UNIT: XI- computer application for patients care delivery system and nursing

TOPIC: windows, MS office: word, Excel, power Point

PREPARED BY: Mrs. POORNIMA.R Msc (Nursing)

Asso. Professor

OBJECTIVES

• Define windows • list out the basic elements in windows • Enumerate the use of Microsoft
word • Explain the use of Microsoft excel • Enlist the various methods of chats and graphs •
Describe the functions of power point software

INTRODUCTION

Computers are becoming increasingly popular every passing day amongst a wide section of
people. With the advent of microcomputers in late seventies and their subsequent performance
enhancement in eighties, computers have reached our homes. Computers have undoubtedly
revolutionized our whole life style. Computer techniques have tremendous applications in
medical field, where it has the largest amount of social impact. Computers are playing an
important role in the running of large hospitals.

MICROSOFT WINDOWS

The most important piece of software on any computer is the operating system. The operating
system gives the framework upon which all other services and applications run. The majority of
home users use a Windows based machine. Most of today’s applications and games are designed
to run solely on Microsoft systems.

Microsoft Windows is extremely popular in schools and colleges, many businesses also
useWindows.

History and development of Microsoft and Windows Windows 1.0 Microsoft Windows,
commonly referred to as Windows, is a group of several proprietary graphical operating system
families, all of which are developed and marketed by Microsoft. The history of Windows dates
back to 1981, when Microsoft started work on a program called "Interface Manager". It was
announced in November 1983 under the name "Windows", but Windows 1.0 was not released
until November 1985. Windows 1.0 is not a complete operating system; rather, it extends MS-
DOS..

Cont….

Windows 2.0 Windows 2.0 was released in December 1987, and was more popular than its
predecessor. It features several improvements to the user interface and memory management.
Windows 2.0 also introduced more sophisticated keyboard shortcuts and could make use of
expanded memory.

Cont…. Windows 3.0 Windows 3.0, released in 1990, improved the design, mostly because of
virtual memory and loadable virtual device drivers that allow Windows to share arbitrary devices
between multi-tasked DOS applications. Windows 3.0 applications can run in protected mode,
which gives them access to several megabytes of memory without the obligation to participate in
the software virtual memory scheme.

Cont… Windows 95 Windows 95, was released on August 24, 1995. While still remaining MS-
DOS-based, Windows 95 introduced support for native 32-bit applications, plug and play
hardware, preemptive multitasking, long file names of up to 255 characters, and provided
increased stability over its predecessors. Windows 95 was followed up with the release of
Windows 98 on June 25, 1998, which introduced the Windows Driver Model, support for USB
composite devices, support for ACPI, hibernation, and support for multi-monitor configurations.

Cont.. Windows 2000 On September 14, 2000, Microsoft released Windows Me , the last DOS-
based version of Windows. Windows Me incorporated visual interface enhancements from its
Windows NT-based counterpart Windows 2000, had faster boot times than previous versions
expanded multimedia functionality (including Windows Media Player 7, Windows Movie
Maker, and the Windows Image Acquisition framework for retrieving images from scanners and
digital cameras), additional system utilities such as System File Protection and System Restore,
and updated home networking tools

Cont….

Windows XP The next major version of Windows NT, Windows XP, was released on October
25, 2001. The introduction of Windows XP aimed to unify the consumer-oriented Windows 9x
series with the architecture introduced by Windows NT, a change which Microsoft promised
would provide better performance over its DOS-based predecessors. After Windows 2000,
Microsoft also changed its release schedules for server operating systems; the server counterpart
of Windows XP, Windows Server 2003, was released in April 2003. It was followed in
December 2005, by Windows Server 2003 R2.

Cont…

Windows 7 On July 22, 2009, Windows 7 and Windows Server 2008 R2 were released as RTM
(release to manufacturing) while the former was released to the public 3 months later on October
22, 2009. Windows 7 has multi-touch support, a redesigned Windows shell with an updated
taskbar, a home networking system called Home Group, and performance improvements.

Cont… Windows 10 On September 30, 2014, Microsoft announced Windows 10 as the

successor to Windows 8.1. It was released on July 29, 2015, and addresses shortcomings in the
user interface first introduced with Windows 8. Changes on PC include the return of the Start
Menu, a virtual desktop system, and the ability to run Windows Store apps within windows on
the desktop rather than in full-screen mode.

MICROSOFT OFFICE

MS office is a group of software programs designed to help you to

create documents, collaborate with co workers and track and analyze

information. Each program designed so you can work quickly and

efficiently to create professional –looking result.

