Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Vacancy Announcement

Title: Finance & Accounting Manager

Location: Douala
Reports To: Director of Operations
Direct Reports: Finance Officers, Finance Assistants
Classification: Full-time

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV
and AIDS, working in 19 countries and at over 5,500 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today, because of the
extraordinarily successful work of the Foundation and its partners, pediatric AIDS has been virtually
eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in
the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment
programs; further advance innovative research; and to execute strategic and targeted global advocacy
activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
For more information, please, visit our page: www.pedaids.org.

EGPAF works in partnership with the Ministry of Health NACC and the Regional and District Health
Teams to support HIV Prevention, Care and Treatment and health systems strengthening services.
EGPAF is mainly funded by PEPFAR through the Centers for Disease Control and Prevention
(CDC)

Purpose of the Job

The Finance and Accounting Manager will manage a set of accounting activities to ensure compliance
with generally accepted accounting principles, the Foundation’s policies and donor requirements.
provide financial decision-making information by gathering and analyzing financial information and
developing projections. He/she will develop capacity for the Finance Unit staff including sub
recipients finance staff to ensure proper reporting and management of grants received from EGPAF.
He/she will manage the accounts payable function, payroll function, monthly closing of accounts and
preparation of reports in support of the financial statements.

The Finance and Accounting Manager will report to and work closely with the Director of Operations
and others in the organization including D.C based global finance and accounting teams in analysis
and reconciliation of accounts and in development and implementation of accounting policies,
procedures and controls.

He/she will be responsible for day-to-day accounting functions, review financial documents for
accuracy, maintain records and prepare transfer requests, monitor project expenses, and ensure that
that financial functions of the Foundation in Cameroon are carried out within the framework of
EGPAF and donor policies and procedures
The ideal candidate possesses leadership capabilities, solid operational and technical accounting
background and works proactively to drive results. This person is a self-starter, flexible, has a high
level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative
environment.

Job Responsibilities
1. Budgeting & Financial Reporting
 Prepare proposal detailed budgets, continuing application budgets and periodic
budgets for special projects on need basis
 Coordinate and manage the monitoring and approval of budgets versus expenses and
ensure accurate accounting, authorization, and internal control procedures, investigate
and address material variances
 Provide financial management advice on revisions of budgets, periodical forecasts and
any other changes arising out of real time budget scrutiny
 Provide relevant financial information for decision making to Project Directors and
Senior Management Team (Financial Advisory Role)

2. Monthly Accounting Activity

 Manage and review the monthly close of the accounts and supply sufficient
justification for variances
 Ensure all sub-offices submit complete, accurate and timely month end closing reports
 Ensure country office meets HQ reporting deadlines
 Follow up and documentation on identified monthly compliance issues from HQ and
between Douala & Sub-Offices
 Ensure quarterly visits to sub-offices for compliance and support supervision
 Provide Project Managers and senior management with regular financial analysis on
numerous relevant financial issues in user friendly formats

3. Cash Management Process

 Manage and oversee the cash management process to ensure its safeguarding and
proper distribution
 Monitor cash flows and conduct random cash counts at least once every month
 Maintain contact with EGPAF bankers and monitor all bank transactions to ensure
that adequate balances are maintained
 Ensure competitive Forex rates for EGPAF’s dollar/shillings conversions

4. Audit & Compliance Review Support

 Develop/Update the terms of reference in solicitation of the external auditors
 Act as point of contact with external auditors, ensuring EGPAF, s full cooperation in
the audit process
  Facilitate the HQ A-133 audit in a timely manner on sampling requests from the
Controller
 Facilitate Donor/Prime Partner internal audits, including follow up and complete
resolution of findings
 Support EGPAF’s annual internal audit and Compliance Review functions and follow
up of findings
 Conduct in-country internal audits on an annual basis for the Cameroon Office and
Sub-Offices

