Assignment 2

ERP –BPI ( MM Cycle)

(10 marks)

Student Name : Hrishikesh Karekar

PRN No : 19020741016

Q. 1 From GBI integrated Procure to Pay cycle, write about different roles,
responsibilities and importance within the GBI case you went through as
e.g. purchasing agent, warehouse worker, accounting clerk. ( Min. 100
words each)

Ans: The different roles which participated in the GBI Integrated Procure to Pay
cycle are-
a. Joyce Hausman (Contract Administrator) – A Contract Administrator is the one
who helps in creating the supply and hence the vendor master data in SAP. The
Suppliers here can be created centrally meaning that all views are generated
concurrently or responsibility can be distributed to accounting and purchasing for
creating and maintaining their respective views i.e General, Accounting, and
Purchasing. The vendor master data will contain all of the information necessary to
conduct business transactions

b. Sandeep Das (Warehouse Supervisor) - The Warehouse Supervisor’s

responsibility is to create the material master data for the goods involved in trading.
Here the trading good involved is a Chain Lock. Also the warehouse supervisor
selects and decides the different views like MRP 1, MRP 2, MRP 3, Sales: Sales
Org. Data 1, Accounting 1, etc. that are necessary to be displayed for that particular
material. Consequetly, all data entries corresponding to the different views mentioned
above are also maintained by the warehouse supervisor.

c. Sergey Petrov (Warehouse Employee) - The Warehouse Employee helps in

extending the material master. In this case study, the responsibility of the employee
was to copy the sales views of the new trading good (chain lock) from the Miami plant
to the San Diego plant to maintain a different condition.

d. Wilton Saban (Inventory Supervisor)- The responsibility of the Inventory

supervisor is to check and verify the inventory level for the given required product by
the customer. Inventory supervisor also raises the purchase requisition reviews the
Purchase order from time to time. He supervises over the material, maaterial
number, quantity, delivery dates, etc. After recieving the quotation from the
vendors they are also responsible for quality assurance by selecting the best items.
The inventory supervisor also evaluates the quotations received from the the vendors
and selects the best one depending upon prices, quality, SLA, etc.

e. Alberto Conti (Technical Office Assistant) – The technical office assistant

assists in creating/ reviewing the RFQ for different vendors. They check the stock

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 Assignment 2
ERP –BPI ( MM Cycle)
(10 marks)

lists and requirement list from time to time and also help in maintaining the quotations
and item conditions in the purchasing system.
f. Aura Maxwell (Buyer)- The responsibility of buyer is create a Purchase Order in
reference to the RFQ.

g. Tatjana Karsova (Receiving Clerk)- The responsibility of the Receiving clerk is to

perform GRN and create the good receipt for the purchase order received into
inventory ordered from Mid-West Supply venfor. The also physcically verify the
receipt of the goods with respect to the quality and the decided timeframe of delivery.

h. Silvia Cassano (Accounts Payable Specialist) – The Accounts Payable

Specialist is responsible for creating the invoice from the vendors. The invoice is
presented to support for making the necessary journal entry in ledgers.

i. Shuyuan Chen (Chief Accountant)- The Chief Accountatn verifies the

transactions related to finance department. He also displays and confirms the activity
and associated balance for the Accounts Payable for Mid-West Supply.

Q. 2 Write down Material Master Data you created during this case. How did
you searched the material for your case?

Ans. The material master Data whichwas created by me refers to the material
CHLK1015. The material was by by pressing F4 and entering 015 in the search field.

Q. 3 Write the Following Document Numbers created by you during this case.

Vendor master number 51518

Purchase requisition document number 0010000022

RFQ document number 6000000024

Purchase order document number 4500000044

Goods receipt document numbers 5000000086, 5000000087

Invoice document numbers 5105600184, 5105600185

Vendor payment document number 1500000037

© SAP UCC Magdeburg Page 2

 Assignment 2
ERP –BPI ( MM Cycle)
(10 marks)

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