Each of the applications in Microsoft Office serves as specific knowledge or office domain such
as:

• MicrosoftWord: Helps users in creating text documents. • Microsoft Excel: Creates simple to
complex data/numerical spreadsheets. • Microsoft PowerPoint: Stand-alone application for
creating professional multimedia presentations. • MicrosoftAccess: Database management
application. • Microsoft Publisher: Introductory application for creating and publishing
marketing materials. • Microsoft OneNote: Alternate to a paper notebook, it enables an user to
neatly organizetheir notes

Microsoft Word

• Microsoft Word or MS-WORD (often called Word) is a Graphical word processing program
that users can type with. It is made by the computer company Microsoft. Its purpose is to allow
users to type and save documents.

Various window elements of MS- Word

• Title bar • Menu Bar • Toolbars • Workspace • Status Bar • Scroll Bars • Scroll Box • Task
Pane

Functionality or Purpose of the Component

• Menu Bar -Contains File, Edit, View, Insert, Format, Tools, Table, Window and Help menus

• Standard Toolbar -Contains icons for shortcuts to menu commands.

• Formatting Tool Bar- Contains pop-up menus for style, font, and font size; icons for boldface,
italic, and underline; alignment icons; number and bullet list icons; indention icons, the border
icon, highlight, and font color icons.

• Ruler-Ruler on which you can set tabs, paragraph alignment, and other formats.
• Insertion Point- Blinking vertical bar that indicates where text you type will be inserted. Don’t
confuse the insertion point with the mouse I-beam. To move the insertion point, just click the
mouse where you want the point moved.

• End-of-File Marker- Non-printing symbol that marks the end of the file. You cannot insert text
after this mark.

• Selection Bar (Gutter)-Invisible narrow strip along the left edge of the window. Your mouse
pointer changes to a right-pointing arrow when it is in this area. It is used to select a line,a
paragraph, or the entire document.

• Split Handle- Double-click to split the window in two (to view different portions of the same
file). Double-click to return to one window

• Status Bar- Displays page number, section number, and total number of pages, pointer position
on page and time of day.

• Task Pane- Displays and groups commonly used features for convenience.

• Office Assistant-An animated character that can provide help and suggestions. There are
multiple characters to choose from, and it is possible to turn the Office Assistant off.

THE PARTS AND FUNCTIONS OF MS WORD

• Title Bar and QuickAccess With a document open, at the very top of the Word window, in the
center, you'll see the title of the document, or simply Document1 or Document2, and so on, if the
document does not yet have a file name. To the right, are the usual window-sizing tools to
minimize, resize or close your file. On the left, are the Quick Access icons. You can easily
customize these features, so that you can add or remove features at your choosing. Quick Access
generally includes a Save File icon, along with an Undo command.

Word's Ribbon

• Below the Title Bar, you'll see the Ribbon, which gives you access to

the major command menus in Word: File, Insert, Page Layout,

Mailings, Review and View. These, too, are easy to customize.

Selecting any individual item opens menus with a great deal of

additional detail. On the far right is the Help function, identified

with a question mark icon. Next to it is a small arrow you can use to

minimize or maximize the Ribbon.

Status Bar

At the very bottom of the Word window is the the program's Status Bar.

The left-most side gives you basic document information, such as page

number and the number of words in the document. On the right are

icons for several options as to how your document is displayed. There is

also a convenient slider bar to zoom the size of your document, from

normal size, 100 percent, down to a tiny 10 percent or up to an

enormous 500-percent zoom.

The Menu Bar

The Menu bar is directly below the Title bar and it displays the menu. The menu begins with the
word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You
use the menu to give instructions to the software.

• Point to the word File on the Menu bar. • Click your left mouse button. • Press the right arrow
key until Help is highlighted. • Press the left arrow key until Format is highlighted. • Press the
down arrow key until Style is highlighted. • Press the up arrow key untilParagraph is highlighted.
• Press Enter to select the Paragraph menu option. • Point to Cancel and click the left mouse
button to close the dialog box.

Toolbars

1.The StandardToolbar 2. The FormattingToolbar

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the
Menu bar. Before proceeding with the lesson, make sure the Toolbars we will use -- Standard
and Formatting -- are available. Follow these steps:

• Point toView on the Menu bar. • Click the left mouse button. • Press the down arrow key
untilToolbars ishighlighted. • Press Enter. • Standard and Formatting should have a checkmark
next to them. • If both Standard and Formatting have a checkmark next to them, press Esc three
times to close the menu.

