Khujand PT Standard Consultancy Procurement Document

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STANDARD PROCUREMENT DOCUMENTS
Standard Consultancy
Procurement Document
 21 May 2018
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SELECTION OF CONSULTANTS
REQUEST FOR PROPOSALS
Selection of Consulting Services for:
CPD
Client: State Communal Enterprise “Khujand Public Transport”
Country: Republic of Tajikistan
Issued on: 21 May 2018
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TABLE OF CLAUSES
PART I – SELECTION PROCEDURES AND REQUIREMENTS
Section 1.1 Letter of Invitation
Section 1.2 Instructions to Consultants and Data Sheet
A. General Provisions
1. Definitions
2. Introduction
3. Conflict of Interest
4. Unfair competitive advantage
5. Prohibited Practices
6. Eligibility
7. General Considerations
8. Cost of Preparation of Response
9. Language
10. Only One Response
11. Clarification and Amendment of the Invitation Documents
12. Confidentiality
B. Expressions of Interest
13. Documents Comprising the Expression of Interest
14. Preparation of Expressions of Interest – Specific Considerations
15. Format and Content of the Expression of Interest
16. Submission, Sealing, and Marking of Expressions of Interest
17. Opening of Expressions of Interest
18. Evaluation of Expressions of Interest
19. Shortlisting
C. Request for Proposals

20. Documents Comprising the Proposal
21. Proposal Validity
22. Preparation of Proposals – Specific Considerations
23. Technical Proposal Format and Content
24. Financial Proposal
25. Submission, Sealing and Marking of Proposals
26. Opening of Technical Proposals
27. Proposals Evaluation
28. Evaluation of Technical Proposals
29. Financial Proposals for QBS
30. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods)
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31. Correction of Errors

32. Taxes
33. Conversion to Single Currency
34. Combined Quality and Cost Evaluation
35. Negotiations
36. Conclusion of Negotiations
37. Award of Contract
D. Data Sheet
Section 1.3. Evaluation Criteria
Section 1.4. Technical Proposal – Standard Forms

1. Checklist of Required Forms
2. Form TECH-1: Response Submission Form
3. Form TECH-2 (FTP/EoI): Consultant’s Organization and Experience
4. Form TECH-3 (FTP): Comments and Suggestions on Terms of Reference,
Counterpart Staff and Facilities to be Provided by Client
5. Form TECH-4 (FTP): Description of Approach, Methodology and Work Plan in
Responding to the Terms of Reference
6. Form TECH-4 (STP): Description of Approach, Methodology and Work Plan for
Responding to the Terms of Reference
7. Form TECH-5 (FTP/STP): Work Schedule and Planning for Deliverables
8. Form TECH-6 (FTP/STP): Team Composition, Assignment and Key Experts’ Time
Input; and CV Form
9. Form TECH-7 (EoI): CV Form
Section 1.5. Financial Proposal – Standard Forms
1. Form FIN-1: Financial Proposal Submission Form

2. Form FIN-2: Summary of Costs
3. Form FIN-3Breakdown of Costs
PART II - REQUIREMENTS
Section 2.1. Terms of Reference
PART III – CONDITIONS OF CONTRACT AND CONTRACT FORMS
Section 3.1. Standard Forms of Contract

1. Time-Based Form of Contract
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Section 1a. Procurement Notice –

Single Stage Open Competitive Selection – Request for Proposals
Assignment name Khujand Public Transport Project – Corporate

Development Programme
Business sector: Infrastructure Business Group

Project number: 46288
Funding source Swiss Secretariat for Economic Affairs (“SECO”)

Type of contract Consultancy Services
Type of notice Request for Proposals
Issue date Thursday 21 May 2018
Closing date Friday 20 July 2018 at 16:00 local time
Executing Agency (Client):

State Communal Enterprise “Khujand Public Transport”
The Client Contact Person:

Zokir Zoidov, Director of State Communal Enterprise “Khujand Public Transport”
Sulton Umarov 1
Khujand, 735700
Republic of Tajikistan
Email: zzoidov@list.ru
Phone: +992 3422 5-15-48
The EBRD’s Contact Person:

Georgia Vasiliadis (Ms)
Principal TC Specialist
European Bank for Reconstruction and Development
One Exchange Square
London, EC2A 2JN
United Kingdom
vasiliag@ebrd.com
+ 44 20 7338 7750
Project Description: :
The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is
providing loan and grant funds to the Communal State Unitary Enterprise “Trolleybus of
Khujand” (the “Company”) a public transport company in the City of Khujand (the “City”)
to finance purchase of buses and modernisation of depot facilities, including support for the
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introduction of a formal ticketing system (the “Project”).
The purpose of the Project is to:

 establish a reliable passenger transportation service and create a basic public transport
network in the City; and
 implement a new formal ticketing system based on new tariffs that will put emphasis on
cheaper and more attractive monthly passes with the aim of reducing fare revenue
leakages and offering passengers the option of changing routes without double paying.
It is expected that the Project will finance the following investments:

 Acquisition of buses;
 Design and Build of new depot facilities including supply and installation of various
equipment; and
 Supply and installation of ticketing system equipment, including on-board computers for
buses.
The Project will also assist the Company and the City to enter into a Public Service Contract
(the “PSC”). The PSC will define rights and obligations between the City and the Company
and, in particular, the formula for service payments from the City to the Company, and the
quantity and quality of the services to be provided by the Company. The PSC will include
provision for capital expenditure through the service payments and should target validity
matching a period of at least the maturity of the Bank’s loan. The introduction of a well-
designed PSC in particular is the cornerstone of bolstering the creditworthiness of the
company in future. This task is to be performed by the Corporate Development Programme
consultant (“CDP Consultant”).
Assignment Description:
The Client now intends to retain a CDP Consultant to support operational and financial
improvements to secure sustainability of the Company’s operations via:
 implementation of a Financial and Operational Performance Improvement Programme,
 introduction of a PSC between the Company, and the City, and
 development of a Corporate Business Plan and Management Information System and
City Transport Strategy (together, the “Assignment”).
The expected outcome of the Assignment is Company’s financial and institutional capacity
is increased as well as AFC-ticketing is introduced.
Consultant Selection Procedure: Single-stage open competitive selection

Interested firms or groups of firms are invited to submit a Technical and Financial
Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in August
2018 and has an estimated overall duration of 36 months
Cost Estimate for the Assignment: USD 650,000.00
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Subject to availability of funding, the performance of the selected Consultant and the
specific needs of the Client the Assignment may be extended beyond the current scope.
Funding Source: It is anticipated that the contract will be financed by the Swiss
Secretariat for Economic Affairs (“SECO”). Selection and contracting is subject to the
availability of funding.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Submission Requirements: In order to determine the capability and experience of

Consultants seeking to be selected, the consultant shall submit a Response in accordance
with the Consultancy Procurement Document (CPD) below.
Important Notes:
1. The selection will normally be made from the Proposals received in response to this
notification only, on the basis of the selection criteria set out in the CPD. The highest-
ranked Consultant will be selected and be invited to negotiate the contract, subject to
availability of funding.
2. Any updates of, and clarifications to, this procurement notice and/or the CPD shall be
announced as updates on this notice, without any other notification. In the event of
changes to the CPD, consultants will need to download the updated version of the CPD.
Consultants are required to periodically check the notice for updates. Failure to take the
updates into account while preparing the Proposal may result in disqualification or
penalties to the scores in the evaluation.
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Section 1b. Letter of Invitation –

Single Stage Open Competitive Selection – Request for Proposals
The State Communal Enterprise “Khujand Public Transport” (the “Client”) has been
allocated grant funds (the “Grant”) from the Swiss Secretariat for Economic Affairs
(“SECO”) which are administered by the Bank and executed by Client. The Client intends to
apply the funds to eligible payments under the contract for which this Request for Proposals is
issued.
Payments by the Bank will be made only at the request of the Client and upon approval by the
Bank, and will be subject, in all respects, to the terms and conditions of the grant agreement.
The grant agreement prohibits a withdrawal from the grant account for the purpose of any
payment to persons or entities, or for any import of goods, if such payment or import, to the
knowledge of the Bank, is prohibited by a decision of the United Nations Security council
taken under Chapter VII of the Charter of the United Nations. No party other than the Client
shall derive any rights from the grant agreement or have any claims to the proceeds of the
grant.
The Client now invites proposals to provide the following consulting services (hereinafter
called “Services”): Khujand Public Transport Project – Corporate Development
Programme.
More details on the Services are provided in the Terms of Reference (Section 2.1). A firm will
be selected under QCBS procedures and in a Full Technical Proposal (FTP) format as
described in this RFP, in accordance with the policies of the European Bank for
Reconstruction and Development detailed in the EBRD Procurement Policies and Rules
(“PP&R”) and the Guidelines for Clients Managing Donor-Funded Consultancy Assignments
(“Guidelines”) which can be found at the following website: www.ebrd.com.
The RFP includes the following documents:

Section 1.1 - Letter of Invitation
Section 1.2 - Instructions to Consultants and Data Sheet (Section B. "Expressions of Interest"
will not be applicable to this selection.)
Section 1.3 – Evaluation Criteria
Section 1.4 - Technical Proposal (FTP) - Standard Forms
Section 1.5 - Financial Proposal - Standard Forms
Section 2.1 - Terms of Reference
Section 3.1 - Standard Forms of Contract (Time-Based)
Details on the proposal’s submission date, time and address are provided in Clauses 25.8 and
25.10 of the ITC.
On behalf of the Client

Georgia Vasiliadis
Principal TC Specialist, EBRD
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Section 1.2. Instructions to Consultants and Data Sheet

A. General Provisions
1. Definitions (i) “Affiliate(s)” means an individual or an entity that directly

or indirectly controls, is controlled by, or is under common
control with the Consultant.
(ii) “Applicable Guidelines” means the policies of the
governing the selection and Contract award process as set
forth in this CPD.
(iii) “Applicable Law” means the laws and any other
instruments having the force of law in the Client’s country,
or in such other country as may be specified in the Data
Sheet, as they may be issued and in force from time to
time.
(iv) “Bank” or “EBRD” means the European Bank for
Reconstruction and Development.
(v) “Recipient” means the Government, Government agency or
other entity that signs the loan, grant, financing or project
agreement with the Bank.
(vi) “Client” means the executing agency that signs the
Contract for the Services with the selected Consultant.
(vii) “Consultant” means a legally-established
professional consulting firm or an entity that may provide
or provides the Services to the Client under the Contract.
(viii) “Contract” means a legally binding written
agreement signed between the Client and the Consultant
and includes all the attached documents listed in its
Contract Form (the General Conditions of Contract
(“GCC”), the Special Conditions of Contract (“SCC”), and
the Appendices).
(ix) “CPD” means the Consultancy Procurement
Document to be prepared by the Client for the selection of
Consultants, based on the SCPD.
(x) “SCPD” means the Standard Consultancy Procurement
Document, which must be used by the Client as the basis
for the preparation of the CPD.
a.
(xi) “Data Sheet” means an integral part of the CPD that is used
to reflect specific country and assignment conditions to
supplement, but not to over-write, the provisions of the
ITC.
(xii) “Day” means a calendar day.
(xiii) "Donor" means the provider of the Grant funds as
specified in the Data Sheet.
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(xiv) “Electronic Procurement Platform” in these

documents refers to the EBRD Client e-Procurement Portal
(ECEPP) provided by the EBRD for use of its clients (or
any replacement thereof).
(xv) “EoI” means an Expression of Interest, by which
consultants express their interest to be shortlisted to be
invited to submit a proposal for performing the Services.
(xvi) “Experts” means, collectively, Key Experts, Non-
Key Experts, or any other personnel of the Consultant, Sub-
consultant or Joint Venture member(s).
(xvii) “Government” means the government of the
Client’s country.
(xviii) "Grant" means the amount of funds to be made
available by the Donor to the Bank, as administrator, for the
purposes of financing the Contract.
(xix) "Invitation" means either a Request for Proposals or
a request to submit Expressions of Interest, as the case may
be.
(xx) "Joint Venture, Consortium or Association
(“JVCA”)” means an association with or without a legal
personality distinct from that of its members, of more than
one Consultant where one member has the authority to
conduct all business for and on behalf of any and all the
members of the JVCA, and where the members of the
JVCA are jointly and severally liable to the Client for the
performance of the Contract.
(xxi) “Key Expert(s)” means an individual professional
whose skills, qualifications, knowledge and experience are
critical to the performance of the Services under the
Contract and whose CV is taken into account in the
technical evaluation of the Consultant’s proposal.
(xxii) “ITC” means the Instructions to Consultants that
provides the Consultants with all information needed to
prepare their Responses.
(xxiii) “LOI” means the Letter of Invitation issued by the
Client to the Consultants.
(xxiv) “Non-Key Expert(s)” means an individual
professional provided by the Consultant or its Sub-
consultant and who is assigned to perform the Services or
any part thereof under the Contract and whose CVs are not
evaluated individually.
(xxv) "Notice" is the procurement notice published on the
EBRD’s website and other channels, if applicable, which
invites consultants to submit Expressions of Interest or
Proposals, as the case may be.
(xxvi) “Proposal” means the Technical Proposal with, or
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without a Financial Proposal of the Consultant, as the case

might be.
(xxvii) "Response" means Expression of Interest or
Proposal, as the case may be.
(xxviii) “Services” means the work to be performed by the
Consultant pursuant to the Contract.
(xxix) “Sub-consultant” means an entity to whom the
Consultant intends to subcontract any part of the Services
while remaining responsible to the Client during the
performance of the Contract.
(xxx) “TORs” means the Terms of Reference that explain
the objectives, scope of work, activities, tasks to be
performed, respective responsibilities of the Client and the
Consultant, and expected results and deliverables of the
assignment.
2. Introduction 2.1 The Client named in the Data Sheet intends to select a
Consultant from the Consultants responding to this CPD, in
accordance with the method of selection specified in the Data
Sheet.
2.2 The Consultants are invited to submit a Response, which
may consist of one of the following: an Expression of Interest, a
Technical Proposal and a Financial Proposal, or a Technical
Proposal only, as specified in the Data Sheet, for consulting
services required for the assignment named in the Data Sheet.
The Response will be the basis for negotiating and ultimately
signing the Contract with the selected Consultant.
2.3 The Consultants should familiarize themselves with the
local conditions and take them into account in preparing their
Responses, including attending a pre-response conference if one is
specified in the Data Sheet. Attending any such pre-response
conference is optional and is at the Consultants’ expense.
2.4 The Client will provide in good time, at no cost to the
Consultants, the inputs, relevant project data, and reports required
for the preparation of the Consultant’s Response as specified in
the Data Sheet.
3. Conflict of 3.1 The Consultant is required to provide professional,
Interest objective, and impartial advice, at all times holding the Client’s
interests paramount, strictly avoiding conflicts with other
assignments or its own corporate interests, and acting without any
consideration for future work.
3.2 The Consultant has an obligation to disclose to the Client
any situation of actual or potential conflict that impacts its
capacity to serve the best interest of its Client. Failure to disclose
such situations may lead to the disqualification of the Consultant
or the termination of its Contract by the Client, and/or sanctions
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by the Bank.
3.2.1 Without limitation on the generality of the
foregoing, and unless stated otherwise in the Data Sheet, the
Consultant shall not be contracted under the circumstances set
forth below:
a. Conflicting (i) Conflict between consulting activities and procurement
activities of goods, works or non-consulting services: a firm that
has been engaged by the Client to provide goods, works,
or non-consulting services for a project, or any of its
Affiliates, shall be disqualified from providing
consulting services resulting from or directly related to
those goods, works, or non-consulting services.
Conversely, a firm hired to provide consulting services
for the preparation or implementation of a project, or
any of its Affiliates, shall be disqualified from
subsequently providing goods or works or non-
consulting services resulting from or directly related to
the consulting services for such preparation or
implementation.
b. Conflicting (ii) Conflict among consulting assignments: a Consultant
assignments (including its Experts and Sub-consultants) or any of its
Affiliates shall not be contracted for any assignment
that, by its nature, may be in conflict with another
assignment of the Consultant for the same or for another
Client.
c. Conflicting (iii) Relationship with the Client’s staff: a Consultant
relationships (including its Experts and Sub-consultants) that has a
close business or family relationship with a professional
staff of the Recipient, or the Client or of a recipient of a
part of the loan or grant who are directly or indirectly
involved in any part of (i) the preparation of the Terms
of Reference for the assignment, (ii) the selection
process for the Contract, or (iii) the supervision of the
Contract, may not be awarded a Contract, unless the
conflict stemming from this relationship has been
resolved in a manner acceptable to the Bank throughout
the selection process and the execution of the Contract.
(iv) Any other types of conflicting relationships as indicated
in the Data Sheet.
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4. Unfair 4.1 Fairness and transparency in the selection process require

Competitive that the Consultants or their Affiliates competing for a specific
Advantage assignment do not derive a competitive advantage from having
provided consulting services related to the assignment in question.
To that end, the Client shall indicate in the Data Sheet and make
available to all Consultants together with this CPD all information
that would in that respect give such Consultant any unfair
competitive advantage over competing Consultants.
5. Prohibited 5.1 The Bank requires that beneficiaries of Bank financing, as
Practices well as tenderers, suppliers, sub-suppliers, contractors,
subcontractors, concessionaires, consultants and sub-consultants
under Bank financed contracts, observe the highest standard of
ethics during the procurement and execution of such contracts. In
pursuance of this policy, the Bank:
(a) defines, for the purposes of this provision, Prohibited
Practices as one or more of the following:
(i) a "coercive practice" which means impairing or
harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to
influence improperly the actions of a party;
(ii) a "collusive practice" which means an arrangement
between two or more parties designed to achieve an
improper purpose, including to influence improperly the
actions of another party;
(iii) a "corrupt practice" which means the offering, giving,
receiving or soliciting, directly or indirectly, of anything
of value to influence improperly the actions of another
party;
(iv) a "fraudulent practice" which means any act or
omission, including a misrepresentation, that knowingly
or recklessly misleads, or attempts to mislead, a party to
obtain a financial or other benefit or to avoid an
obligation;
(v)a "misuse of the Bank’s resources" which means
improper use of the Bank’s resources, committed either
intentionally or through reckless disregard;
(vi) an "obstructive practice" which means (i) destroying,
falsifying, altering or concealing of evidence material to
a Bank investigation, which impedes the Bank’s
investigation; (ii) making false statements to
investigators in order to materially impede a Bank
investigation into allegations of a Prohibited Practice;
(iii) failing to comply with requests to provide
information, documents or records in connection with a
Bank investigation; (iv) threatening, harassing or
intimidating any party to prevent it from disclosing its
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knowledge of matters relevant to a Bank investigation or

from pursuing the investigation; or (v) materially
impeding the exercise of the Bank’s contractual rights of
audit or inspection or access to information; and
(vii) a "theft" which means the misappropriation of property
belonging to another party.
(b) will reject a proposal for award if it determines that the
tenderer, supplier, sub-supplier, contractor, subcontractor,
concessionaire or consultant or sub-consultant recommended for
award has engaged in Prohibited Practices in competing for the
contract in question;
(c) will cancel the portion of the Bank financing allocated to a
contract for goods, works, services or concessions if it at any time
determines that Prohibited Practices were engaged in by
representatives of the Borrower or of a beneficiary of the Bank
financing during the procurement or the execution of that contract,
without the Borrower having taken timely and appropriate action
satisfactory to the Bank to remedy the situation;
(d) may declare a firm ineligible, either indefinitely or for a
stated period of time, to be awarded a Bank-financed contract if it
at any time determines that the firm has engaged in Prohibited
Practices in competing for, or in executing, a Bank-financed
contract;
(e) reserves the right, where a Borrower or a beneficiary of
Bank financing or a firm has been found by the final judgement of
a judicial process in a member country of the Bank or by the
enforcement (or similar) mechanism of another international
organisation, including Mutual Enforcement Institutions to have
engaged in Prohibited Practices.
(i) to cancel all or part of the Bank financing for such
Borrower or beneficiary; and
(ii) to declare that such a firm is ineligible, either indefinitely
or for a stated period of time, to be awarded a Bank-
financed contract.
(f) The Client will have the right to require that, in contracts
financed by the Bank, a provision be included requiring suppliers,
contractors, concessionaires and consultants to permit the Bank to
inspect their accounts and records relating to the performance of
the contract and to have them audited by auditors appointed by the
Bank.
6. Eligibility 6.1 The Bank permits consultants (individuals and firms,
including JVCAs and their individual members) from all countries
to offer consulting services for Bank-financed projects, unless
otherwise provided in the Data Sheet.
6.2 Furthermore, it is the Consultant’s responsibility to ensure
that its Experts, joint venture members, Sub-consultants, agents
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(declared or not), sub-contractors, service providers, suppliers

and/or their employees meet the eligibility requirements as
established by the Bank in the Data Sheet.
6.3 As an exception to the foregoing Clauses 6.1 and 6.2
above:
a. Sanctions 6.3.1 A firm or an individual sanctioned by the Bank in
accordance with the above Clause 5.1 or in accordance with
the EBRD’s Enforcement Policies and Procedures ("EPP")
shall be ineligible to be awarded a Bank-financed contract,
or to benefit from a Bank-financed contract, financially or
otherwise, during such period of time as the Bank shall
determine. The list of debarred firms and individuals is
available at the electronic address specified in the Data
Sheet.
b. Prohibitions 6.3.2 Firms and individuals of a country or goods
manufactured in a country may be ineligible if so indicated
in the Data Sheet or:
(a) as a matter of law or official regulations, the
Recipient’s and/or Client’s country prohibits
commercial relations with that country, provided that
the Bank is satisfied that such exclusion does not
preclude effective competition for the provision of
Services required; or
(b) by an act of compliance with a decision of the United
Nations Security Council taken under Chapter VII of
the Charter of the United Nations, the Recipient’s or
Client’s Country prohibits any import of goods from
that country or any payments to any country, person, or
entity in that country.
7. General 7.1 In preparing the Response, the Consultant is expected to
Considerations examine the CPD in detail. Failure to provide the information
requested in the Invitation documents may result in rejection of
the Response.
8. Cost of 8.1 The Consultant shall bear all costs associated with the
Preparation of preparation and submission of its Response, and the Client shall
Response not be responsible or liable for those costs, regardless of the
conduct or outcome of the selection process. The Client is not
bound to accept any Response, and reserves the right to annul the
selection process at any time prior to Contract award, without
thereby incurring any liability to the Consultant.
9. Language 9.1 The Response, as well as all correspondence and
documents relating to the Response exchanged between the
Consultant and the Client, shall be written in the language(s)
specified in the Data Sheet.
10. Only One 10.1 The Consultant (including the individual members of any
Response Joint Venture) shall submit only one Response, either in its own
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name or as part of a Joint Venture in another Response. If a

