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Ref
Date 24th/09/2020

To the Procurement Department

Dear Sir/Madam,
RE: Potential and Qualified Suppliers of Providing Materials/Services/Works:

CIP Company Limited is applying to be consider as a potential and qualified supplier for
provision of materials, services and works in the prescribed activities listed on your website.

We hereby submit our detailed information and attached to is AAH questioners.

Thanks,
_____________________
Latif Haji Abtidon
Director

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Content

1.0 Registration ……………………………………………………………. 3

2.0 Trading Certificate…………………………………………………………4
3.0 Company Profile ………………………………………………………….6
4.0 Reference ………………………………………………………………….10
5.0 Audited Accounts …………………………………………………………19
6.0 Complete Questioners …………………………………………………….20

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1.0 Registration
2.0 2.0 Trading Certificate

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3.0 Company Profile

Company Profile

Introduction
CIP Company was established in 2014 as catering, Procurement and Logistics services with a
vision to provide quality services to the ever-growing demand within Somalia. The company
expanded its service operations in 2018 to include construction services with the view to tap the
reconstruction and recovery opportunities in the country.
Over the short period of existence, the company has undertaken many challenging projects and
accumulated skills, know-how and experiences in construction, procurement and logistics, and
catering services.
Our objective is to provide our clients with an experience when we are chosen to execute their
projects. Our emphasis on clear communication and follow-through procedures to ensure that
client’s objectives are top priority in the planning, execution and delivery of our services.

Our Philosophy

By keeping up with the times and carefully responding to the demands

of an ever-changing business environment, we take on challenges that
are one step ahead of present-day needs. As a result, we strive to
enhance our corporate value and the stability of our management,
ultimately contributing to the realization of our clients’ goals.
Value
We strive to perform with commitment, Integrity, Honesty, Transparency, and Creativity.
Vision
Our vision is to be recognized as an expert in general services with top-notch Customer Service.
Mission
Our mission is to design, build and deliver flexible, complete, integrated, best-in-class and cost-
effective solutions.
Our Products and Services

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We offer project solutions with professional approach yet personalized tailor-made services
having localized market knowledge to the fluctuating demands and requirements of our
customers also enhancing client’s profitability.
Our Products and Services are categorized into four areas;
1. Procurement and Logistics Services.
2. Catering Services.
3. Construction Services.
4. Consulting Services.

1. Procurement and Logistics Services

“As an integrated logistics provider, we are constantly innovating to offer our clients
individually optimized logistics and procurement solutions.”

Over the years, we have been able to work with our valuable Clients in improving their
logistics services within their owned sites and outsourced sites by creating synergies
between people, process, technology and equipment to improve efficiency and reduce
their logistics cost.

 Procurement of all products.

 Supply and delivery of consumable goods.
 Electronics- TVs, Phones, Computers, Laptops, ...
 Cleaning equipment and supplies for commercial and residential
properties.
 Stationery and Printing services- Printing, Photocopy,
 Freight Forwarding and Custom Clearance.
 Air, Sea, and Land Cargo to local and international destinations
and terminal handling.
 Import and Export customs clearance services both at the Airport
and Sea port.
 JIT delivery through global logistics network, with dedicated
information system for time critical cargo.
 Baggage handling and storage services within the airport and
outside.
 Time Sensitive Consignment Tracking & Supervision
 High Value Consignment Tracking & Supervision
 Storage Services- Cold, Wet, and Dry storage within the Airport.
 Shipment Monitoring & Tracking Services.

 Traveling and Tourism Services.

 Ticketing- Local and International ticketing.

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 Visa Services- Turkey, Uganda, Kenya, Malaysia, India, South

Sudan, Europe.
 Airport Assistance- Airport pick up and drop off, Immigration
assistance,
 Hotel services-Booking, Airport transfers.
 Charter Flights- Booking, Rental, and Airport clearance assistance.
 Car rentals- Armored, Soft Skin vehicles with or without security
escort for short periods or long-term basis.

2. Catering Services

We provide distinguished catering services irrespective of the size and type of event. Our
services can be tailored for private and corporate functions or events – dining services for small
exclusive gatherings or large, high profile celebrations.
The essentials of having a successful event – the menu, the ambience, we can assist in planning
and executing it as per your expectations. List down your requirements and our elegant style of
catering can be tailored accordingly.
• Corporate Catering.
• Banquet and Party Catering.
• Retail Catering and Management.
• Educational Institutions Catering.
CIP Lounge Catering Services specializes in meeting clients’ specific dining needs from simple
family gathering to elegant banquets for hundreds. CIP combines all Asian, African and Somali
cuisines under its umbrella to satisfy the clients with the comfortable ambience and the good
taste of cuisines.
3. Event Management
CIP Event Management services are the most excellent offered service when it comes to
events management in Somalia. In order to meet the expectations of clients, we plan
everything from the start to the very final end of events of all kind from;
 Corporate Functions
 Inauguration Ceremonies
 Trade shows and exhibition
 Graduations
 Weddings