If one or both do not have a checkmark, highlight Customize. • Press Enter. • Point to the box
next to the unchecked word and click the left mouse button. A checkmark should appear. • Note:
You turn the checkmark on and off by clicking the left mouse button. • Point to Close and click
the left mouse button to close the dialog box
The Ruler • The ruler is generally found below the main toolbars. The ruler is used to change the
format of your document quickly.To displaythe ruler:

• Point toView on the Menu bar. • Click your left mouse button. • The option Ruler should have
a checkmark next to it. If it has a checkmark next to it, press Esc twice to close the menu. If it
does not have a checkmark next to it, continueto the next step. • Press the down arrow key until
Ruler is highlighted. • Press the Enter key. The ruler should displaybelow the toolbars.

Document View

With word, you can display your document in one of five views: Normal, Outline, Page Layout,
or Online Layout.

Normal view • Normal view is the most often used and shows such formatting as line spacing,
font, point size, and italics. Multiple-columntext is displayed in one continuous column. • Web
Layout view • The Web Layout view optimizes the document for online viewing . • Print Layout
view • The Print Layout view shows the document as it will look when it is printed. • Reading
Layout view • The Reading Layout view shows the document as book. It shows two pages on the
screen.

Outline view

displays the document in outline form. Headings can be displayed without the text.Aheading can
be moved and the accompanying text moved with it.

Before moving ahead,check to make sure you are in Normal view:

• Point toView on the Menu bar.

• Click the left mouse button.

Cont…

• The icon next to Normal should be depressed. If the icon next to normal is depressed, press Esc
twice to close the menu. If the icon next to Normal is not depressed, continue on to the next step.

• HighlightNormal.

• Press Enter.You shouldnow be in Normal view.

Text Area

Just below the ruler is a large area called the "text area." You type your document in the text
area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the
insertion point. As you type, your work will show at the cursor location. The horizontal line next
to the cursor marks the end of the document.
Exiting Word

You have completed Lesson One. Typically you would save your work before exiting. This
lesson did not require you to enter any information. Without text in the text area, there is nothing
to save.To exitWord: • Click on File. • Highlight Exit, which can be found at the bottomof the
drop-down menu. • Press Enter. • Click on Save.

MICROSOFT EXCEL

Microsoft Excel is a software program produced by Microsoft that allows users to organize,
format and calculate data with formulas using a spreadsheet system. This software is part of the
Microsoft Office suite and is compatible with other applications in the Office suite.

Microsoft excel is a spreadsheet program. Spreadsheets present tables of values arranged in rows
and columns that can be manipulated mathematically using both basic and complex arithmetic
operations and functions.

It has various components, major being:

Title Bar:- The title bar displays both the name of the application and the

name of the spreadsheet. The topmost blue bar with excel logo in the

image.

Menu Bar:- The menu bar displays all of the menus available for use in Excel XP. The contents
of any menu can be displayed by left-clicking the menu name. The bar below Title bar with File,
Edit, View options in the image is called menu bar.

Column Headings: Each Excel spreadsheet contains 256 columns. Each column is named by a
letter or combination of letters.

Cont..

Row Headings: Each spreadsheet contains 65,536 rows. Each row is named by a number. .

Cell: A cell is an intersection of a column and row. Each cell has a unique cell address. In the
picture above, the cell address of the selected cell is A1. The heavy border around the selected
cell is called the cell pointer.

Cont…

Formula Bar: The formula bar is plays information entered—or being entered as you type—in
the current or active cell. The contents of a cell can also be edited in the formula bar
Workbook and worksheets: Each sheet you see on screen is called worksheet and collections of
these sheets is together called as a workbook.

Uses of Microsoft Excel in Education: –

Teachers can use table styles, shapes, charts, data tools, and formulas to teach students in the
classrooms. Students can learn and solve basic and logical-mathematical problems and statistics
inexcel.

Teachers can educate by creating a table in an Excel sheet. They can highlight more interesting
cells in colors, emphasize important values and visualize data using bars and charts.

Charts

Excel supports charts, graphs or histogram generated from specified group of cells. The
generated graphics component can either be embedded within the current sheet, or added as as
separateobjects.

Step by step example of creating charts in Excel

• Open Excel

• Enter the data from the sample data table above

• Your workbook should now look as follows

Cont… • Select the data you want to represent in graph • Click on INSERT tab from the ribbon •
Click on the Column chart drop down button • Select the chart type you want

Charts are a powerful way of graphically visualizing your data. Excel has many types of charts
that you can use depending on your needs

Graphs in Excel

Graphs represent variations in values of data points over a given duration of time. They are
simpler than charts because you are dealing with different data parameters. Comparing and
contrasting segments of the same set against one another is more difficult.

