Student Assessment Pack

Ensure this cover sheet is attached to your work.

Student and Trainer/Assessor Details

Student ID
Student name

Contact number
Email address
Trainer/Assessor name

Course and Unit Details

Course name Professional Year Program - CPW1
Unit code and name Performance In Business Meetings (BSBADM405 organise meetings)
Due Date Submission Date

Student Declaration:
• I certify that the work submitted for this assessment pack is my own. I have clearly referenced
any sources used in my submission. I understand that a false declaration is a form of malpractice;
• I have kept a copy of this assessment pack and all relevant notes, attachments, and reference
material that I used in the production of the assessment pack;
• For the purposes of assessment, I give the trainer/assessor of this assessment the permission to:
o Reproduce this assessment and provide a copy to another member of staff; and
o Take steps to authenticate the assessment, including communicating a copy of this
assessment to a checking service (which may retain a copy of the assessment on its
database for future plagiarism checking).

Student signature: ________________________________ Date: ____/_____/______________

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ASSESSMENT DETAILS AND RESULTS SHEET

Purpose:
This sheet enables assessors to determine a student’s competency for each unit based on all assessment tasks submitted. It also provides
evidence to ACS that the student has been assessed appropriately, after the student’s assessment is destroyed after the mandatory 6 months
retention period. Under the Public Records Act, this sheet must be retained for 7 years.

Instructions:
Assessor: Record the outcome of each assessment task on this sheet. Once all assessments have been finalised, determine the student’s
competency for the unit based on all assessment tasks. Record the unit outcome below, sign and date then forward this form together with
all assessment to the Training Manager according to the assessment submission schedule. Please refer to assessment overview for more
information.
Administration Team: Record the Unit Outcome in the student management system (SMS). Ensure the date assessed matches the end date
for the unit in SMS. Scan this sheet in the student’s electronic record, then save the assessment bundle in the student’s file.
Unit Name: Performance In Business Meetings Sufficient evidence recorded/Outcome
(BSBADM405 organise meetings) S – Satisfactory
NS – Not Satisfactory
Evidence Unit Assessment Task 1 □ S / □ NS (First Attempt)
recorded □ S / □ NS (Second Attempt)
Evidence Unit Assessment Task 2 □ S / □ NS (First Attempt)
recorded □ S / □ NS (Second Attempt)
Evidence Unit Assessment Task 3 □ S / □ NS (First Attempt)
recorded □ S / □ NS (Second Attempt)
Evidence Unit Assessment Task 4 □ S / □ NS (First Attempt)
recorded □ S / □ NS (Second Attempt)
Evidence Unit Assessment Task 5 □ S / □ NS (First Attempt)
recorded □ S / □ NS (Second Attempt)
Evidence Unit Assessment Task 6 □ S / □ NS (First Attempt)
recorded □ S / □ NS (Second Attempt)
FINAL UNIT OUTCOME
□ Competent □ Competent
Unit Outcome □ Result not available □ Not Yet Competent
Comments

Assessor’s Name (Print)

Assessor Signature

Date Assessed
DATA ENTRY
(Entered onto TEAMS) □ Competent (change result to Competent and □ Competent (change result to Competent and enter
enter date assessed) date assessed)

□ Result not available (do not change result, □ Not Yet Competent (change result to NYC and enter
record submission in notes field) date assessed)

Date: Initials: Date: Initials:

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Unit Name: Performance In Business Meetings (BSBADM405 organise meetings)
 Assessment Overview
Unit Description and Application
This unit describes the skills and knowledge required to organise meetings including making arrangements,
liaising with participants, and developing and distributing meeting related documentation.

It applies to individuals employed in a range of work environments who are required to organise a variety
of meetings. They may provide administrative support within an enterprise, or have responsibility for these
tasks in the context of a particular team, workgroup or project.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Pre- Requisites
Not applicable

Co- Requisites
Not applicable

Relevant Legislation
 Australian Human Rights Commission Act 1986
 Age Discrimination Act 2004
 Disability Discrimination Act 1992
 Racial Discrimination Act 1975
 Sex Discrimination Act 1984
 The Privacy Act 1988 (Privacy Act) and Australian Privacy Principles (APPs)
 Occupational Health and Safety Act 2004 – Applicable in Victoria
 Work Health and Safety Act 2011

Key competencies
The key competencies you will develop and be assessed against in this unit are:
 Make meeting arrangements
 Prepare and distribute documentation for meetings
 Record and produce minutes of meeting

Performance evidence
Evidence of the ability to:
 organise a meeting and advise participants accordingly
 prepare and distribute all documentation required for the meeting
 take meeting notes which accurately reflect what was discussed during the meeting
 produce minutes based on own notes providing an accurate account of the meeting
 circulate copies of meeting minutes within predetermined timeframes.

Knowledge evidence
To complete the unit requirements safely and effectively, the individual must:
 describe culturally appropriate communication techniques
 identify the relevant formats for agendas and minutes
 list the key provisions of relevant legislation
 outline organisational procedures relevant to the task.

