Professional Documents
Culture Documents
Lesson-6 PDF
Lesson-6 PDF
Objectives:
1. List the types of reports you usually do in school. How do you frame such report?
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2. Search for sample of old reports online from student councils, government offices,
companies, schools, hospitals, and other organizations.
3. Draw a Venn diagram to show the similarities and differences of school reports and
the report that you brought.
Venn Diagram
A report is a comprehensive document that covers aspects of the subject matter of
study. It presents results of an experiment, investigation, research or an inquiry to a specific
audience.
Characteristics of a Report
adapted from Wakat, G. S. et al.(2018). Purposive Communication. Quezon City, Metro Manila: Lorimar Publishing, Inc.
Parts of a Report
Title Page Name of the Name of the report in all caps (e.g. FINAL factual
report REPORT)
Receiver’s name, title and organization
Team name and team members
Date submitted (month/data/year)
The author/s, and their association/
organization.
The author's. and their association/
No page number on title page (page 1 is
executive summary)
Table of What you Show the beginning page number where Factual
Contents find in the each report heading appears in the report
report (do not put page number range, just the
first page number).
Connect headings to page numbers with
dots.
Headings should be grammatically
parallel!
Include major section headings and sub-
headings
No page number on TOC page
Executive A summary Should be no longer than one page. Factual, use
Summary of the report It provides the key recommendations and of third
conclusions, rather than a summary of the person, use of
document. passive verbs
Objectives:
What is a resume?
Types of Resume
1. Print résumés are printed on Paper for prospective employers to scrutinize. They are
designed to emphasize key information using bold or italic typeface.
2. Scannable résumés are designed to be read by computers; hence, they are to be
formatted using single typeface or without italics or bold.
PRINT RÉSUMÉS
Name in
Franchesca U. Morales
Boldface
20 Evangensta Street
+63917-245-2288
chescamorales@gmail com
OBJECTIVE To obtain a financial associate position where I can Objective tailored
utilize my strategic. analytic, organizational skills and to specific job
interpersonal communication skills sought
EXPERIENCE
Work experience
April- October MLX Mining Corporation Corporation, Bakun, benguet
in reverse
2015 Inventory Clerk chronological
order
GLOLINKS Corporation
(974) 442-0009
Supervisor
(074) 443-0009
Km 5, La Trinidad, Benguet
(974) 444-0000
adapted from Wakat, G. S. et al.(2018). Purposive Communication. Quezon City, Metro Manila: Lorimar Publishing, Inc.
SCANNABLE RÉSUMÉS
All information
Franchesca U. Morales
in a single
typeface,
aligned on left
Key words: Public relations; accountant; auditor, margin
Address
20 Evangelista Street
Phone: +63917-245-2288
E-mail: chescamorales@gmail.com
Education
Trinidad, Benguet
Experience
Honors
Loyalty Medalist
Skills
Driving
Activities
adapted from Wakat, G. S. et al.(2018). Purposive Communication. Quezon City, Metro Manila: Lorimar Publishing, Inc.
C. Parts of a Resume / Organizing your Resume (Sections)
If you have years of job experience, including jobs directly related to the kind of
position you are seeking, list employment experience first. In your education and
employment sections, use a reverse chronological sequence: List the most recent
experience first, the next most recent experience second, and so on.
a. Heading
At the top of your résumé, include your name, address, telephone number (home
or cell), and a professional e-mail address.
Make sure that your name stands out on the page.
If you have both a school address and a permanent home address, place your
school address on the left side of the page and your permanent home address
on the right side of the page.
Do not use a clever or hobby-related e-mail address in employment
correspondence; e-mail addresses that are based on your last name work well.
b. Job Objective
An objective introduces the material in a résumé and helps the reader quickly
understand your goal.
If you decide to include an objective, use a heading such as “Objective,”
“Employment Objective,” “Career Objective,” or “Job Objective.”
State your immediate goal and, if you know that it will give you an advantage, the
direction you hope your career will take.
Try to write your objective in no more than three lines, and tailor it to the specific
job for which you are applying, as illustrated in the following examples:
A full-time computer-science position aimed at solving engineering problems and
contributing to a management team.
