Photography Proposal Template

Prepared by Prepared for

[Photographer.FirstName] [Photographer.Las [Client.FirstName] [Client.LastName]
tName]
[Photographer.Company]
[Photographer.Company]

1. Cover Letter
2. Photography Portfolio
3. Project Description
4. What You Can Expect
5. Available Services
6. Cost and Fees
7. Billing and Payment
8. Terms and Agreement

1. Cover Letter
Hi [Client.FirstName],

It was great meeting you the other day and thank you for
considering [Photographer.Company] for your photography
needs. I'm confident that I can deliver exactly what you are
looking for within a reasonable budget.

This is a photography proposal outlining my service

options and pricing. Should you have any questions, please
don’t hesitate to contact me.

Best,
[Photographer.FirstName] [Photographer.LastName]
[Photographer.Company]
[Photographer.Phone]
[Photographer.Email]

2. Photography Portfolio
You can expect only the most professional behavior and results from me. I have been a
professional photographer for [Number of Years] years and will deliver only the highest-quality
photographs. I'm passionate about my work as well as my client's satisfaction and will go above
and beyond to produce the best photos!

Feel free to view similar work I have done here: insert link to portfolio here
[Photographer.Company]

Sample photos:

3. Project Description
[Client.FirstName] [Client.LastName] is in need of high-quality professional
photographs of [Event] on [Event date]. Per our initial discussion, we have agreed upon the
following:

1. [Photographer.FirstName] will show up at [Event] at [Event time].

2. [Photographer.FirstName] is expected to remain at [Event] for [Number of hours] .
3. [Client.FirstName] [Client.LastName] has also requested the following specific images:

Image #1 Image #2 Image #3 Image #4

Image Description Image Description Image Description Image Description

4. What You Can Expect

[Photographer.Company]

Here's what you can expect and need to do in preparation for [Event]:

Be Prepared!
Just as you expect me to be professional and prepared, I expect the same from you. Please
make sure everyone is available on time and that any preparations needed for specific shots
are ready on time.

Be Flexible and Patient!

Sometimes getting the perfect shot depends on uncontrollable conditions like weather, or
simply requires luck and perfect timing . I'm a professional who knows how to achieve the
best results based on these elements, but it can still be a process that requires patience on
both sides of the camera. Let's relax and enjoy the process!

Photograph Delivery and Ownership

I will deliver your photographs within [Time Period] following [Event] in the agreed upon
delivery method (see below).

Copyright of the photographs will be owned by [Photographer.FirstName]

[Photographer.LastName] OR [Client.FirstName] [Client.LastName]. You may use the
photographs however you like for personal use, including sharing via social media channels
but please credit [Photographer.Company] when doing so. Images provided may not be
altered (digitally or otherwise), sold, or published by [Client.FirstName] [Client.LastName].

5. Available Services
[Photographer.FirstName] [Photographer.LastName] has the following services available for
[Event]. Please choose or select all that apply:

High-Res digital photographs can be delivered to you via the following:

High-Res digital photographs can be delivered in the following formats:

The following post-production services are available:

Color adjusting
Cropping
Photo retouching
[Photographer.Company]

6. Cost and Fees

For the above mentioned project, the following rates will be assessed:
Hourly rate: [Fee] per hour
A non-refundable retainer: [Retainer amount] due by [Retainer date]
There may be additional fees for additional staff, equipment, or services requested including:
Travel: [Travel Fee] per mile if further than 50 miles from San Francisco.
Photo Delivery if you prefer delivery via hard disk, thumb drive, DVD or any other physical
delivery method. Please enquire about costs for physical delivery methods.
You may provide your own physical delivery method to nullify this fee.

7. Billing and Payment

The non-refundable retainer [Retainer amount] is due by [Retainer date] .

Full billing amount for this project is due within [Number of Days] business days
following [Event]. A separate invoice will be sent upon completion of this project. Here is an
estimated cost:

Name Price QTY Subtotal

Hourly Rate $0.00 0 $0.00

Retainer $0.00 0 $0.00

Non-Refundable

Travel $0.00 0 $0.00

Per Mile if 50 miles outside of SF

Subtotal $0.00
Tax (7.5%) $0.00

Total $0.00

8. Terms and Agreement

The terms of this agreement may be changed upon the discretion and agreement of both
[Photographer.FirstName] [Photographer.LastName]
and [Client.FirstName] [Client.LastName].
[Photographer.Company]

Signature of both parties below indicates the acceptance of this proposal and entrance into a
contractual agreement by both parties.

Signed by:
[Photographer.FirstName] [Photographer.L Signed By:
astName] [Client.FirstName] [Client.LastName]

Signature: _________________________ Signature: _________________________

Date: __________________ Date: __________________