Monthly HSEQ Recording

Standard

OMV-EP Standard

Monthly HSEQ Recording

Prepared by: Date 3 February 2005

Peter E Neal, Senior HSEQ Advisor

Approved by: Date 3 February 2005

Rod Ritchie, Head EP-HSEQ

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1 Scope and application

This standard applies to all activities of the exploration and production business and covers
the regular monthly recording requirements for HSEQ.

The purpose of this standard is to systematically record HSE performance data in a

consistent format to facilitate:
• Analysis of HSE performance trends
• Identification of where risks and losses are not being controlled
• Review by senior management team of EP in Vienna so they can improve HSE
management systems
• Reporting to OMV AG corporate (G-HSE)
• Contribution to the OGP annual HSE report for the E&P industry and enable OMV
E&P to benchmark their performance

This standard defines the classifications for raw data collection and formula for performance
indicator calculations. This standard does not cover reporting of detailed accident and
incident investigations1. Investigation reports are within the scope of EP-HSEQ standard
Incident and Accident Investigation, document no HSEQ-HQ-09-01 latest revision.

The requirements of this standard are additional to any specific regulatory authority reporting
that may be required by law in individual countries. Where there are discrepancies, the more
stringent conditions shall apply.

Incidents with a severity rating of 2 or greater shall be notified within 24 hours or sooner, as
follows:
à Incidents within Austria and Germany - Senior Vice President EP-Austria with
copy to Head EP-HSEQ
à Incidents in all other countries - Senior Vice President EP-International with copy
to Head EP-HSEQ

For severity rating definitions refer to Appendix A. This appendix is an edited extract from
OMV EP risk assessment document no HSEQ-HQ-04-02-00.

Reporting by this standard applies to all activities where OMV is the operator or
has more than 50% interest.

In addition, for E&P performance monitoring purposes, recording as detailed in this standard
shall also apply to all service operating companies. This shall apply regardless of the
percentage interest the parent OMV company holds in either the service operating company
or the licence block(s).

The recording requirements of this standard apply to OMV employees and contractors.

1
Detailed investigations use root cause analysis and may involve significant time and resources.
They are necessary to give confidence that the underlying reasons for the incident are truly
established and thus enable action to be taken to prevent recurrence.
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2 Cross-references
Corporate Guideline (Konzernrichtlinie) – Investigation, Management and Reporting of
Incidents – HSE 009, Version 1 of 1 October 2004, OMV G-HSE.

HSE Standard 003 – Terms and Definitions, Version 1, 16 July 2004, OMV G-HSE.

Risk Assessment, OMV EP document no HSEQ-HQ-04-02-00.

User Guide for Safety Statistics Reporting, Report No 6.5/301, January 2000, published by
OGP2.

Health and Safety Reporting System Users’ Guide 2004, Report No 6.5/361, January 2005,
published by OGP.

Environmental Standard, OMV EP document no HSEQ-HQ-06-06-01

Loss Costing Guidelines, Report No 6.54/246 published October 1996 by The E&P Forum
(now OGP).

3 Management responsibilities
The senior HSEQ representative in an international venture is responsible for compliance
with this procedure and sending the information to EP-HSEQ in Vienna.

The EP-HSEQ co-ordinator will collate the data from all the ventures and compile into a
report for the senior management team of OMV EP in Vienna for their review and
assessment of HSE performance. The data will also be forwarded to G-HSE for overall
corporate reporting purposes.

4 Definitions
G-HSE - corporate HSE group in Vienna.

Monthly Reporting Spreadsheet – monthly report compiled from a Microsoft Excel®

standard template issued by G-HSE Vienna and can be obtained from HSEQ co-ordinator
EP-HSEQ.

See Appendix B for more detailed definitions.

2
International Association of Oil and Gas Producers
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5 Procedure
The senior HSEQ representative in each venture will complete the relevant parts of the
monthly reporting spreadsheet and forward by e-mail to the HSEQ co-ordinator EP-HSEQ
Vienna no later than the third calendar day of the following month (e.g. the report for
February should be emailed by 3 March).

The EP-HSEQ co-ordinator will collate the data from all the ventures and compile into a
report for the senior management team of OMV EP in Vienna for their review and
assessment of HSE performance and action. The data will also be forwarded to G-HSE for
their reporting purposes.