A position involving meeting the concerns of women, such as family planning,
career counseling, or crisis management.
Full-time management of a high-quality local restaurant.
A summer research or programming position providing opportunities to use
software-development and software-debugging skills.
c. Qualifications Summary
You may wish to include a brief summary of your qualifications to persuade hiring
managers to select you for an interview.
Sometimes called a summary statement or career summary, a qualifications
summary can include skills, achievements, experience, or personal qualities that
make you especially well suited to the position.
You may wish to give this section a heading such as “Profile,” “Career Highlights,”
or simply “Qualifications.” For example, “Award-Winning Senior Financial
Analyst”
d. Education.
List the school(s) you have attended, the degree(s) you received and the dates
you received them, your major field(s) of study, and any academic honors you
have earned.
List courses only if they are unusually impressive or if your résumé is otherwise
sparse
Consider including the skills developed or projects completed in your course
work.
Mention your high school only if you want to call attention to special high school
achievements, awards, projects, programs, internships, or study abroad.
e. Employment Experience.
Organize your employment experience in reverse chronological order, starting
with your most recent job and working backward under a single major heading
called “Experience,” “Employment,” “Professional Experience,” or the like.
You could also organize your experience functionally by clustering similar types
of jobs into one or several sections with specific headings such as “Management
Experience” or “Major Accomplishments.”
One type of arrangement might be more persuasive than the other, depending
on the situation.
In general, follow these conventions when working on the “Experience” section
of your résumé.
• Include jobs or internships when they relate directly to the position you are
seeking. Although some applicants choose to omit internships and temporary or
part-time jobs, including such experiences can make a résumé more persuasive
if they have helped you develop specific related skills.
• Include extracurricular experiences, such as taking on a leadership position in a
college organization or directing a community-service project, if they demonstrate
that you have developed skills valued by potential employers.
• List military service as a job; give the dates served, the duty specialty, and the
rank at discharge. Discuss military duties if they relate to the job you are seeking.
• For each job or experience, list both the job and company titles. Throughout each
section, consistently begin with either the job or the company title, depending on
which will likely be more impressive to potential employers.
• Under each job or experience, provide a concise description of your primary and
secondary duties. If a job is not directly relevant, provide only a job title and a
brief description of duties that helped you develop skills valued in the position you
are seeking. For example, if you were a lifeguard and now seek a management
position, focus on supervisory experience or even experience in averting disaster
to highlight your management, decision-making, and crisis-control skills.
• Focus as much as possible on your achievements in your work history
(“Increased employee retention rate by 16 percent by developing a training
program”). Employers want to hire doers and achievers.
• Use action verbs (for example, “managed” rather than “as the manager”) and
state ideas succinctly. Even though the résumé is about you, do not use “I” (for
example, instead of “I was promoted to Section Leader,” use “Promoted to
Section Leader”).
• For electronic résumés that will be scanned for keywords, however, replace such
verbs with nouns (instead of “managed” use manager).
D. Features of a Resume
1. Organization
There are different ways on how you can organize your resume depending on your
goals, experiences and qualifications. You can organize a resume chronologically,
functionally, or targeted.
a. Chronological resume is the general listing of all your academic and work
experience from the most recent to the oldest.
b. Functional resume is organized around various kinds of experience. If you want to
demonstrate a lot of experience in more than one area and if you wish to downplay
dates, you may write this type of resume.
c. Targeted resume generally announces the specific goal up to top, just beneath your
name, and offers information selectively. You can show only the experience and skills
relevant to your goal.
2. Succinctness
A resume must be concise. Entries may not be written in sentences but should
be parallel. For instance, “Organized inventory records” rather than “I organized
inventory records.” For print resume, use action verbs (organized, designed, etc…)
rather than nouns (organizer etc…) to emphasize your accomplishments. For scannable
resume, use nouns rather than verbs as key words.
3. Comprehensiveness
A resume must present all important details that can gain the nod of the
prospective employer. In giving details, however, carefully choose the words that you
use. You may use the exact words in the advertisement provided that they really reflect
your experiences or qualifications. Check all the information you provided - from the
contact information down the references. Make sure that all information are reflected
correctly and that those whom you placed in the references know that you placed them
as Sources of information for your employment before sending the resume.
