ACE MEETING AGENDA

Minutes: Shareen, Hima & Felicia

Facilitated: Mr Edwin

1. Introduction of ACE – Bryan

– What, when, where, theme.

2. Sponsorship – Qing Ling

– Email, Sponsorship letter ready to be sent out.
– Requesting for more sponsor recommendation contacts from committee.
– Will liaise with Design (print), Guest (trophy) depts for request of sponsor from supplier.
– Requested committee to pass message to interning seniors to send their contact to
Sponsorship to get help to connect them to their interning company.
– Requested for more team member.

3. Guest Management – Shareen

– Proposed and showed some award trophy designs.
– Feedbackby Yau May, Qing Ling, Mr Edwin were to keep designs similar, perhaps in different
sizes/ colours.
– Requested for more team member.

4. Design – Clarisse
– Poster design to remain unchanged from first draft (red), but improve further.
– Invitation design style locked down, colour of fonts to change to make clearer.
– Rubini to assist Design team.
– Requested for more team member.
– Standardised font decided “DISCO DIVA”. Uploaded on google link.

5. Media – Andreas
– Updated total 4 videos already produced and upload on social media.
– Mr Edwin requested everyone should view, like and share ACE related content as it is our
(in-house) event.
– Audition video to be up by the end of this week.

6. Deco – Ivana
– Showed mock up of stage design. Stage backdrop will be made in-house by students.
– Designs to be further discussed before confirmation.

7. F&B – Shuen
– Updated all caterers’ menu that is within allocated budget per person of RM20-
RM25/person.
– Menu to be confirmed then followed by food tasting to check taste quality by F&B
representative.
8. Logistics – AJ
– Updated stage , red carpet, air con were available for event.
– Tables & Chairs APU unable to provide, need to outsource.
– Some video equipment requested unavailable, need to outsource.
– Informed that Pre-event promo that will be done at APU, can request assistance from AJ to
book (1 week advance min.) to use stage and mics for flashmob/ acapella. Further discussion
to be held between AJ – Hima (Acapella) – Hanani (flashmob).
– Felicia request AJ to set up meeting asap with Logistics APU and APIIT lecturer.

9. Exhibition – Shernne
– Proposed and updated exhibition concept and layout.
– Charity house to be confirmed upon response from them. Nalanda / Kechara.
– Exhibition related designed to be taken over and handled by Exhibition team. (including
printing)
– Found sponsor to “hang” artwork.

10. Performance – Hima & Muskaan

– 1st batch Audition shortlisted. 2nd round of audition to be held end of Oct.
– Hima informed there will be a committee and lecturer performance.
– Muskaan presented some performance ideas for Acapella with some shortlisted songs, in
broadway style.
– Concerns were raise by Shanize about quality of singers. Concerns were reassured by Hima
and Muskaan that it can be done. As highlighted by Yau May, Capella group need sufficient
practice. and Mr Edwin and Felicia encouraged that while we are still students, we should
just try, mistakes are meant for learning.

11. Miscellaneous
– Felicia requested committee to continue sharing ideas and feedback to the committee
group chat for continuous improvement for the event.
– Further meeting will be held between HOD’s only (unless unable to attend, a
representative must be present.) All other committee member are welcome to join if
they wish too. Department meeting will be held as and when needed by the team lead.
– Next HOD meeting will be on Friday, 26 Oct 2018 (11am – 2pm) 11am-12pm to cater for
those who need to leave for Friday prayers, exhibition team to jump in at 1pm after
class.
– Next ACE committee full team meeting will be held in Nov. exact date to be confirmed.
– Meeting was adjourned at 7.30pm.