6 Record of revisions
Revision 01

Title of standard changed from reporting to recording.

Tables explaining incident severity ratings now included as Appendix A and immediate
notification requirement changed from severity level 3 to level 2.

Definitions (Appendix B) revised to align with OGP guidelines.

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APPENDIX A
Consequence Severity Ratings

Table A.1 Consequence Severity Ratings for People and Assets/Equipment

People (Fatalities, injuries and occupational health) Assets *, Equipment

Severity
Rating

Impact Definition Impact Definition

0 No injury/illness No injury or damage to health. Zero No damage to equipment

1 Slight Not detrimental to individual employability Slight damage No disruption to the

injury/illness or to the performance of present work. process, minimum cost of
Agents which are not hazardous to health. repair (below USD 10,000).

2 Minor Detrimental to the performance of present Minor damage Possible brief disruption of
injury/illness work, such as curtailment of activities or the process; isolation of
some days’ absence to recover fully, equipment for repair
maximum one week. (estimated cost below USD
Agents which have limited health effects 100,000).
which are reversible, e.g. irritants, many
food poisoning bacteria.

3 Major Leading to permanent partial disablement Local damage Plant partly down; process
injury/illness or unfitness for work or detrimental to can (possibly) be restarted.
performance of work over extended period, (Estimated cost of repair
such as long term absence. below USD 1,000,000.)
Agents that are capable of irreversible
damage without serious disability, e.g.
noise, poorly designed manual handling
tasks.

4 Single fatality/ Also includes the possibility of multiple Major damage Partial loss of plant; plant
permanent total fatalities (maximum 3) in close succession shut down (for at most two
disability or due to the incident, e.g. explosion. weeks and/or estimated
unfitness for Agents that are capable of irreversible repair costs below USD
work (small damage with serious disability or death e.g. 10,000,000)
exposed corrosives, known human carcinogens.
population)

5 Multiple May include four fatalities in close Extensive Total loss of the plant;
fatalities succession to the incident or multiple damage extensive damage
fatalities (four or more) each at different (estimated cost of repair
points and/or with different activities. exceeds USD 10,000,000)
Agents with potential to cause multiple
fatalities, e.g. chemicals with acute toxic
effects (e.g. hydrogen sulphide, carbon
monoxide), known human carcinogens.

*Assets are understood as referring to: the oil and gas reservoirs, production facilities, pipeline, money,
capital, and other company, contractor and third party property.

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Table A.2 Consequence Severity Ratings for Environment and Reputation

Environment Reputation
Severity

Impact Definition Contamination Impact Definition

Rating

(litres)
Sensitive Offshore
areas
0 Zero No financial consequences; Several Zero No public awareness
effect no environmental risk impact

1 Slight Negligible financial < 10 0-100 Slight Public awareness of the

effect consequences; local impact incident may exist; there is no
environmental risk; within the public concern
fence and within systems

2 Minor Contamination; damage < 100 100- Limited Some local public concern;
effect sufficiently large to attack the 1,000 impact slight local media and/or local
environment; single political attention with
exceedence of statutory or potentially negative aspects
prescribed criteria; single for company operations.
complaint; no permanent
effect on the environment

3 Local Limited loss of discharges of
effect known toxicity; repeated
exceedence of statutory or
prescribed limit and beyond
fence/neighbourhood
100-1,000 1,000- Consider- Regional public concern.
10,000 able impact Extensive negative attention
in local media; slight national
media and/or local/regional
political attention with
possibly negative stance of
local government and/or
action groups

4 Major Severe environmental 1,000- 10,000- Major National public concern.

effect damage; the company is
required to take extensive
measures to restore the
contaminated environment to
its original state. Extended
exceedence of statutory or
prescribed limit.
10,000 100,000 internation- Extensive negative attention
al impact in national media and/or
regional national policies with
potentially restrictive
measures and/or impact on
grant of licenses, mobilisation
of action groups.

5 Massive Persistent severe
effect environmental damage or
severe nuisance extending
over a large area. In terms of
commercial or recreational
use or nature conservancy, a
major economic loss for the
company. Constant high
exceedence of statutory or
prescribed limit.
> 10,000 >100,000 Major International public attention.
internation- Extensive negative attention
al impact in international media and
national/international policies
with potentially severe impact
on access to new areas,
grants of licenses and/or tax
legislation.

