RFP Oct2020 PDF

DRAFT
Request for Proposal (RFP)

for
Empanelment of Road Safety

Consultants for NHAI Projects
National Highways Authority of India

(Ministry of Road Transport & Highways, Government of India)
October 2020
RFP for Empanelment of Safety Consultants October 2020
2 National Highways Authority of India

October 2020 RFP for Empanelment of Safety Consultants
Contents
Notice for Empanelment of Safety Consultants .................................................... 4
GENERAL INFORMATION ............................................................................... 6
TERMS OF REFERENCE................................................................................. 18
Appendix-IA ....................................................................................... 31
ANNEXURE: I ...................................................................................... 33
ANNEXURE: I(A) ................................................................................... 35
ANNEXURE-II ...................................................................................... 36
ANNEXURE-III...................................................................................... 37
ANNEXURE-IV ..................................................................................... 38
ANNEXURE-V ...................................................................................... 39
ANNEXURE-VI ..................................................................................... 40
National Highways Authority of India 3

Notice for Empanelment of Safety Consultants
1. The National Highways Authority of India (NHAI or the “Authority”) invites

applications from the interested consultants for empanelment as Safety Consultant
for carrying out safety audit of the project highway in accordance with the safety
requirements set forth in Schedule – L of the Model Concession Agreement (MCA) of
the public private partnership (PPP)/ Hybrid Annuity Model (HAM) projects on Design,
Build, Finance, Operate and Transfer (DBFOT) basis and Schedule – H of the Model
Concession Agreement (MCA) of the Operation & Maintenance (OMT)/TOT projects
and Clause 10.1 of model EPC Agreement along with any other provisions as
stipulated in the above mentioned agreements.
2. Interested Applicants before submitting the proposal shall mandatorily register
themselves with the National Portal for Infrastructure Consultancy Firms with
Key Personnel, i.e. at ‘INFRACON’ at www.infracon.nic.in along with the firm’s
credentials and CVs of Key Personnel uploaded in the INFRACON site. The copy
of both INFRACON firm credentials and INFRACON CVs are to be included with the
application.
3. The Firm may download the documents for Empanelment of Safety Consultants from
the e-tender portal https://etenders.gov.in and NHAI website, i.e.
https://www.nhai.gov.in. The applicant shall be required to submit along with
application form a non-refundable fee of INR 10,000 (Rupees Ten Thousand only) by
way of online payment only (payment through other modes shall not be
accepted), in favour of “National Highways Authority of India” in Current Account
no. 8598201005819, IFSC – CNRB0008598 maintained with Canara Bank
Extension, NHAI, Sector-10, Dwarka, New Delhi-110075, with payment remark of
“Application Fee towards empanelment of Safety Consultant”. The online
payment receipt shall be submitted along with the submission of application form.
4. NHAI shall not be responsible for any delay, loss or non-receipt of documents for
Empanelment of Safety Consultants sent by post / courier. Further, NHAI shall not
be responsible for any delay in receiving the Applications and reserves the right to
accept / reject any or all applications without assigning any reason thereof.
5. The document for Empanelment of Safety Consultants, downloaded from NHAI
website, contains brief information about requirements and process regarding
empanelment.
6. The empanelment of Safety Consultant is a continuous process and interested
consultants may submit their application for empanelment in response to Notice for
the same issued in NHAI website from time to time.
7. Further, all copies of Application must be submitted in online only, on e-tender
portal https://etenders.gov.in (as per NHAI circular no. 9.1.11/2019 dated
06.06.2019) with all pages numbered serially, along with an index of submission.
Applicants are requested to submit the information exactly in the form or format
prescribed in the document for Empanelment of Safety Consultants, failing which
NHAI may evaluate the application to the best of its interpretation, the decision of
the Authority shall be final and binding in this regard. In the event of any of the
instructions mentioned herein have not been adhered to, NHAI will reject the
Application. Bids submitted physically shall not be considered. Successful bidders
shall be asked to submit originals of all documents after declaration of bid evaluation
results by the Authority.
8. The submission of the Application for Empanelment of Safety Consultants may be
made in the manner specified in the document at the address given below on or
before the due date and time of submission specified in the document on all working
days.