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Our Team
The company is driven by qualified and experienced with an accumulated of more than 30 years.
Our staff is crucial in the delivery of our services and solutions to our clients. In order to ensure
that everyone is equipped with the right skills, knowledge, and attitude, a comprehensive training
program is put in place to constantly upgrade our people in technical and management skills in
order for them execute their duties and responsibilities confidently. Our aim is to stay relevant to
the ever-changing market place and client’s requirement.
Compliance Statement
CIP is thoroughly committed to conforming to international and local laws on ethical standards
of conducting business. Our employees are consistently informed and trained on international
levels of best ethical practices in the business which are strictly implemented and followed.
Safety
Ensuring the safety and wellbeing of our employees is of vital importance to us, which is why we
go the extra mile to ensure that our employees always have their safety wear on. To reduce the
chances of occupational injury, we provide safety wear to all our employees and ensure that,
through our site managers, safety specifications are observed and met at all times.
Environmental Efforts
In addition to seeking harmony between our business activities and environmental conservation
and striving to reduce the environmental impact of our business, we enlist the efforts of the entire
community in continuously working to protect the environment and contribute to society.
Contact Us
Email: info@cipsomalia.com
Tell: +252612500663/+252615195259

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Management Structure

Chairman &
MD
Business Operations Finance
Development

Consultants Logistics Accountant

Officer

Tour Officers Technical Team Office Admin

4.1 Reference

5.0 Audited Accounts

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Complete Questioners

ACTION AGAINST HUNGER (AAH)

AAH INTERNATIONAL
NETWORK SOMALIA MISSION

Supplier Evaluation Questionnaire

Company Name: CIP Company Limited (Complete Integrated Procurement)

Address: Talex Rd, Hodan Mogadishu-Somalia

Sales Contact Person: Latif Haji Abtidon

Phone Number: +252616966977
Email: trustlgsc@gmail.com
Date of submission: 24th- September, 2020

1. Detail of the products and/or services that the supplier is seeking to provide AAH with:
Trust can offer all the listed services below.

Food - Catering Works/Service Prepared meals (and potentially delivery of

s meals)

Food - Dry Food Supplies Plain Cereals, dry products (Rice, Maize,
Beans, Lentils, Sugar, etc) or Flours
Food - Fresh Food Supplies Vegetables, Meat, OR prepared food (catering)
Food - Rations Supplies Prepared food rations

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Food - Therapeutic Food Supplies RUTF, RUSF (Plumpy Nut, F-75/F-100 Milk,
BP-5, etc)

NFI - Cooking Supplies Cooking pot, Plates, Spoons, Bowls, Knives,

Stoves
NFI - Emergency / Relief kits Supplies Content to define
NFI - Hygiene products Supplies Soap, Shampoo, Diapers, toothbrush, Towels
NFI - Shelter Supplies Tents, Mats, Blankets, Ropes, Tarpaulins
NFI- Plastic material Supplies Plastic Buckets, Cup, Plate, Basin
Nut - Anthropometric Supplies Measuring boards, Weighting scales, MUACs,
equipment ID bracelets

2. Other products and/or services the company offers:

Catering Services
Bakery
Event Management
3. Is the supplier registered in the country? Please provide a valid copy of the business
registration

Yes (copy attached)

4. Is the supplier part of an international corporation? Please detail the link

(headquarters / subsidiary) and list the other manufacturing and commercial sites,
in country and abroad.
5. When was the company established in the country? When was the headquarters
created?
The company was established in 2016, the headquarters was created in April, 2016

What is the supplier’s yearly income over the last 3 years? What is the Group (if any)
yearly income? What is the profit and loss ratio over the last 3 years?

