Professional Documents
Culture Documents
Us Cons Automation in On Boarding and Ongoing Servicing of Commercial Banking Clients
Us Cons Automation in On Boarding and Ongoing Servicing of Commercial Banking Clients
Contents
Executive summary 1
Introduction 1
Current on-boarding challenges 2
Information gathering 2
Manual processing 3
Data validation 3
Addressing on-boarding challenges 4
Robotic Process Automation (RPA) 5
RPA and cognitive technologies 5
Automation adoption 6
Sustainable savings 7
Additional potential benefits 8
Other considerations 8
Conclusion 8
References 9
Authors 9
Contributors 9
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
Executive summary
The process of on-boarding commercial bring on new clients in commercial banking. bank could realize up to $100 million in
banking clients can be a long and expensive And the financial gains can be significant. savings, or 50% efficiency. In addition to
one. Typically, it consists of an eight step A company can realize savings to the tune one-time on-boarding savings, a bank could
process: soliciting and confirming new of five times the investment, a number see up to $100 million in savings every
clients, collecting account owner data, that can also translate to 50% savings on three years from the automation of ongoing
validating client data, setting up credit lines current processes.[2] These kinds of savings monitoring processes.[2]
and limits, completing legal due diligence have huge implications for on-boarding and
Furthermore, banks could see the length of
(including term negotiations), setting up servicing commercial banking clients.
on-boarding processing shrink to a fraction
accounts, tracking and archiving data, and
Our extensive research helped us produce of its current timeframe, likely improving
completing ongoing reporting and analytics
the following illustrative example. Note that overall client experience.
for compliance and cross-selling purposes.[1]
actual savings depend on the individual
This process can take as long as 16 weeks Implementation of RPA and basic cognitive
organization and its goals, automation
to complete, often hampering the customer technologies also sets the stage for later
requirements, appetite for risk, and other
experience.[2] Banks may end up investing as addition of more sophisticated automation
factors. A typical bank has anywhere from
much as $20,000[3] - $30,000 to on-board a technologies, i.e., intelligent automation,
100,000 to 400,000 commercial bank
new client. which can add even greater value to banks.
accounts and typically brings in ~3% of
Intelligent automation can recognize
While banks have traditionally needed their existing customer base as new clients
patterns in unstructured data and duplicate
a large workforce to complete the many year over year; in addition, banks provide
judgment-based tasks. And eventually,
manual processes required for on-boarding, a subset of services to ~6% - 7% of their
artificial intelligence will be able to work
that need is quickly diminishing with the clients each year who expand their credit
with unstructured data sets to complete
development of Robotic Process Automation and loan portfolios.[2] As such, a bank with
hypothesis-based predictive analysis.
and other cognitive technologies. With 125,000 existing customers that brings
the capabilities to automate rules-based, in around 3,800 new customers a year With early investment, a return can be
repeatable processes and to process natural and expands services for another ~9,000 realized quickly. New technologies are
language, Robotic Process Automation customers could see on-boarding costs developing to help banks take advantage of
(RPA) and cognitive technologies align well of $200 million every year. With RPA and ever-evolving, data-driven solutions.
with the on-boarding processes used to cognitive technology implementation, this
Introduction
The process of on-boarding a banking client articles of incorporation, government- customers each year, could see a one-time
requires many steps, including gathering issued business licenses, and partnership savings of $100 million during on-boarding
comprehensive financial and personal agreements or trust formation records.[4] and could see another $100 million in
data, verifying that data using approved The process of bringing on highly-monitored savings every three years from automation
sources across government agencies commercial clients is typically a painstaking, of ongoing monitoring processes.[2]
or industry standard third-party data cumbersome, and expensive process for
This paper outlines how the implementation
providers, completing credit and legal due banks.
of RPA and cognitive technologies – already
diligence and term negotiations, setting up
At present, most of these on-boarding used at some banks – can be applied to
accounts, and conducting ongoing reporting
processes are carried out manually. In commercial banking on-boarding processes.
and monitoring to ensure compliance.
recent years, however, the rise of RPA and Implementation of RPA and cognitive
Regulations require banks to do a thorough
cognitive technologies has enabled many technologies in on-boarding processes has
vetting process of potential retail customers,
processes to be automated, resulting in up the potential to save banks time and money,
and stricter regulations on commercial
to 50% reduction in on-boarding costs. A reduce errors, allow employees to work
clients require an even higher level of
typical bank with 125,000 customers, that on more engaging and higher value-add
scrutiny on those clients. Commercial
on-boards ~3% new customers and expands activities, and help banks to build better
clients can be required to provide certified
services for another ~6% - 7% of its client relationships.