4. Design
The resume should be reader-friendly and be professionally packaged. For print
resume, use appropriate spacing, section headings, and uniform typeface for each
headings. Scannable resume, on the other hand, shall only have one standard typeface.
Assessment
Printed Resume
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OBJECTIVE ______________________________________________________________
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EXPERIENCE ______________________________________________________________
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EDUCATION ______________________________________________________________
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HONORS ______________________________________________________________
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ACTIVITIES ______________________________________________________________
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SKILLS ______________________________________________________________
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REFERENCES ______________________________________________________________
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Scannable Resume
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Keywords:
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Address
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Education
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Experience
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Honors
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Skills
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Activities
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LESSON 8
Learning Outcomes
Learning Contents
The main purpose of the application letter is to convince trhe reader that the
applicant is able and qualified for the position; the writer should confirm that he is a person
of good character and values. Although this can not be written directly into the letter, it is
suggested by the qualities of the letter and the references that the applicant provides.
The successful letter of application is one which makes a strong and favorable
impression upon the reader. Therefore, it should be well-written, clearly worded, and
properly formatted.
There are two types of letter of application: the solicited letter replying to an
advertisement either in print or in broadcast media, and the unsolicited letter. Both conform
to the same principles.
The cover letter, also called a letter of application or face letter, accompanies the
resume. The application should not be more than one page long if it is accompanied by a
data sheet or a resume although this rule is subordinate to the effectiveness and
completeness of the letter.
The character references are at least three persons who can vouch for the
capabilities, personality, and character traits of the writer. They should be credible
personalities, who are successful in their chosen fields of endeavor.
After the letter of application is presented comes the interview. After the interview,
the applicant may send a thank you letter answers to some questions raised during the
interview. Theapplicant may preferably send more samples of his work or show continued
interest. Follow up letters serve the same purpose of convincing the employer of the
sincerity of the applicant and his capability for the job he is applying for.
If you are applying for an advertised position, have the ad in front of you and refer
to it frequently. Be sure to address all the job requirements in the letter.
Match some of the keywords and skills from the advertisement or company Website
with the skills in your resume and letter.
Return Information
It is now permissible to only include your name, E-mail address and cell phone
number. It is acceptable to eliminate your address due to privacy and safety issues. Be
sure your E-mail address is mature and professional. Ideally, it should contain parts of your
name for ease of use.
Inside/Letter Address
It is very important that you address your letter carefully. After spending time making
your letter perfect, you do not want it to be directed to the wrong person or get lost in the
mail.
If there is a contact name on the ad, address your letter to that person. (Mr. John
Smith)
If you are writing to a company for a job, the chances are that unless you have
contacts on the inside you will not know the name of the person you need to use in the
inside address. In this case you can address your letter to the manager of the specific
department (Sales Manager, Personnel Manager, etc.) or use Ladies and Gentlemen.
You should also make sure that the recipient's name, department and address details
on the envelope are the same as at the top of the letter.
Salutation
This is also known as the greeting. The person’s name should be followed by a
colon (:) or left blank. Do not use a comma. (Commas are permissible for use in personal
letters; not business letters.)
Dear Mr. Smith: If you know the name of the person to whom you are writing.
Dear Ms. Chambers: If you are not sure of the marital status of a female recipient.
Ladies and Gentlemen: If you have no idea as to the name of the recipient.
Body
The body of the letter contains four basic parts and should be three or four
paragraphs long. These paragraphs should attract the employer’s attention; state your
interest in the company and position; arouse the employer’s desire to interview you; and
request that the employer take action in the form of an interview. (AIDA)
First Paragraph
Identify the purpose of the letter—why you are writing. Be specific. Tell the reader
how you learned about a job opening. Tell the employer what job you want.
Examples:
In response to the advertised position in The Evening Sun on July12, please consider
my résumé in your search for an office assistant.
I was pleased to hear from Jeremy Green that you will soon have a vacancy for a
Marketing Assistant. I am very interested in this position. With the skills that I possess,
I know that I could be an asset to your company.
I am writing to apply for the Photographic Assistant position as advertised in the
November 1 edition of The Evening Sun.