Consultant, including any Joint Venture member, submits or
participates in more than one Response, all such Responses shall
be disqualified and rejected. For the purpose of this Article a sub-
consultant is not considered to be participating in a Response.
11. Clarification and 11.1 The Consultant may request a clarification of any part of
Amendment of the Invitation documents during the period indicated in the Data
the CPD Sheet before the Responses’ submission deadline. Any request for
clarification must be sent in writing, or by electronic means as
specified in the Data Sheet, to the Client’s address indicated in
the Data Sheet. The Client will respond in writing, or by
electronic means, as specified in the Data Sheet, and will make
written copies of the response (including an explanation of the
query but without identifying its source) available to Consultants.
Should the Client deem it necessary to amend the Invitation
documents as a result of a clarification, it shall do so following the
procedure described below:
11.1.1 At any time before the Response submission
deadline, the Client may amend the Invitation documents by
issuing an amendment in writing or by electronic means as
specified in the Data Sheet. The amendment will be binding
on all Consultants. The Consultants shall acknowledge
receipt of all amendments sent in writing, if requested to do
so.
11.1.2 If the amendment is substantial, the Client may
extend the Response submission deadline to give the
Consultants reasonable time to take an amendment into
account in their Responses.
11.2 The Consultant may submit a modified Response or a
modification to any part of it at any time prior to the Response
submission deadline. No modifications to the Response shall be
accepted after the deadline.
12. Confidentiality 12.1 From the time the Responses are opened to the time the
Shortlist is established, or the Contract is awarded, as the case
may be, the Consultant should not contact the Client on any matter
related to its Response. Information relating to the evaluation of
Responses and award recommendations shall not be disclosed to
the Consultants who submitted the Responses or to any other party
not officially concerned with the process, until the publication of
the Contract award information.
12.2 Any attempt by Consultants or anyone on behalf of the
Consultant to influence improperly the Client in the evaluation of
the Responses, shortlisting, or Contract award decisions may
result in the rejection of its Response, and may be subject to the
application of prevailing Bank’s sanctions procedures.
12.3 Notwithstanding the above provisions, from the time of the
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Responses’ opening to the time of Shortlist or Contract award

publication, as the case may be, if a Consultant wishes to contact
the Client or the Bank on any matter related to the selection
process, it may do so only in writing or via commonly accepted
electronic means, as applicable.
12.4 Notwithstanding the above provisions, from the time of the
Responses’ opening to the time of Contract award publication, if a
Client wishes to contact the Consultant to request clarifications of
any aspect of their Response it may do so only in writing or via
the Electronic Procurement Platform, as applicable, providing
reasonable time for the Consultant to submit a Response.
B. Expressions of Interest
Section B. Expressions of Interest is not applicable as this is a Single-Stage Open

Competitive Selection Process.
20. Documents 20.1. The Proposal shall comprise the documents and forms
Comprising the listed in the Data Sheet.
Proposal 20.2. The Consultant shall furnish information on commissions,
gratuities, and fees, if any, paid or to be paid to agents or any other
party relating to this Proposal and, if awarded, Contract execution,
as requested in the Financial Proposal submission form (Section
1.5).
21. Validity of 21.1. The Data Sheet indicates the period during which the
Proposals Consultant’s Proposal must remain valid after the Proposal
submission deadline.
21.2. During this period, the Consultant shall maintain its
original Proposal without any change, including the availability of
the Key Experts, the proposed rates and the total price.
21.3. If it is established that any Key Expert nominated in the
Consultant’s Proposal was not available at the time of Proposal
submission or was included in the Proposal without his/her
confirmation, such Proposal shall be disqualified and rejected for
further evaluation, and may be subject to sanctions in accordance
with Clause 5 of this ITC.
a. Extension of 21.4. The Client will make its best effort to complete the
Validity Period evaluation and negotiations within the Proposal’s validity period.
However, should the need arise, the Client may request, in writing,
all Consultants who submitted Proposals prior to the submission
deadline to extend the Proposals’ validity.
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21.5. If the Consultant agrees to extend the validity of its

Proposal, it shall be done without any change in the original
Proposal and with the confirmation of the availability of the Key
Experts.
21.6. The Consultant has the right to refuse to extend the validity
of its Proposal in which case such Proposal will not be further
evaluated.
b. Substitution of 21.7. If any of the Key Experts become unavailable for the
Key Experts at extended validity period, the Consultant shall provide a written
Validity adequate justification and evidence satisfactory to the Client
Extension together with the substitution request. In such case, a replacement
Key Expert shall have equal or better qualifications and
experience than those of the originally proposed Key Expert. The
technical evaluation score, however, will remain to be based on
the evaluation of the CV of the original Key Expert.
21.8. If the Consultant fails to provide a replacement Key Expert
with equal or better qualifications, or if the provided reasons for
the replacement or justification are unacceptable to the Client,
such Proposal will be rejected with the prior Bank’s no objection.
c. Sub- 21.9. The Consultant shall not subcontract the whole of the
Contracting Services, unless otherwise indicated in the Data Sheet.
22. Preparation of 22.1. While preparing the Proposal, the Consultant must give
Proposals – particular attention to the following:
Specific 22.1.2 If a Consultant considers that it may enhance its
Considerations expertise for the assignment by associating with
other consultants in the form of a JVCA or as Sub-
consultants.
22.1.3 If submitting a Proposal as part of a two stage open
competitive selection, shortlisted consultants may
associate with either (a) non-shortlisted
Consultant(s), or (b) shortlisted Consultants, if
permitted in the Data Sheet. In all such cases a
shortlisted Consultant must obtain the written
approval of the Client prior to the submission of the
Proposal. When associating with non-shortlisted
firms in the form of a JVCA or a sub-consultancy,
the shortlisted Consultant shall be the lead member.
If shortlisted Consultants associate with each other,
any of them can be a lead member.
22.1.4 The Client may indicate in the Data Sheet the
estimated Key Experts’ time input (expressed in
person-month) or the Client’s estimated total cost
of the assignment, but not both. This estimate is
indicative and the Proposal shall be based on the
Consultant’s own estimates for the same.
22.1.5 If stated in the Data Sheet, the Consultant shall
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include in its Proposal at least the same time input

(in the same unit as indicated in the Data Sheet) of
Key Experts, failing which the Financial Proposal
will be adjusted for the purpose of comparison of
Proposals and decision for award in accordance
with the procedure in the Data Sheet.
22.1.6 For assignments under the Fixed-Budget selection
method, the estimated Key Experts’ time input is
not disclosed. The total available budget, exclusive
of indirect taxes, is given in the Data Sheet, and
the Financial Proposal shall not exceed this budget.
23 Format and 23.1 A Technical Proposal shall not include any financial
Content of the information. A Technical Proposal containing material financial
Proposal information shall be declared non-responsive.
23.2 Depending on the nature of the assignment, the Consultant
is required to submit a Full Technical Proposal (FTP), or a
Simplified Technical Proposal (STP) as indicated in the Data
Sheet and using the Standard Forms provided in Section 1.4 of the
CPD.
24 Financial 24.1 The Financial Proposal shall be prepared using the
Proposal Standard Forms provided in Section 1.5 of the CPD. It shall list all
costs required by the CPD.
a. Price 24.2 For assignments with a duration exceeding 18 months, a
Adjustment price adjustment provision for foreign and/or local inflation for
remuneration rates applies if so stated in the Data Sheet.
b. Taxes 24.3 The Consultant and its Sub-consultants and Experts are
responsible for meeting all tax liabilities arising out of the
Contract unless stated otherwise in the Data Sheet. Information
on taxes in the Client’s country may be provided in the Data
Sheet but the onus remains with the Consultant to ascertain
the taxes that will apply in the event of a contract.
c. Currency of 24.4 The Consultant shall express the price for its Services in
Proposal the currency or currencies as stated in the Data Sheet. If indicated
in the Data Sheet, the portion of the price representing local cost
shall be stated in the national currency.
d. Currency of 24.5 Payment under the Contract shall be made in the currency
Payment or currencies in which the payment is requested in the Proposal.
25 Submission, 25.1 The processes and procedures which apply to the
Sealing, and submission and process shall be stated in the Data Sheet,
Marking of depending upon the applicable procurement method.
Proposals 25.2 The submission can be done by mail or by hand, or if
specified in the Data Sheet, the Consultant shall submit its
Proposal electronically in accordance with such instructions or
processes as are provided by the Electronic Procurement
Platform. In the event of inconsistencies between the
requirements of the CPD and the requirements of the Electronic
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Procurement Platform, the requirements of the Electronic

Procurement Platform shall take precedence.
25.3 The Consultant shall submit a signed and complete
Proposal comprising the documents and forms in accordance with
the CPD and the requirements set out in the Data Sheet.
25.4 An authorized representative of the Consultant shall sign
the original submission letters in the required format for both the
Technical Proposal and, if applicable, the Financial Proposal, and
shall initial all pages of both, if submitted by mail or by hand.
The authorization shall be in the form of a written power of
attorney attached to the Proposal.
25.4.1 A Proposal submitted by a JVCA shall be signed
by all members so as to be legally binding on all
members, or by an authorized representative who has a
written power of attorney signed by each member’s
authorized representative and attached to the Proposal.
25.5 Any modifications, revisions, interlineations, erasures, or
overwriting shall be valid only if they are signed or initialled by
the person signing the Proposal.
25.6 The signed Proposal shall be marked “Original”, and its
copies marked “Copy” as appropriate. The number of copies is
indicated in the Data Sheet. All copies shall be made from the
signed original. If there are discrepancies between the original
and the copies, the original shall prevail.
25.7 The Proposals shall be placed into one outer envelope and
sealed. This outer envelope shall bear the submission address, the
name and reference number of the assignment, the name and
address of the Consultant, and with a warning “Do Not Open
Before [Consultant to insert the date and the time of the Proposal
submission deadline]”.
25.8 If required in the Data Sheet, the Consultant shall submit
their Technical Proposal and Financial Proposal under separate
sealed envelopes, with the following modalities:
25.8.2 If required in the Data Sheet, the original and all
the copies of the Technical Proposal shall be placed inside
of a sealed envelope clearly marked “Technical Proposal”,
where the Consultant shall mark the name and reference
number of the assignment, the name and address of the
Consultant, and with a warning “Do Not Open until
[Consultant to insert the date and the time of the
Technical Proposal submission deadline].”
25.8.3 If required in the Data Sheet, the original Financial
Proposal (if required for the applicable selection method),
submitted by mail or by hand, shall be placed inside of a
sealed envelope clearly marked “Financial Proposal”
followed by the name and reference number of the
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assignment, the name and address of the Consultant, and

with a warning “Do Not Open With The Technical
Proposal.”
25.9 If the envelopes and packages with the Proposal are not
sealed and marked as required, the Client will assume no
responsibility for the misplacement, loss, or premature opening of
the Proposal.
25.10 The Proposal or its modifications must be sent to the
address indicated in the Data Sheet and received by the Client no
later than the deadline indicated in the Data Sheet, or any
extension to this deadline. Any Proposal or its modification
received by the Client after the deadline shall be declared late and
rejected, and promptly returned unopened.
26. Opening of 26.1. The opening process of Proposals submitted by mail or
Proposals by hand shall be conducted in accordance with this Clause, and
will depend on the applicable selection method. If Proposals are
submitted electronically, the opening process of Proposals shall
be conducted in accordance with such instructions or processes as
are provided by the Electronic Procurement Platform, in which
case those shall take precedence over the provisions of this
section.
26.2. The Client shall conduct the opening of the Proposals in

the presence of the Consultants’ authorized representatives who
choose to attend (in person, or online if this option is offered in
the Data Sheet).
If Financial Proposals are submitted in separate, sealed
envelopes, in accordance with Clause 25.8 of the ITC, the
envelopes with the Financial Proposal shall remain sealed and
shall be securely stored until they are opened in accordance with
Clause 30 of the ITC.
26.3. At the opening of the Proposals the following shall be
read out, or otherwise communicated: (i) the name and the
country of the Consultant or, in case of a Joint Venture, the name
of the Joint Venture, the name of the lead member and the names
and the countries of all members; (ii) the presence or absence of a
duly sealed envelope with the Financial Proposal (if applicable);
(iii) any modifications to the Proposal submitted prior to proposal
submission deadline; and (iv) any other information deemed
appropriate or as indicated in the Data Sheet.
27. Proposals 27.1. The opening process of Proposals submitted by mail or
Evaluation by hand shall be conducted in accordance with this Clause, and
will depend on the applicable selection method. If Proposals are
submitted electronically, the opening process of Proposals shall
be conducted in accordance with such instructions or processes as
are provided by the Electronic Procurement Platform, in which
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case those shall take precedence over the provisions of this

section.
27.2. If Financial Proposals are submitted in separate, sealed
envelopes , the evaluators of the Technical Proposals shall have
no access to the Financial Proposals until the technical evaluation
is concluded and the Bank issues its “no objection”, if applicable.
The Financial Proposal shall remain sealed and shall be securely
stored securely stored until they are opened in accordance with
Clause 30 of the ITC.
27.3. The Consultant is not permitted to alter or modify its
Proposal in any way after the Proposal submission deadline
except as permitted under Clause 11.2 of this ITC. While
evaluating the Proposals, the Client will conduct the evaluation
solely on the basis of the submitted Proposals and any
clarifications sought and received by the Client in accordance
with Clause 12.4 of this ITC.
28. Evaluation of 28.1 The Client’s evaluation committee shall evaluate the
Technical Technical Proposals on the basis of their responsiveness to the
Proposals Terms of Reference and the RFP, applying the evaluation criteria,
sub-criteria, and point system specified in the Data Sheet. Each
responsive Proposal will be given a technical score. A Proposal
shall be rejected at this stage if it does not respond to important
aspects of the CPD or if it fails to achieve the minimum technical
score indicated in the Data Sheet.
29. Financial 29.1 Following the ranking of the Technical Proposals, when
Proposals for QBS the selection is based on quality only (QBS), the top-ranked
Consultant is invited to negotiate the Contract.
29.2 If Financial Proposals were invited together with the
Technical Proposals, only the Financial Proposal of the
technically top-ranked Consultant is opened by the Client’s
evaluation committee. All other Financial Proposals are returned
unopened after the Contract negotiations are successfully
concluded and the Contract is signed.
30. Public Opening of 30.1 If Financial Proposals are submitted in separate, sealed
Financial envelopes, in accordance with Clause 25.8 of the ITC, the
Proposals ( for opening process of Financial Proposals submitted by mail or by
QCBS, FBS, and hand shall be conducted in accordance with this Section, and will
LCS methods) depend on the applicable selection method. If Financial Proposals
are submitted electronically, the opening process of Financial
Proposals shall be conducted in accordance with such instructions
or processes as are provided by the Electronic Procurement
Platform, in which case those shall take precedence over the
provisions of this section.
30.2 After the technical evaluation is completed and the Bank
has issued its no objection (if applicable), the Client shall notify
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those Consultants whose Technical Proposals were considered

non-responsive to the CPD (including the TOR) or did not meet
the minimum qualifying technical score (and shall provide
information relating to the Consultant’s overall technical score,
as well as the scores obtained for the sub-criteria) that their
Financial Proposals will be returned unopened after completing
the selection process and Contract signing. The Client shall
simultaneously notify in writing those Consultants that have
achieved the minimum overall technical score and inform them
of the date, time and location for the opening of the Financial
Proposals. The opening date should allow the Consultants
sufficient time to make arrangements for attending the opening.
The Consultant’s attendance at the opening of the Financial
Proposals (in person, or online if such option is indicated in the
Data Sheet) is optional and is at the Consultant’s choice.
30.3 The Financial Proposals shall be opened by the Client in
the presence of the representatives of those Consultants whose
proposals have passed the minimum technical score. At the
opening, the names of the Consultants, and the overall technical
scores, including the break-down by criterion, shall be read aloud
or otherwise communicated. The Financial Proposals will then be
inspected to confirm that they have remained sealed and
unopened. These Financial Proposals shall be then opened, and
the total prices read aloud and recorded. Copies of the record
shall be sent to all Consultants who submitted Proposals and to
the Bank.
31. Correction of 31.1 Activities and items described in the Technical Proposal
Errors but not priced in the Financial Proposal, shall be assumed to be
included in the prices of other activities or items, and no
corrections are made to the Financial Proposal.
a. Time-Based If a Time-Based contract form is included in the CPD, the
Contracts Client’s evaluation committee will (a) correct any
computational or arithmetical errors, and (b) adjust the
prices if they fail to reflect all inputs included for the
respective activities or items in the Technical Proposal. In
case of discrepancy between (i) a partial amount (sub-
total) and the total amount, or (ii) between the amount
derived by multiplication of unit price with quantity and
the total price, or (iii) between words and figures, the
former will prevail. In case of discrepancy between the
Technical and Financial Proposals in indicating quantities
of input, the Technical Proposal prevails and the Client’s
evaluation committee shall correct the quantification
indicated in the Financial Proposal so as to make it
consistent with that indicated in the Technical Proposal,
apply the relevant unit price included in the Financial
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Proposal to the corrected quantity, and correct the total

Proposal cost.
b. Lump-Sum 31.1.2 If a Lump-Sum contract form is included in the
Contracts CPD, the Consultant is deemed to have included all prices
in the Financial Proposal, so neither arithmetical
corrections nor price adjustments shall be made. The total
price, net of taxes understood as per Clause 32 of the ITC
below, specified in the Financial Proposal (Form FIN-1)
shall be considered as the offered price.
32. Taxes 32.1 Except as set out in Sub-clause 32.2, all taxes are deemed
included in the Consultant’s Financial Proposal, and, therefore,
included in the evaluation.
32.2 Any local identifiable indirect taxes levied on the contract
invoices (such as sales tax, VAT, excise tax, or any similar taxes
or levies) and income tax payable to the Client’s country on the
remuneration of non-resident Experts for the services rendered in
the Client’s country are dealt with in accordance with the
instructions in the Data Sheet.
33. Conversion to 33.1 For evaluation purposes, prices shall be converted
Single Currency to a single currency using the selling rates of exchange, source
and date indicated in the Data Sheet.
34. Combined
Quality and Cost
Evaluation
a. Quality- and Cost- 34.1 In the case of QCBS, the total score is calculated by
Based Selection weighting the technical and financial scores and adding them as
(QCBS) per the formula and instructions in the Data Sheet. The
Consultant achieving the highest combined technical and
financial score will be invited for negotiations.
b. Fixed-Budget 34.2 In the case of FBS, those Proposals that exceed the budget
Selection (FBS) indicated in Clause 14.1.4 of the Data Sheet shall be rejected.
34.3 The Client will select the Consultant that submitted the
highest-ranked Technical Proposal that does not exceed the
budget indicated in the CPD, and invite such Consultant to
negotiate the Contract.
c. Least-Cost 34.4 In the case of Least-Cost Selection (LCS), the Client will
Selection select the Consultant with the lowest evaluated total price among
those consultants that achieved the minimum technical score, and
invite such Consultant to negotiate the Contract.
35. Negotiations 35.1 Prior to contract negotiations, the Client shall notify all
unsuccessful consultants of the results of the consultant selection
process, identifying the name of the assignment and the following
information: (i) name of each consultant whose financial
proposals were opened; (ii) combined technical and financial
scores of all consultants whose financial proposals were opened
(ii) prices of financial proposals as read out at financial proposal
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opening; (iii) if applicable, an explanation why the evaluated

price differs from the price of the evaluated proposal; and (iv)
name of the winning consultant, and the agreed contract price, as
well as the duration and summary scope of the contract signed.
At the same time, the Client shall also arrange for the publication
of the above information on the Bank’s website.
Where the electronic procurement platform is used, publication is
made upon completion of the selection process, prior to contract
negotiations.
35.2 The negotiations will be held at the date and address
indicated in the Data Sheet with the Consultant’s
representative(s) who must have written power of attorney to
negotiate and sign a Contract on behalf of the Consultant.
35.3 The Client shall prepare minutes of negotiations that are
signed by the Client and the Consultant’s authorized
representative.
a. Availability of 35.4 The invited Consultant shall confirm the availability of all
Key Experts Key Experts included in the Proposal as a pre-requisite to the
negotiations, or, if applicable, a replacement in accordance with
Clause 21 of the ITC. Failure to confirm the Key Experts’
availability may result in the rejection of the Consultant’s
Proposal and the Client proceeding to negotiate the Contract with
the next-ranked Consultant. 35.5 Notwithstanding the above,
the substitution of Key Experts at the negotiations may be
considered if due solely to circumstances outside the reasonable
control of and not foreseeable by the Consultant, including but
not limited to death or medical incapacity. In such case, the
Consultant shall offer a substitute Key Expert within the period
of time specified in the letter of invitation to negotiate the
Contract, who shall have equivalent or better qualifications and
experience than the original candidate.
b. Technical 35.6 The negotiations include discussions of the Terms of
negotiations Reference (TORs), the proposed methodology, the Client’s
inputs, the special conditions of the Contract, and finalizing the
“Description of Services” part of the Contract. These discussions
shall not substantially alter the original scope of services under
the TOR or the terms of the contract, lest the quality of the final
product, its price, or the relevance of the initial evaluation be
affected.
c. Financial 35.7 The negotiations include the clarification of the
negotiations Consultant’s tax liability in the Client’s country and how it
should be reflected in the Contract.
35.8 If the selection method included cost as a factor in the
evaluation, the total price stated in the Financial Proposal for a
Lump-Sum contract shall not be negotiated.
35.9 In the case of a Time-Based contract, unit rates
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negotiations shall not take place, except when the offered Key
Experts and Non-Key Experts’ remuneration rates are much
higher than the typically charged rates by consultants in similar
contracts. In such case, the Client may ask for clarifications and,
if the fees are very high, ask to change the rates after consultation
with the Bank.
36. Conclusion of 36.1 The negotiations are concluded with a review of the
Negotiations finalized draft Contract, which then shall be initialled by the
Client and the Consultant’s authorized representative.
36.2 If the negotiations fail, the Client shall inform the
Consultant in writing of all pending issues and disagreements and
provide a final opportunity to the Consultant to respond. If
disagreement persists, the Client shall terminate the negotiations
informing the Consultant of the reasons for doing so. After
having obtained the Bank’s no objection, the Client will invite
the next-ranked Consultant to negotiate a Contract. Once the
Client commences negotiations with the next-ranked Consultant,
the Client shall not reopen the earlier negotiations.
37. Award of 37.1 After completing the negotiations the Client shall obtain
Contract the Bank’s no objection to the negotiated draft Contract, if
applicable and sign the Contract;
37.2 The Consultant is expected to commence the assignment
on the date and at the location specified in the Data Sheet.
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Instructions to Consultants
DATA SHEET
A. General
ITC Clause
Reference
2.1 Name of the Client:

Method of evaluation: QCBS as per Applicable Guidelines: EBRD

Procurement Policies and Rules ("PP&R") dated November 2017 and the
Guidelines for Clients Managing Donor-Funded Consultancy Assignments.
2.2 Procurement method: Single-Stage Open Competitive Selection – Request

for Proposals
Financial Proposal to be submitted together with Technical Proposal:

Yes
The name of the assignment is: Khujand Public Transport Project –

Corporate Development Programme
The procurement will be undertaken using the Electronic Procurement

Platform: No
2.3 A pre-response conference will be held: No
2.4 The Client will provide the following inputs, project data, reports, etc. to
facilitate the preparation of the Responses: N/A
4.1 No Unfair Competitive Advantage applies to the selection.
6.1. and 6.2. None
6.3.1. A list of debarred firms and individuals is available at the Bank’s

external website: http://www.ebrd.com/pages/about/integrity/list.shtml
6.3.2 In reference to ITC6.3.2, for the information of Consultants, at the present

time firms, goods and services from the following countries are excluded
from this selection:
Under the ITC 6.3.2 (a): none
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Under the ITC 6.3.2 (b): none
9.1 This CPD has been issued in the English language. English shall be the
governing language of the CPD.
Responses must be submitted and all correspondence exchange shall be in the

language or the languages of the CPD.
10.1 Participation of Sub-consultants, Key Experts and Non-Key Experts in

more than one Response is permissible: Yes
11.1 Clarifications may be requested by email only no later than Friday 22

June 2018.
The contact information for requesting clarifications is:

Zokir Zoidov, zzoidov@list.ru
Please copy the Bank’s representative:

Ms Georgia Vasiliadis, vasiliag@ebrd.com
Consultants are advised to check the procurement notice on a regular basis

for updates and clarifications.
B. Expression of Interest
Section B. Expression of Interest is not applicable as this is a

Single-Stage Open Competitive Selection Process.
20.1 Proposals must remain valid for 180 calendar days after the proposal
submission deadline (i.e., until: 31 January 2019).
22.1.2 Not applicable
22.1.3 Estimated total cost of the assignment: USD 650,000.00
Consultants are advised to allow:

 USD 50,000.00 of the estimated total cost of the assignment for purchase of
MIS software and hardware, as per Section 2.1, Terms of Reference, Part
3.1.2 (iv), Management Information System; and
 USD 35,000.00 for audits over three years, as per Section 2.1, Terms of
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Reference, Part 3.1.9, Audit
23.2 The format of the Technical Proposal to be submitted is: FTP
Submission of the Technical Proposal in a wrong format may lead to the

Proposal being deemed non-responsive to the RFP requirements.
24.1 No Sample list.
24.2 A price adjustment provision applies to remuneration rates: No
24.3 The Consultant and its Sub-consultants and Experts are responsible to
determine their tax obligations in the Client’s country.
24.4 The Financial Proposal shall be stated in the following currencies or

currencies: USD
The Financial Proposal should state local costs in the Client’s country
currency (local currency): No.
24.6 The selected Consultant will be required to provide a performance guarantee

with a value of 10% of the contract amount in the form prescribed in
Schedule C of the Consultancy Contract (RFP 8).
25.2 The Consultants shall not have the option of submitting their Proposals
electronically.
25.3 The Technical Proposal shall comprise the following documents:
For FULL TECHNICAL PROPOSAL (FTP):

1st Inner Envelope with the Technical Proposal:
(1) Power of Attorney to sign the Proposal
(2) TECH-1
(3) TECH-2
(4) TECH-3
(5) TECH-4
(6) TECH-5
(7) TECH-6
25.6 Where submission is by mail or by hand, the Consultant must submit:

(a) Technical Proposal: one (1) original and three (3) copies;
(b) Financial Proposal: one (1) original and three (3) copies.
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25.8 The Consultant must submit the following documents to the Client, at the
address provided in Section 25.10 of this Data Sheet:
To the Client (hard and electronic copies):

 (a) Technical Proposal: hard copies: one (1) original in English and
one (1) original in Russian and two (2) copies in Russian - plus a CD
containing a copy of the technical proposal in English and Russian;
and
 (b) Financial Proposal: hard copies: one (1) original in English
and one (1) original in Russian and two (2) copies in Russian, plus a
CD containing a copy of the financial proposal in English and
Russian, all in a separate sealed envelope.
To the EBRD (electronic copies only):

 (a) Technical Proposal: a CD containing a copy of the technical
proposal in English; and
 (b) Financial Proposal: a CD containing a copy of the financial
proposal in English, all in a separate sealed envelope.
Consultants are reminded of the requirement to ensure the

confidentiality of the Financial Proposals. A Technical Proposal that
contains material financial information, whether in hard or electronic
copy, shall be declared non-responsive.
25.10 The Proposals must be submitted no later than:

Date: Friday 20 July 2018
Time: 16:00 local time
The Proposal submission address is:

For the attention of Zokir Zoidov,
Director of State Communal Enterprise “Khujand Public Transport”
Sulton Umarov 1
Khujand, 735700
Phone: +992 3422 5-15-48
With a copy to:

Ms Georgia Vasiliadis
European Bank for Reconstruction & Development
One Exchange Square
London, EC2A 2JN
United Kingdom
+ 44 20 7338 7750
26.1 The opening shall take place at:
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Sulton Umarov 1
Khujand, 735700
Phone: +992 3422 5-15-48
Date: Friday 20 July 2018

Time: 16:00 local time
26.3 In addition, where submission is by mail or by hand the following

information will be read aloud or otherwise communicated, at the
opening of the Proposals: Not applicable
30.1 An online option of the opening of the Financial Proposals is offered: No
32.2 For the purpose of the evaluation, the Client will exclude: (a) all local
identifiable indirect taxes, including VAT, on the contract invoices; and (b)
all additional local indirect tax on the remuneration of services rendered by
non-resident experts of the Consultant in the Client’s country. At contract
negotiations, all applicable indirect local taxes will be discussed and agreed
(using the itemized list as guidance but not limiting to it) and added to the
contract amount in a separate line, also indicating which taxes shall be paid
by the Consultant and which are withheld and paid by the Client on behalf of
the Consultant.
33.1 Not applicable
32.2 For the purpose of the evaluation, the Client will exclude: (a) all local
identifiable indirect taxes, including VAT, on the contract invoices; and (b)
all additional local indirect tax on the remuneration of services rendered by
non-resident experts of the Consultant in the Client’s country. At contract
negotiations, all applicable indirect local taxes will be discussed and agreed
(using the itemized list as guidance but not limiting to it) and added to the
contract amount in a separate line, also indicating which taxes shall be paid
by the Consultant and which are withheld and paid by the Client on behalf of
the Consultant.
34.1 The lowest evaluated Financial Proposal (Fm) is given the maximum
financial score (Sf) of 100.
The formula for determining the financial scores (Sf) of all other Proposals
is calculated as following:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest
price, and “F” the price of the Proposal under consideration.
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The weights given to the Technical (T) and Financial (P) Proposals are:
T = 80, and
P = 20.
Proposals are ranked according to their combined technical (St) and financial
(Sf) scores using the weights (T = the weight given to the Technical
Proposal; P = the weight given to the Financial Proposal; T + P = 1) as
following: S = St x T% + Sf x P%.
35.1 Expected date and address for contract negotiations: To Be Determined

after the completion of the evaluation of proposals
37.2 Expected date for the commencement of the Services:

Date: August 2018, Khujand City, Tajikistan
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Section 1.3 – Evaluation Criteria

Min.
Technical
Score
Criteria Weight (% of max)
(a) Consultant’s relevant professional experience: 30 -
experience in similar assignments [50%]
experience in similar locations [50%]
(b) Quality of the methodology proposed for the Assignment: 10 80

understanding of assignment [20%]
approach and methodology [20%]
work plan and team assignments [60%]
(c) Qualifications of Key Experts: 50 80

 Key Expert 1: Project Manager [15%]
 Key Expert 2: Institutional & Regulatory Frameworks Expert [10%]
 Key Expert 3: GIS Mapping Expert [10%]
 Key Expert 4: Financial Analysis & Modelling Expert [10%]
 Key Expert 5: Environmental & Social Expert [10%] *
 Key Expert 6: Ticketing Systems Expert 10%
 Key Expert 7: Local Project Manager [5%]
 Key Expert 8: Transport Planning Expert [5%]
 Key Expert 9: Bus Fleet and Infrastructure Maintenance & Repair
Planning Expert [5%]
 Key Expert 10: Bus Operations & Fleet Management Expert [5%]
 Key Expert 11: Public Sector Procurement Expert [5%]
 Key Expert 12: Transport Economics Expert [5%]
 Key Expert 13: Civil Engineer (Municipal Infrastructure) [5%]
Each of the Key Experts listed above will be evaluated as follows:

general qualifications 10%
specific experience and expertise related to their task 70%
experience in region 20%
(d) Other factors 10

local participation [100%] 10.0
TOTAL 100
The minimum technical score (St) required to pass is: 80
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* Key Expert 5: Environmental & Social Expert

Consultants may propose the following experts for this role:
 one Environmental & Social Expert; or
 one Environmental Expert and one Social Expert.
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Section 1.4. Technical Proposal – Standard Forms

{Notes to Consultant shown in brackets { } throughout Section 1.4 provide guidance to the Consultant
to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
CHECKLIST
Required for FTP or FORM DESCRIPTION Page Limit

STP[*], (√)
FTP STP EOI
√ TECH-1A Technical Proposal Submission Form.
“√ “ If applicable TECH-1 If the Proposal is submitted by a joint
Attachment venture, attach a letter of intent or a copy of
an existing agreement.
“√” If applicable Power of No pre-set format/form. In the case of a
Attorney Joint Venture, several are required: a power
of attorney for the authorized representative
of each JVCA member, and a power of
attorney for the representative of the lead
member to represent all JVCA members
√ √ TECH-2 Consultant’s Organization and Experience.
√ √ TECH-2A A. Consultant’s Organization

√ √ TECH-2B B. Consultant’s Experience
√ √ TECH-3 Comments or Suggestions on the Terms of

Reference and on Counterpart Staff and
Facilities to be provided by the Client.
√ √ TECH-3A A. On the Terms of Reference

√ √ TECH-3B B. On the Counterpart Staff and Facilities
√ √ TECH-4 Description of the Approach, Methodology,
and Work Plan for Performing the
Assignment
√ √ TECH-5 Work Schedule and Planning for
Deliverables
√ √ TECH-6 Team Composition, Key Experts Inputs, and
attached Curriculum Vitae (CV)
√ TECH-7 Curriculum Vitae
All pages of the original Technical and Financial Proposal shall be initialled by the same
authorized representative of the Consultant who signs the Proposal.
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FORM TECH-1A
TECHNICAL PROPOSAL SUBMISSION FORM

(FULL TECHNICAL PROPOSAL AND SIMPLIFIED TECHNICAL PROPOSAL)
{Location, Date}
To:
Client
Date:
RFP No.:
RFP Name:
Dear Sirs:
We, the undersigned, offer to provide the consulting services for the above assignment in
accordance with your Invitation and the Request for Proposal documents and our Proposal.
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal in
association/as a consortium/as a joint venture with:
Lead Member: [Full name, legal address, authorized representative]
Members: [Full name, legal address, authorized representative]
We have attached a copy [insert: “of our letter of intent to form a joint venture” or, if a JVCA is
already formed, “of the JVCA agreement”] signed by every participating member, which details the
likely legal structure of and the confirmation of joint and severable liability of the members of the said
joint venture.
We acknowledge that Attachment 1 to this Technical Proposal: “Covenant of Integrity – Consultant

Contact Sheet”, forms part of this Technical Proposal.
AND/OR
If your Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with
the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-
consultant.}
We hereby declare that:
(a) All the information and statements made in this Proposal are true and we accept that any
misinterpretation or misrepresentation contained in this Proposal may lead to our
disqualification by the Client and/or may be sanctioned by the Bank.
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(b) Our Proposal shall be valid and remain binding upon us for the period of time specified
in Clause 21.1 of the ITC.
(c) We have no conflict of interest in accordance with Clause 3 of the ITC.
(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our
understanding of our obligation to abide by the Bank’s policy in regard to prohibited
practices as per ITC 5.
(e) Except as stated in the Clause 21.7 of the ITC, we undertake to negotiate a Contract on
the basis of the proposed Key Experts. We accept that the substitution of Key Experts
for reasons other than those stated in Clause 21 of the ITC and Clause 35.4 of the ITC
may lead to the termination of Contract negotiations.
(f) Our Response is binding upon us and subject to any modifications resulting from the
Contract negotiations.
We undertake, if our Response is accepted and the Contract is signed, to initiate the Services
related to the assignment no later than the date indicated in Clause 37.2 of the ITC.
We understand that the Client is not bound to accept any Response that the Client receives.
We remain,
Yours sincerely,
Authorized Signature {In full and initials}:

Name and Title of Signatory:
Name of Consultant (company’s name or JVCA’s name):
In the capacity of:
Address:
Contact information (phone and e-mail):
{For a joint venture, either all members shall sign or only the lead member, in which case the
power of attorney to sign on behalf of all members shall be attached.}
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Attachment 1 to Response:
Covenant of Integrity – Consultant Contact Sheet
To:
Client
We declare and covenant that neither we nor anyone, including any of our directors, employees, agents,
joint venture partners, consultants or sub-contractors, where these exist, acting on our behalf with due
authority or with our knowledge or consent, or facilitated by us, has engaged, or will engage, in any
Prohibited Practice (as defined below) in connection with the consultant selection process or in the
execution or supply of any works, goods or services for [insert the name of the Contract] (the
“Contract”) and covenant to so inform you if any instance of any such Prohibited Practice shall come to
the attention of any person in our organisation having responsibility for ensuring compliance with this
Covenant.
We shall, for the duration of the consultant selection process and, if we are successful with our
Expression of Interest, for the duration of the Contract, appoint and maintain in office an officer, who
shall be a person reasonably satisfactory to you and to whom you shall have full and immediate access,
having the duty, and the necessary powers, to ensure compliance with this Covenant.
We declare and covenant that, except for the matters disclosed in this Covenant of Integrity:
(i) we, our subsidiaries and affiliates, and all of our directors, employees, agents or joint venture
partners, where these exist, have not been convicted in any court of any offence involving a
Prohibited Practice in connection with any tendering or competitive selection process or
provision of works, goods or services during the ten years immediately preceding the date of
this Covenant;
(ii) none of our directors, employees, agents or a representatives of a joint venture partner, where
these exist, has been dismissed or has resigned from any employment on the grounds of being
implicated in any Prohibited Practice;
(iii) we, our subsidiaries and affiliates and our directors, employees, agents or joint venture partners,
where these exist, are not prohibited from participation in a tendering or competitive selection
procedure on the grounds of having been found by the final judgement of a judicial process or a
finding by the enforcement (or similar) mechanism of another international organisation to have
engaged in a Prohibited Practice;
(iv) we, our subsidiaries and affiliates, as well as any subcontractors, or suppliers or affiliates of the
subcontracts or supplier are not subject to any sanction imposed by resolution of the United
Nations Security Council.
If applicable, provide full disclosure of any convictions, dismissal, resignations, exclusions or other
information relevant to Articles i) ii) iii) or (iv) in the box below.
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Name of Entity Required to Reason Disclosure is Required1

be Disclosed
For the purpose of this Covenant, the terms set forth below define Prohibited Practices as:
(i) a coercive practice which means impairing or harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to influence improperly the actions of a party;
(ii) a collusive practice which means an arrangement between two or more parties designed to achieve
an improper purpose, including to influence improperly the actions of another party;
(iii) a corrupt practice which means the offering, giving, receiving or soliciting, directly or indirectly,
of anything of value to influence improperly the actions of another party;
(iv) a fraudulent practice which means any act or omission, including a misrepresentation, that
knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit
or to avoid an obligation;
(v) a misuse of the Bank’s resources which means improper use of the Bank’s resources, committed
either intentionally or through reckless disregard;
(vi) an obstructive practice which means (i) destroying, falsifying, altering or concealing of evidence
material to a Bank investigation, which impedes the Bank’s investigation; (ii) making false statements
to investigators in order to materially impede a Bank investigation into allegations of a Prohibited
Practice; (iii) failing to comply with requests to provide information, documents or records in
connection with a Bank investigation; (iv) threatening, harassing or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to a Bank investigation or from pursuing the
investigation; or (v) materially impeding the exercise of the Bank’s contractual rights of audit or
inspection or access to information; and
(vii) a theft which means the misappropriation of property belonging to another party.
Following the submission of our Expression of Interest, we grant the project financier, the Bank and/or
persons appointed by them, the right of inspection of our, and any proposed subcontractors, accounts
and records and permission to have any such accounts and records audited by auditors appointed by the
Bank, if required by the Bank. We accept to preserve these records generally in accordance with
applicable law but in any case for at least six years from the date of substantial performance of the
Contract.
We further declare that no affiliate of the Recipient/Client is participating in our Expression of Interest
in any capacity whatsoever.
1
For each matter disclosed, provide details of the measures that were taken, or shall be taken, to ensure that neither the disclosed entity nor any of its
directors, employees or agents commits any Prohibited Conduct in connection with the consultant selection process for this Contract.
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Name:
In the capacity
of:
Signed:
Duly authorised
to sign for and
on behalf of:
Date:
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Contact Sheet
Full legal name of Lead Organisation/

Individual:
Trading Name (if different from above):
Country of Registration:
Address of registered office:
Postal address (if different from above):
Telephone number (including country

code):
Fax number (including country code):
Main contact person for this Expression

of Interest:
Main contact person’s position in the

Organisation:
Contact person’s email address:
Alternate contact person:
Alternative E-mail:
Website of the Organisation:
Important Notes:
Any change in the addresses, phone numbers, fax numbers and in particular e-mail addresses, must be notified in
writing to the Recipient/Client. The Recipient/Client will not be held responsible in the event that they ca not contact the
Consultant using any of the above details. It is the sole responsibility of the Consultant to ensure that it monitors its
telephone and fax numbers and its postal and e-mail addresses.
In particular, the Recipient/Client shall proceed on the assumption that the e-mail address(es) is constantly monitored,
that your security settings permit the Recipient/Client’s e-mails to be received and that the e-mail address is capable of
receiving attachments (particularly PDF and Microsoft Word).
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FORM TECH-2
CONSULTANT’S ORGANIZATION AND EXPERIENCE
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent
experience of the Consultant that is most relevant to the assignment. In the case of a joint venture,
information on similar assignments shall be provided for each partner. For each assignment, the outline
should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the
duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or
a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
A - Consultant’s Organization
{1. Provide here a brief description of the background and organization of your company, and – in
case of a joint venture – of each member for this assignment.}
B - Consultant’s Experience
1. List only previous similar assignments successfully completed for the period required in the Terms
of Reference.
2. List only those assignments for which the Consultant was legally contracted by the Client as a
company or was one of the joint venture partners. Assignments completed by the Consultant’s
individual experts working privately or through other consulting firms cannot be claimed as the
relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be
claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the
claimed experience by presenting copies of relevant documents and references if so requested by the
Client.
Duration Assignment name/& brief Name of Client & Approx. Contract Role on the
description of main Country of value (in US$ or Assignment
deliverables/outputs Assignment EURO)/ Amount
paid to your firm
{e.g., {e.g., “Improvement quality {e.g., Ministry of {e.g., US$1 {e.g., Lead
Jan.2009– of...............”: designed ......, country} mill/US$0.5 mill} partner in a JVCA
Apr.2010} master plan for A&B&C}
rationalization of ........; }
{e.g., Jan- {e.g., “Support to sub- {e.g., municipality {e.g., US$0.2 {e.g., sole
May national government.....” : of........., country} mil/US$0.2 mil} Consultant}
2008} drafted secondary level
regulations on..............}
FORM TECH-3
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COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE, COUNTERPART STAFF

AND FACILITIES TO BE PROVIDED BY THE CLIENT
Form TECH-3: comments and suggestions on the Terms of Reference that could improve the
quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are
provided by the Client, including: administrative support, office space, local transportation, equipment,
data, etc.
A - On the Terms of Reference
{Describe proposed modifications or improvement to the Terms of Reference (such as deleting some
activity you consider unnecessary, or adding another, or proposing a different phasing of the
activities). Such suggestions should be concise and to the point, and incorporated in your Proposal.}
B - On Counterpart Staff and Facilities
{Include comments on counterpart staff and facilities to be provided by the Client. For example,
administrative support, office space, local transportation, equipment, data, background reports, etc.}
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FORM TECH-4
DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN IN RESPONDING TO THE