1
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
Information gathering
A variety of information must be collected search for or collect the documents from Additionally, while information gathering
to properly on-board a commercial banking clients, verify them, and upload them into may appear to be relevant only during the
client. Required documents like business bank systems before any additional analysis on-boarding process, it remains crucial
licenses, partnership agreements and credit may be completed. This process can take throughout the client lifecycle. Banks must
histories must be pulled from many sources, significant amounts of time and can delay engage in continuous client monitoring and
requiring significant staffing investment, the on-boarding process. reporting to ensure ongoing compliance.
time, and training. Employees must manually
2
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
Manual processing
Currently, on-boarding a commercial manually than it does to complete a step poses challenges to banks bringing on
banking client requires engaging in a using automation technology; completing new commercial clients. Figure 2 highlights
significant number of manual processes. steps manually can also lead to errors. some challenges, including potential loss of
One of the outcomes of utilizing manual Typically, it takes 20-90 days to on-board clients that can result from using manual
processes is that it takes significantly more a new client,[5] but it can take as long as 16 processes.
time to complete an on-boarding step weeks.[2] The length of these processes
20-90
Typical number of days it takes
to on-board a new client
$25,000
Estimated maximum amount of
Source: Forbes; Deloitte Analysis revenue lost due to delay in
acquiring customers
All eight steps of the customer on-boarding on geographies served and products and completed manually, including developing
lifecycle contain manual components that services offered; (2) during the Background client reporting. Additionally, processes that
can significantly slow down the on-boarding Verification Process, bank employees must need continuing maintenance, like Tracking
process (see Figure 3). A few examples validate the information collected, screen and Data Archiving and Analytics and Cross-
follow: (1) during the Document Gathering the customer for adverse events, conduct selling, require bank employees to conduct
process, bank employees must collect a a Politically Exposed Person screening, and ongoing reviews that involve manual
company’s formation documents, document assign the customer a risk rating; (3) during intervention.
its source of funds, and compile information Account Setup many processes must also be
Data validation
The data collected during client on-boarding client data. The repercussions of having costly, slow, and can lead to inconsistent
and subsequent client activities is used unreliable client data can be significant. results that have an immediate impact on
by downstream processes like analytics Erroneous or fraudulent information can a business’s bottom line. In the past, banks
for cross-selling and for performance of lead to major difficulties like regulatory non- have increased their workforce to address
regulatory checks. Since multiple teams compliance or poor customer experiences. the high workload required during the
interact with the client at different stages of client on-boarding process. This approach,
Current on-boarding processes are plagued
the on-boarding process, there is significant however, has proven to be a costly one, and
with information gathering, manual data
room for errors to be made, which could many banks are now looking for other ways
processing, and data validation challenges
lead to the possibility of maintaining flawed to tackle this challenge.
that can lead to an overall process that is
3
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
Conduct PEP –
Develop client Review for
Enrich request politically exposed Confirm pricing
reporting outstanding liens
person - screening
Archive customer
Manage new
information
requests fro
including
existing client
transaction detail
It has become more common for companies together, as a team. Specifically, cognitive of banking operations and relationship
to use robots to complete business technologies such as speech recognition, management.[6]
processes as technology has evolved to natural language processing, and machine
The following section explores RPA and
more successfully mirror human interaction learning build on RPA to enable automation
cognitive technology implementation
with software applications. These human- of some tasks that would otherwise need to
solutions for common on-boarding
like interactions are possible when RPA be done manually. This team of technologies
challenges.
and cognitive technologies are used has significant implications for the future
4
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
5
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
These technologies can help reduce large lower client turnover with the help of RPA using technologies like natural language
IT infrastructure investments and the need and cognitive technologies. Using cognitive processing to identify regulatory obligations.
to re-engineer processes. Implementing capabilities enables banks to utilize available With a self-learning capability, the
automation tools is a faster, easier, and less data to perform sophisticated analysis technology worked to improve accuracy and
expensive alternative to building IT systems and offers an opportunity to provide recorded an accuracy rate as high as 72%.
to support dedicated platforms.[6] valuable insights. These insights can be This same solution could also help reduce
tailored to each customer and allow for a costs while ensuring regulatory compliance
Cognitive technology can also help to
more targeted product sales approach. and for regular required KYC/AML.[7]
identify cross-selling opportunities.