9. For participating in the tender, the authorized signatory holding Power of Attorney
or Person granting Power of Attorney shall be the Digital Signatory. In case the
authorized signatory holding/granting Power of Attorney and Digital Signatory are
not the same, the bid shall be considered nonresponsive. The procedure for applying
online on e-tender portal is available at https://etenders.gov.in.
10. The firm/team once empanelled shall remain valid for five years or till such time
they continue to satisfy the terms & conditions of this empanelment and there is no
material changes from their respective empanelment proposal, whichever is earlier.
11. The empanelment shall be done by NHAI for the respective Zones. The Applicants
shall have the option of getting themselves empanelled under any or all the Zones
and shall have to specify their preference in Annexure-VII of RFP.
12. Bidding Schedule
(i) Period of downloading of Bid / Sale of Tender Document – 21.10.2020 to
07.12.2020 (up to 11.00 Hrs)
(ii) Last for submitting Pre bid queries: 02.11.2020 (up to 17.00 Hrs)
(iii) Deadline for submission of bids (Due date): Online: 07.12.2020 (up to 11.00
Hrs)
NB: The Safety Consultant teams empanelled by NHAI vide circular nos.
NHAI/RSC/2012/Empanelment/102582 Dated 10.07.2017 and
NHAI/RSC/2012/Empanelment/4460 Dated 17.05.2019 have been discontinued.
These firms may apply afresh for empanelment under this RFP.
The teams empanelled vide NHAI circular no. 12.21/2020 dated 19.06.2020 need
not to apply for this RFP.
General Manager (Tech)-RSC

G-5 & 6, Sector-10, Dwarka, New Delhi 110 075
Tele: 011-25074100/200/extn.1151
Email: pratimagupta@nhai.org
****

NATIONAL HIGHWAYS AUTHORITY OF INDIA

APPLICATION FOR EMPANELMENT OF SAFETY CONSULTANTS
FOR NHAI PROJECTS
GENERAL INFORMATION
1. The Government of India has entrusted to the National Highways Authority of India
(NHAI) the responsibility for the development, maintenance and management of
about 55,000 km of National Highways under NHDP including the task of ensuring
road safety which is of paramount importance. The Government has directed NHAI
for taking engineering measures to ensure the safety of road users on the National
Highways. With this objective, NHAI intends to invite applications from the
interested consultants for empanelment as Safety Consultant for carrying out safety
audit of the project highways in accordance with the safety requirements set forth
in Schedule – L of the Model Concession Agreement (MCA) of the PPP/HAM projects
on Design, Build, Finance, Operate and Transfer (DBFOT) basis and Schedule – H of
the Model Concession Agreement (MCA) of the Operation and Maintenance (OMT)/
TOT projects and Clause 10.1 of EPC Agreement, O&M Agreement & Item Rate
contracts along with any other provisions as stipulated in the above mentioned
agreements.
2. The PPP projects on DBFOT / HAM/ EPC basis basically constitute up-gradation
involving construction of 2/4/6-lane highway including bridges and tunnels; widening
and rehabilitation of bridges and culverts; construction of high embankment/
elevated structures/ ROBs/RUBs/VUPs/LVUPs/PUPs/CUPs, wayside amenities etc.
along the existing highways including provision of realignment and bypasses.
Similarly, OMT projects constitute operation and maintenance of 2/4/6 – lane
highway including bridges and tunnels. The construction works under such projects
involve use of modern equipment and construction practices / techniques. As per
the terms and conditions of the Concession Agreement(s), the Concessionaires are
required to develop, implement and administer a surveillance and safety programme
for providing a safe environment on or around the Project Highway and or comply
with the safety requirements set forth in Schedule – L of DBFOT/ HAM Agreements
and Clause 10.1.5 & 10.1.6 of EPC Agreement and Schedule – H of OMT/ TOT
Agreement in development, construction, operation &maintenance phases of a
Project. However, the safety audit work shall be carried out as per relevant safety
provision of the contract.
3. Consultants shall apply as a sole firm, Company/ in form of Proprietary and

Partnership.. In case of Partnership, the maximum number of partners should be
limited to 2 (i.e. one lead + one other partner). No joint venture/ Associate shall be
allowed.
4. Consultants who have been debarred by MoRTH or any of its implementing agencies
including NHAI and the debarment is in force as on the date of application, need not
apply as their application shall not be entertained.
5. In this document, unless the context otherwise requires, reference to a firm or

consultant or bidder or applicant shall be construed as reference to any
individual firm, /Proprietary, , Organization or Company.