TERMS OF REFERENCE
Form TECH-4: a description of the approach, methodology and work plan for performing the
assignment, including a detailed description of the proposed methodology and staffing for training, if
the Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Proposal (in FTP format):
a) Technical Approach and Methodology

b) Work Plan
c) Organization and Staffing}
a) Technical Approach and Methodology. {Please explain your understanding of the objectives
of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and
the methodology you would adopt for implementing the tasks to deliver the expected output(s),
and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the
assignment, their content and duration, phasing and interrelations, milestones (including
interim approvals by the Client), and tentative delivery dates of the reports. The proposed work
plan should be consistent with the technical approach and methodology, showing your
understanding of the TOR and ability to translate them into a feasible working plan. A list of
the final documents (including reports) to be delivered as final output(s) should be included
here. The work plan should be consistent with the Work Schedule Form.}
c) Organization and Staffing. {Please describe the structure and composition of your team,
including the list of the Key Experts, Non-Key Experts and relevant technical and
administrative support staff.}
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FORM TECH-5
WORK SCHEDULE AND PLANNING FOR DELIVERABLES
Months
N° Deliverables 1 (D-..)
1 2 3 4 5 6 7 8 9 ..... n TOTAL
D-1 {e.g., Deliverable #1: Report A
1) data collection
2) drafting
3) inception report
4) incorporating comments
5) .........................................
6) delivery of final report to Client}
D-2 {e.g., Deliverable #2:...............}
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased
assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in a form of a bar chart.
3. Include a legend, if necessary, to help read the chart.
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FORM TECH-6
Team Composition, Assignment and Key Experts’ inputs
Total time-input
Expert’s input (in person/month) per each Deliverable (listed in TECH-5)
N° Name (in Months)
Position D-1 D-2 D-3 ........ D-... Home Field Total

KEY EXPERTS
{e.g., Mr. Abbbb} [Team [Home] [2 month] [1.0] [1.0]
K-1 Leader] [Field] [0.5 m] [2.5] [0]
K-2
K-3
n
Subtotal
NON-KEY EXPERTS
[Home]
N-1
[Field]
N-2
n
Subtotal
Total
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty two (22) working (billable) days. One working (billable)
day shall be not less than eight (8) working (billable) hours.
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3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country
outside the expert’s country of residence.
Full time input

Part time input
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FORM TECH-6
(Continued)
CURRICULUM VITAE (CV)
Position Title and No. {e.g., K-1, TEAM LEADER}

Name of Expert: {Insert full name}
Date of Birth: {day/month/year}
Country of Citizenship/Residence
Education: {List college/university or other specialized education, giving names of

educational institutions, dates attended, degree(s)/diploma(s) obtained}
________________________________________________________________________
________________________________________________________________________
Employment record relevant to the assignment: {Starting with present position, list in
reverse order. Please provide dates, name of employing organization, titles of positions held,
types of activities performed and location of the assignment, and contact information of
previous clients and employing organization(s) who can be contacted for references. Past
employment that is not relevant to the assignment does not need to be included.}
Period Employing organization and Country Summary of activities

your title/position. Contact performed relevant to
information for references the Assignment
[e.g., May [e.g., Ministry of ……,
2005- advisor/consultant to…
present]
For references: Tel…………/e-
mail……; Contact Name,
Title/Position]
Membership in Professional Associations and Publications:

______________________________________________________________________
Language Skills (indicate only languages in which you can work): ______________
______________________________________________________________________
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Adequacy for the Assignment:
Detailed Tasks Assigned on Reference to Prior Work/Assignments that

Consultant’s Team of Experts: Best Illustrates Capability to Handle the
Assigned Tasks
{List all deliverables/tasks as in TECH-

5 in which the Expert will be involved}
Expert’s contact information: (e-mail…………………., phone……………)
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience, and I am available to undertake the
assignment in case of an award. I understand that any misstatement or misrepresentation
described herein may lead to my disqualification or dismissal by the Client, and/or sanctions
by the Bank.
{day/month/year}
Name of Expert Signature Date
{day/month/year}
Name of authorized Signature Date

Representative of the Consultant
(the same who signs the Proposal)
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Section 1.5. Financial Proposal - Standard Forms

{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not
appear on the Financial Proposals to be submitted.}
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in
Section 2.
FIN-1 Financial Proposal Submission Form
FIN-2 Summary of Costs
FIN-3 Breakdown of Costs
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FORM FIN-1
FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your
Consultancy Procurement Document dated [Insert Date] and our Technical Proposal.
Our attached Financial Proposal is for the amount of [Indicate the corresponding to the amount(s) currency(ies)] [Insert
amount(s) in words and figures], [Insert “including” or “excluding”] of all indirect local taxes in accordance with the requirements of
the RFP. The estimated amount of local indirect taxes is [Insert currency] [Insert amount in words and figures] which shall be
confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to
expiration of the validity period of the Proposal.
Commissions, gratuities, or fees paid or to be paid by us to an agent or any other party relating to preparation or submission of
this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
Name and Address of Agent(s) / Amount and Currency Purpose

Other Party
{If no payments are made or promised, add the following statement: “No commissions, gratuities or fees have been or are to be paid
by us to agents or any other party relating to this Proposal and, in the case of award, Contract execution.”}
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We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature {In full and initials}:

Name and Title of Signatory:
In the capacity of:
Address:
E-mail: _________________________
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to
sign on behalf of all members shall be attached}
Where the Electronic Procurement Platform is used, the signed document shall be uploaded into the platform.
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FORM FIN-2 SUMMARY OF COSTS
Cost
{Consultant must state the proposed Costs in accordance with Clause 16.4 of the Data Sheet;
delete columns which are not used}
Item
{Insert Foreign {Insert Foreign {Insert
{Insert Foreign Local Currency, if
Currency # 2, if Currency # 3, if
Currency # 1} used and/or required (16.4
used} used} Data Sheet}
Cost of the Financial Proposal
Including:
(1) Remuneration
(2) [Reimbursables]
Total Cost of the Financial Proposal:

{Should match the amount in Form FIN-1}
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded
(i) {insert type of tax. e.g., VAT or

sales tax}
(ii) {e.g., income tax on non-resident

experts}
(iii) {insert type of tax}
Total Estimate for Indirect Local Tax:

Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
In the case of Lump-Sum contracts, a breakdown of the Remuneration and Reimbursables is not required.
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FIN-3: Staffing Schedule and Breakdown of Costs

(All amounts to be exclusive of indirect taxes, including VAT, which may be chargeable by the
Consultant)
[Assignment Title]
[contract currency]
1. Fees :
Name of Expert Job Title Working In the In Total Expert

Period Field Home Period Rate Total
Office
[Expert name] [Expert [hours / [expert's [total fees
function] days / fee rate of Expert
months] per unit]
Total Fees [sum of all
fees]
2. Per Diem Allowance:
Place Number Rate Period Per Diem Total

[indicate location] [indicate Days [Insert [Insert total
number applicable amount for
of nights Per diem location]
spent at rate]
location
Total Per Diem Per diem_total
[A per diem is allowed for each night away from the Home Office. Per diem rates are capped at
the per diem rate established by the EU (if the assignment is EU-funded), and are otherwise
normally capped at the per diem rate adopted by the UN2]
3. Reimbursable Expenses*
Air Travel: (Full Economy Class or Equivalent)
Routing Air Fare No. of Total

Flights
[List flight route, including changeover stops] [insert unit [insert [Insert total cost
cost per flight number of per route]
route] flights per
route]
Total Air Travel air travel_total
Local Travel
[Travel from home to departure airport and return, and reasonable local travel when abroad.]
Journey Cost No. of Total
2
EU Per Diem Rates are listed on the EU's website
(http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm ); UN Per Diem Rates are
available (subscribers only) from the website of the UN's International Civil Service Commission:
http://icsc.un.org/sal_dsa.asp .
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Journeys
[List of journeys] [cost per [total per
journey] journey]
Total Local Travel local trav_total
Miscellaneous:
[The list of miscellaneous expenses is for illustration purposes only; not all of the expenses listed
below need apply to a given assignment
Visas [List details – number, if applicable, unit cost, if [List total
applicable] costs per item]
Interpretation
Reports
Communications
Equipment Purchase
Accommodation (not listed in Per
Diem)
[List other Miscellaneous
Expenses]
Miscellaneous Total
*May include indirect taxes, such as VAT which are not otherwise recoverable by the Consultant.
4. Contingencies: (utilisation only after prior approval in writing by the Client)
TOTAL MAXIMUM CONTRACT AMOUNT (Contract Ceiling Amount) [List total cost of the
assignment, exclusive of
VAT; this amount
should correspond to
the financial proposal
amount in FIN-1]
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PART II - REQUIREMENTS
Section 2.1. Terms of Reference
Tajikistan: Khujand Public Transport Project – Corporate Development Programme
1. BACKGROUND
The European Bank for Reconstruction and Development (the “EBRD”, or the “Bank”) signed a
loan agreement with State Communal Enterprise “Khujand Public Transport” in December 2016
(the “Company”) a public transport company in the City of Khujand (the “City”) to finance the
purchase of buses and modernisation of depot facilities (the “Project”). In addition, the Project will
provide support for the introduction of formal ticketing system in the City. A total investment
package of USD 17.5 million loan from EBRD, USD 5 million grant from Swiss Government and
USD 3.5 million grant from the EBRD’s Shareholder Special Fund was mobilised to support of the
Project.
The purpose of the Project is to establish a reliable passenger transportation service and create a
basic public transport network in the City. In addition a new formal ticketing system based on new
tariffs will be implemented. It will put emphasis on cheaper and more attractive monthly passes
with a goal to reduce fare revenue leakages and offer passengers the option of changing routes
without double paying.
It is expected that the Project will finance the following investments:

 Acquisition of buses;
 Design and Build of new depot facilities including supply and installation of various equipment;
and
 Supply and installation of the equipment for ticketing system including on-board computers for
buses.
The City is the second largest city in the Republic of Tajikistan and the major political,
administrative, financial and cultural centre in the North of the country. The City has officially a
population of 165,000 people but including the people residing in its environs, this total reaches
around 300,000.
The Company used to provide trolleybus and bus passenger transport services within the City
boundaries, but starting from 2011 its financial situation started to deteriorate, which led to limited
activities in 2012 and 2013. Currently the Company has six inactive trolleybuses listed on the
balance sheet. These trolleybuses have more than 25 years of operation and are depleted. In
addition, the Company has four Indian Tata minibuses, which provide very limited services to the
City’s population of 165,000.
The City, backed by the Government of the Republic of Tajikistan, has requested the Bank to
provide financing to improve the public transport system. The Project is supported by extensive
technical cooperation to mitigate implementation risks.
The Project will also assist the Company and the City to enter into a Public Service Contract (the
“PSC”). The PSC will define rights and obligations between the City and the Company and, in
particular, the formula for service payments from the City to the Company, and the quantity and
quality of the services to be provided by the Company. The PSC will include provision for capital
expenditure through the service payments and should target validity matching a period of at least
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the maturity of the Bank’s loan. The introduction of a well-designed PSC in particular is the
cornerstone of bolstering the creditworthiness of the company in future. To this end, the Client now
wishes to engage a consultant (the “CDP Consultant”) to carry out the related Corporate
Development Programme (the “Assignment”).
The Company will also establish a Project Implementation Unit (“PIU”) to manage the Project
implementation on a daily basis. The PIU will have day-to-day responsibility for the assets to be
financed via the Project and will co-ordinate all activities under the Project and coordinate between
the contractors, and the EBRD.
2. OBJECTIVES
The Assignment consists of three main Parts:
Part I: Corporate Development Programme for the Company
The CDP Consultant shall assist the Company to improve its commercial standing, service and
environmental and social performance by helping to identify, and implement the necessary
corporate, financial and operational improvements required to meet the related covenants included
in the EBRD finance documents. This will be achieved via the development and implementation of
a Financial and Operational Performance Improvement Plan (“FOPIP”). The CDP Consultant shall
also assist the Company to develop a medium-term focused CDP, to improve its corporate planning
capacity to assist its ongoing transition towards a self-sustaining entity, and to develop its
commercial operations.
Part II: Stakeholder Participation and City Support Programme for the City of Khujand
The CDP Consultant shall assist the City with implementing the PSC, which will be a key
component of the financial structure for the proposed Project. A related objective of the City
Support Programme is to raise institutional capacity within Khujand to assist the City in managing
the Project effectively as well as to raise financial planning capacity and thereby improve its
creditworthiness. One important component will be the establishment of efficient monitoring
structures to enable the City to monitor / control the Company’s performance.
Additionally, the CDP Consultant shall assist the City in the analysis of the baseline social situation
of the vulnerable section of the population and the impact of the Project on these groups, and in
connection to this assess any impact of the Project on equality between men and women.
Part III: Reform of bus sector and Institutional Framework Development
The CDP Consultant shall assist the City and Company with development of modalities for reform
of the existing public transport sector. The CDP Consultant shall take particular reference to
international examples of bus sector reform, notably those in a similar environment of fragmented
small-scale ‘paratransit’ operators, on-board cash payments and low-level regulation.
Coordination with other urban transport assignments in Greater Khujand
In performing this Assignment, the CDP Consultant shall ensure full cooperation and coordination
with other ongoing assignments, notably:
 The PIU, for preparation, procurement and implementation support for all components under the
Project (buses, depot and automated fare collection (“AFC”) ticketing), which is funded by the
Bank. The PIU consultant was mobilised in January 2018
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 Integrated Urban Mobility Study for urban transport and mobility integration into greater
Khujand, which is funded by SECO (Switzerland). The IUMP consultant is expected to be
mobilised by the end of 2018.
3. SCOPE OF WORK
Part I: Corporate Development of Bus Company
3.1.1 Capacity Building Programme - Immediate Needs
Given the very low skills base of the existing Company, the CDP Consultant’s immediate task shall
be to identify, plan and implement a capacity-building program to address initial and immediate
needs and ensure timely initiation of bus operations, as funded under the Project. This shall address
such essential aspects such as:
 Define Capacity-Building Programme;
 Identify training needs and conduct training; and
 Provide operational support for initial bus operations and service start-up.
i) Capacity-building programme – immediate needs
The capacity-building programme shall include:

 Development of an organizational chart clearly establishing the hierarchy and reporting
obligations;
 Drafting job descriptions on department and sub-department level;
 Analysis of the organizational culture analyses and suggestions for ways to improve it;
 Development of SWOT (“Strengths, Weaknesses, Opportunities, Threats”) analyses to
determine the future strategic goals in institutional development;
 Development of transparent internal and external communication procedures to increase
accountability;
 Review and identification of development needs related to the Company’s current corporate
status, management structure, internal and external reporting lines, decision-making bodies and
employees;
 Development of a short mission statement for the Company;
 Proposal of transparent decision-making procedures, bodies, specifying compositions and
powers, including a system of delegation of responsibilities and effective internal and external
control mechanisms;
 Recommendation of a personnel development plan, including programmes for recruitment,
training, advancement and remuneration compatible with the legal status of the Company; and
 Design of a performance-based salary system if applicable.
ii) Operational support for initial bus operations and service start-up
The CDP Consultant shall provide specific recommendations and hands-on support before and
during operational start-up to ensure the Company is ready and equipped for providing high quality
bus services in the City.
In line with the capacity-building programme developed by the CDP Consultant and the operational
needs of the Company, and in coordination with the PIU Consultant, the CDP Consultant shall
support the Company in the following areas:
 Company systems set-up;
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 Staff hiring and training policy and implementation;

 Accounting and reporting standards;
 Vehicle operation and maintenance;
 AFC system commissioning and operation; and
 Revenue collection (on and off-board) and enforcement.
For the AFC system, the CDP Consultant will provide all necessary help and inputs for
procurement and implementation of the ticketing system by the PIU Consultant, which will work in
joint collaboration for this task. These will be driven by the proposed organisational structure,
envisaged design of the system, planned capital expenditure, and related operational cost.
3.1.2 Corporate development programme
In parallel with the immediate capacity building programme, the CDP Consultant shall develop the
following comprehensive CDP for implementation over a 5 year period.
i) Control over assets and equipment
The CDP Consultant will:

 Review the fixed assets and the provision of services and agree on obligations and
responsibilities relating to use, including maintenance and replacement of assets, service quality
and operational performance targets.
 Assess the quality of the maintenance equipment and the quality/quantity of service engineers
and provide recommendations as necessary.
 Review and document currently applied vehicle maintenance and repair schemes and practices
 Suggest an efficient alternative repair procedure to be adopted by the Company in respect of its
buses, depot and other facilities. The CDP Consultant’s recommendation will specify the
adequate number and responsibilities of necessary staff for the size and condition of the fleet, as
well as facilities and equipment needed (preference should be given to the simplest solution,
preferably without the use of IT applications).
 Propose an effective planning, management, reporting and monitoring system for the
performance of bus maintenance. The system should allow monitoring of vehicles maintenance
and repair department key performance ratios.
 Prepare a detailed new bus maintenance implementation plan, taking into account the resources
that would be required to realise the requirements of the Environmental and Social Action Plan
(“ESAP”); and
 Draft and propose a system for a simplified planning, management, reporting and monitoring of
the repair department’s performance.
iii) Development of Public Service Contract
The CDP Consultant will:

 Develop alongside the Company a PSC acceptable to the Bank, introduce this to the City and
conclude it by the end of 2018. This assistance should ensure relevant support for a sound and
sustainable implementation of all of the Company’s obligations under the PSC, including, but
not limited to advice on internal distribution of responsibilities, reporting, and preparation of
necessary information.
 Discuss terms and conditions with the key parties; and
 Discuss the payment mechanisms for low-income households (especially women-headed
households and other groups of discounted households).
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iii) Organisation
 Review and identify development needs related to the Company’s current corporate status,
management structure, internal and external reporting lines, decision-making bodies, and staff
employed.
 Recommend an efficient organisational structure including an organisation chart with job
descriptions and staff qualifications attached to each position or group of positions, which
clearly divides tasks and responsibilities between staff and departments.
 Assess quality of human resources (“HR”) at different levels. Analyse wage levels, benefits and
incentives, worker-management relationships, non-discrimination and equal opportunity,
occupational health and safety, equality of opportunity (including number and percentage of
women and men in total staff count as well as across all levels/categories), access to
professional development, career support services (including for employees with children),
procedures for harassment and claim and grievance management in the work place, etc. Propose
necessary changes to retain good quality staff in a sustainable manner. Assess labour
productivity and make recommendations as necessary. Propose transparent decision-making
procedures, bodies, specifying compositions and powers, including a system of delegation of
responsibilities and effective internal and external control mechanisms.
 Propose a suitable governance structure, including decision making processes, ESAP
implementation, public consultations and relationships mechanism with the municipalities.
 Recommend a personnel development plan, including programmes for recruitment, training,
advancement and remuneration.
iv) Management Information System

 Review and analyse the Company’s existing management information systems (“MIS”) and
procedures, including the collection of sex-disaggregated data, extent of automation and
computerisation, identifying any immediate shortcomings and development needs.
 Recommend, perform shopping (the Consultant is advised to allocate a total of
approximately USD 50,000.00 to purchase the MIS hardware and software) and assist with
installation of a computer-based MIS that would register, monitor and provide key management
information across all areas of the Client’s activities. The system should be able to produce such
financial and other information which is required for reporting to third parties (in particular
reporting to the EBRD as is defined in the financing agreements), public authorities and the
general public within 18 months after starting the Assignment.
 Recommend an information technology strategy which should include hardware and software
specifications.
v) Equal Opportunities Policy and Practice

 Assess HR practices and policies from a gender perspective and support the Company to
promote international best HR practices and policies3 regarding equal opportunities in the
workplace in the public transport sector. Gather and review existing information and data to
identify potential issues, opportunities and questions to explore with the client, with a view to
understanding the company’s culture, operating model, business challenges and operating
environment in order to start formulating proposed solutions.
 Analyse the information and data collected, and develop HR manuals with recommendations to
strengthen gender and equal opportunities in the Company’s HR and other policies, with a view
3
HR policies and practices in the company, proportion of women and men (different job functions), recruitment
practices and key challenges to male and female recruitment (especially in relation to remuneration policies) compared
to competitors in the sector, review of employment conditions and introduction of performance based pay following the
establishment of the automated ticketing, the increase of service frequency and the number of routes operated by the
company, family-friendly working arrangements (working hours, etc.), career trajectory for both women and men in the
company, female-friendly infrastructure at the work place, maternity/paternity leave, health and safety.
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to increasing the ratio of female to male employees and to enhancing career opportunities for
women in the Company.
 Design and deliver a capacity-building plan on work-life balance and work-life effectiveness for
male and female employees.
 Based on the qualitative and quantitative information obtained, develop clear, actionable
recommendations and solutions on: (a) ways in which existing policies and practices could be
revised to further the gender equality and equal opportunities within the Company; (b)
prioritised list of potential actions that are suggested by the employees themselves (e.g. via
focus groups or interviews); (c) design of an internship program to improve the intake of
women graduates with relevant degrees; (d) identification of capacity-building measures for
management to maximise the potential long-term, systemic benefits of this initiative. This
should also include a time-bound plan to institutionalise them.
vi) Customer management services
The CDP Assignment aims at revising the existing customer management concept and introducing a
modern, customer-oriented one. To this end, the Consultant will:
 Critically assess the existing customer management practices in the Company;
 Elaborate a new customer-oriented concept together with the corresponding obligatory
procedures for handling passengers’ requests/complaints;
 Establish a customer management department to deal with passengers’ daily requests and
complaints;
 Establish clear procedures and reporting requirements between the customer management
department and the other departments in the Company;
 Establish clear deadlines for responding to passengers’ requests/complaints;
 Establish a toll-free phone line for receiving passengers’ requests/complaints;
 Elaborate standard forms facilitating the handling of passengers’ requests/complaints; and
 Elaborate a web-based platform for online submission of passengers’ requests/complaints.
3.1.3 Financial performance improvement
i) Revenue Improvement Measures