Additionally, a deeper understanding of
Cognitive technologies could analyze a It is also important to note that the future of
your client base as a whole can lead to
company’s current investments and account automation is expected to grow to include
operational and organizational efficiencies.[7]
activity to identify any potential gaps in the Artificial Intelligence, whose capabilities will
company’s needs and current services, The case study below provides a tangible include the ability to work with unstructured
thereby helping the bank determine example of how cognitive capabilities were super data sets and hypothesis-based
additional products that may be pitched used to achieve operational efficiencies: predictive analysis. With Artificial
to the company. And finally, another Intelligence, solutions could increase
In a constantly changing, multi-jurisdictional
opportunity would be to use cognitive learning capabilities and be able to self-learn
regulatory environment, one financial
technologies to analyze accounts for low and continuously rewrite rules to improve
services firm adopted cognitive technologies
activity and cleanse any old accounts if need performance. These potential capabilities
to stay ahead of the game. A proof-of-
be. can have huge savings implications for
concept implementation was carried out by
commercial banks.
It is possible to achieve greater customer the firm for a cognitive platform designed to
satisfaction, increase the bottom line, and review thousands of regulatory documents
Automation adoption
So, how does a bank begin its automation journey? Deloitte has identified the following six-step process to help banks get started:
1. Current State Assessment 2. Identify Automation Targets Once each process has been classified into
a low, medium, or high complexity category,
The first step to automating client on- Once a bank has an understanding of its
it should be easier to prioritize projects and
boarding processes is to complete a pain points, it’s time to decide which steps
the timelines on which these processes will
current state assessment. Banks need to automate first. One way to identify these
be automated. Banks should start with the
to have a strong understanding of what processes is to group them by complexity.
automation of low complexity processes and
their processes look like, which steps take A bank can do this by applying a number,
work toward automating higher complexity
the most time, which steps cost the most from 1 to 3 (or on any desired scale), to
processes as resources allow.
money, where any bottlenecks lie, and each process based on complexity, number
where friction exists with customers. While of internal and external systems that the 3. Choose a Technology Partner
there will be general areas of improvement process needs to access, the kind of action
After a current state assessment has been
that apply to all banks, each institution will that the process performs (i.e. does the
completed and candidates for automation
have its idiosyncratic issues that must be process do a simple read of data, access a
have been identified, a bank needs to find
identified and targeted for automation. A system and upload or download data – or,
the right technology company to help
pinpointed approach will allow for a quicker does the process need to apply rules and
make those plans a reality. There are many
and more effective implementation. logic to modify data?), volume of work, and
companies in the automation space, and
time it takes to complete the process.
6
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
it’s important to choose an appropriate program allows the bank and technology implementation on entire processes. This
vendor. When choosing a vendor, banks partner to create a mutually agreed-upon implementation can be carried out in a
should consider not only cost and RPA and process design document and solution phased manner following detailed “as-is”
cognitive functionality, but also ongoing design document detailing the process flows and “to-be” process documents prepared by
vendor support, vendor experience, and to be automated. And, since running a pilot the technology partner and approved by the
development (i.e. what technology can be program also involves unit and functional bank. After future state processes are laid
implemented, how – and by whom – will testing of in-scope processes, banks can see out, the technology partner will develop, test
the technology be maintained, and who how effective bots will be in a live production and modify code, and bots can be deployed.
will be responsible for development of any environment.
6. Scale up Automation Activities
additional capabilities?.) In addition, it’s
By implementing automation technology in a
important to account for integration with The work of the bots deployed in the
controlled setting for a short period of time,
current architecture. previous phase can now be analyzed, and
banks can better understand the results
more bots can be deployed elsewhere
4. Complete a Pilot Program they can potentially expect to see, and they
in the bank. In addition, more complex
can scope the next phase of the project
Once a technology vendor has been chosen, technologies may be layered in to
accordingly.
it’s important to start small. Running a pilot achieve greater efficiencies and savings.
program is a good way for banks to see 5. Development and Automation Go- As technologies evolve, so can a bank’s
what an automated system would look like Live automated workforce.
and the kind of system access needed to
After successful completion of a pilot
automate the identified processes. A pilot
program, banks can begin automation
Sustainable savings
RPA and cognitive technology Figure 5: Potential RPA Benefits and ROI
implementation gives banks the opportunity
to do the same work for a fraction of the
cost, time, and labor. Integration costs
are typically reasonable; a company can
automate a process within weeks, and the
payback period is often short. With RPA,
companies can realize up to 50% in cost
reduction while reducing process time from
many minutes to a few seconds.[2]
Furthermore, these savings don’t just
occur after the original implementation,
but rather, they can be realized over many
years. Regulatory-related client information
must be updated yearly for high-risk clients
and every 3 to 5 years for low-risk clients,
providing many opportunities to realize
additional savings.