6. The empanelment is neither an agreement nor an offer by the NHAI to the

prospective applicants or any other person. The purpose of this is to provide
interested parties with information that may be useful to them in the formulation of
their proposals. Each applicant should, therefore, conduct its own assessment about
the assignment before submitting the proposal.
7. Please note that:

(i) The cost of preparing the proposal shall not be reimbursable as a direct cost of
assignment; and
(ii) NHAI is not bound to accept any of the proposals received by it and reserves the
right to annul the selection process at any time prior to empanelment, without
assigning any reason thereof and shall not be liable for any expenditure incurred
by the applicants.
8. In order to avoid conflict of interest, any firm associated with the Concessionaire of
any of the project highway as its Design Consultant and / or Construction Supervision
Consultant shall not be eligible to participate in the financial bidding for the same
project, even after empanelment, at the project specific / RFP stage.
9. Those Consultants who were engaged by the Ministry/ NHAI for any project as Design
Consultants for preparation of Detailed Project Reports or Supervision Independent
Engineer or Consultant shall not be permitted to submit proposal for providing the
consultancy services as Safety Consultant for the same project, even after
empanelment at the project specific / RFP stage.
10. Consultants have an obligation to disclose any such situation factual or potential
conflict that impacts their capacity to serve the best interest of NHAI, or that may
reasonably be perceived as having this effect. Failure to disclose said situations may
lead to disqualification/delisting of the Consultant or the termination of its Contract
and/ or any other action as deemed fit by NHAI at any stage.
11. It is NHAI’s policy that the Consultants observe the highest standard of ethics during
the selection and execution of such contracts, if assigned work on the basis of
competitive financial bid after empanelment. In pursuance of this policy, the NHAI:
(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
(i) “Corrupt practice” means the offering, giving, receiving, or soliciting,
directly or indirectly, anything of value to influence the action of a public
official in the selection process or in contract execution;
(ii) “Fraudulent practice” means a misrepresentation or omission of facts in order
to influence a selection process or the execution of a contract:
(iii) “Collusive practices” means a scheme or arrangement between two or more
consultants with or without the knowledge of the Client, designed to establish
prices at artificial, non-competitive levels;
(iv) “Coercive practices” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.
(b) Will reject a proposal for empanelment, if it determines that the Consultant
recommended for award has, directly or through an agent, engaged in

corrupt, fraudulent, collusive or coercive practices in competing for the

contract in question;
(c) Will declare a firm ineligible, either indefinitely or for a stated period of time
to be empanelled if at any time it determines that the firm has engaged in
corrupt or fraudulent practices in competing for, or in executing, a contract;
and
(d) Will have the right to include a provision requiring consultants to permit the
NHAI to inspect their accounts and records relating to the performance of the
contract and to have them audited by authorized representatives of NHAI.
12. Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent
practices. Furthermore, the Consultants shall be aware of the provisions on fraud
and corruption as stated above.
13. Consultants shall furnish information on commissions and gratuities, if any, paid or
to be paid to agents relating to this proposal and during execution of the assignment,
if the Consultant is empanelled.
14. The Consultants may request a clarification of any of the conditions in the request
for empanelment document as indicated in clause 19. Any request for clarification
must be sent through e-mail to the NHAI’s address indicated above. NHAI will
respond to such requests by providing clarification / amendment through e-mail or
through NHAI web-site.
15. At any time before the submission of proposals, NHAI may for any reason, whether
at its own initiative or in response to a clarification requested by a consulting firm,
modify the documents by amendment. Any amendment shall be issued as Addendum
and would be hosted on NHAI website, which will be binding on them. NHAI may at
its discretion extend the deadline for submission of the proposal.
16.1 Consulting firms interested in empanelment can download the application format
from e-tender portal https://etender.gov.in or NHAI website
https://www.nhai.gov.in. The applicant shall be required to submit along with
application form a non-refundable fee of INR 10,000/- (Rupees Ten Thousand only)
by way of online payment only (payment through other modes shall not be
accepted), in favour of “National Highways Authority of India” in Current Account
no. 8598201005819, IFSC – CNRB0008598 maintained with Canara Bank
Extension, NHAI, Sector-10, Dwarka, New Delhi-110075, with payment remark of
“Application Fee towards empanelment of Safety Consultant”. The online
payment receipt shall be submitted along with the submission of application form.
The applicants shall not submit more than one application for the same team. The
Name of bank, date of payment, transaction number etc. should be clearly visible in
the receipt. The application form without proof of payment of application fee will
be rejected without any intimation.
16.2 Submission of proposals for more than one team: Since a firm can submit only one
proposal at e-tenders portal, the proposals for multiple teams of the same firm shall
be submitted as follows:
a) An applicant/ firm shall prepare proposals as per RFP, complete in all respects,
for each team.

b) The firm then shall scan and upload the proposals of all teams as one bid on e-
tenders portal.
c) In case of multiple teams, the Applicant firms shall submit application fee of
₹10,000/- (Rupees Ten Thousand only) for each team proposed as mentioned in
clause 16.1.
d) The firms shall also enclose with bid, details of team & payment details for each
team as per Annexure-I (A).
17. ACCESSING OF APPLICATION FORM FOR EMPANELMENT:

To participate in the empanelling process, it is mandatory for the consultants:
a. To apply in the prescribed application form only. The application form along with
document can be downloaded from the e-tender portal https://etender.gov.in or
NHAI website https://www.nhai.gov.in.
b. To declare the name of person who will sign the application form along with Power
of Attorney (PoA) for signing of the application.
c. The proposal shall be submitted in English language and all correspondence shall be
in the same language.
d. Interested Applicants shall register themselves with the National Portal for
Infrastructure Consultancy Firms and Key Personnel, i.e. ‘INFRACON’ at
www.infracon.nic.in along with the firm’s credentials and CVs of Key Personnel
uploaded on the INFRACON site. The copy of INFRACON firm credentials and
INFRACON CVs are to be included with the application.
e. Each page of the application form should be signed by the authorised signatory along
with seal and pages should be numbered serially. Applications should be submitted
online only with all pages sequentially numbered either at the top or at the bottom
right hand corner of each page, e.g. by writing page 1 of 10 on page 1, if total pages
are 10.
f. The amendments/ clarifications related to the empanelment, if any, will be hosted
on the NHAI website only.
g. NHAI shall not be responsible for any delay, damage, loss or non-submission of bid
before bid due date. Incomplete applications shall be rejected without any
intimation. Further, NHAI reserves the right to accept/ reject any or all applications
without assigning any reason thereof.
h. The consultants selected for empanelment will be intimated by post/email and the
same shall also be hosted on the website.
i. Only empanelled consultants shall be allowed to participate in the financial bid (to
be invited by Regional Offices separately after empanelment) Work shall be assigned
to a consultant on the basis of competitive financial bidding process.
j. The empanelment of Safety Consultant is a continuous process and interested
consultants may submit their application for empanelment in response to Notice for
the same issued in NHAI website from time to time.

k. The firm/team once empanelled shall remain valid for 5 years or till such time they
continue to satisfy the terms &conditions of this empanelment, whichever is earlier,
and there is no material change from their respective empanelment proposal.
18. The following schedule is to be followed for this assignment:
i) Application Format may be downloaded from

NHAI/e-tenders website : As mentioned in
ii) Last date of receipt of queries at NHAI : the NIT
iv) Last date of submission of application :
N.B.: The bidders may submit the bid at any time on e-tenders website.
19. DELETED.
20. Eligibility Requirement:
20.1 The consultant should bring in the expertise of road safety auditor and traffic
planners. The applicants should demonstrate experience in review of road/ bridge
projects designs from safety consideration and conducting safety audits of on-going
road projects/ work zone safety audit/ Traffic Planning etc.
(I) Essential Qualification of the Firm:
(i) A firm must have at least the team of following two key personnel each of age
not more than 65 years, required for performing the safety consultants’ job for
single NHAI contract package. The proposed key personnel must be employee of
the firm.
S. Position No.
No.
1 Sr. Road Safety Auditor-cum-Team Leader 1
2 Traffic Planner 1
Total 2
(II) Qualification and Competence of key personnel of the Firm:
(i) Sr. Road Safety Auditor-cum-Team Leader

Essential Qualifications:
a. Graduate in Civil Engineering from Recognised University.
b. Minimum 15 years of experience in highway sector in senior position
associated with preparation of DPR/ Supervision/ Construction/ Safety Audit/
Work Zone Safety / Traffic Planning of 2/4/6-lane highway projects.
c. Worked as Team Leader/Project Manager/Head of NH/SH projects for at least
5 years or retired not below the rank of Superintending Engineer of
Central/State Govt./ PSU or equivalent, dealing with NH/SH projects.
Preferential Qualifications:
a. Post-Graduation in Traffic/Transportation/Safety / Highway Engineering.
b. Knowledge and exposure of National/International or Road Safety Audit Code
of Practices, or Road Safety through his/her CV.
c. Experience of assignments related to road safety/ road safety audit/work-
zone safety assignments or traffic/transport planning.

(ii) Traffic Planner

Essential Qualifications:
a. Graduate in Civil Engineering/Traffic Planning from recognised University.
b. Minimum professional experience of 7 years in highway projects associated
with preparation of DPR/ Supervision/ Construction/Safety audit/Work zone
safety/Traffic Planning of 2/4/6 lane highway projects.
c. Worked as Dy. Team Leader/Resident Engineer/Highway Engineer for at least
2 years or retired not below the rank of Executive Engineer of Central/State
Govt./PSU or equivalent, dealing with NH/SH projects.
Preferential Qualifications
a. Master’s Degree in Traffic/Transport Planning/ Engineering.
b. Experience of /traffic and/or transport planning.
(iii) Sub-Key Personnel: The team of 2 Key Personnel shall be assisted by a Sub-Key
Personnel i.e. Road Safety Assistant/Apprentice of age not more than 40 years. The
firm/applicant shall identify suitable sub-key personnel and submit his/her CV with
the proposal. The sub-key personnel shall be deployed by the consultant after the
award of work. The Sub-Key Personnel shall fulfil the following criteria:
Road Safety Assistant/Apprentice: Essential Qualifications:

i. Graduate in Civil Engineering; or
ii. Diploma in Civil Engineering with more than 2 years’ experience in design,
construction and maintenance of roads.
The CV of sub-key personnel need not to be submitted with empanelment

proposal. The CV of such Sub-Key Personnel shall not be evaluated for bidding
purposes. The concerned Regional Officer of NHAI will approve the Sub-Key
Personnel based on the above criteria, before the commencement of work.
20.2 The applicant shall furnish contact particulars of the relevant officers of the clients
for the works executed by them, to enable NHAI to verify the claim of the applicant.
The applicant shall also furnish the following:
a) For evaluation of CVs of Key Personnel for this empanelment, copies of CVs as
extracted from INFRACON website shall be submitted; CVs other than these
shall not be evaluated. CVs extracted from INFRACON portal must also include
all supporting documents. In absence of supporting documents Authority
evaluate the application to the best of its interpretation. The decision of the
Authority shall be final and binding in this regard. CVs must be duly signed by
proposed key personnel and the authorised signatory.
b) If the applicant firm has completed projects as JV with some other firms,
weightage shall be given as per the JV share. However, if the applicant firm
has executed the project as associate with some other firms, 25% weightage
shall be given to the applicant firm for the projects completed under such
association.
c) The firm shall furnish its relevant experience strictly as per format given at
Annexure I, II, III& IV. The firm must supplement the experience claimed by
furnishing the copies of work orders/ certificates from client, clearly

indicating the project title, actual service provided by the firm for the project
claimed to have executed.
d) The firm shall furnish the Curriculum Vitae (CV) of the proposed key personnel
as per format given at Annexure II. The CVs must be signed by key personnel
and counter-signed by authorised representative in ink on each and every page
and should not be older than three months from the date of submission of
application. Photograph of the key personnel shall be affixed on their
respective CV. The contact address with telephone / mobile number, e-mail
ID of the key personnel should also be furnished. The CVs must indicate the
actual service provided by the key personnel in detail. A key person associated
with more than one firm shall not be considered and his CV will be rejected
without assigning any reason. The firm shall also enclose copies of CVs as
extracted from INFRACON.
e) The firm is also required to furnish duly notarised undertaking regarding
correctness of information, non-debarment/blacklisting etc. of the firm on
non-judicial stamp paper as per format given on Annexure-V.
f) It is suggested that the firm should fill up Annexure-I, vis-à-vis the supporting
details vide Annexure II, III, IV V & VII and any other information with due care
so as to avoid any ambiguity. The empanelment shall be done by NHAI for the
respective Zones. The Applicants shall have the option of getting themselves
empanelled under any or all the Zones and shall have to specify their
preference in Annexure-VII of RFP.
g) In case spaces available in the Annexure-I, II, III, IV & V are limited to
accommodate all the information, separate sheets may be used for the
purpose so that relevant information submitted are adequate, neat and
legible.
h) The applications not complying with the above mentioned stipulations and
found to be deficient in any respect shall be summarily rejected without any
intimation.
i) Consulting firms should note that only authenticated information should be
provided in the prescribed format. Information provided by the consulting
firms will be verified through RTI or any other means and if any of the
information provided by the consultant is found incorrect/false, then it may
lead to rejection of a firm’s proposal summarily at any stage even after
empanelment or award of work. Firms/ Personnel submitting false/incorrect
information, or suppressing the information shall be debarred from
empanelment for two years and shall not be eligible to participate in
empanelling/bidding in any project of National Highways undertaken by
NHAI.
j) All the applications should be submitted online only on e-tender portal
https://etenders.gov.in (as per NHAI circular no. 9.1.11/2019 dated
06.06.2019) with all pages sequentially numbered as mentioned. All pages of
the application document shall be initialled by authorised signatory of the
applicant. It should also have an index giving page wise information of above
documents and strictly in sequence given in the format at Annexure I.
Incomplete application shall be summarily rejected.