Step by step example of creating Graph in Excel

• Enter your data into Excel. • Choose one of nine graph and chart options to make. • Highlight
your data and 'Insert' your desired graph. • Switch the data on each axis, if necessary. • your
data's layout and colors. • Change the size of your chart's legend and axis labels. • Change the Y
axis measurement options, if desired. • Reorder your data, if desired. • Title your graph.

POWER POINT PRESENTATION

A PowerPoint presentation is a presentation created using Microsoft PowerPoint software. The
presentation is a collection of individual slides that contain information on a topic. PowerPoint
presentations are commonly used in business meetings and for training and educational purposes

Function

PowerPoint presentations are popular in business meetings, both face-toface and teleconferenced.
PowerPoint presentations are often used in business to present training material. Many college
professors now use PowerPoint presentations for their lectures instead of writing information on
the chalkboard or whiteboard before each class. PowerPoint presentations also are often used by
students to give in-class presentations.

Features

PowerPoint software features and formatting options include a wizard that walks you through the
presentation creation process. Design templates prepackaged background designs and font styles
that will be applied to all slides in a presentation can be used, or you can create your own slide
design if desired using a combination of layout arrangement, background color, text font and
color, and extras such as call-out boxes, graphics , photos, diagrams and movies.

Cont..

Sound can be added to a presentation from a PowerPoint library of sounds, from a saved music
file, from a CD, or sound can be recorded using a microphone.

When viewing a presentation, slide progression can be manual, using the computer mouse or
keyboard to progress to the next slide, or slides can be set up to progress after a specifiedlength
of time.

Slide introductions and transitions can be added to the slides. For example "fade through black,"
"checkerboard across" or "randomtransition."

USES FOR COMPUTERS IN HEALTHCARE

The use of an industrial mobile computer workstation has become standard practice within the
healthcare industry. Gone are the days of medical practitioners struggling to decode handwritten
notes. Modern electronic health records have improved the quality of patient care and
communication between staff. Meanwhile, using computers, tablets, and smartphones enables
doctors and nurses to manage treatment more effectively.

Medication and treatment • Healthcare professionals review and prescribe medications using
electronic health records. They also use apps and software programs to manage patient records.
This technology not only boosts staff efficiency, but it also helps toprevent human error.
• After a medical facility has assigned an identification number to a patient, staff can retrieve all
information about that patient from a secure database. Computers can also document treatment,
medication, and care recommendations.

• Mobile device apps help nurses update patient records using treatment and diagnostic codes, as
opposed to whiteboards and paper charts.

Patient diagnosis

• Doctors use computers to manage and record patient information, which can help them to make
a more accurate diagnosis, especially if multiple doctors are working with the same patient.

• Nurses can also use technology to perform routine health checks such as EKGs, oxygen levels,
and blood pressure. Results automatically save to an electronic database, ensuring that they are
both accurate and readily available for other staff involved in the patient’s treatment.

Telemedicine

• There are thousands of people in the United States who do not have access to adequate
healthcare. Technology has bridged the gap between low-income patients and doctors.
Telemedicine enables people to discuss their health concerns with a general practitioner over the
phone or via video. These doctors can then advise patients on whether to seek help at a medical
facility.

• Telemedicine is also helpful for the disabled and the elderly who may find it more difficult to
travel to their doctor. Telemedicine systems also enable doctorsto record and store information
electronically.

Surgical procedures • Surgeons carry out many advanced surgical procedures using a computer.
This process is known as Computer Assisted Surgery, or CAS, and is quickly becoming popular
in the medical field. CAS combines computer intelligence with medical expertise to assist
surgeons during complex operations.

CAS systems create and analyze a virtual model of the patient before surgery. Surgeons then use
this image to simulate the surgical procedure. In some cases, the surgery is either performed or
assisted by a robot.

Communication and sharing information

• Computer technology can also help to communicate and share knowledge between medical
practitioners and patients. Sharing updates and research within the medical field is made more
efficient by computers and the internet.
• Doctors also use the internet to offer or obtain advice. Medical practitioners from all over the
world discuss issues on medical forums, write articles about the latest advances, and contribute
to the information contained in medical journals.

Medical imaging

• Advanced medical imaging equipment can now create threedimensional images of body parts.
Use cases include mammography, ultrasonography, magnetic resonance imaging (MRI), and 3D
x-rays. Medical staff store these images in a computer database, making them easy to retrieve
later.

SUMMARY

Computers are becoming more and more useful to medical staff. They promote fast growth and
better care while reducing mistakes.