student body and then distribute among the
various advisory boards and other programs and initiatives.

o What kind of financial risk, if any, do you assume

through your or your clubs’/events’ activities?

The Student Association does not generally engage in programming

or merchandising, and as a result does not generally take on much
monetary risk. In addition, most of what we do is not aimed at revenue,
so we do not budget for income.

PART IV: COMPLIANCE WITH 2010 6-POINT REFORM PLAN

The GUSA Senate passed a resolution in 2009-10 that requires all

advisory boards to comply with a six-point reform plan in order to
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receive Student Activity Fee money. Please offer a written response to

each of the reform points, indicating the extent to which your
organization complies with the letter and spirit of the reform. If you
complied with all points last year, please indicate if anything has
changed. In order to receive money last year each Advisory Board
reached a unique compromise with the Finance and Appropriations
Committee, please indicate to what extent you adhering to that
agreement. Each point is listed below for your information:

1). The total balance of any advisory board’s reserve account

shall not be excessive (as deemed by the Office of the Vice
President for Student Affairs), and boards with surplus funds
should provide a plan to for their reserves;

2). An appeals process shall be implemented and publicized,

where such processes do not already exist, for clubs that are
denied full funding for an activity or annual budget under its
advisory board;

3). Clubs shall have the option of requesting a lump sum, annual
budget with an opportunity to reapply for additional funding from
its advisory board;

4). All meetings and recorded minutes of all meetings of an

advisory board shall be open to the public, including any and all
votes, and that all records are posted online in a timely fashion;

5). Members of the advisory board be, in some way, directly

accountable to their constituents or to the student body in
general, such as having GUSA Senate confirmation or being
elected by the leaders of the clubs they represent;

6). Clubs have reasonable control over all funds that they
fundraise outside of the normal allocations process.

PART V: CERTIFICATION

By signing below, I hereby certify that the information enclosed is

accurate to the best of my knowledge.

FUNDING REQUEST FORM SUBMITTED BY: Ace Factor and James

Pickens

NAME of GROUP STUDENT CHAIR: Ace Factor and James Pickens

Ace Factor & James Pickens

SIGNATURE (type your name): Ace Factor / James Pickens

NAME of GROUP ADVISOR: Erika Cohen-Derr

DATE: February 15, 2011

CONTACT EMAIL: elc7@georgetown.edu

CONTACT PHONE NUMBER: 202-687-4953