k) The NHAI reserves the right to reject any or all applications without assigning
any reasons thereof. After evaluation, a panel of consultants will be formed
depending on the capacity and experience of the consultants who shall be
eligible to participate in competitive financial bidding for appointment of
safety consultants for BOT (DBFOT) /HAM/ EPC/ OMT/TOT/O&M/Item Rate
projects as and when necessary.
l) Notwithstanding the formation of these panels the NHAI may go in for

separate empanelment for specific assignments, if it so decides.
m) The applicant shall not be considered for empanelment if the applicant is
debarred/ blacklisted at the time of submission of the application in the
NHAI. The applicant shall submit litigation history/undertaking on non-
judicial stamp paper duly notarised to the effect that the applicant has not
been debarred or blacklisted by NHAI or any other government agency at
Annexure-V.
n) If the applicant after empanelment changes its name, they may seek for
incorporation of the change of name in the empanelled list with full
documentary proof.
20.3 The Eligibility Requirement, mentioned above is for the purpose of initial screening
of the Applications only. However, it is specified herein that
(i) Firms having more than one team may submit separate proposals for each team, for
empanelment, without duplication of any of the key personnel as described in clause
16.1 & 16.2. The proposed key personnel should be of the firm itself.
(ii) Each team of two key personnel of a firm shall not be eligible for award of more
than four NHAI contract packages at any point of time. Further, a firm shall not be
allowed to propose more than one team for the same NHAI contract package.
(iii) A contract package may include a number of projects subject to the following
parameters/ conditions.
(a) The total length is not more than 350 Km,
(b) No of projects clubbed are not more than 4,
(c) The projects are in close proximity or continuity,
(d) The projects are of similar stage i.e. Development/ Construction stage, on
HAM/BOT and Maintenance stage on OMT/ TOT, and,
(e) EPC and O&M projects are not included / clubbed
(iv) The contract package so formed by clubbing together projects stretches shall be
decided by Regional Officer. The man-months shall be in-accordance with clause
6.2 of TOR of this RFP.
(v) The projects awarded by NHAI, MoRTH and NHIDCL for NH works shall be considered
for maximum no. of projects/packages that could be awarded to any of the teams
of Safety Consultant or any individual Key personnel of the Team.
(vi) For the purpose of calculation of maximum no. of projects/packages, the work
awarded and in progress will be taken into consideration as utilized capacity.

(vii) The bidder shall submit the details in the formats given in the annexures in order to
certify the number of Safety Consultancy Projects, awarded by
MoRTH/NHAI/NHIDCL which are in progress.
(viii) The bidder shall submit, for each proposed Key personnel, details of projects in
hand during submission of financial bids at Regional Office level. All engagements
of key personnel (including those with MoRTH/NHIDCL & NHAI) shall be counted
against four contract packages.
20.4 Test of Responsiveness
Prior to evaluation of Applications, the Authority shall determine whether each
Application is responsive to the requirements of this RFP. An Application shall be
considered responsive only if:
a) it is received by the Application Due Date including any extension thereof;
b) it is accompanied by the application fee receipt;
c) it contains copies of firm credential & CVs both as extracted from INFRACON
portal;
d) it contains 15 days Road Safety Audit Training Certificate from IAHE/IIT/NIT/CRRI
for both Key personnel;
e) it contains CVs of proposed key personnel & Annexure-IV and both CVs and
Annexure-IV are to be duly signed by the Key Personnel;
f) all Key Personnel are below 65 years of age;
g) it contains copy of partnership deed (in case of partnership);
h) it contains power of attorney (POA) for signing the application.
i) It is digitally signed by person holding Power of Attorney.
j) all the pages of the Application are signed by the Authorised Signatory, stamped
& serially numbered.
k) it contains all the information (complete in all respects) as requested in this RFP
(in formats same as those specified);
l) it does not contain any condition or qualification; and
m) it is not non-responsive in terms hereof.
21. Evaluation criteria and marking system: The Evaluation criteria and marking
system for empanelment of consultants shall be as under:
S. Criteria Marks
No.
(i) Experience of the Firm in terms of strength of key personnel 20
(ii) Qualification and competence of Key Personnel 80
Total 100
(i) Experience of the Firm in terms of strength of key personnel:

Criteria Marks
For empanelment for single NHAI contract package 20
No. of key personnel in the firm in Sr. positions association with
preparation of DPR / Supervision / construction / safety audit/ work zone
safety audit / traffic planning of 2/4/6/- lanes highways projects.
For 2 key personnel - 15

For 3-5 key personnel - 18

For more than 5 key personnel - 20

Sub-total 20
(ii) Qualification and competence of Key Personnel:
Key Personnel Marks

A. Sr. Road Safety Auditor-cum-Team Leader 50
B. Traffic Planner 30
Sub-Total 80
(A) Sr. Road Safety Auditor-cum-Team Leader

