Helpful Queries

Version 1.0 | October 23, 2019

M_HR_EE_VALIDATION_DIST_PROMPT
Contains A LOT of data. This query is meant to be used to audit all HR screens or to filter and pull data
into your district reports using excel.
M_BN_EMPL_DED_PROC_GENDED - Employee (Monthly) Overrides
To audit that employees are not paying these deductions in July and August. These amounts may also
change on an annual basis (CTA Dues, Voluntary deductions: life, cancer, disability, FSA, etc).
M_BN_EMPL_DED_PROC_HLTH - Employee (Monthly) Override Ta
To audit the override on health benefits, depending on the classification (10thly and 11thly deductions).
M_BN_EMPL_DED_PROC_NONHLTH - Employee (Monthly) Overrides
To audit life insurance and other voluntary deductions.
M_HR_SAL_GRADE_STEP_BY_EMPL - Salary, Plan, Grade, Step
To audit step entry dates of all employees and the positions that are linked to them (including
Department and Location). TIP: Use when doing the J-90 report to sort employees by salary
(Step/Column).
M_HR_EMPLOYMENT_DATA - Job Data - Employment Data
To audit Job Data including absence.
M_PY_MCOP_VALIDATION_NEW - Validate MCOPs
To audit MCOPs - TIP: Run prior to payroll to validate and make changes before Payroll runs.
M_PY_MCOP_VALIDATION_ACTIVE - Validate MCOPs
To audit MCOPs - TIP: Use this query to see who has current MCOPS.
M_PY_JOB_INFO_V1
To audit pay schedule check boxes on job data.
M_AM_ABSENCES_NOT_SUBMITD - Absences not submitted
M_AM_UNAPPROVED_ABSENCES - Unapproved Absences
Run day prior to 1st calc since this is last time absences will be picked up for current payroll (Absence
Management)
M_TL_REPORTED_TIME_AUDIT - Reported Time Audit
Run on 1st calc (or after all timesheets entered and approved) to audit all timesheet entries (Time and
Labor).
M_PY_CALC_ERROR_MSGS_BY_ DIST
Run 1st, 2nd and final calc to see if there are any errors that need to be fixed.
M_HR_VACANT_POSITIONS
This query shows vacant active positions. Also shows if the position is encumbered or if it is not
encumbered in the budget. TIP: Use to determine if changes need to be made to a Position prior
assigning it in Job Data.
FAR_POSITIONS_VACANT_
This query shows vacant active positions by department with DBT effective date.
M_TL_EES_MISSING_SCHEDULE
If your District uses Absence Mgmt., work schedules are especially important. This query shows missing
work schedule for employees.

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M_TL_SCHED_VALIDATION - SCHED VALIDATION
If your District uses Absence Mgmt., this query will list all employee work schedules that can be sorted
by site or department. TIP: Send it out for site staff to review and as reminders to revise. Remember
that the work schedule is what pulls into the Absence Mgmt. when entering absences.
M_AM_ACCRUAL_HRS_FACTOR
If your District uses Absence Mgmt., this query will list all employees Hours per day, Months they work
(Full/Part Time) Empl Class, and FICA Status.
M_HR_EE_LAST_PAID
TIP: Use for auditing Substitute Teacher, Substitute Classified and Walk-on Coaches in order to
terminate any temp employees that are no longer working. It also shows terminated employees.
M_HR_MORE_PRIMARY_JOB_FLAG
This query lists all employees that have more than one primary job. TIP: Run before Payroll.
M_HR_NO_PRIMARY _ONEJOB
This query list employees that are missing their primary job indicator and only have secondary jobs. TIP:
Run before Payroll.
M_TL_HOLIDAY_SCHEDULE
This query will assist with auditing the Holiday schedules that are assigned on the Payroll Tab in Job
Data. Review this query to make sure the schedule that you gave SDCOE is correct.
M_HR_EMPLOYEE_UNIONCD
Use this query to audit Union Codes entered on Positions.

REPORTS:

Deductions Not Taken Report - communicate with Benefits

Deductions Register - Used to Audit employee groups to see if there is any errors to compare the data

Payroll Register Report - audit to see if anything looks odd or sticks out as incorrect

ADDITIONAL NOTES:

• This is an integrated system. Most data fields affect or are dependent on other data entered (See
Color Coded Guide)
• Be sure all fields are input into Finance, Position, DBT, Job Data, Personal Information,
and Assigned Work Schedule prior to p ayroll audit and processing.
• It is important to audit and cross check all data early to ensure employees are paid and
processed properly.

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