7
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
Other considerations
Change management will be necessary banks to bust the myth that bots will take technology benefits to employees, training
when introducing automation technology the place of employees. Without the support employees on new systems and thoughtfully
into the workplace, and can help banks of employees, a large scale implementation identifying high value-add tasks to direct
realize greater potential for cost savings cannot take place and automation employee efforts to when specific on-
from an RPA or cognitive technology benefits cannot be realized. Banks need to boarding tasks become redundant.
implementation. It will be important for prioritize communicating RPA and cognitive
Conclusion
Commercial banks currently spend standardized digital format that can be used see a significant increase in the accuracy
much time and money on-boarding new for cross-selling products. of work completed. All of this can be done
clients, and new and modified regulations with the ability to scale up or down based
Deloitte has already assisted banks
around on-boarding require banks to on need – potentially making the risk of
and other financial institutions with
spend even more time and resources implementation low and the possible
the implementation of RPA technology
on these processes. RPA and cognitive rewards high.
to decrease process complexity and
technologies have the potential to help
increase productivity in processes like data All of these benefits can contribute to a
banks save time and money as well as
extraction, searching third-party websites, better on-boarding experience for clients,
reduce errors by automating processes.
and creating automated workflows. potentially helping banks build long-term
In addition, automated client on-boarding
Automation has allowed these companies relationships with them.
enables banks to capture client data in a
to reduce time and cost by up to 50% and
8
Automation in On-Boarding and Ongoing Servicing of Commercial Banking Clients
References
1. Mohanty, Deepak. Efficient Client New Clients Aboard.” Forbes. www-01.ibm.com/marketing/iwm/dre/
On-boarding: The Key to Empowering Available from https://www.forbes. signup?source=mrs-form-9835&S_
Banks. Cognizant. Accessed April 3, com/sites/baininsights/2016/11/07/ PKG=ov54951&disableCookie=Yes.
2017. Available from https://www. five-ways-commercial-banks-can- 8. Institute for Robotic Process
cognizant.com/InsightsWhitepapers/ make-it-easier-to-bring-new-clients- Automation. (Producer). 2016. Robotic
Efficient-Client-Onboarding-The-Key-to- aboard/#5763a78530f0. Process Automation in Banking: The
Empowering-Banks.pdf. 6. Iyengar, Kaushik, Muraskin, Craig, and Secret to Digital Transformation.
2. Deloitte Analysis Schatsky, David, “Robotic Process Accessed December 19, 2016. Available
3. Digital Banking Report: 2017 Account Automation: A path to cognitive from http://irpaai.com/robotic-process-
Opening and Onboarding Benchmarking enterprise.” Deloitte University Press. automation-banking-secret-digital-
Study. Issue 249; published by DBR Accessed December 30, 2016. Available transformation/.
Media LLC, Copyright 2017. Available from https://dupress.deloitte.com/ 9. Thomson Reuters. Thomson Reuters
from https://www.digitalbankingreport. dup-us-en/focus/signals-for-strategists/ 2016 Know Your Customer Surveys
com/dbr/dbr249/. cognitive-enterprise-robotic-process- Reveal Escalating Costs and Complexity.
4. FINRA. Anti Money Laundering FAQ. automation.html. Accessed December 29, 2016. Available
Accessed December 30, 2016. Available 7. Brill, Jim, Drury, Nicholas, Harper, from https://www.thomsonreuters.com/
from http://www.finra.org/industry/faq- Allan, and Wagle, Likhit, “The Cognitive en/press-releases/2016/may/thomson-
anti-money-laundering-faq. Bank: Decoding data to bolster growth reuters-2016-know-your-customer-
5. Huber, Jan-Alexander, Lin, Ed, Perrin, and transform the enterprise.” IBM surveys.html.
Bruno, “Five Ways Commercial Institute for Business Value. Accessed
Banks Can Make It Easier to Bring May 12, 2017. Available from https://
Authors Contributors
Sridhar Rajan Joseph Alt Ankita Gupta
Principal Principal Consultant
Deloitte Consulting LLP Deloitte Consulting LLP Deloitte Consulting India Pvt. Ltd
Tel: 917 208 4001 Tel: 917 318 6279 Tel: +91 7042 837 745
srrajan@deloitte.com jalt@deloitte.com ankitagupta87@deloitte.com
Karin Moyer
Senior Consultant
Deloitte Consulting LLP
Tel: 917-514-1594
karimoyer@deloitte.com
9
As used in this document, “Deloitte” means Deloitte Consulting LLP, a subsidiary of Deloitte LLP. Please see
www.deloitte.com/us/about for a detailed description of our legal structure. Certain services may not be
available to attest clients under the rules and regulations of public accounting.
This communication contains general information only, and none of Deloitte Touche Tohmatsu Limited, its
member firms, or their related entities (collectively, the “Deloitte Network”) is, by means of this communication,
rendering professional advice or services. Before making any decision or taking any action that may affect your
finances or your business, you should consult a qualified professional adviser. No entity in the Deloitte Network
shall be responsible for any loss whatsoever sustained by any person who relies on this communication.