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CIP COMPANY LIMITED

Balance Sheet
  2019 2018 2017
  USD ($) USD ($) USD ($)
CURRENT ASSETS      
Cash and Bank balances $40,212.02 $54,210.00 $61,253.00
Receivables and Prepayments $18,123.00 $9,876.00 $11,625.00
Inventory $16,348.00 $4,523.00 $4,326.00
Total $74,683.02 $68,609.00 $77,204.00
       
NON-CURRENT ASSETS      
Property, Plants and Equipments $92,000.00 $98,000.00 $26,500.00
       
Total Assets $166,683.02 $166,609.00 $103,704.00
       
CURRENT LIABILITIES      
Payables $9,345.00 $6,857.00 $1,235.00
Tax Payable $10,530.00 $6,110.00 $4,735.00
Equity $146,808.02 $153,642.00 $97,734.00
       
Total Liabilities $166,683.02 $166,609.00 $103,704.00

6. How many employees are working for the supplier locally? and abroad?
Employees Number Area of Operation
Local Employees 56 Somalia
International Employees 8 England, USA and UAE

7. Is the supplier the manufacturer of the products presented to AAH?

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à If yes, please detail: where is the manufacturing site? What is the production capacity?
à If not, please briefly present the distribution channel and precise if the supplier is an
official reseller for these products? Please provide a copy of dealer registration
N/A
8. Is the supplier able to provide Certificates of Origin for his products?
Yes

9. Has the supplier already worked with one of AAH entity? Please detail what AAH
entity it was, the period, the type of products / services sold, the volumes and amounts?
N/A
10. Does the supplier supply other organization (UN/NGOs or private sector)? Attach client
list and request at least three customer references (customers should be from humanitarian
sector
and/or buy similar product).
(Attached to the profile)
11. Does the supplier have:
à Quality management policy?
à National quality certification?
à International quality
certification? Please provide
copies of the documents.
CIP has got the Quality Management Policy and the National quality Certificate (copies
attached)
12. Does the supplier have product stocks?
N/A
13. Is the supplier able to provide audited financial statement for the last 2 years? If yes then
provide
Yes (attached to)
14. What is the warranty given by the supplier on his product (if applicable)?
N/A
15. Are the spare parts for the product available?
N/A
16. Can the supplier provide maintenance/service facilities/technical specialists?
Yes

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17. What are the common payment methods?

Check Conversion (CC)

Payable Through Drafts (PTD)
Cash on Delivery (CD)
Bank Transfer

AAH appreciates the suppliers’ efforts in responding to these questions. It helps AAH to
identify potential suppliers and facilitate/speed up the supplier selection process.
Please note that the completion of this questionnaire does not equate to any
contractual link between AAH. AAH may, but is not obligated to send restricted tender
announcements and / or request for quotations to companies who completed this

Action Against Hunger Internal Use ONLY:

Question 1: What is the feedback on past experiences of Action Against Hunger business
with this supplier?

Question 2: Result of the Customers reference check:

1st reference
2nd referencE
Other / General comments:
Action Against Hunger’s GOOD BUSINESS REGULATIONS

These Good Business Regulations are the ground for a professional working relationship
between Action Against Hunger and the suppliers.
They are general regulations valid unless others particular conditions are mentioned in the
contract. In case of conflicting terms within documents, the conditions of the contract or
tender dossier will prevail on these Good Business Regulations.

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Principles of the procurement procedures

Action Against Hunger has transparent procedures to award markets. Essential principles are
– Transparency in the procurement process
– Proportionality between the procedures followed for awarding contracts and the value of the
markets
– Equal treatment of potential suppliers

Usual criteria to select a supplier are:

- Authorization to perform the market
- Financial and economic capacities
- Technical expertise
- Professional capacities

Usual criteria to award markets are:

- Automatic award (the cheapest offer complying with all requirements)
- Best value for money (price/quality ratio)

Misbehavior, ineligibility and exclusion

Action Against Hunger considers the following misbehavior as a valid ground for a
systematic exclusion of an awarding market procedure and for the termination of all
working relationship and contracts:

- Fraud defined as any intentional act or omission relating to:

 The use or presentation of false, incorrect or incomplete statements or documents,
which has as its effect the misappropriation or wrongful retention of Action Against
Hunger or institutional donors’ funds
 Non-disclosure of information, with the same effect
 The misapplication of such funds for purposes other than those for which they were
originally granted
- Active corruption: to deliberately promise or give an advantage to an official for him/her to
act or refrain from acting in accordance with his duty in a way which damages or is likely to
damage Action Against Hunger or institutional donors’ financial interests
- Collusion: the co-ordination of firms competitive behaviour, with the likely result that prices
rise, output is restricted and the profits of the colluding companies are higher than they would

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otherwise be. Collusive behaviour does not always rely on the existence of explicit
agreements between firms, but can also be tacit.
- Coercive practice: harming or threatening to harm, directly or indirectly, persons, or their
property to influence their participation in a procurement process, or affect the execution of a
contract.
- Bribery: to offer Action Against Hunger employees monetary or in-kind gifts in order to
gain additional markets or to continue a contract
- Involvement in a criminal organisation or any other illegal activity established by a
judgement, by the US Government, the European Union, the United Nations or any other
donor funding Action Against Hunger.
- Immoral Human Resources practices: exploitation of child labor and the non-respect of
basic social rights and working conditions of employees or subcontractors