 Develop tariff methodology and provide recommendations for a tariff policy for public transport
services, including impact of inflation, satisfactory to the EBRD. For the purpose of this task the
CDP Consultant shall carry out tariff studies including social and gender analysis to determine
the affordability of charges and willingness to pay as well as analyse cross-subsidies and
whether this is socially desirable. Follow-up work may need to be conducted with
representatives of local authorities, general public, consumers, media, etc. Particular
consideration should be given to the poorest households.
ii) Accounting, budgeting and cash management

 Review and analyse the Company’s current accounting system, budgeting and financial
management practice, and the legal basis relating thereto, identifying any immediate
shortcomings and development needs;
 Recommend an accounting system, which is in compliance with international (“IAS”) and local
accounting practices and is integrated in the above mentioned MIS;
 Assist the Company in restating current financial statements into IAS;
 Recommend a system for budgeting, with an integrated budget control system (this shall enable
the accounts and budget for the forthcoming Project to be kept separate from the Company’s
operating accounts); and
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 Recommend adequate administrative (authorisation and controls) procedures for cash-

management and payments.
 Assist the Company in establishing a Maintenance Reserve and Development Account in which
excess cash flow can be deposited, which can be used to support debt repayment as well as
future investments.
iii) Revenue Collection Procedures

 Review the existing billing and collection procedures identifying any immediate shortcomings
and development needs;
 Develop bill collection procedures, including enforcement measures against late and non-payers
that ensure that the Company receive full and timely payments. The CDP Consultant shall give
special attention to measures that increase the cash revenue collection ratio, and present a plan
to gradually eliminate the use of non-cash settlements; and
 Assist the Company in meeting cash revenue collection ratio.
3.1.4 Ticketing – Automated Fare Collection System
The Project includes introduction of an AFC system, initially to the Company’s new bus fleet, and
then to all City operators, including private, as soon as possible, depending on progress on
implementation of the Project and sector constraints and opportunities. It is also envisaged that new
integrated fares will be a feature of an integrated AFC system.
The CDP Consultant will therefore:

 assist in setting up the ‘first phase’ AFC system on public bus fleet only (re task 3.1.1)
 define the expanded AFC system (technical/contractual requirements)
 make recommendations for phasing of AFC expansion, based on progress on establishing new
public bus operations and the AFC system, reforms of private bus routes and setting up the
transport authority
The present task concerns the definition of the expanded AFC system and recommendations.
The CDP Consultant shall review the initial AFC system supplied under the bus fleet procurement
and determine the functional design of an expanded AFC system, including the private bus routes
(mashrutkas). The CDP Consultant shall focus on system modularity to allow phased system
implementation across the private bus fleet. The intention shall be to target the final scheme, while
identifying phased steps to allow institutional set-up (transport authority for Greater Khujand) with
progressive implementation and negotiated roll-out strategy.
The new AFC system will be an efficient, reliable, transparent and data-rich ticketing (barcode,
electronic or other) system that allows full compatibility with possible future upgrade and
expansion to additional bus or other public transport routes, including minibus. In particular, it shall
ensure that the fare collection methods and structures allow increased fare capture off-board to
improve operational efficiency and enable increased revenue control.
(a) Technical
The CDP Consultant will document and present the envisaged design of the AFC system from the
perspectives of user (information, choices, purchase, validation, control, etc.). The CDP Consultant
will list all advantages, value added (change of the route, possibility of value transfer to a new card
if one is lost, etc.) as well as disadvantages in comparison to the existing system.
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Separately the CDP Consultant will outline the planned technical description, main parameters and
architecture of the system including:
 Type and main basic architecture of selected ticketing format (barcode, e-wallet, tickets, etc.);
 Number of different tickets to be proposed to users (personalised, discount, etc.);
 Data exchange and communication scheme, as appropriate, including description of data
exchange methods between various parts of the system;
 Technical architecture of the system (what equipment and where);
 Security levels of separate parts of the system (media (card), on-board equipment, card issuing
and ticket selling equipment, web site, server, and systems management including access
control, etc.);
 Operational characteristics, including a closed versus open system design, ticketing system
integration, and feasibility of any proposed closed design across transport modes (bus, minibus
and other) and (possibly, in future) other municipal ticketing activities (parking fees, road
access fees etc);
 Auxiliary elements around the ticketing system, such as real-time passenger information
systems both on vehicles and at stops and real-time fleet management systems using General
Packet Radio Services (“GPRS”) (or equivalent) capabilities Automatic Vehicle Location
(“AVL”); and
 Modality for performing ticketing control and enforcement
For every option, the CDP Consultant will make an estimate of investment costs (equipment and
installation) and operational costs (including production and distribution of tickets and maintenance
costs of equipment). As a benchmark, the operational costs of the current systems should also be
calculated.
The CDP Consultant will also make a comprehensive comparison of the different options and a
clear recommendation on the preferred ticketing system with a principal consideration that it should
be capable of being implemented without undue institutional-regulatory, technological or inter-
operability issues.
The CDP Consultant will give particular attention to the following characteristics of the system:
 Will it provide for rapid installation and operation, with the least requirements for legal or
regulatory change?
 Will it be easily expandable towards other bus/minibus/public transport routes and, possibly,
additional revenue services at a later date, like parking, access control to public buildings, and
other;
 Will the Client be able to replace separate components of the system with ones from different
suppliers and manufacturers without contacting/involving the original supplier;
 Will it provide the Client with necessary ownership of the keys, protocols used for
communications between the separate parts of the system, data bases and other critical
elements to enable usage of the system without any restrictions? The CDP Consultant will base
their judgement on whether the architecture will allow the type of ownership described above
and, if not, a general recommendation (a requirement for the tenderers) to ensure as little
dependency of the City from the original system’s supplier;
 Will the planned architecture of the system as well as chosen technology provide sufficient
security of the data, transactions and personal information in general; and
 Will the chosen technical and functional specification allow sufficient competition in the
tender? The CDP Consultant will provide his professional judgement to his best knowledge.
(b) Organisational
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The CDP Consultant will assess requirements for operation of the expanded system under a new
Greater Khujand transport authority and a form of private-sector contracting for the ticketing
system, under a supply, install and maintain contract or public-private partnership (“PPP”) for
delegation of revenue collection and enforcement.
The CDP Consultant will propose an organisation structure for AFC operation, whether under the
City or new transport authority, and provide comments and proposals for its establishment and
operation (with the initial phase for the public bus company only). The CDP Consultant will
indicate its purpose and organisation structure and primary and secondary functions and
responsibilities for each of its departments. Taking into account the new ticketing system’s design,
size and implementation plan, as well the number of functions and responsibilities, the CDP
Consultant will prepare an initial staffing plan, resource allocation and budget.
The AFC authority shall ensure planning and monitoring of enforcement performance. Enforcement
practice and procedure shall be defined in association with relevant stakeholders, including
municipal police services and transport operators. It is anticipated that the AFC authority would
manage public relations, carrying out marketing campaigns and dealing with client enquiries and
information through back-office units and a call centre.
(c) Contractual
The CDP Consultant shall recommend suitable integration for supply and operation of the ticketing
system, either combined with related contracts for new bus networks, or as a standalone contract for
ticketing alone, considering both the requirements of priority routes only and compatibility with
future expansion of the bus network.
Based on the proposed integration model, the CDP Consultant shall advise on the most suitable
contracting methods, including EPC contracts and Design-Build-Operate-Maintain (“DBOM”),
based on assessment of procurement practices, legal and regulations, technical requirements and
value for money, with strong reference to benchmarks, best practice and international case studies.
(d) Commercial
It is anticipated that a dedicated (fixed) amount of fare revenue will be kept by the Client to cover
the associated costs of the system. The remaining amount will be transferred to the transport service
providers: municipal bus leasing company and/or private operators under the provisions of new
contractual framework.
The CDP Consultant will document the current and envisaged (advisable) tariff box and ticket types
during the likely stages of the system’s commissioning and penetration. Based on previous task, the
CDP Consultant will outline suitable fare structure that would be best suited for the Cities during
the stage of system’s introduction, penetration and full operation.
(e) Phased roll-out strategy for AFC system
The CDP Consultant will propose a realistic plan for staged deployment of the system, in line with
sector regulation and operational constraints, the age of the fleet, passenger flows and level of
authority and negotiating position of the City and/or future Transport Authority. It shall include the
PIU consultant and feedback from different actors and user groups and ticket types. e.g. the first
target group could be students and passengers using monthly passes.
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The roll-out strategy shall include associated ridership and revenue estimates and progression after
system roll-out, based on historic data and forecasts, during the ticketing system implementation
and post-implementation stages4. The plan will be presented both in numbers of different groups of
passengers as well as fare revenue collected thorough the existing ticketing system and the new
ticketing system.
3.1.5 Operational performance improvement
i) Operational efficiency
 Recommend an action plan necessary for improving the quality and reliability of services and
increasing operational efficiency. The CDP Consultant shall give special attention to measures
with managing the cost as well as to ensuring that assets are regularly maintained and replaced.
Outsourcing of non-core activities shall be considered.
 Establish a revenue management programme to reduce unaccounted for public transport
services and establish a non-billing reduction programme.
 Prepare a Geographical Information System (“GIS”) that shall cover public transport systems in
Greater Khujand. The CDP Consultant shall purchase a licence and introduce GIS software on
behalf of the Company.
ii) Environmental management

 Review or develop the environmental management system, and recommend short- and medium-
term improvements to bring the system towards (or in line with, if possible) the principles of
ISO 14000 standards, and compliance with local and European Union (“EU”) environmental
standards and assist the Company in implementation.
 Applying a holistic perspective to review the current environmental and health impacts of the
operation of all the activities of the Company.
 Assist the Company in implementing the ESAP.
 Identify no-/low-cost improvement measures, including good housekeeping as well as enhanced
service, maintenance and operation of the facilities.
iii) Public and customer relations

 Recommend a customer relations improvement plan, including mechanisms for dealing with
complaints, and on-going information dissemination.
3.1.6 Implementation of the FOPIP
Following approval by the Company, the City and the EBRD, the CDP Consultant will actively
assist the Company to implement the various aspects of the FOPIP.
To this end the CDP Consultant will inter alia:
(a) Corporate Development Programme

 Work closely with the Company and with City Administration to finalise the PSC and to
introduce it within 24 months of the Assignment Start Date.
 Assist the Company and the City in reorganisation of the Company if needed as
defined/approved by the EBRD.
(b) Financial Performance Improvement
4
It is expected the Urban Mobility Concept includes traffic modelling in Greater Khujand and should assist this task
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 Work closely with the Company to provide support in implementing the measures identified to
improve financial performance. Specifically, the CDP Consultant will assist the Company in
ensuring that tariff increases are implemented as agreed in the tariff policy and in the Loan
Agreement as well as ensuring that bill collection procedures are implemented.
 Assist the Company to ensure the recommendations identified and agreed to improve
accounting, budgeting and cash management are being implemented. As part of this, the CDP
Consultant may need to provide ongoing support to assist the Company in preparing financial
statements in accordance with IAS and in implementing any new budget procedures.
(c) Operational Performance Improvement

 Assist the Company in implementing the action plan to improve operational efficiency.
(d) Capital investment planning

 Assist the Company in developing systematic routines for short-, medium- and long-term
planning of prioritised capital investments for improvements of the services and the
environmental performance. A first version of such a rolling investment program should be
prepared and presented.
(e) Environmental management

 Assist the Company in implementing the Environmental and Social Action Plan.
(f) Public and customer relations

 Assist the Company in implementing the customer relations’ programme.
3.1.7 Development of a Medium-Term Corporate Development Plan
While the FOPIP is seen as an action plan to assist the Company in improving their operations, it
should not be seen as the end target for the Company. In the course of implementing the FOPIP, the
CDP Consultant should also assist the Company to take steps to develop and implement a corporate
planning process, which will continue to focus on ongoing corporate, financial and operational
improvements and govern further development and transformation of the enterprise to a viable
commercial entity. In this regard, the CDP Consultant will help the Company in preparing a CDP,
which will cover all aspects of its management and operations and will not be limited to the areas
covered by the FOPIP.
The first CDP is intended to be the start of an annual rolling plan that will evolve with time to
reflect changing circumstances, improved information and progress made. To this end, the CDP
Consultant will assist the Company to develop procedures and systems to build a corporate
planning process into the existing budget and business planning processes. The CDP Consultant
will also identify other areas of management, finance and operations that should be considered in
future CDPs, depending upon the progress made by the Company.
The CDP Consultant should develop and adopt a business plan for the Company within 24 months
of the Assignment Start Date.
Currently the Company has no Business and Marketing Plan and planning is limited to the short
term (maximum 1 year). The CDP Consultant will assist the Company to prepare a comprehensive
Business Plan by setting out the objectives of the Company and how they will be achieved in a
structured and timely manner.
The CDP Consultant will, inter alia:
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 assist the Company to prepare a comprehensive Business Plan (2017-2030) based on a sound
and sustainable business strategy and covering at least the following issues/sections:
o current and future role of the Company;
o SWOTs;
o scope of services and product development;
o marketing;
o organisation and staffing;
o investment plan;
o ESAP;
o staffing plan; and
o financial projections.
 Prepare operational and financial projections and a financial model with formulae for financial
compensation payments paid by the City under the new PSC;
 Prepare and include in the Business Plan an extensive marketing section, covering the
Company’s marketing strategy and action plan for the period of 2018-2023.
 Review and identify development, organisational and investment needs to incorporate in the
Company’s Business Plan;
 Prepare an Investment Plan and Capital Expenditure for the period of 2018-2023 (incl. fleet
renewal, upgrade of infrastructure and depots);
 Prepare a detailed Action and Implementation Plan as an annex to the Business Plan; and
 Agree on the assumptions and projections included in the Business Plan including the
preparation of a financial model for a period of 10 years from 2018.
3.1.8 Capacity Building Programme
Capacity-building of the Company’s staff will be a key part of the CDP Consultant’s work
throughout the Assignment, via on-the-job assistance and close collaboration.
In addition, the CDP Consultant will arrange formal training for senior and middle-level managers
in all aspects of management, to enable the Company to implement the FOPIP effectively. To the
extent possible (subject to the baseline), the CDP Consultant will ensure that both men and women
benefit from the capacity-building programme.
Presentations of the ESAP should be made to all staff in order to raise awareness. To this end, the
CDP Consultant, in close cooperation with the Company, will identify key training needs and
develop an appropriate training plan. This will be agreed with the EBRD before implementation.
The CDP Consultant should also formulate a list of training programmes continuously necessary to
keep the technical and management competency, and assess necessary recourses, and discuss with
the Company.
3.1.9 Audit
The CDP Consultant shall sub-contract a local auditor acceptable to Bank to carry out IFRS audits
for the financial years 2018-2019. The TOR for the audits will be provided separately and the CDP
Consultant is not expected to address the audit requirement in the Approach and Methodology for
the present assignment. The CDP Consultant is advised to allocate a total of approximately
USD 35,000.00 for audits over three years.
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Part II: Stakeholder Participation and City Support Programme for the City of Khujand
3.2. Development of Social Support Programme
3.2.1. Review of the affordability constraints in the City
The CDP Consultant shall review the affordability analysis prepared by the Feasibility Study
consultant by testing different scenarios for affordability verification.
3.2.2. Social support programme for low-income customers
The CDP Consultant will recommend a social support programme for low-income customers,
which will include:
 Draft statute on the procedure of subsidizing mechanism from the budget of the City;
 Detailed criteria for granting subsidies;
 Detailed procedure for the citizen for the application;
 Procedure for identification of the composition of the applicant’s family;
 Procedure for determining the subsidy amount;
 Procedure for calculating the aggregate household income of the subsidy recipient; and
 Calculation of the necessary amount of subsidies budgeted from the City per year for the next
10 years based on the above criteria.
3.2.3 Identification of information needs
The following information needs to be disseminated have been identified, as follows, to date:
 The purpose of the Project.
 Cost recovery: an explanation of how tariffs are linked to quality of service and how they are
used to promote conservation and an explanation of the real cost of service.
 Health and safety: examples of good and bad practice and increase local understanding of health
and safety aspects.
 Participatory mechanisms: explanation of how each public transport user has individual
responsibility for quality public transport services, and has the opportunity to engage
meaningfully with the Company regarding their needs and concerns
3.2.4. Information campaign
The information campaign will be conducted via various media channels. The CDP Consultant will
have to select the appropriate communication means for each topic and target audience based on his
experience in the field.
The CDP Consultant will develop a method to measure the impact and success of the awareness.
Based on the intermediate results, the campaign shall be adjusted if necessary.
Part III Support for bus sector reform
3.3. Reform of bus sector and Institutional Framework Development
3.3.1 Public Transport Route Structuring and Network Plan
Currently, the route system in Khujand is covered by a mixture of public and private operators, with
substantial overlap of services. Based on the results of Project Due Diligence and demand
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projections by route and street network for public transport, the CDP Consultant should develop a
clearly defined public transport route network that is based on cost and operational analyses. The
aim of this component is to provide assistance in developing a public transport service concept,
from market and financial perspectives, clearly indicating the optimal route structure for the various
modes of public transport services (whether by standard buses, midi-buses, or micro/minibuses) that
would be best offered to the users based on projected passenger demand levels. Furthermore, the
CDP Consultant will need to determine the optimal distribution of services on the basis of pre-
identified criteria, to be agreed in advance in close consultation with the City (capacity, costs,
efficiency, environment, quality, safety etc.). More specifically, the CDP Consultant shall define a
clear role, with an appropriate justification, for each of the transport modes and for the public and
private sectors, and define service delivery quality standards for each transport mode and/or service
(e.g. walking distance to stops, speed, frequency, minimum stop distance, rolling stock etc.). Given
the necessity to design a more integrated public transport network for Khujand, based on the
principle of the defined concept, a new network plan should be established resulting in an accurate
match between transport supply and demand at lowest possible costs.
3.3.2. Modalities for Reform of Operators – Compensation-Association Scheme
It is intended that reform of bus services shall be achieved through principles of:
 Fair compensation (based on best practice accounting principles);
 Operator association (participation in public transport operations);
 Alternative options (licence transfer; business reconversion); and
 Support measures (corporate, operational training; business opportunities).
The CDP Consultant shall take particular reference to international examples of public transport
sector reform, notably those in similar environment of fragmented small-scale ‘paratransit’
operators, on-board cash payments and low-level regulation.
Through a thorough dialogue process with bus/minibus operators and other stakeholders and in
view of the objectives of the City, the CDP Consultant shall develop a rationale for regulatory
changes and proposed structure of route tenders. The consultation shall include the proposed routes,
fare structure and revenue collection methods. The consultation process should ensure sufficient
transparency and disclosure of the main issues considered by the City, the feedback of the
stakeholders and the responses to this feedback. Furthermore, the process should be duly publicised
on the website of the City administration and in other relevant local media.
In this respect, it is fully recognised that much depends on the successful implementation of the first
phase reforms implemented under this Project (such as PSC; AFC; Business Plan and etc.) to enable
further expansion of fleet investments and bus services in the surrounding cities: the reforms need
to demonstrate both to the operator community within the City (or a sufficient majority of them) of
the financial and operational benefits of reform and also to the public bodies of the value of public
investments in improving bus services, through both investments and compensation schemes.
The CDP Consultant shall consider progressively and actively supporting existing actors in the
reformed bus operating structure while also offering improved possibilities for development in or
outside the sector, to fully benefit from the public sector investments in fleet and infrastructure.
Particular attention shall be made to social impacts and opportunities for staff of existing operators,
including owners, drivers, conductors and support staff.
While recognising that bus sector reform shall be strongly influenced by political and social factors,
the CDP Consultant will inform the City on suitable mechanisms to allow their adoption of this
reform within the specific local context and regulatory environment and enable effective
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consultations and ultimately negotiations with affected parties. The reform strategy shall aim to
ensure a positive relationship between the City and operators and build a long-term commitment to
reform with the public authority as a driving force.
To support this agenda, the CDP Consultant shall determine the complete technical, financial,
operational, contractual and legal modalities of the compensation-association scheme, including the
following:
(a) Compensation formula
The CDP Consultant shall propose a formula or similar tool for compensation of existing licence
holders of bus routes affected by the Project. This should be based on sound management and
accounting principles of compensation for loss incurred by interruption of business activity, and
apply business practices to determine licence value through business value assessment (ongoing
turnover and profitability), including asset replacement value. The assessment should use sector
indicators, specific to the three Cities, and benchmark values available elsewhere as a basis for
accountability and transparency.
Suitable correlation to observed transfer value of existing licences should be made, if available (task
1-1). The formula should be based on objective and verifiable performance indicators such as:
 Total ridership, revenue: possibly simplified as total vehicle-kilometres (observed from
vehicle operations) and average bus occupancy (observed/from survey), as appropriate from
the level of available data;
 Profitability: either specific to bus operations, sector benchmark (international) or related to
small business sector, eg as capital or turnover ratio, depending on fluidity of business
environment, opportunities and secondary licence market; and
 Asset value, at replacement value or other and considering liabilities, as baseline assessment
(minimum value)
The compensation formula may either be proposed for application or used as a reference for
development of other mechanisms (association, or alternative routes, as developed below).
(b) Operator associations
Future operation of public transport services shall require effective coordination and integration
with existing bus services, notably as feeder routes, and to ensure efficient operation and capturing
of anticipated ridership levels.
The CDP Consultant shall assess:

 Suitable forms of operator associations, cooperatives or companies, with the intention of
forming bidding partner(s) with experienced bus operator(s) in future tenders for bus route
contracts;
 Legal and regulatory context for creation and operability of proposed associations;
 Operational structure of proposed entities, comprising management and operational
structures, staffing, asset ownership, funding sources etc; and
 Modalities for establishment: to respond directly to new route tenders and/or as initial
cooperatives for existing licences as an initial step before tendering for new route services
(c) Alternative options
The CDP Consultant shall explore other options, such as transfer of existing licence(s) to alternative
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routes and opportunities for new business opportunities, outside of the urban transport sector. These
options shall be assessed in close collaboration with the City, incorporate initiatives of actors such
as chambers of commerce and/or business associations at City level and based on consultations with
operators and their representative bodies.
(d) Support measures
These should be anticipated to support the transition process for operators, either within the sector
or transferring to other business opportunities. The CDP Consultant shall develop a support
programme based on company management practice and small business development to inform and
train existing operators of the new opportunities. The programme should include measures for staff
reconversion, supported by the City and/or MoT-LTRC.
(e) Reform process
The CDP Consultant shall determine a suitable method and process for reform of existing operators
to allow specific and detailed negotiation with the City to implement the reform programme. This
should aim to establish the above-mentioned formula with sound rules and principles to enable the
process to be applied for all surrounding cities and expanded elsewhere whilst allowing
consideration of specific requirements and context of each licence holder. The CDP Consultant
should indicate his proposed strategy for communication and negotiation, in particular considering
whether all options should be offered to licence-holders or selected options only, based on certain
criteria. The CDP Consultant shall also detail what strategy to adopt for routes which are only
partially affected (eg shortening of routes) or indeed those which may benefit from the new services
(eg increased ridership on feeder routes).
The CDP Consultant shall develop a roadmap and action plan for implementation of the
compensation-association scheme in conjunction with preparation and implementation of the new
bus services.
The proposed (draft) scheme shall be presented and discussed in a specific workshop to be
organised by the CDP Consultant with the City’s support. It is expected that the workshop will lead
to final recommendations being made..
3.3.3 Competitive Route Tendering for Private Bus Services
Due to the prevalence of the mini-bus phenomenon in Khujand, this technical assistance will,
among other activities, design an institutional and regulatory framework for the introduction of
competitive route tendering for bus services. The new framework and tenders will have the
following multi-faceted objectives:
(a) phased replacement of the competition ‘on the routes’ (i.e., in the market) with competition ‘for
the routes’ (i.e., for the market);
(b) a gradual transformation of the sector toward public transport fleets with an appropriate
passenger capacity linked to passenger demand along specific routes;
(c) improved emission standards for the new fleet, which are appropriate and realistic for Khujand
and Tajikistan;
(d) service quality as stipulated in the PSC to be signed with the winning bus companies under
tender; and
(e) elimination of inefficient operational overlap between different operators, both public and
privately owned.
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Currently, the City grants basic operating licenses to minibus operators, with some basic operational
and fleet requirements attached to these licences. However, the City transport department needs to
establish an on-going route-tendering regime that will encourage fair and effective competition (i.e.,
competition “for the market”) to generate acceptable health, safety and environmental standards,
and better operational efficiency on the part of the private services to be provided in future by
varying vehicle capacities to match demand needs along each route.
In this regard, and based on the results of the route structuring exercise, the CDP Consultant shall:
 Develop a Consultation Strategy for relevant stakeholders and organise information sessions to
inform the current minibus/minibus operators and other stakeholders of the objectives of the
City as Regulator and the rationale for the regulatory changes. The consultation process should
ensure sufficient transparency and disclosure of the main issues considered by the Regulator, the
feedback of the stakeholders and the responses to this feedback. Furthermore, the process should
be duly publicised on the website of the City administration and in other relevant local media.
 Develop a framework to operationalise the ‘competition for the market’ concept, through
procedures and award criteria that provide for the proper incentives embedded into the tendering
process to create a tender that can generate effective competition and lead to improvements in
the standards of service and compliance with higher health and safety and environmental
standards. These incentives should manifest themselves in tender selection criteria, such as:
o legal formation of the bidding company;
o the percentage of owner’s equity;
o the number of units to be brought into operation under the new contract;
o previous operational experience;
o offer of price per km operated and/or price per passenger;
o value of number of minibuses offered to be “traded in” as part of the offer, as the case may
be for the route(s) under tender;
o share of the new bidder company to be held by former small mini/microbus operators in
Khujand; and
o level of air emissions and noise of the new fleet.
 Structure the standard conditions for route tendering, multi-year PSC contract duration, and size
of the contract, minimum service standards, safety requirements, sanctions and penalties to be
contained within the new contracts.
 Ensure that health, safety and environmental standards are met and in compliance with Tajik and
EU legislation or better.
 Prepare a set of guidelines for the tendering procedure and a full set of tender documents for
competitive route tendering.
 Advise the City on the most efficient timetable for the tendering process, any phasing of the
processes, as well as on the optimal staffing for tender management and contract/license
monitoring.
 Prepare regulatory capacity and monitoring training modules for the City Regulator once the
new private bus services are in place.
The CDP Consultant will assist the City to carry out a pilot-tender including:
(i) Publication of tender announcements in the local and international media;
(ii) Issuing of tender documents;
(iii) Organising a pre-bid meeting, and assistance in reviewing and answering queries;
(iv) Assistance with tender opening;
(v) Drafting a tender evaluation report;
(vi) Advising on contract negotiations with the Preferred Tenderer; and
(vii) Reviewing contract documentation.
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The CDP Consultant will summarise the entire work programme described above, including a
comprehensive analysis and evaluation of the work process and the outcome of each stage in their
final report. The final report should include ‘lessons to be learned’ concerning the full contracting
process, and conclusions and recommendations for contracting out transport services in the future.
3.3.4 Regulatory Monitoring under the Public Service Contract regime
In parallel TC assistance (Integrated Urban Mobility Study), the Bank is supporting the
development of PSCs with all operators, both public and private, in the City. The PSCs to be
instituted in Khujand will incorporate the basic principles that ensure that the City receives a high
quality, efficient service provision by operators who have the proper performance-based incentives
and operational controls in place to deliver the public transport services.
The CDP Consultant will work with the City to develop the capacity and technical know-how to be
able to monitor effectively the new PSCs to be signed. This monitoring ability should include, inter
alia:
i) Developing the design of a public transport regulatory unit to specialize in the monitoring
role of the PSCs and the new competitively tendered bus contracts that will also be based on
the PSC approach;
ii) Developing a concrete set of staff assignment, roles, and tasks for each person assigned to
the new unit;
iii) Adhering to the operational coverage requirements of the City’s public transport operators,
and the geographical area concerned;
iv) Assessing the quality performance of all operators under the parameters (by formulae) set
out in the PSCs on the basis of which any compensation payments from the City to its
operators is to be calculated, in a way that avoids over-compensation for the municipally–
owned company;
v) Benchmarking certain industry costs for the provision of public transport services;
vi) Correctly calculating any public payments to be made for the provision of transport along
social routes (i.e., low-volume) and transport of any social categories of persons, under any
gross cost contracting based on Total Cost per Kilometre Operated within the PSC;
vii) Making suitable arrangements for ticketing and revenue collection;
viii) Maintaining proper records and contracts signed with regard to all PSC awards, describing
the basics of the contract signed (name, ownership, duration, description of service to be
rendered and types of compensation to be paid, and service quality and quantity targets);
ix) Ensuring the adherence of the operators to their obligations with regard to: vehicle type;
safety goals; service quality indicators; tariff plan; ticket sales, information and marketing to
customers;
x) Ensuring the City adheres to its obligations with regard to: payments for services rendered,
on a per kilometre basis; oversight and control of legal and contractual obligations; City
provision and maintenance of transport infrastructure and traffic control measures;
passenger complaints through surveys;
xi) Ensuring the City complies with all Technical Appendices of the PSCs, including: service
and operations plan; vehicle requirements; quality indicators; customer satisfaction index,
based on surveys; tariff, as agreed by the City; method of applying incentives and penalties;
and price indexation.
Once the PSC is determined with the City, the CDP Consultant should assist the City in carrying
out the first round of PSC signing with the Company and at least one private operator which has
won the competitive tendering process.
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4. EXISTING STUDIES
The CDP Consultant will review the existing Public Transport Market Study report prepared by
Corporate Solutions for the City in 2010 and Feasibility Study report prepared by AF-CityPlan and
KPM Consult in 2015, and will define a number of routes (either existing ones or new) to be further
assessed in terms of demand and competition. The review shall develop options for reform of the
urban public bus sector, through review of current capacities and practices, options to revise
existing route licences, development of compensation schemes, licence replacement schemes and
infrastructure and fleet requirements for bus routes.
5. IMPLEMENTATION ARRANGEMENTS AND DELIVERABLES
It is anticipated that the assignment will have an overall duration of 36 months.
The Company will appoint a Steering Committee to review and approve the deliverables of the
CDP Consultant as well as a Project Manager for the daily coordination of activities.
The Company will make available suitable office space for the CDP Consultant’s team and also
provide access to meeting rooms.
The CDP Consultant will be responsible for his experts’ transport, accommodation, living expenses,
communications, materials, printing and report preparation etc. The City will provide access to all
relevant information, studies, legal documents, etc. at no cost to the CDP Consultant.
The CDP Consultant will liaise with the Bank’s Operation Leader based in Dushanbe. The CDP
Consultant will submit to the Company, with a copy to the Bank, the following documents and
materials outlining in detail the results of the tasks defined in section 3 above (in both English and
Russian languages in hard and electronic format, PDF and DOC):
Deliverables No. copies No. copies Deadline

in Russian in English
Initial report describing initial findings and
2 2 M+1
confirming the work plan for the assignment
Monitoring Template for Covenant Reporting 2 2 M+1
Part I – Corporate Development of Bus Company
Capacity Building Programme – Immediate
2 2 M+3
Needs
Draft Maintenance and Repair Programme,
2 2 M+3
including Implementation Plan
Draft PSC 2 2 M+3
Draft FOPIP 2 2 M+4
Final Public Service Contract as negotiated
2 2 M+6
and signed with the City
Draft Corporate Development Programme,
2 2 M+9
including MIS strategy and HR manuals
Capacity Building Programme 2 2 M+9
AFC roll-out plan 2 2 M+9
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Implementation
PSC Monitoring Development and 2 2 M+12 and
Implementation annual
FOPIP and CDP Monitoring 2 2 M+12 and
6-monthly
Audit reports September
2018, June
2 2
2019 and
June 2020
Maintenance and Repair Programme
2 2 M+27
developed and implemented
Corporate Development Programme
2 2 M+33
implemented
Part II –Stakeholder Participation and City Support Programme
Stakeholder Participation Programme 2 2 M+6
Implementation
Information Campaign M+12 and
2 2
annually
Part III –Support for Bus Sector Reform
Public Transport Route Structuring and 2 2 M+6
Network Plan
Bus Reform Mechanisms 2 2 M+12
Competitive Route Tendering for Private Bus 2 2 M+15
Services, Regulatory Monitoring
Bus Reform Mechanisms – Workshop 2 2 M+16
Bus Reforms – Final Outputs 2 2 M+18
Implementation
Bus Reforms – Monitoring, Regulatory 2 2 M+24 and
Support 6 monthly
Final Report with conclusions,
2 2 M+36
recommendations and lessons learned
M = commencement date of the assignment
5.1 Donor Visibility and Reporting
Given the assignment is funded through the EBRD’s donor funded technical cooperation
programme; the CDP Consultant will be required to support the client to ensure visibility of these
resources. Support on these visibility aspects can be obtained from the Bank’s Communications
Department. Measures could include but not be limited to:
 All documents produced by the CDP Consultant should mention donor support and bear the
logo of the donor, when appropriate.
 Donor support to the project should be acknowledged in any public communication (press
releases, launch of facilities)
 Local representatives of donors should be invited to any public event organised to promote the
project (press conferences, inaugurations, possibly stakeholder participation programmes)
 Assist the Bank in collection of data and development of donor reports on quarterly basis
The Bank may provide some donor visibility guidelines to the Consultant at the start of the
Assignment.
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6. CONSULTANT PROFILE
The CDP Consultant will ensure that appropriately qualified experts are available, as required, for
each of the different tasks outlined above. It is expected that the assignment will be led by an
appropriately qualified project manager, accompanied by both key and supporting experts.
It is expected that the team will include a resident Team Leader, who will spend a significant
portion of the assignment working on site.
It is anticipated that the CDP Consultant’s team shall include the following professional expertise
with short-term support as required:
Key Expert Expertise
1) Project Manager  preferably 8 years’ experience in public transport projects,

including experience in managing projects of similar scope and
complexity;
 knowledge of IFIs’ policies, procedures and standards.
 fluency in written and spoken English is essential.
 ability to work in Russian will be considered an advantage.
 previous experience in Central Asia would be considered an
advantage.
2) Institutional and  preferably 5 years’ experience in public transport projects,

Regulatory including experience in projects of similar scope and
Frameworks Expert complexity.
 previous experience in Central Asia and a good understanding
of public administration in Tajikistan
 fluency in written and spoken English is essential
3) GIS Mapping  preferably 5 years’ experience in public transport projects,

Expert including experience in projects of similar scope and
complexity.
advantage.
4) Financial Analysis  preferably 5 years’ relevant experience in dealing with

and Modelling financial and contractual, as well as operational and technical
Expert issues, preferably in an urban transport context (service
provision, fleet management, depot space management,
maintenance of the fleet, etc.).
advantage.
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5) Environmental &  preferably 5 years’ relevant experience working on

Social Expert environmental & social matters in an urban public transport
context (such as drafting Environmental Impact Assessments
Consultants may or Action Plans and/or following up on their implementation).
propose the following  particular familiarity with local conditions in Tajikistan and the
experts for this role: Central Asia region would be an advantage.
 one Environmental
 experience in Central Asia, including public consultation in the
& Social Expert; or
local context, gender expertise, land acquisition and
 one Environmental
resettlement expertise and labour expertise.
Expert and one
Social Expert.  fluency in written and spoken English is essential
6) Ticketing Systems  preferably 5 years’ experience in public transport projects,

Expert including experience in projects of similar scope and
complexity.
 ability to work in Russian will be considered as an advantage.
advantage.
7) Local Project  preferably 3 years’ relevant experience, including managing

Manager / urban public transport projects in similar environments
Technical Expert  previous project management experience in Central Asia and a
good understanding of public administration in Tajikistan.
 previous experience with corporate development in the sector
will be considered an advantage
 fluency in written and spoken Russian or Tajik is essential.
 ability to work in English will be considered an advantage.
8) Transport Planning  preferably 5 years’ relevant experience in urban public

Expert transport projects in similar environments.
 previous experience with corporate development in the urban
transport sector will be considered an advantage.
advantage.
9) Bus Fleet and  preferably 5 years’ relevant experience in public transport

Infrastructure projects, including experience in projects of similar scope and
Maintenance and complexity.
Repair Planning  fluency in written and spoken English is essential
Expert  ability to work in Russian will be considered an advantage.
advantage.
10) Bus Operations &  preferably 5 years’ experience in public transport projects,
Fleet Management including experience in projects of similar scope and
Expert complexity.
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11) Public Sector  experience in Central Asia of working on projects where public
Procurement Expert sector and IFIs’ (international financial institutions’)
procurement policies and rules were applied.
12) Transport  preferably 5 years’ experience in public transport projects,

Economics Expert including experience in projects of similar scope and
complexity.
advantage.
13) Civil Engineer  preferably 5 years’ experience in public transport projects,

(municipal including experience in projects of similar scope and
infrastructure) complexity.
advantage.
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PART III - . Conditions of Contract and Contract Forms
Time-Based Form of Contract
CONSULTANCY CONTRACT
<< country_name2>>
<<contract_title5>>
between
<<client_name5>>
and
<<org_name4>>
<<date_today6>>
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CONSULTANCY CONTRACT
Contract No: [contract_nr4] dated <<date_today7>> between <<client_name6>> of

<<client_address>> (the “Client”), and <<org_name5>> of <<org_address>> (the
“Consultant”).
PREAMBLE
WHEREAS by an Agreement dated <<loan_date2>> (the “Loan Agreement”) between the

Client and the European Bank for Reconstruction and Development (the “Bank”, EBRD), an
international financial institution established under the Agreement Establishing the European Bank
for Reconstruction and Development, a multilateral treaty signed in Paris on 29th May 1990, with its
headquarters at One Exchange Square, London EC2A 2JN, United Kingdom, the Bank has agreed
to make funding available to the Client for the purpose of financing <<project_title4>> (the
“Project”);
OR
WHEREAS the European Bank for Reconstruction and Development (the "Bank", EBRD), an
international financial institution established under the Agreement Establishing the European Bank
for Reconstruction and Development, a multilateral treaty signed in Paris on 29th May 1990, with its
headquarters at One Exchange Square, London EC2A 2JN, United Kingdom, has been requested to
consider financing an investment project (the “Project”) to be implemented by the Client;
WHEREAS the Client has requested the Consultant to provide services (the “Services”) necessary
for the effective implementation of the Project;
WHEREAS the Consultant has agreed to provide the Services on the terms and conditions set forth
in this Contract;
WHEREAS by an Agreement dated <<date_today8>> between the Client and the Bank (the
“Grant Agreement”), the Bank has agreed to make funds available for the purpose of contributing
to the financing of the Services from the <<fund_name3>> up to [contract_currency][contract_amt]
as a grant.
NOW, THEREFORE, the parties hereto agree as follows:
ARTICLE I
1.01 Definitions
In this Contract, the following capitalised terms shall have the following meanings:
a) Bank or EBRD: means the European Bank for Reconstruction and Development.
b) Budget Breakdown: means (i) in a Fee Based Contract, the schedule, which itemises rates, per
diem allowances and the provision for any reimbursable expenses and (ii) in a Lump Sum
Contract, the schedule on which the Maximum Contract Amount is expressed on an all-
inclusive basis.
c) Client: means the party to whom the Services under this Consultancy Contract shall be
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delivered.
d) Consultant: means the party who will perform the Services.
e) Country of Assignment: means the country wherein the Services are to be provided and/or the
country of the Client.
f) Donor: means the provider of the Grant funds as specified in the Preamble Grant Agreement.
g) Experts: means those individuals listed in Schedule B who will be performing the Services.
h) Fee Based Contract: means a contract under which services are provided on the basis of
chargeable time at a fixed fee rate.
i) Grant: means the amount of funds to be made available by the Donor to the Bank, as
administrator, for the purposes of financing the Consultancy Contract.
j) Grant Agreement: means the Agreement between the Bank and the Client and all appendices
attached thereto as the same may be amended from time to time.
k) Lump Sum Contract: means a contract under which the services are provided on the basis of
an agreed all-inclusive payment.
l) Maximum Contract Amount: means the maximum amount to be paid to the Consultant under
this Contract, including all fees, allowances and reimbursable expenses as set out in Appendix 1
excluding any indirect taxes (including VAT) chargeable in respect of this Contract or the
Services provided hereunder, which are not otherwise recoverable by the Consultant.
m) Operation Leader: means the Bank staff member responsible for monitoring the
implementation of the Consultancy Contract on behalf of the Bank.
n) Services: means the services to be performed by the Consultant as set out in this Contract.
o) Terms of Reference: means the requirements and the objectives in respect of the provisions of
Services, specifying, where relevant the methods and resources to be used by the Consultant
and/or the results to be achieved and as set out in Schedule A.
1.02 Interpretation
(a) The headings in this Contract are for convenience only and shall not affect its interpretation.
(b) In this Contract, reference to an Act is to such Act and to the regulations made pursuant to
such Act as such Act and regulations may at any time be amended or modified and in effect,
and to any act or regulations that may be passed that have the effect of supplementing or
superseding such act or regulations.
(c) In this Contract, a reference to any gender includes a reference to all other genders, the
singular number shall include the plural and vice versa and references to persons shall include
bodies corporate, unincorporated associations and partnerships. Reference to a person shall include
successors and permitted assigns.
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The Consultant shall perform the Services under this Contract in accordance with the Terms of
Reference set forth in Schedule A.
1.04 Start Date
The Consultant will commence the Services no later than the dates or events specified in Appendix
I.
ARTICLE II
Expert(s)
2.01 Expert(s)
(a) The Services shall be carried out by the Experts specified in Schedule B for the respective
periods of time which may be indicated in this Contract. The Consultant and the Client may
agree upon minor adjustments to such periods as may be appropriate to ensure the efficient
performance of the Services, provided that such adjustments will not cause payments made
under the Contract to exceed the Maximum Contract Amount.
(b) The Consultant may grant the Experts holiday and sick leave in accordance with its usual
practice provided that the Services are provided within the time frames indicated in Appendix
1 and Schedule A. If the holidays and sick leave cause disruption to the Project, the Client
may require leave to be limited to four (4) weeks in a year.
(c) Except as the Client may otherwise agree no changes shall be made in the Experts, provided,
however, that if for any reason beyond the reasonable control of the Consultant it becomes
necessary to replace any of the Experts, the Consultant shall forthwith assign as a
replacement, a person of equivalent or better qualification, at the same rate of remuneration
set out in Schedule B. In this event prior written agreement from the Client will be necessary.
(d) In the event that any Expert is found by the Client to be incompetent in discharging their
assigned duties, the Client may request the Consultant forthwith to provide a replacement
person with qualifications and experience acceptable to the Client.
(e) Any expenses incurred by reason of replacement of Experts pursuant to Clause 2.01 (c) or (d)
shall be borne by the Consultant. Except as the Client may otherwise agree the Consultant
shall bear all additional travel and other costs arising out of or incidental to any replacement
and the remuneration to be paid for the replacement person shall not exceed the remuneration
which would have been payable to the person replaced.
2.02 Project Manager
The Consultant shall ensure that at all times during which the Services are provided in the Country
of Assignment, a project manager, acceptable to the Client, shall take charge of such operations (the
"Project Manager"). The Project Manager shall be responsible for liaison between the Consultant's
Headquarters and the Client. The Project Manager shall be responsible for providing progress
reports on delivery of the Services within a reasonable time upon request by the Client.
ARTICLE III
Payments to the Consultant