5. Sub-Award Support
 Ensure the integrity of partners’ financial systems in line with EGPAF’s and donor
standards
 Provide support and training to partners finance staff to build financial and accounting
capacity to ensure adequate support for the program component
 Monitor partners’ spending patterns as part of the overall project budget to actual
analytics
 Review and sign off on partner monthly cash requests
 Conduct partner technical supportive supervision on request basis from Grants teams

6. Staff Management & Supervision

 Ensure, delegating as appropriate, that each offices’ finance function is adequately
staffed, managed, and resourced
 Ensure development, update and adherence to finance and accounting policies and
procedures at all office levels
 Assist in recruitment of finance staff and building of department’s staff capacity
 Conduct performance appraisals for finance staff and always ensure relevant and up
to date job descriptions
 Promote learning and development amongst finance staff through on-job trainings,
mutually agreed upon professional development courses/tuition and coaching and
generally motivate staff to improve performance
 Lead finance team by example in terms of work ethic, skills and knowledge
development and integrity

7. Other Responsibilities
 Manage financial assets of EGPAF office ensuring compliance with EGPAF financial
procedures and internal controls processes
 Attend relevant inter-agency, donor coordination and other meetings and present on
finance issues, where required
 Liaise with EGPAF HQ and Regional departments as needed to enhance efficiency,
effectiveness, and compliance
  Updates and disseminates knowledge by studying existing and new regulations,
participating in educational opportunities, reading professional publications, and
maintaining personal networks
 Ensure continuous innovations, adoption of best practices and regular reviews of
finance and accounting operations for optimal efficiency
 Recommend any additional finance procedures/guidelines to the Country Director for
approval and adoption
 Analyze risk areas in financial operations and recommend mitigating factors

 Other duties as assigned

Required Qualifications
1. A Master’s Degree in Finance, Accounting, or other related field of study
2. A qualified professional certificate like ACCA, CIMA
3. Minimum 5 years of experience directly supporting/managing Finance in an INGO or
corporate environment.
4. A wide understanding and experience working in donor funded project accounting (preferably
USG funded) at a senior level

Knowledge, Skills & Abilities

1. Excellent communication skills

2. Solid knowledge of accounting and financial reporting
3. Experience in using QuickBooks accounting system
4. Well-developed interpersonal skills and experience developing staff by assessing development
needs, coaching, and delivering training
5. Strategic thinking, able to work in team settings and to provide suitable leadership therein
6. Cross-cultural competence as demonstrated by confidence and ability to make relevant
presentations to diverse audiences
7. Excellent oral and written communication skills in English and French
8. Possess strong accuracy, attention to detail and ability to follow through
9. Solid knowledge of computer software and modern accounting systems; particularly
Microsoft Excel.

Competencies

The Foundation expects all employees to possess the fundamental competencies of interpersonal
skills, communication, accountability, continual learning, and driving results. The ideal candidate will
either be proficient or advanced in the following set of competencies, specific to this position’s level
of Manager:
  Developing Others – Developing others is a person’s ability to perform and contribute to
the organization by providing ongoing feedback and by providing opportunities to learn
through formal and informal methods.
 Managing Conflict – Managing conflict is a person’s ability to encourage creative tension
and differences of opinions. He/she will anticipate and take steps to prevent counter-
productive confrontations while resolving conflicts and disagreements in a constructive
manner.
 Managing People – Managing people is a person’s ability to build and manage workforce
based on organization goals, budget, considerations, and staff needs. He/she will ensure that
employees are appropriately recruited, selected, appraised, and rewarded. He/she will also
manage a multi-cultural workforce and a variety of workforce situations.

How to apply?

How to apply
Qualified candidates should submit a CV and cover letter through the following link.

https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=2216

Applications will be considered on or before 20 November 2020.

Please note that only short-listed applicants meeting the above requirements will be contacted.

NB: EGPAF does not charge a fee in the

recruitment process.

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to
all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability,
or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing
nondiscrimination in employment in every location in which the Foundation has facilities.