Action Against Hunger will exclude from a procurement procedure any candidate or
tenderer falling into one of the following cases:
- To be bankrupt or to be wound up, to have affairs administered by the courts, to have enter
into an arrangement with creditors, to have suspended business activities, to be the subject of
proceedings concerning those matters, or are in any analogous situation arising from a similar
procedure provided for in national legislation or regulations
- To have been convicted of an offence concerning professional conduct by a judgement that
has the force of res judicata
- To have been guilty of grave professional misconduct proven by any means that Action
Against Hunger can justify
- To have not fulfilled obligations relating to the payment of social security contributions or
the payment of taxes in accordance with the legal provisions of the country in which they
are established or with those of the country where Action Against Hunger mission is
operating or those of the country where the contract is to be performed
- They have been the subject of a judgement that has the force of res judicata for fraud,
corruption, involvement in a criminal organization or any other illegal activity detrimental to
the Communities' financial interests
- To have been declared to be in serious breach of contract for failure to comply with their
contractual obligations in another previous procurement procedure

Action Against Hunger will not award contracts to candidates or tenderers who, during the
procurement procedure:
- Are subject to a conflict of interest
- Are guilty of misrepresentation in supplying the information required Action Against
Hunger as a condition of participation in the contract procedure or fail to supply this
information

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Administrative and financial sanctions

In the event a supplier, candidate or tenderer is engaged in corrupt, fraudulent, collusive or

coercive practices Action Against Hunger will impose:
- Administrative sanctions:
Administrative sanctions are the official notification of the misconduct to the relevant civil or
commercial authorities and the immediate termination of all existing working relationships.
- Financial sanctions:
Action Against Hunger will request the reimbursement of the cost linked directly and directly to
the conduct of a new tendering process or market award. If any, the tender or performance
guarantee will be kept by Action Against Hunger.

Information of and access for the Donors

Action Against Hunger will inform immediately the Institutional Donors and will provide all the
relevant information in the event a supplier, candidate or tenderer is engaged in corrupt,
fraudulent, collusive or coercive practices.
Furthermore, the contractors agree to guarantee a right of access to their financial and accounting
documents to the representatives of Action Against Hunger’s institutional donors for the
purposes of checks and audits.

Documents to be a supplier

Hereafter is the minimal documentation a contractor working with Action Against Hunger will
have to provide:
- Personnel national ID document of the supplier/company representative
- Status and registration of the company
- Mission order or power of attorney authorizing the representative to contact
Important note: Additional documentation may be required for a particular market.

In addition, the contractor must have the capacity to issue invoices, receipts and waybills (or
delivery notes), to provide a tax clearance certificate and certify documents with an official
stamp.

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Anti-Corruption Policy

If you believe that the action of anyone (or a group of people) working or volunteering for
Action Against Hunger programs is responsible for violating the above rules, you should file a
report through the Whistle-blower Email Hotline.
In order to enable the treatment, reports should give as precise information as possible; your
name and contact are optional but encouraged. All reports are treated confidentially to the extent
permissible by law. Action Against Hunger will use all reasonable efforts to preserve the
confidentiality of the whistle-blower and to protect whistle-blowers against any possible
retaliation.
Reports are to be sent as follows: abusereport@et.missions-acf.org,

Anti-Bribery, Corruption, Abuse of Power and PSEA Clause

Any Supplier, who suspects Action Against Hunger employee of dishonest conduct, should
raise their concerns with the management of the country office on:

hod-log@so-actionagainsthunger.org
(Monitored by Head of Logistics, Action Against Hunger Somalia Mission)

cd@so-actionagainsthunger.org
(Monitored by Country Director, Action Against Hunger Somalia Mission)

All reports at all levels will be treated with utmost confidentially to the extent permissible
by Law.
Any suspected violations can be submitted anonymously

TO BE FILLED OUT BY SUPPLIERS:

I, undersigned Latif Haji Abtidon representative of CIP Company Limited is certified that I have read and
understood these regulations.
On behalf of the company I act for, I accept the terms of Action Against Hunger Good Business Regulations and I
commit to achieve the best performances in the event of the contract is awarded a market.

By signing, I certify that CIP Company Limited has not provided, and will take all reasonable steps to ensure that
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does not and will not knowingly provide material support or resources to any individual or entity that commits,
attempts to commit, advocates, facilitates, or participates in fraud, active corruption, collusion, coercive practice,
bribery, involvement in a criminal organization or illegal activity, or Unethical HR Practices (in accordance with
Action Against Hunger’s policies available on the organization’s website) such as the use of Child labor or
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