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 Assessment Submission Guidelines
 All assessments must be submitted by the due date specified by the Trainer/Assessor on the WLI
Learning Management System (Moodle). To log in to WLI Moodle visit
https://WLI.learnbook.com.au/login/learnbooklogin.php.
 When submitting assessments students agree that it is their own work, except where
acknowledged, and has not been submitted for academic credit elsewhere.

If you miss an Assessment Deadline:

If you miss a scheduled assessment you are required to provide proof of legitimate absence within three (3)
working days after the official due date.
 Proof must be provided to the Student Services Department and may be required to complete an
assessment extension application form.
 If the proof is not provided within the time period, then the student will receive a ‘Not Yet
Competent (NYC)’ outcome.
 No supplementary assessments will be scheduled without proof of legitimate absence.
 If the proof of legitimate absence is rejected, the student can appeal to the Academic department.
 For more information, please refer to the student handbook.

Re-submission
Students are permitted 2 attempts for each assessment task. If you are deemed Not Yet Competent (NYC)
for the unit, you must re-enrol and pay the required tuition fees for the unit.

Assessment Task and Unit Outcome

All individual assessment tasks are marked as either Satisfactory (S) or Not Satisfactory (NS).
Once all individual assessment tasks are marked Satisfactory (S) for a unit, the student can be deemed
Competent (C).
If the student does not achieve Satisfactory (S) results for all individual assessment tasks for a unit, they will
be deemed Not Yet Competent (NYC).

Reasonable Adjustment
At the Trainer/Assessors discretion reasonable adjustment, also known as reasonable accommodation, may
be applied. This means that 'reasonable' adjustments may be made wherever possible; to meet the needs
of a student with disability or with other learning needs. If you require more details about reasonable
adjustment, please refer to the student handbook.

Learning support
If you require further assistance in your learning, WLI encourages you to reach out to your Trainer to
discuss the areas that you believe you need further assistance with. If you require further support after
consulting your trainer, please see a Student Services Officer who can arrange a time to discuss your
concerns with the Academic department.

Plagiarism Policy
All student work must be written in their own words, except where acknowledged through quotations and
referencing. Plagiarism is a serious offence; The William light Institute may impose severe penalties on
students who plagiarise.
For more information on Plagiarism and Cheating, visit WLI’s policy and procedures on the website.
http://www.wli.edu.au/.

Appeals

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 If you are not satisfied with the decision made by a member of WLI staff, you can appeal that decision. For
more information on Complaints and Appeals please see the Appeals policy and procedures on the WLI
website. http://www.wli.edu.au/.

Course Credits
If you have been deemed competent in this unit as part of a prior qualification, you may eligible for credit
transfer. For more information on course credits please see the Course Credits policy and procedures on
the WLI website. http://www.wli.edu.au/.

RPL
If you believe you have sufficient experience and knowledge in this area of study, you may be eligible for
Recognition of Prior Learning (RPL). For more information on applying for RPL please see the Recognition of
Prior Learning (RPL) policy and procedure on the WLI website. http://www.wli.edu.au/.

Feedback to student
Feedback on students’ assessment performance is a vital element in their learning. Its purpose is to justify
to students how their competency was assessed, as well as to identify and reward specific qualities in their
work, to recommend aspects needing improvement, and to guide students on what steps to take.

Feedback defines for students what their trainer/assessor thinks is important for a topic or a subject. At its
best, feedback should:
• Be provided for each Unit Assessment Task (UAT)
• Guide students to adapt and adjust their learning strategies
• Guide trainers/assessors to adapt and adjust teaching to accommodate students’ learning needs
• Be a pivotal feature of learning and assessment design, not an add-on ritual
• Focus on course and unit learning outcomes
• Guide students to become independent and self-reflective learners and their own critics
• Acknowledge the developmental nature of learning

If students have not received proper feedback, they must speak to PYP department/administration
department in the WLI/person responsible for looking after the PYP department/administration of the WLI.

For more information, please refer to the WLI Student Handbook.

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Unit Name: Performance In Business Meetings (BSBADM405 organise meetings)
 Question 1:
Task 1: Report
Consider a meeting that you have attended. At the time, you probably did not think about the
requirements of the meeting (or participants). Reflect upon the meeting from an organiser's point of
view. Briefly describe the:
Your response should not exceed 100 words for each.

 Purpose of the
meeting

 Meeting structure

 Voting procedures
(if applicable)

 Number of
participants

 Specific resources
and equipment
required by
participants

 Telephone or video
conferencing
equipment

 Teleconferencing or
video conferencing
meeting protocols

 Refreshments

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 Question 2:

Task 2: Report
Find the meanings of the following words associated with meetings:

• Agenda

• Quorum

• Apologies

• Business Arising

• Minutes

• Standing Items

• Proposal

• Discussion

• Motions

• Unanimous

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 Question 3:

Task 3: Report
 Your CEO has asked you to organise a meeting with the five senior executives of the organisation to
discuss the KPIs for the next quarter. It needs to be held in the conference room form 9am to 12
noon next Wednesday. Each of the executives needs to give a short presentation using PowerPoint.
Create a checklist to help you organise the meeting. Your response should not exceed 100 words.