*Incident relating to air, noise, smell, light and soil vibrations should be addressed on the basis of expert judgement and,
in the case of uncertainty, local expertise may be called in.

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Appendix A

HSEQ Definitions for monthly recording and reporting purposes.

General definitions:

Employee
In HSEQ records we define employees as OMV employees as well as agency labour who
are paid directly by OMV.

Contractor
Individuals or an organisation, including its subcontractors, working for OMV via a legal
contractual arrangement. For HSEQ recording the term includes the following:
à Contractors who are working on OMV sites (including exploration and drilling
sites) and have to meet OMV HSEQ guidelines and regulations
à Contractors in whose contract the fulfilment of OMV HSEQ standards are laid
down (e.g. forwarding agencies, petrol station leaseholders)
à Contractors are companies that produce services or works for their clients due to
a contract for employment or for work and labour

Generally, a contractor is any individual who is not paid directly by OMV.

Visitors and guests on OMV sites are classified as contractors for incident and accident
recording purposes.

Hours worked
Carried out by employees and contractors. If no data is available, hours will be estimated, as
follows: -
à Calculation of worked hours for employees per annum = number of employees
multiplied by 1570.
à Calculation of worked hours for contractors per annum = number of contractors
multiplied by 2000.

Incident
A work related, unplanned event or chain of events. Incidents can be accidents causing
personal injuries, asset/property damage, adverse effects on the environment, or damage to
reputation.

Environmental and safety relevant incidents are a deviation from normal operation that has a
negative influence on health, safety, environment or reputation. They are typically
characterised by:
à Loss of containment
à Vapour cloud releases
à Excessive and/or long term emission of noise.
à Structural failure
à Deflagration, explosion, falling fragments, etc.
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à Falling or moving objects

à Fires
à Pollution or contamination of the environment
à Persons injured whilst travelling on work related activities

Vehicle Incident
Incident involving motorised vehicles designed for transporting people and goods over land,
e.g. cars, buses, trucks. Pedestrians struck by a vehicle are classified as incidents. Incidents
from a mobile crane would only be vehicle incidents if the crane was being moved between
locations. A vehicle incident includes:
à Any vehicle during a work related activity (on duty)
à Any company vehicle3 at all times (i.e. off and on duty)

Accident
Incident which caused personal injury either immediate or through delayed response.

Fatality
A death resulting from a work related injury where the person dies within 12 months of injury.

LWDC - Lost work day case

Any work related injury other than a fatal injury which results in a person being unfit for work
on any day after the day of the occurrence of the injury. “Any day” includes rest days,
weekend days, leave days, public holidays or days after ceasing employment.

LTI - Lost time injury

A fatality or lost workday case. The number of LTIs is the sum of fatalities and lost workday
cases.

LTI = Fatalities + LWDC

LWD – Lost work days

Calculated as the number of calendar days the injured person is incapacitated and unable to
return to normal duties. Days are counted continuously (without break) starting from the day
after the incident.

RWDC - Restricted work day case

Any work related injury other than a fatality or lost work day case which results in the person
being unfit for full performance of the regular job on “any day” (see definition in LWDC
above) after the injury. Work performed might be:
à An assignment to a temporary job
à Part time work at the regular job
à Continuation full time in the regular job but not performing all the usual duties of
the job.

Where no meaningful restricted work is being performed, the incident is recorded as a

LWDC.
3
A company vehicle is any car, van, bus, coach, truck, forklift, emergency vehicle (e.g. fire tender,
ambulance) that is owned, leased, hired, rented or borrowed by OMV, whether or not it is driven by the
primary or allocated OMV employee, contractor or other person at the time of the incident.
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MTC - Medical treatment case

Cases that are not severe enough to be reported as fatalities, LWDC or RWDC, but are more
severe than requiring simple first aid treatment.

First aid case

Cases that are not sufficiently serious to be reported as medical treatment but nevertheless
require minor first aid treatment, e.g. dressing on a minor cut, removal of splinter from a
finger. First aid cases are not recordable incidents.

Commuting (way) accident

An accident that happens while travelling to and from work to home. The accident can be
with any vehicle (including bicycles, motorcycles), public transport (e.g. train, bus, taxi) or
non-vehicle related (e.g. slip or trip).