S. Item Maximum Marks
No Marks
1 General Qualification
a) Educational Qualification& Training 12
Graduate in Civil Engineering 8
Post Graduation in Traffic / Transportation / Safety 4
/ Highway Engineering
Certification course on Road Safety Audit from 10
institutes viz. IAHE/ IITs/NITs/CRRI
< 15 days 0
15 days 7.5
> 15 days to 4 weeks 8.5
> 4 weeks 10
b) Total Professional Experience in highway sector in 10
senior position* associated with preparation of DPR /
Supervision / Construction / Safety Audit / Work Zone
Safety / Traffic Planning of 2/4/6-lane Highway
Projects
<15 years 0
≥ 15 years &< 17 years 6
≥ 20 years 10
c) Worked as Team Leader of NH / SH projects for at 8
least 5 years or retired not below the rank of
Superintending Engineer of Central / State Govt./PSU
or equivalent.
< 5 years 0
≥ 6 years &<10 years 7
≥ 10 years 8
2 Adequacy for the Project 10
a) Experience in No. of Projects of Road Safety
Engineering/ Work Zone Safety Audit Assignments or
Traffic / Transport Planning.
1 Project 3
2-4 Project 5
> 4 Project 7
b) Knowledge & Exposure of International Code of
practice on Road Safety Audit
1 International Project 2

More than 1 International Project 3

Total 50
(B) Traffic Planner

S. No Item Maximum Marks
Marks
1 General Qualification
a) Educational Qualification& Training 5
Graduate in Civil Engineering or Traffic Planning 3
Masters in Traffic/Transport Planning / Engineering 2
Certification course on Road Safety Audit from 8
institute viz. IAHE/IITs/NITs/CRRI
< 15 days 0
15 days 6
> 15 days to 4 weeks 7
> 4 weeks 8
b) Total Professional Experience in highway sector in 8
associated with preparation of DPR / Supervision /
Construction / Safety Audit / Work Zone Safety /
Traffic Planning of 2/4/6 lanes highway projects
<7 years 0
≥ 7 years&< 8 years 6
≥ 9 years 8
c) Worked as Dy. Team Leader / Resident 4
Engineer/Highway Engineer of NH / SH projects for
at least 2 years or retired not below the rank of
Executive Engineer of Central / State Govt. / PSU or
equivalent
< 2 years 0
≥ 5 years 4
2 Adequacy for the Project 5

Experience in No. of Projects of Engineering/ Road
Safety Auditing/Traffic and/or Transport Planning.
1 Project 3
2-3 Projects 4
> 3 Projects 5
Total 30
Notes:
(a) Total Professional Experience of CVs shall be considered from the date
of first employment of key personnel up to the date as per Employment
Record. However, in case date of acquiring minimum educational
qualification is after the date of first employment of key personnel, in
such cases, total Professional Experience of CVs shall be considered from
the date of acquiring minimum educational qualification.

(b) Degree of post-graduation shall be considered only if pursued in relevant

discipline and degrees obtained from distance education mode shall not
be considered.
(c) The Positions similar to Team leader shall be as follows:
(i) Sr. Road Safety Auditor-cum-Team Leader
(ii) On behalf of Consultants :Team Leader /Residents Engineer
(Constructions Supervision/IE)
(iii) On behalf of Contractor/Consultant: Project Manager (Constructions/
Constructions Supervisions)
(iv) In Government Organizations: Superintending Engineer (or equivalent)
and above. Only those projects will be considered for evaluation
where the input of the personnel is one year.
21.2
a) It is clarified that for the purpose of similar positions, the provision contained in
the standard RFP of NHAI for appointment of DPR Consultant/IE/AE/Supervision
Consultant shall be followed.
b) It is mandatory for all key personnel to have completed at least 15 days’
certification course on Road Safety Audit from IAHE/ IITs/ NITs/ CRRI. The CV of
the proposed key personnel not having completed minimum 15 days certification
course shall not be evaluated. For clarification, it is specified herein that the
certification training course may be either from a single institution or from
multiple institutions.
c) The applicant firms shall carry out self-evaluation of their proposals with due cross
reference to the above mentioned criteria and submit the same along with the
application.
d) The minimum qualifying marks for each CV and total marks obtained in 21.1 (i) & (ii)
shall be 75%.
22. Foreign firms & Joint Venture / Association of Firms:
Foreign firms shall be considered for empanelment only when the firm has a lawfully
established representative office in India. No joint venture/ associate shall be
allowed.