 Draft an email to advise the five executives in the scenario of the meeting and asking for agenda
items. Your response should not exceed 100 words.

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 Question 4:

Task 4: Report
You are a member of the The William Light Institute Sporting club who are holding their Annual
General Meeting (AGM) in the near future.
There are going to be reports from the club president, secretary, treasurer, and coach. It is an
election year, so the president, secretary, and treasurer will be standing down pending an election
for these positions. There are also four committee members who will stand down and an election
held for their positions.
So far, the setting of annual subscriptions and the purchase of a computer have been flagged as
discussion items (needing resolution for the meeting).
You have volunteered to create the agenda for the meeting. Using the above information, create an
agenda for the AGM. You might have to make some assumptions in completing the agenda.
You can see the Appendix 1: sample agenda item attached at the end of the assessment.

Question 5:

Task 5: Role play

With a colleague practice summarising and paraphrasing to understand and be understood.

Third party or facilitator comments:

Signature: Observation Date:

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 Question 6:

Task 6: Report
Task 4 required you to establish the agenda for The William Light Institute Sports Club Annual
General Meeting. Break into groups of 4 and Review Task 4 and finalise the agenda.
Nominate a Chair who will also be the President. Other participants are to be allocated the roles of
Secretary Treasurer and Coach. Prepare verbal reports for each role. Prepare your arguments for or
against the new business proposals then conduct the meeting.
Members of another group will take the minutes of your meeting and send them to the Facilitator.
After finishing the meeting you will join another group’s meeting and take the minutes. Send the
minutes to the Chair for checking. Send the revised minutes to members by email.
Submit revised minutes and your email trail to the facilitator. Your response should not exceed 200
words.

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 PERFORMANCE CRITERIA CHECKED BY THE FACILITATOR
Student name:

Facilitator name:

NOT YET
PERFORMANCE CRITERIA COMPETENT COMPETENT

Identify type of meeting and how they differ (including project and
progress meetings, team meetings, formal and informal meetings)

Identify the role of participants in Australian meetings (including the

responsibility for action)

Identify reasons participants may be required to hold and attend

meetings in their internships and early in their career. This includes
one-to-one progress meetings with the direct manager. Consider
their responsibilities

Experience in planning a meeting (arrange a meeting)

Identify how meeting etiquette differs depending on culture

Explain expectations of participants in Australian meetings

(including the benefits of disagreements to create synergy of ideas,
and the importance of contributing ideas)

Demonstrate behaviours for building rapport when entering a

meeting

Practice the active listening skills of summarising and paraphrasing

to understand and be understood

Identify different communication styles used in meetings

(linear/circular, direct/indirect)

Analyse the information on agendas and minutes

Explain language used in formal meetings

Identify language and intonation to use for agreement and

disagreements

Identify language and intonation to use for interruptions and

digressions

Pronounce words associated with business meetings (i.e.

amendment, discussion, unanimous, proposal, quorum)

Write an agenda for a meeting

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 Demonstrate the ability to participate in a meeting using culturally
appropriate language

Write the minutes for a meeting

BSBADM405 Organise Meetings Performance Criteria

identify the type of meeting being organized and its purpose

Identify requirements of the meeting and its participants

Make meeting arrangements in accordance with meeting and

participants requirements

Advise participants of meeting details

Prepare notice of meeting, agenda and meeting papers in

accordance with meeting and participants requirements

Check documentation for accuracy and correct any errors

Distribute documentation to participants within designated

timelines

Prepare spare sets of documents

Take notes with the required speed and accuracy to ensure there is
an accurate record of the meeting

Produce minutes that reflect a true and accurate account of the

meeting

Check minutes for accuracy and submit for approval by the

nominated person

Dispatch copies of minutes within designated timelines

Facilitator’s Signature: Date :

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Assessment task 4 – Appendix 1: sample agenda item

 Finance Committee
Meeting Date: Tuesday March 20, 2017           Start time: 10:00 AM             End time: 11:15 AM
Location: Room 4011
Purpose: Regular scheduled meeting
Attendance
Accepted: Dave Carter, Cathy Ray, Trevor Ward
Regrets: Carol Philps
Guests
Angela Mull
Meeting Documents
(none)

1. Standing Items
1.1 Review agenda Trevor Ward / 5 min
1.2 Approve minutes of previous meeting Trevor Ward / 5 min
1.3 Budget status update Cathy Ray / 10 min

2. Business Arising
2.1 Fundraising Plan Cathy Ray / 10 min
Please review the updated version of the plan and be prepared to approve.
Documents:
- Fundraising plan 2018.pdf

3. New Business
3.1 Review 2017 Operating budget Dave Carter / 20
min
Please review and comment the draft version of the new budget.
Documents:
- 2017 Operating Budget.xls
3.2 Request for funding: JOHSC Cathy Ray / 10 min
The Joint Occupational Health and Safety Committee submitted a request for
funding of new equipment.
See requisition# A452237 for details

4. Ending Items

4.1 Review action items Trevor Ward / 5

min
4.2 Date next meeting Trevor Ward / 5
min
 

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