Near miss
An event which has occurred and had the potential to lead to an incident or accident, but
which was avoided by circumstances. Near miss reports provide information about unsafe
acts and conditions. They are learning points that can be used to identify and eliminate
potential sources of hazard and prevent accidents in the future. A near miss is classified as
an incident but not included in the calculation of TRI (see below).

Hazards
A condition in the workplace, equipment, or a method of carrying out an activity which has
the potential to cause harm. A hazard differs from a near miss because the initiating event
has not occurred.

TRI - Total recordable incidents

The number of fatalities, lost work day cases, restricted work day cases and medical
treatment cases:

TRI = Fatalities + LWDC + RWDC + MTC

LTIR - Lost time injury rate

Number of lost work day incidents per million hours worked:

⎡ LTI ⎤
LTIR = ⎢ ⎥ × 10
6

⎣ Hours worked ⎦

LWIS - Lost work day injury severity

The average number of lost work days for each lost work day case:

⎡ LWD ⎤
LWIS = ⎢ ⎥
⎣ LWDC ⎦

TRIR - Total recordable incident rate

The number of fatalities, lost work day cases, restricted work day cases and medical
treatment cases per million hours worked:

⎡ TRI ⎤
TRIR = ⎢ ⎥ × 10 6
⎣ Hours worked ⎦

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FAR - Fatal accident rate

The number of employee/contractor fatalities per 100 million hours worked4:

⎡ Fatalities ⎤
FAR = ⎢ ⎥ × 108
⎣ Hours worked ⎦

FIR - Fatal Incident Rate

Fatal incidents are incidents with one or more fatalities. The FIR is a measure of the
frequency with which fatal incidents occur, in contrast to the FAR which measures the
frequency of fatalities. Note, the FIR uses fatality data for employees, contractors and third
parties. It measures the rate per 100 million hours worked.

⎡ Incidents with one or more fatalities ⎤

FIR = ⎢ ⎥ × 10
8

⎣ Hours worked ⎦

Waste
We distinguish between production waste (current waste) and wastes from construction work
and redevelopment (non-recurring waste), this includes also disposal of contamination after
leakage though it does not include excavation of soil during redevelopment, liquidation, in the
course of construction work, shutdown/dewatering of pipelines respectively (these amounts
are counted and declared separately).

Products and substances escape/spills/fires

A spill is any discharge of product or substances into marine environments, natural water
courses, groundwater or soil (e.g. crude oil, condensate, raw material or pre-products,
intermediate products, products or processes goods) regardless of its amount.

Unplanned escape of flashing liquids, vapours or gases to atmosphere shall also be

recorded, with details of substance, equivalent hole diameter and estimated mass released.

Unplanned loss of containment included those that result in a fire shall also be classified as
an asset loss. Other types of fire where the source material is an asset of the company shall
be similarly recorded. Assets damaged or degraded by the products of combustion or any
extinguishant that may have been used, shall also be accounted for as a loss. Where
firewater or smoke has polluted the environment, then this shall also be recorded as
environmental damage.

Asset Loss
Asset loss covers anything that the company owns, including items that may be rented,
leased or hired. It covers insured and uninsured items. It includes product losses (e.g. gas,
oil, chemicals), items consumed or damaged by fire/explosion, items stolen or damaged by
criminals and terrorists.

Where items do not have an accounting ‘book value’, a best estimate should be made. The
OGP Loss Costing guidelines (refer Section 2) provide more detailed information.

4
This parameter is based on the number of deaths in a workforce of 1000 people during an individual
working lifetime (50 years x 2000 hours/year).
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Environmental Damage
An incident can cause damage when it has adverse effect on the environment. Typical
incidents may involve:
à Pollution – land, water courses, aquifers, air
à Fauna and flora
à Marine life
à Noise, vibration
à Archaeological, cultural and historical sites
à Inadequate waste disposal

Reputation Damage
Indicators of potential reputation damage associated with an incident could be, as follows:
à Adverse media coverage – television, radio, newspapers, internet
à Demonstrations
à Damage to third party assets
à Multiple injuries or fatalities
à Environmental damage
à Complaints from members of the public
à Strained community relations
à Conflicts with workforce unions
à Workers with an ‘agenda’ seeking to exploit an incident
à Targeting by pressure groups
à Inadequate emergency response

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