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3.01 Maximum Contract Amount
(a) Payments under this Contract shall not exceed the aggregate amount of [CCY9] XXX
(the “Maximum Contract Amount”).
(b) Maximum Contract amount does not include indirect taxes (including VAT) on
Services, if chargeable in respect of the Services or this Contract provided hereunder.
(c) Any indirect taxes chargeable in respect of this Contract or the Services provided
hereunder shall be paid by the Client for the Consultant. Provision of this Sub-Clause is
not applicable to any of the Consultant’s subcontractors.
(d) No element of the Grant shall be used for financing any indirect taxes referred to in sub-
paragraph (c) above.
3.02 Currency Payment
Except as otherwise agreed between the Client and the Consultant any payment under this Contract
shall be made in the currency specified in Appendix I.
3.03 Fees of the Consultant
(a) The Client shall pay or cause to be paid to the Consultant amounts properly due in respect of
the Services, subject to the Maximum Contract Amount, plus any indirect taxes (including
VAT) payable, and the terms of this Contract.
(b) Where the fees are expressed in terms of daily rate, the time spent in performing the Services
shall be determined on the basis of the number of working days actually spent by the Expert
in performing the Services including necessary travel time. Except as otherwise agreed
between the Client and the Consultant, no payments shall be made to the Consultant in respect
of work performed other than during the Term of Engagement specified in Appendix I.
Calculation of fees payable on a monthly basis shall be based on a maximum of twenty-two
(22) working days per calendar month.
(c) Where the fees are expressed in terms of a daily rate, the fee – unless otherwise specified in
Schedule B - shall include the Consultant's and/or Experts':
(i) overhead;
(ii) ancillary services, such as secretarial and research services;
(iii) administrative expenses, such as e-mail, telephone and documentation expenses,
(iv) equipment and office supplies; and
(v) other sundry and miscellaneous expenses that may be incurred for the purpose of the
services, unless otherwise specified in Schedule B.
Per diem and allowances, if any, shall be paid separately in accordance with Schedule B.
(d) Where the fees are expressed in terms of a lump sum against deliverables, the fee shall
include the Consultant's and/or Experts':
(i) overhead;
(ii) ancillary services, such as secretarial and research services;
(iii) administrative expenses, such as e-mail, telephone and documentation expenses,
(iv) equipment and office supplies; and
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(v) other sundry and miscellaneous expenses including any per diem and allowances that
might be applicable and may be incurred for the purpose to the services unless
otherwise specified in Schedule B.
(e) The overhead, whether daily-rate or lump sum, specified in Schedule B shall be deemed to
include provision for all leave, insurance, social welfare or pension charges or contributions
to which the Consultant and/or Expert may be or may become liable to pay (by law or by
agreement) during the Term of Engagement. The Consultant has full and sole responsibility
for complying with all applicable laws, regulations, administrative rules and guidance in this
respect and shall indemnify the Client against any claim made against the Client for non-
compliance, thereof, whether made before or after the termination or expiry of the Contract.
3.04 Allowances and Expenses of the Consultant
Where the Contract is a Fee Based Contract, the Consultant may be paid the following allowances,
costs and expenses at the rates and if so provided in Appendix B, subject to the provisions of the
Contract:
(a) a per diem allowance for each night the Expert is required by the Contract to be away from
his or her usual place of residence. The per diem allowance shall cover costs of the hotel
room, food and incidental expenses, but not local travel. Unless other rates are specified in
Schedule B, per diem allowances will be paid according to the United Nations per diem rates
in force at the time for the place and Country of Assignment, as published under the title
“Schedule of Daily Subsistence Allowance Rates” by the International Civil Service
Commission. Where the Contract is fully or partly EU funded, EU Per diem rates shall not be
exceeded and can be obtained from
http://europa.eu.int/comm/europeaid/perdiem/liste1_en.htmhttp://ec.europa.eu/europeaid/wor
k/procedures/implementation/per_diems/index_en.htm. No per diem allowance shall be paid
for periods of leave or for the day of return.
(b) an accommodation allowance when the Expert is required by the Contract to be away from
the usual place of residence and to reside in the Country of Assignment for a period of three
(3) months or more. For the purpose of determining this period as well as the entitlement to
the allowance, short absences from the Country of Assignment shall not be counted.
(c) transport expenses actually and properly incurred by the Expert(s) in travelling for the
purpose of the Services. All travel should be via the most cost effective routes and methods
available; air travel is only authorised at Economy Class fare (commonly designated as fare
basis Y). Original ticket stubs and invoices shall be required as evidence of payment, together
with boarding cards and travel agency receipts. Travel by train may be made in first class,
apart from EuroStar, which shall be by second class. Travel by a private car may only be
used if expressly stated in the Contract. Private car costs shall be reimbursed at the mileage
specified in Schedule B.
(d) other miscellaneous expenses of the Consultant or the Expert(s) arising directly out of the
Services, to the extent they are specified in Schedule B.
All reimbursable expenses shall be reimbursed at actual cost, unless otherwise explicitly provided in
Schedule B, and in no event shall reimbursement be made in excess of the Maximum Contract
Amount.
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Where it shall be necessary to determine the equivalent of an amount in one currency in terms of
another for the purposes of:
(a) calculating the Maximum Contract Amount; or
(b) making payments in respect of reimbursable expenses
the conversion shall be made on the basis of the exchange rate set out in the Financial Times on the
first Monday of the month of the invoice, if it is convertible, or against submission of evidence of
the exchange rate applied when purchasing local currency for the corresponding reimbursable
expenses.
3.06 Payment of Fees and Expenses
Billings and payments in respect of the Services shall be made as follows:
(a) Where the Term of Engagement is less than two months, the fees, per diem allowance and
reimbursable expenses owing to the Consultant, shall be payable upon satisfactory completion of
the Term of Engagement or termination of the Contract whichever is earlier after deduction of any
advance payments made to the Consultant.
(b) When the Term of Engagement is two months or more, the Consultant shall be paid in such
periodic instalments as specified in the Contract.
(c) Within thirty (30) days of receiving a correctly presented invoice from the Consultant for the
advance payment (if any) the Bank, on behalf of the Client, shall pay or cause to be paid the
advance payment to the Consultant subject to the conditions set out in Appendix I.
(d) The Consultant shall submit to the Client an itemised invoice in respect of the relevant period
during the Term of Engagement showing the amounts payable under the Contract, supported
by such receipts, vouchers, invoices, time sheets and other evidence as the Client or Bank may
reasonably require. The details of the bank account, as set out in Appendix I, where payment
shall be made must be supplied on each invoice. Invoices shall be submitted and payments
made in accordance with Appendix I and with the Payments provisions specified in Schedule
B. The Consultant shall submit a copy of the itemised invoice referred to in this Clause to the
Bank for information purposes only and on the understanding that the Bank will not be
authorised to release payment for the invoice until the original invoice is approved and
forwarded to the Bank by the Client.
Within thirty (30) days of the receipt of any invoice, other than that referred to in Clause
3.06(c) (above), the Client shall confirm to the Bank that the invoiced amounts are correct and
payable to the Consultant by sending the Bank confirmation of its approval and authorising
payment of the invoice.
(e) If the payment schedule provides for payments against deliverables, as soon as practicable
and no later than the fifteenth (15th) day after a deliverable has been appropriately approved by the
Client, the Consultant shall submit to the Client and the Bank, an invoice itemised according to
Schedule B, expressed in the currencies provided for in Clause 3.02 of the Contract and
accompanied by appropriate evidence of the submission and approval of the deliverable, as well as
by receipted invoices, vouchers, tickets and other appropriate supporting materials as applicable, of
the amounts payable.
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(f) The Client may withhold or cause to be withheld payment of all or any portion of an invoice
that is not satisfactorily supported with such documentation that is reasonably requested provided,
however, that if any discrepancy should be found to exist at any time between payment actually
made to the Consultant and costs authorised to be incurred by such a Consultant, the Client may add
or subtract the difference from any subsequent payment(s).
(g) Payments in respect of any costs that would exceed the estimates set forth in Schedule B
may be chargeable to the contingency amounts provided for in the respective estimates only if such
costs are approved by the Client in writing prior to being incurred, and subject always to the
Maximum Contract Amount not being exceeded.
(h) Final payment under this Clause 3.06 shall be made only after the final report and a final
invoice, identified as such, have been submitted by the Consultant and approved as satisfactory by
the Client.
(i) Any payment made by the Client of (i) amounts not due under the Contract, or (ii) any
amount in excess of the fees and costs actually incurred, (except as applicable when payments have
been agreed to be made as a fixed fee or lump sum against deliverables) will be reimbursed by the
Consultant to the Client within thirty (30) days after receipt by the Consultant of relevant notice.
(j) All payments to the Consultant under this Contract shall be made solely to the bank account
of the Consultant specified in Appendix I.
ARTICLE IV
Undertakings of the Client

4.01 Confirmation
The Client confirms that it has the power to enter into and perform this Contract and that the
Contract constitutes a legal, valid and binding obligation of the Client enforceable in accordance
with its terms.
4.02 Taxes and Duties
(a) Subject to Clause 5.03, the Client shall use its best efforts to ensure that the Government of
the Country of the Assignment shall exempt the Consultant from any taxes, duties, fees, levies
and other impositions imposed under the laws and regulations which are in effect in the
Country of Assignment, provided that if the Client cannot obtain such exemption any such tax
shall be borne by the Client. Any such tax shall not be calculated or included as part of the
Maximum Contract Amount.
(b) The Client's obligation to seek exemption from taxes, duties, fees, levies and other 'charges'
applies in respect of the following:
(i) any payments made to the Consultant, other than payments to nationals of the Country
of Assignment, in connection with the carrying out of the Services; and
(ii) equipment, materials and supplies brought into the Country of Assignment for the
purpose of carrying out the Services and which, after having been brought into such
territories, will be subsequently withdrawn therefrom; and
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(iii) any property brought into the Country of Assignment by the Consultant, the Expert(s),
or the eligible dependants of the Expert(s) for their personal use or consumption which
will be consumed in the Country of Assignment or will subsequently be withdrawn
therefrom upon the departure of the Consultant and the Expert(s) from the Country of
Assignment.
(c) Any equipment imported for the purpose of carrying out the Services and paid for out of
funds provided under this Contract will be treated as the property of the Client.
(d) The Consultant and the Expert(s) shall follow the usual customs procedures in the Country of
Assignment concerning the import of property.
(e) If the Consultant or Expert(s) fail to withdraw, and instead disposes in the Country of
Assignment, any property upon which customs duty and taxes have been exempted, the Consultant
shall pay such customs duties and taxes in conformity with the applicable regulations.
4.03 Assistance with Local Requirements
To the extent it is able, the Client shall use its best efforts to:
(a) assist the Consultant and each of the Expert(s) to obtain the necessary work permit(s) and
such other documents as shall be necessary to enable them to perform the Services;
(b) if applicable, assist the Expert(s) and, if appropriate their eligible dependants, to obtain all
necessary entry and exit visas, residence permits, exchange permits and travel documents
required for any stay in the Country of Assignment to perform the Services.
(c) facilitate clearance through customs of any property required for the Services and of the
personal effects of the Expert(s) and their eligible dependants;
(d) provide all such information to government officials, agents and representatives as may be
necessary or appropriate for the prompt and effective performance of the Services; and
(e) assist the Consultant, the Expert(s) or approved sub-contractors employed by the Consultant
for the Services to be exempted from requirements to register or obtain any permit to practice
their relevant profession(s) or to establish themselves either individually or as a corporate
entity according to the laws of the Country of Assignment.
4.04 Access to Land
The Client warrants that the Consultant and Expert(s) shall have, free of charge, unimpeded access
to all land in respect of which access is required for the performance of the Services. The Client
shall be responsible for any damage to such land or property thereon resulting from such access
(other than damage caused by the wilful default or negligence of the Consultant or the Expert(s))
and the Client shall indemnify the Consultant and each of the Expert(s) in respect of liability for any
such damage.
4.05 Services, Facilities and Equipment
The Client shall make available to the Consultant and the Expert(s), for the purpose of the Services,
in a timely manner and free of any charge, the counterparts, services, facilities, equipment and
property described in Schedule A.
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ARTICLE V
Undertaking of the Consultant
5.01 General Standard of Performance by the Consultant
(a) The Consultant shall carry out the Services with due diligence and efficiency, and shall
exercise such reasonable skill and care in the performance of the Services as is consistent with
sound professional practices.
(b) The Consultant shall act at all times so as to protect the interests of the Client and shall take
all reasonable steps to keep all expenses to a minimum, consistent with sound professional
practices. The Consultant shall fully co-operate with the Bank to allow it to fulfil its
monitoring obligations and facilitate reporting to the Bank or the Donor on how their funds
are being used for the Services and the Project.
5.02 Records
(a) The Consultant shall keep accurate and systematic records and accounts in respect of the
Services in such form and detail as is customary in the profession and as shall be sufficient to
establish accurately that the costs and expenditure referred to in Article III have been duly
incurred.
(b) Upon reasonable notice, the Consultant shall permit the duly authorised representatives of the
Client and the Bank, from time to time to inspect its records and accounts relating to the
Services and to make copies and shall permit the Client, the Bank, or any person authorised
by the Client or the Bank, from time to time, to audit such records and accounts during the
performance of the Services.
5.03 Applicability of Taxes
The Consultant shall determine whether any direct or indirect taxes, including VAT, are payable or
chargeable by the Consultant in respect of the Services or this Contract. The Consultant shall take
all appropriate and reasonable steps to eliminate or minimise any such tax, including without
limitation registration of this Contract pursuant to any bilateral agreement concerning exemption
from taxation of aid funding between the government of the Donor and the Country of Assignment
or any double taxation treaty between the governments of the Country of Assignment and the
Consultant's country.
5.04 Information
The Consultant shall furnish the Client and the Bank with such information relating to the Services
as the Client and the Bank may from time to time reasonably request.
5.05 Assignments and Sub-Contracting
(a) Except with the Clients' prior written approval, which the Client may withhold at its
discretion, the Consultant shall not assign or transfer the Contract or any part thereof nor
engage any independent consultant or sub-contractor to perform any part of the Services.
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(b) When the Consultant is permitted to associate with individual consultants, consultancy firms,
partnerships, entities or other persons, in a consortium or through subcontracting or
association, as appropriate, the Consultant will ensure that each such consortium member,
subcontractor and/or associate fully complies with the Consultant's obligations under this
Contract. The Consultant shall be liable for the acts or omissions of such consortium
members, subcontractors and/or associates. The Consultant will not be relieved of its
obligations under this Contract by use of such individual consultants, firms, partnerships,
entities or other persons. Such permitted individual consultants, firms, partnerships entities or
other persons in the consortium, association or subcontracting arrangement may only be
changed with the prior consent of the Client and the Bank.
(c) In the event that any such independent consultants or sub-contractors are found by the Client
to be incompetent in discharging their assigned duties, the Client may request the Consultant
forthwith either to provide a replacement consultant or sub-contractor with qualifications
experience and a rate of remuneration acceptable to the Client or to resume the performance
of the Services itself.
5.06 Confidentiality
Except with the prior written consent of the Client, the Consultant shall not disclose nor cause or
permit the Consultant's Expert(s), employees, agents and sub-contractors to disclose to third
persons nor use for the Consultant's own purposes any information relating to the Services, the
Project, the Client or the Bank, including information in respect of rates of remuneration and
conditions of contracting. The Consultant may provide such data and information if required by
applicable law or regulation, but only that portion of the data or information, which, to the extent
permitted, by the relevant law or regulatory requirement is legally required to be furnished. If such
a demand is made the Consultant shall promptly inform the Client and the Bank. This provision
shall survive the termination and expiration of the Contract.
5.07 Prohibition on Additional Project Work
Except with the prior written consent of the Client and the Bank, the Consultant agrees that during
and for a period of two years following the termination of this Contract, the Consultant’s and or
Expert(s)’ participation in the Project shall be limited to the provision of the Services, hereby
disqualifying them and any other contractor, consulting firm, manufacturer or individual with which
the Consultant is associated or affiliated from the provision of goods, works and services (other than
the Services) for the Project, and for tendering for any part of the Project. For the purpose of this
Clause “affiliate” means any other person that directly or indirectly through one or more
intermediaries, controls or is controlled by, or is under the common control with, the Consultant;
“control” (including the terms “controlling”, “controlled by” and “under common control with”)
means the possession, direct or indirect, of the power to direct or cause the direction of the
management, policies or activities of a person, whether through the ownership of securities, by
contract or agency or otherwise.
5.08 Conflict of Interest
The Consultant shall ensure that no circumstances arise during the Term of Engagement in which
the Consultant’s activities under the Contract conflict or might conflict with the personal interest of
the Consultant or the Expert(s) or with any services which the Consultant or the Expert(s) may
render to third parties.
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(a) For the purposes of this provision, the following definitions will apply:
(i) Prohibited Practices are defined as one or more of the following:
(a) a "Coercive Practice" which means impairing or harming, or threatening to impair or harm,
directly or indirectly, any party or the property of the party to influence improperly the
actions of a party;
(b) a "Collusive Practice" which means an arrangement between two or more parties designed
to achieve an improper purpose, including to influence improperly the actions of another
party;
(c) a "Corrupt Practice" which means the offering, giving, receiving or soliciting, directly or
indirectly, of anything of value to influence improperly the actions of another party;
(d) a "Fraudulent Practice" which means any act or omission, including a misrepresentation,
that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or
other benefit or to avoid an obligation;
(e) a "Misuse of the Bank’s Resources or Bank Assets " which means improper use of the
Bank’s Resources, committed either intentionally or through reckless disregard;
(f) an "Obstructive Practice" which means (1) destroying, falsifying, altering or concealing of
evidence material to a Bank investigation, which impedes the Bank’s investigation; (2)
making false statements to investigators in order to materially impede a Bank investigation
into allegations of a Prohibited Practice; (3) failing to comply with requests to provide
information, documents or records in connection with a Bank investigation; (4) threatening,
harassing or intimidating any party to prevent it from disclosing its knowledge of matters
relevant to a Bank investigation or from pursuing the investigation; or (5) materially
impeding the exercise of the Bank’s contractual rights of audit or inspection or access to
information; and
(g) a "Theft" which means the misappropriation of property belonging to another party.
(ii) "Bank Assets" means any property or asset owned or administered by the Bank, including the
Bank’s name, intellectual property and registered service marks.
(iii) Bank Resources" means the Bank’s ordinary capital resources, Special Funds resources, and/or
cooperation funds or trust funds administered by the Bank.
(iv) Mutual Enforcement Institution" means an international organisation that has entered into an
agreement with the Bank, pursuant to which such institution and the Bank agree to the mutual
enforcement of debarment decisions made by each other, provided that such other institution has
given notice to the Bank that it has fulfilled all requirements for the implementation of such
agreement and has not subsequently withdrawn from such agreement.
The Client without prejudice to any other remedy for breach of the Contract by written notice of
termination sent to the Consultant, may terminate this Contract forthwith if the Consultant or
Expert(s), in the judgement of the Client, has engaged in prohibited practices in competing for or in
executing the Contract.
(b) The Bank will cancel the portion of the Bank financing allocated to the Contract if it at any time
determines that Prohibited Practices were engaged in by representatives of the Client during the
procurement or the execution of that contract, without the Client having taken timely and
appropriate action satisfactory to the Bank to remedy the situation;
(c) The Bank may declare the Consultant, the Consultant’s Expert(s), employees, agents or sub-
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contractors ineligible, either indefinitely or for a stated period of time, to be awarded a Bank-
financed contract if it at any time determines that the firm has engaged in Prohibited Practices in
competing for, or in executing, a Bank-financed contract;
(d) The Bank reserves the right, where a Client or the Consultant, the Consultant’s Expert(s),
employees, agents or sub-contractors, has been found by the final judgement of a judicial
process in a member country of the Bank or by the enforcement (or similar) mechanism of
another international organisation, including Mutual Enforcement Institutions to have engaged
in Prohibited Practices:
(i) to cancel all or part of the Bank financing for such Client or beneficiary; and
(ii) to declare that such a firm is ineligible, either indefinitely or for a stated period of
time, to be awarded a Bank-financed contract.
5.10 Independent Contractor
Nothing contained herein shall be construed as establishing or creating between the Client and the
Consultant or between the Bank and the Consultant the relationship of master and servant or
principal and agent, it being understood that the position of the Consultant and of anyone else
performing the Services is that of an independent contractor.
5.11 Indemnities
(a) The Consultant shall fully indemnify, protect and defend at the Consultant's own expense, the
Client and its agents and employees, from and against any and all actions, claims, losses or
damages arising out of any violation by the Consultant or the Expert(s) of any (i) applicable
law or regulations, or (ii) intellectual property rights of third parties, such as copyright,
industrial design, or patents in the course of performance of the Services.
(b) The Consultant shall:
(i) indemnify, protect and defend, at the Consultant's own expense, the Client, its agents
and employees, from and against any and all actions, claims, losses or damages arising out of
the Consultant's failure to exercise the skill and care required under Clause 5.01(a) or breach
of any of its obligations under this Contract provided, however, the Consultant's liability
under this Clause 5.11(b) shall be limited, to actions, claims, losses or damages directly
caused by such failure to exercise the said care and skill or breach, and shall not include
liability for indirect or consequential damages.
(ii) in addition to any liability the Consultant may have under subparagraph (i) at its own
cost and expense, upon the request of the Client, re-perform the relevant Services in the event
of its failure to exercise the care and skill required under Clause 5.01 (a) or its breach;
provided, however, that the Consultant shall have no liability for actions, claims, losses or
damages occasioned by (a) the Client's having overridden a decision or recommendation of
the Consultant or having required the Consultant to implement a decision or recommendation
with which the Consultant did not agree and such disagreement was communicated to the
Client in writing, or (b) the improper execution of the Consultant's instructions by agents,
employees or independent contractors of the Client.
In any event the Consultant's indemnity to the Client under this Clause 5.11(b) shall not exceed the
amount set out in Appendix I.
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5.12 Laws and Regulations
The Consultant shall respect and abide by all applicable laws and regulations, in the Country of
Assignment and elsewhere, and shall use its best efforts to ensure that the Expert(s) and their
dependants while in the Country of Assignment, and local employees the Consultant might hire,
respect and abide by all laws and regulations of the Country of Assignment.
5.13 Proprietary Rights in Equipment
(a) Equipment supplied by the Client for the Services shall remain at all times the property of the
Client and shall be returned to the Client in accordance with procedures to be determined by
the Client.
(b) Equipment and materials provided by the Consultant for the Services shall remain the
property of the Consultant, unless otherwise agreed.
(c) Equipment purchased by the Client or by the Consultant for the purpose of performing the
Services and funded wholly or partly under this Contract shall be the property of the Client,
unless otherwise agreed by the Bank. The Bank may direct the Client to deliver and dispose
any such equipment.
5.14 Proprietary Rights of the Client in Reports and Records
All reports and relevant data and information such as maps, diagrams, plans, databases statistics and
supporting records or material complied or prepared in the course of the Services shall be
confidential and shall be the absolute property of the Client. The Consultant agrees to deliver all
these materials to the Client upon completion of this Contract. The Consultant may retain a copy of
such data but shall not use the same for purposes unrelated to this Contract without the prior written
approval of the Client
5.15 Insurance
(a) The Consultant shall take out and maintain at its own cost adequate professional liability
insurance as well as adequate insurance against third party liability and loss of or damage to
equipment purchased in whole or in part with funds provided by the Client. The Consultant
shall ensure that the minimum amount of cover under the policy is not less than the amount
specified in Appendix I. The Consultant shall ensure that such insurance is in place prior to
commencing the Services.
(b) The Client undertakes no responsibility in respect of any life, health, accident, travel or other
insurance which may be necessary or desirable for the Consultant, Expert(s), sub-contractors,
or specialists associated with the Consultant for purpose of the Services, nor for any
dependant of any such person.
(c) The Client reserves the right to require original evidence that the Consultant has taken out the
necessary insurance.
5.16 Language of Reports and Software Application
(a) All reports and recommendations and general correspondence from the Consultant to the
Client and all documents prepared by the Consultant under this Contract shall be in the
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language specified in Appendix I.
(b) All reports, findings, information, work and documents to be provided to the Client shall be
created in the version of the software application identified in Appendix I.
5.17 Services or Facilities of the Client
In the event that the Consultant encounters delay in obtaining personnel, facilities, equipment or
property to be provided by the Client according to Clause 4.05 or when their performance or
function do not meet the requirements set forth in Schedule A, the Consultant shall promptly notify
the Client of such delay or difficulty, and may request an appropriate extension of time for
completion of the Services or, upon approval, purchase required services or facilities at the cost of
the Client.
5.18 No Liability of Bank
The Client and the Consultant hereby acknowledge and agree that in consideration of the Bank
reviewing, and processing payment for, the Services provided by the Consultant to the Client, the
Bank shall not be liable to either the Client or the Consultant for any claims, proceedings, costs,
liabilities, expenses, loss or damage arising out of or in connection with any act or omission
(whether contractual negligent, tortuous or otherwise) of the Consultant’s, its employees, sub-
contractors or agents including the Consultant’s or the Expert(s) performance of the Services
whether satisfactory or otherwise or any breach of any laws or regulations by the Consultant,
Expert(s) or its employees, sub-contractors or agents.
ARTICLE VI
General Provisions
6.01 Suspension of Payments
If any of the following events shall happen and be continuing, the Client may by written notice to
the Consultant suspend in whole or in part payments due thereafter to the Consultant under the
Contract:
(a) the Bank shall have suspended disbursements to the Client in respect of the Project or the
Grant;
(b) a default shall have occurred on the part of the Consultant in the performance of the Contract
and if remediable the Consultant, shall have failed to remedy the default within thirty (30)
days of being notified by the Client of the default; or
(c) any other condition has arisen which, in the reasonable opinion of the Client, interferes or
threatens to interfere, with the successful carrying out of the Services or the accomplishment
of the purposes of the Contract in which case thirty (30) days written notice shall be given.
6.02 Termination of the Contract by the Client
(a) If any of the following events shall have happened and be continuing, the Client may by
written notice to the Consultant terminate the Contract:
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(i) any of the conditions referred to in Article 6.01 shall continue for a period of
thirty (30) days after the Client shall have suspended in whole or in part
payments due to the Consultant.
(ii) the Project or the Grant Agreement shall have expired or been terminated.
(b) In any event, the Client may terminate the Contract at any time by giving no less than thirty
(30) days prior notice to the Consultant.
6.03 Termination of the Contract by the Consultant
The Consultant shall promptly notify the Client in writing of any situation or of the occurrence of
any event beyond the reasonable control of the Consultant, which makes it impossible for the
Consultant to carry out its obligations. Upon confirmation in writing by the Client of the existence
of any such situation or event, or upon failure of the Client to respond to such notice within thirty
(30) days of receipt thereof, the Consultant shall be relieved from all liability from the date of such
receipt for failure to carry out such obligations, and the Consultant may thereupon terminate the
Contract by giving no less than thirty (30) days prior written notice.
6.04 Termination Procedure
(a) Upon termination of the Contract under Clause 6.02, the Consultant shall take immediate
steps to terminate the Services in a prompt and orderly manner, reduce losses and to keep
further expenditures to a minimum.
(b) Upon termination of the Contract (unless such termination shall have been occasioned by the
default of the Consultant), the Consultant shall be entitled to be reimbursed in full for such
costs as shall have duly incurred prior to the date of such termination and for reasonable costs
incidental to the orderly termination of the Services, the return travel of the Expert(s) and the
reshipment of the personal effects and equipment of the Consultant, but shall be entitled to
receive no other or further payment, subject always to the Maximum Contract Amount.
6.05 Governing Law and Settlement of Disputes
(a) This Contract shall be governed by and construed in accordance with the law specified in
Appendix I.
(b) Any dispute which arises out of the Contract, which cannot be amicably settled, between the
parties shall be referred for resolution to international arbitration as specified in Appendix I.
The resulting award shall be final and binding on the parties and shall be in lieu of any other
remedies.
6.06 Force Majeure
(a) If either party is temporarily unable by reason of Force Majeure or the laws or regulations of
the Country of Assignment to meet any obligations under the Contract, and if such a party
gives to the other party written notice of the event within fourteen (14) days after its
occurrence, such obligations of the party as it is unable to perform by reason of the event shall
be suspended for as long as the inability continues.
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(b) Parties shall take all reasonable measures to minimise the consequences of any event of Force
Majeure.
(c) Neither party shall be liable to the other party for loss or damage sustained by such other
party arising from any event referred to in Clause 6.06(a) or delays arising from such event.
(d) Any period, within which a party shall, pursuant to this Contract, complete any action or task
shall be extended for a period equal to the time during which such party was unable to
perform such action as a result of Force Majeure.
(e) During the period of their inability to perform the Services as a result of an event of Force
Majeure, the Consultant shall be entitled to continue to be paid under the terms of this
Contract as well as to be reimbursed for any additional costs reasonably and necessarily
incurred by them during such period and in reactivating the Services after the end of such a
period.
(f) The term “Force Majeure”, as employed herein shall mean acts of God, strikes, lock-outs or
other industrial disturbances, acts of the public enemy, wars, blockades, insurrections, riots,
epidemics, landslides, earthquakes, storms, lightning, floods, washouts, civil disturbances,
explosions, and any other similar events, not within the control of either party and which by
the exercise of due diligence neither party is able to overcome.
6.07 Variation of the Contract
The Contract may be varied only by written agreement between the parties. All such variations,
including variations in the cost estimates and in the amount specified in Clause 3.01(b) shall be in
writing and shall be signed by the duly authorised representatives of the parties.
6.08 Applicable Language
Any document or communication delivered pursuant to this Contract shall be in the language
specified in Appendix I.
6.09 Entire Contract
This Contract (including all Appendixes and Schedules) as amended from time to time in
accordance with the foregoing provisions contains the entire agreement between the parties and
supersedes all prior arrangements whether written or oral, express or implied.
6.10 Survival Clauses
The following Clauses 3.03(e), 5.02, 5.06, 5.10, 5.11, 5.13, 5.14, 5.18 and 6.05 shall survive the
termination or expiry of this Contract.
ARTICLE VII
Effective Date; Miscellaneous

