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Session A - Financial Reporting Tools Part I
Session A - Financial Reporting Tools Part I
Annex C
SESSION A
Financial Analysis
and Reporting Part I
Alejandro Galindo (SDCOE)
Miranda Durning (Lakeside Union School District)
Terri Darr (Carlsbad Unified School District)
Mark Pong (Del Mar Union School District)
Session Topics
• Welcome & Introductions
• Review of Existing Tools
• 1% Salary Calculator
• Budget, Pre-Enc, Enc, Actuals Query
• Position Control Auditing
• Summary GL Trial Balance
• Wrap Up & Closing
Disclaimer
• District created tools are not a one-size fits all
• Make sure to understand how the tools work and what data drives
the results
• Validate any data being calculated prior to posting in system or
using for decision making
• May not be able to use the tool, but can use some of the ideas
behind the tools
Review of Existing
Tools
1% Salary
Calculator
Presented by:
Alejandro Galindo, San Diego County Office
of Education
1% Salary Calculator
• Problem:
Human Resources needs salary information for
negotiations
SACS Criteria and Standards requests 1% cost by
certificated, classified and management
1% Salary Calculator
• This tool:
Segregates Labor Costs by funding source, bargaining
unit, and program
• Identify Positions’ Funding Source
• Develop a plan for position continuation
(Categoricals, Income Driven)
Audits and updates positions’ DBT in HCM
Compares FTEs by funding source and program via a
Dashboard
Translation Tables
• Use Translation Tables to Maintain Fund and Program
Classifications
• Use Vlookup to Populate Values
Discussion
• How does your district calculate 1% of salary?
Budget, Pre-Enc,
Enc, Actuals Query
Presented by:
Mark Pong, Del Mar Union School District
M_KK_BUDGET_W_EXP
• Problem:
How can we trace transactions from requisition to expenditure?
How can we see payments against an open Purchase Order?
• Solution: M_KK_BUDGET_W_EXP
Discussion
• How do you review budgets, pre-encumbrances, encumbrances,
actuals and remaining balances?
Position Control
Auditing
Presented by:
Terri Darr, Carlsbad Unified School District
Discussion
• How does your district audit position control system?
Summary GL Trial
Balance
Presented by:
Mark Pong, Del Mar Union School District