Referrals and leads from friends and family members (networking) are the best
way to learn about a job. Most employers enjoy getting referrals. They trust the
recommendation of a valued employee or friend who states that you would be a good
employee.
Examples:
I was referred to you by Mike Thomas, who is a member of my church and a long-
time family friend.
I am sending you my resume to you because of a referral from Mike Thomas, an
associate in your Baltimore store.
Second Paragraph
Examples:
maintain a 3.0 average and work ten hours per week. My technical skills include
familiarity with Windows, Microsoft Office applications and Google Docs. I use the
Internet regularly and can keyboard more than 45 words per minute.
Third Paragraph
Emphasize what you can do for the company. Outline a relevant career goal. For
example, if you are applying for sales positions, do not say that you are training to be an
airline pilot. Expand on the most relevant points of your resume.
Example:
Fourth Paragraph
Request action. For example, indicate your desire for a personal interview and that
you're able to meet with the employer at their convenience. Include your cell phone number
and when it would be a good time to call.
Some advertisements ask you to include salary requirements. You can choose to
ignore this. You can either wait until the interview to talk about money and mention a broad
salary range.
Examples:
You can reach me on my cell phone any day after 4 p.m. E-mail is also a great way
to contact me as I check it daily. I look forward to hearing from you soon. Thank you
for your time and consideration.
I hope that my qualifications are of interest to you and that an interview might be
arranged at your convenience. I can be reached at (717) 876-5432 or a message can
be left on my cell phone. I look forward to meeting you.
This application letter sample shows the correct format you should use when
sending out your application letter in print form. If you plan on submitting your application
letter via email, refer to the second application letter sample below.
Sample #1:
22 H Venture St.,
Diliman, Quezon City
Philippines
I am writing to express my interest for the position of Recruitment Assistant in your esteemed company.
Having recently obtained my Bachelor’s Degree in Business Administration major in Human Resource
Development Management (BSBA-HRDM) in the Polytechnic University of the Philippines (PUP), I
wish to bring my knowledge, skills and commitment to excellence to your company’s innovative
environment.
As a Business Administration student, majoring in HR management, I’ve become equipped with the
necessary knowledge that come with the position including manpower recruitment, workforce
organization, personnel training and compensation as well as legal provisions and other labor
concerns.
My internship at San Miguel Corporation also afforded me with the crucial skills to work with some of
the best professionals in the recruitment and human resources industry. Being a trainee has developed
in me enthusiasm and a true passion for human resources and has subsequently convinced me that
human resource management is my true calling.
For additional details regarding my qualification and expertise, please review my attached resume.
Thank you for taking the time to consider this application and I look forward to hearing from you.
Sincerely,
(signature)
Jessica Cenadoza
Adoptedfromhttps://www.jobstreet.com.ph/career-resources/application-letter-sample-for-fresh-graduates#.Xyd4UOcRXIU
As previously mentioned, the format of your application letter may differ depending
on whether you are submitting a print copy or an email copy. The second application letter
sample below is a copy tailored specifically for emails.
Sample #2.
I would like to express my interest in applying for the position of Marketing Associate as was recently
made available in your company.
I believe that my degree in Business Administration (BSBA) major in Marketing from the Philippine
School of Business Administration (PSBA) has prepared me for this position. As a student, I was
equipped with the necessary knowledge and skills to help develop and drive effective marketing
strategies.
I have also acquainted myself with a wide range of skills that allow me to blend with the group or
team’s culture and to continuously strive to reach common goals amidst failures and setbacks.
My active involvement in many academic and extracurricular activities has done so well in developing
my communication and leadership skills, which are vital in finding success in the corporate world.
With this application letter, I attach herewith my resume for your full consideration. Thank you for
taking time to review my application and I am looking forward to your reply so that we can further
discuss my application.
Yours sincerely,
Alvin C. Marfal
7194 Marcelo Ave
Parañaque City, Metro Manila 1700
Mobile: +63 929 XXX XXXX
Adoptedfromhttps://www.jobstreet.com.ph/career-resources/application-letter-sample-for-fresh-graduates#.Xyd4UOcRXIU