7.01 Effectiveness
The Contract shall become effective upon the date specified and unless earlier terminated in
accordance with its terms, shall remain in full force until the Services and all payments due and
owing therefore have been completed, at which time the parties hereto shall be mutually released
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from all obligations hereunder, subject to Clause 6.10.
7.02 Authorised Representative
Any action required or permitted to be taken, and any documents required or permitted to be
executed, under this Contract may be taken or executed by the Consultant or on its behalf and on
behalf of the Client by the authorised persons specified in Appendix I.
7.03 Notices or Requests
Any notices or requests required or permitted to be given or made under this Contract shall be in
writing in the language specified under Clause 6.08. Such notice or request shall be deemed to be
duly given or made when it shall be delivered by hand, first-class registered mail, e-mail or
facsimile to the party to which it is required to be given or made at such party's address specified in
Appendix I or at such other address as either party may specify in writing, provided that receipt of
delivery (by mail), receipt of e-mail (by e-mail) or confirmation of transmission (by facsimile), as
the case may be, has been received by the sender.
IN WITNESS WHEREOF the parties acting through their duly authorised representatives have
caused this Contract in the English language to be signed, each considered an original as of the day
and year first above written.
For and on behalf of <<client_name7>>
……………………………………..
Date: …………………………
For and on behalf of <<org_name6>>
……………………………………..
Date: ………………………….
Enclosed:
Appendix I - Consultancy Contract Specific Provisions

Schedule A - Terms of Reference
Schedule B - Staffing Schedule and Breakdown of Costs
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APPENDIX I
1.04 Start and End Dates
Except as the Client may otherwise agree, the Consultant shall commence the Services on
<<start_date>> (such date being called the “Start Date”). The Services will be completed on or
before <<end_date>> (such date being called the “End Date”).
3.01b Maximum Contract Amount
Payments under this Contract shall not exceed the aggregate amount of <<contract_ccy4>>
<<contract_value3>> (the "Maximum Contract Amount"). This amount does not include any
indirect taxes, including VAT, if chargeable in respect of the Services or this Contract provided
hereunder.
3.02 Currency of Payment
All payments shall be made in <<payment_ccy>>.
3.06a Mode of Billing and Payment
The payments shall be made in accordance with the following payment schedule: [payment_ccy3],
[pay_terms].
3.06c Advance Payments
The advance payment will be in the amount of <<payment_ccy2>> <<advance>> (the

"Advance"). Any Advance will only be paid to the Consultant after provision by the Consultant to
the Bank of an acceptable bank guarantee in an amount equal to, and in the currency of, the
Advance, valid until the Advance has been completely offset as provided herein.[delete highlighted
text if less than EUR 30,000.]
The Advance shall be reflected in, and offset against the Consultant's first invoice and, if the first
invoice is not for a sum equal to or greater than the amount of the Advance, then against each
subsequent invoice until the full amount of the Advance has been fully offset. In the event the
Contract is terminated for any reason prior to the full amount of the Advance being accounted for,
the Consultant shall repay to the Bank, upon demand, such amount of the Advance which has not
been offset against invoices for Services provided to the date of termination.
3.06d Bank Account of Consultant
<<bank_name>>
<<bank_address>>
Account Name: <<account_name>> <<account_nr>> <<sort_code>>
5.11b Consultant's Indemnities
Clause 5.11(b) shall be subject to the following provisions:
That the Consultant is notified of such actions, claims, losses or damages not later than 12 months
after the conclusion of the Services;
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That the ceiling on the Consultant's liability under Clause 5.11(b) shall be limited to the higher of
any insurance proceeds payable under the Consultant’s insurance or [x] multiples of the Maximum
Contract Amount except that such a ceiling shall not apply to actions, claims, losses or damages
caused by the Consultant or Expert(s)’ gross negligence or reckless or wilful misconduct.
5.15 Insurance
The following amount of insurance has been agreed between the Parties: [x].
5.16 Language of Reports
(a) English shall be the sole language for all communication, documentation and reports
under this Contract unless the Client expressly states otherwise.
(b) The software application to be used shall be Microsoft Office unless the Client
expressly states otherwise.
6.05 Governing Law and Settlement of Disputes
(a) This Contract shall be governed by and construed in accordance with English law. Any non-
contractual obligations arising out of or in connection with this Contract shall be governed by and
construed in accordance with English law.
(b) Any dispute controversy or claim arising out of, or relating to this Contract or the breach,
termination or invalidity hereof or any non-contractual obligations arising out of or in connection
with this Contract which cannot be amicably settled, shall be settled by arbitration in accordance
with the UNCITRAL Arbitration Rules as in force and effect on the date of this Contract. There
shall be one (1) arbitrator, and the appointing authority for the purposes of the UNCITRAL Rules
shall be the LCIA (London Court of International Arbitration). The seat and place of arbitration
shall be London, England and the English language shall be used throughout the arbitral
proceedings. The Parties hereby waive any rights under the Arbitration Act 1996 or otherwise to
appeal any arbitration award to, or to seek determination of a preliminary point of law by, the courts
of England or elsewhere. The arbitrator shall not be authorised to grant, and the Consultant agrees
that it shall not seek from any judicial authority, any interim measures or pre-award relief against
the Client, any provisions of the UNCITRAL Arbitration Rules notwithstanding.
(c) Nothing in this Contract shall be construed as a waiver, renunciation or modification by the
Bank of any immunities, privileges and exemptions of the Bank accorded under the
Agreement Establishing the European Bank for Reconstruction for Development,
international convention or any applicable law.
6.08 Applicable Language
Any document delivered pursuant to this Contract, apart from reports specified in Clause 5.16 shall
be in English.
7.02 Authorised Representatives
(a) The Consultant, if not an individual, hereby appoints <<contact_name2>> as its authorised
representative.
(b) The Client's authorised representative is <<client_contact_name4>>.

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7.03 Notices or Requests
For the Consultant:
The Consultant’s authorised representative
Name: <<contact_name>>
Address: [org_name8]]
[org_long_address2]
Telephone: <<consultant_phone_nr>>
Facsimile: <<consultant_fax_nr>>
E-mail: <<consultant_email>>
For the Client:
The Client’s authorised representative
Name: <<client_contact_name5>>
Address: [client_name12]
[client_long_address2]
Telephone: <<client_phone2>>
Facsimile: <<client_fax2>>
E-mail: <<client_email2>>
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SCHEDULE A
TERMS OF REFERENCE
<<contract_title8>>
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SCHEDULE B
Staffing Schedule and Breakdown of Costs
(All amounts to be exclusive of indirect taxes, including VAT, which may be chargeable by the
Consultant)
«Country_Name»: [Project_Title]
1. Fees :
[contract_ccy3]
Name of Expert Job Title Working In the In Home Total Expert
Period Field Office Period Rate Total
[fee_table]
Total Fees Fee_total
2. Per Diem Allowance:
Place Number Rate Period Per Diem Total

[per diem_table]
Total Per Diem Per diem_total
3. Reimbursable Expenses*
Air Travel: (Full Economy Class or Equivalent)
Routing Air Fare No. of Flights Total

[air travel_table]
Total Air Travel air travel_total
Local Travel: (Travel from home to departure airport and return, and reasonable local travel when
abroad.)
Journey Cost No. of Journeys Total

[local travel_table]
Total Local Travel local trav_total
Miscellaneous:
Visas [description3] [amount3]

Interpretation [description4] [amount4]
Reports [description5] [amount5]
Communications [description6] [amount6]
Equipment Purchase [description7] [amount7]
Accommodation (not listed in Per Diem) [description0] [amount0]
Other Miscellaneous Expenses
Miscellaneous Total
*May include indirect taxes, such as VAT which are not otherwise recoverable by the Consultant.
4. Contingencies: (utilisation only after prior approval in writing by the Client) [contingency]
TOTAL MAXIMUM CONTRACT AMOUNT (Contract Ceiling Amount) [contract_value2]

Invoices must be prepared according to the attached Rules for the Preparation of Invoices. The Bank and the
Client shall not be responsible for delays in paying invoices if the Consultant’s invoices do not comply with the
attached Rules. Unless otherwise stated, any equipment included in the Contract and purchased by the
Consultant shall be disposed of at the end of the Contract as may be directed by the Bank.
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RULES FOR THE PREPARATION OF INVOICES
The following points shall be observed when submitting invoices for payment.
 All invoices except for the advance payment shall be addressed and sent to:
The original invoice and supporting documentation shall be sent to the Client at:
[client name11]
[client_address_with_cr]
With a copy sent simultaneously to the Bank at:
Donor Funded Operations

One Exchange Square
London EC2A 2JN, UK
The Consultant should note that the copy of the invoice sent to the Bank is for its information only.
The Consultant should be aware that the Bank will not be authorised to release payment for the
invoice until the original invoice is approved and forwarded to the Bank by the Client.
The Invoice for the advance payment should be addressed and sent directly to EBRD for payment.
 The Contract number shall be quoted on the invoice.

 Invoices shall be marked to show the Consultant's business address, invoice number and date.
The name and telephone number of a person who may be contacted in case of need to raise
queries shall be quoted on the invoice.
 The Bank will only make payments after (i) an original signed copy of the Contract has been
sent to EBRD (ii) submission of original invoices and original supporting receipts (no faxes or
copies shall be acceptable) and (iii) confirmation from the Client that the invoice is in order.
 Invoice payments will be made by direct transfer to a bank account.
 Full details of the bank account where payment shall be made must be supplied on the invoices,
including currency of the account.
 Period during which Services were performed must be stated.
 Invoices shall be itemised in the order set out in Schedule B.
 Fees and per diem allowances must be invoiced as per Clause 3.04 of the Contract.
 Exchange rates should be stated in the invoice.
 Any change to the Contract necessitating an amendment to the Contract should be completed
prior to submission of an invoice.
 The last of the invoices (or, as the case may be, the only invoice) issued by the Consultants for
the Services shall be called the “Final Invoice” and shall be indicated as such. The Final
Invoice shall not be issued until all the Consultant’s obligations for performing the Services
have been fulfilled and the Client has confirmed completion of the Services. The “Final
Invoice” must be submitted within three months of the completion of the Services or the expiry
date of the Contract.
 Reimbursable expenses, including Air Travel, Local Travel and Miscellaneous costs must be
invoiced in the currency of the Contract, according to Clause 3.02 of the Contract. For
reimbursement of air travel costs, original ticket stubs must be submitted, together with
boarding cards and travel agency receipts. Exchange rates for reimbursable expenses should be
stated in the invoice. Conversions shall be made at the rates published in the Financial Times on
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the first Monday of the relevant month (the month that the invoice was prepared) if it is
convertible or against submission of evidence of the exchange rate applied when purchasing
local currency for the corresponding reimbursable expenses.
 A numbered list detailing each reimbursable item shall be submitted, with correspondingly
numbered original receipts for each item attached.
 Purchase of goods will be subject to the Bank’s Procurement Policies and Rules in particular
paragraphs 3.12 and 3.13. Where the Contract is EU funded, the goods must be of EU origin or
originate from the beneficiary states of the relevant programme in compliance with EU
Procurement Policies and Rules.
 Any applicable indirect tax, including VAT chargeable by the Consultant shall be separately
itemised on the invoices; such amounts shall not be paid with the Grant funds by the Bank and
shall be recoverable directly from the Client.
 Any questions regarding payment of invoices should be addressed by e-mail to Donor
Funded Operations <GroupDonorFundedOperations@ebrd.com>.
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STANDARD PROCUREMENT DOCUMENTS

 21 May 2018

REQUEST FOR PROPOSALS

Selection of Consulting Services for:

Client: State Communal Enterprise “Khujand Public Transport”

Country: Republic of Tajikistan

Issued on: 21 May 2018

PART I – SELECTION PROCEDURES AND REQUIREMENTS

Section 1.1 Letter of Invitation

Section 1.2 Instructions to Consultants and Data Sheet

C. Request for Proposals

31. Correction of Errors

Section 1.3. Evaluation Criteria

Section 1.4. Technical Proposal – Standard Forms

Section 1.5. Financial Proposal – Standard Forms

1. Form FIN-1: Financial Proposal Submission Form

Section 2.1. Terms of Reference

PART III – CONDITIONS OF CONTRACT AND CONTRACT FORMS

Section 3.1. Standard Forms of Contract

Section 1a. Procurement Notice –

Assignment name Khujand Public Transport Project – Corporate

Business sector: Infrastructure Business Group

Funding source Swiss Secretariat for Economic Affairs (“SECO”)

Executing Agency (Client):

The Client Contact Person:

The EBRD’s Contact Person:

introduction of a formal ticketing system (the “Project”).

The purpose of the Project is to:

It is expected that the Project will finance the following investments:

Consultant Selection Procedure: Single-stage open competitive selection

Cost Estimate for the Assignment: USD 650,000.00

Submission Requirements: In order to determine the capability and experience of

Section 1b. Letter of Invitation –

The RFP includes the following documents:

On behalf of the Client

Section 1.2. Instructions to Consultants and Data Sheet

1. Definitions (i) “Affiliate(s)” means an individual or an entity that directly

(xiv) “Electronic Procurement Platform” in these

without a Financial Proposal of the Consultant, as the case

4. Unfair 4.1 Fairness and transparency in the selection process require

knowledge of matters relevant to a Bank investigation or

(declared or not), sub-contractors, service providers, suppliers

name or as part of a Joint Venture in another Response. If a

Responses’ opening to the time of Shortlist or Contract award

Section B. Expressions of Interest is not applicable as this is a Single-Stage Open

C. Request for Proposals

21.5. If the Consultant agrees to extend the validity of its

include in its Proposal at least the same time input

Procurement Platform, the requirements of the Electronic

assignment, the name and address of the Consultant, and

26.2. The Client shall conduct the opening of the Proposals in

case those shall take precedence over the provisions of this

those Consultants whose Technical Proposals were considered

Proposal to the corrected quantity, and correct the total

opening; (iii) if applicable, an explanation why the evaluated

2.1 Name of the Client:

Method of evaluation: QCBS as per Applicable Guidelines: EBRD

2.2 Procurement method: Single-Stage Open Competitive Selection – Request

Financial Proposal to be submitted together with Technical Proposal:

The name of the assignment is: Khujand Public Transport Project –

The procurement will be undertaken using the Electronic Procurement

2.3 A pre-response conference will be held: No

4.1 No Unfair Competitive Advantage applies to the selection.