Empanelment of Safety Consultancy Services for NHAI projects

TERMS OF REFERENCE
1. General
1.1 National Highways Authority of India (NHAI) is engaged in development of National

Highways entrusted to it by Ministry of Road Transport & Highways. As part of this
endeavor, the Authority has taken up development of some of the highways through
Public Private Partnership (PPP)/ HAM /OMT/ TOT and EPC basis.
1.2 The Model Concession Agreements (MCA)/ Contract documents stipulate that the
Concessionaire shall develop, implement and administer a surveillance and safety
programme for providing a safe environment on or about the Project Highways
and/or shall comply with the safety requirements set forth in Schedules/ Clauses of
the Concession/Contract Agreement in Development, Construction and Operation &
Maintenance Phases of the Project.
1.3 The Agreements also envisage that NHAI shall appoint an experienced and qualified
firm or organization as a “Safety Consultant” for carrying out safety audit of the
Project Highway in accordance with the safety requirements set forth in Schedules/
Clauses for the aforesaid Phases of Project.
1.4 NHAI intends to invite applications from the interested consultants for empanelment
as safety consultant for carrying out safety audit of the project highway in
accordance with the safety requirement set forth in Schedule – L of the Model
Concession Agreement (MCA) of the PPP/ HAM projects on Design, Build, Finance,
Operate and Transfer (DBFOT) basis, Clause 10.1 of EPC contract and Schedule – H of
the Model Concession Agreement (MCA) of the operation and maintenance (OMT)/
TOT projects, O&M projects and Item Rate contracts.
1.5 Duties and Responsibilities of Safety Consultant: The broad requirements are as
indicated in the Schedule ‘L’ in BOT contract, Clause 10.1 of EPC contract and
Schedule ‘H’ of Model Concession Agreement (copies enclosed). In addition, the
scope of services shall include but not limited to the following described below.
2. Methodology to be adopted by Safety Auditor

Safety Consultant shall conduct the safety audits during road design development,
project construction implementation and operation/maintenance periods as per the
methodology, check lists and procedures approved by NHAI. For this purpose, each
bidder as part of the bid will briefly submit Work Plan and Approach & Methodology
for the proposed assignment, based on IRC:SP:88 and established International
Procedure/Practice for undertaking road safety audit at various project
development, implementation and operation stages. Later on, the successful bidders
will submit the inception report including detailed methodology, check lists and
procedure within 20 days after signing of agreement. Scope of check list and
procedures, which the safety consultant has to follow are as per latest IRC Manual
on Road Safety Audit (IRC: SP:88). This Inception Report will be submitted to the
Regional Officer with a copy to concerned Project Director. Methodology, Check
Lists and Procedures to be adopted are to be project specific and approved by the
concerned Regional Officer of NHAI and the Project Director. Consultants are free to
suggest methodology, check list, procedure and good international practices as
adopted in the countries like Australia, Sweden, USA, UK, etc., wherein IRC
manual/guidelines are not available. The Road Safety Audit Reports shall be
prepared as per the templates given in Annexure 1-5 of this TOR.

3. During Development Period

3.1 Road Safety Audit – Carry out a Road Safety Audit (RSA) adhering to the relevant
RSA stage as per latest IRC: SP:88 “Manual for Road Safety Audit” and good industry
practices; and prepare a draft Road Safety Audit Report at the design stage. The
audit shall take into consideration all the aspects given in the checklist of latest IRC:
SP:88.
The report thereof (the “Safety Report”) shall be submitted to the Regional Officer,
NHAI, in five copies, with a copy to concerned Project Director. One copy each of
the safety report shall be forwarded by the RO to the Concessionaire, the
Independent Engineer and the Road Safety Cell forthwith.
3.2 Collect the accident data of the project highway for preceding 3 (three) years from
primary source (Police Stations) and analyse the same to ensure that the safety
concerns of the road/highway being developed, including the identified black-spots,
have been addressed in the proposed detailed design, while carrying out the design
stage audit.
3.3 The RSA Report for any following Stage should identify the previously recommended
enhancements in the design and their incorporation. The RSA reports at the following
stages should compare the changes that are duly incorporated in the design in
reference to the recommendations from the previous stages. The RSA Reports at all
stages should identify any further potential road safety gaps during the audit.
3.4 The Road Safety Audit Report for development stage shall contain audit of proposed
detailed design of the project highway including the audit of the Traffic
Management Plan included in the design report (during development period) for the
project road identifying enhancement that may be required. This task shall have to
be carried out from third month to end of development period. In case the audit of
the designs is not completed within development period for any reason whatsoever,
the Safety Consultant shall be under the obligation to complete such audits even
during the construction period.
3.5 Review the comments from Concessionaire, Independent Engineer and NHAI (from
Regional Officer and concerned Project Director) on the draft Road Safety Audit
Report, which shall be addressed by the Consultant. Also, conduct the Audit
Completion Meeting with recorded minutes for acceptance/compliance by
RO/Concessionaire/Contractor. Including all these, furnish the Final Safety Audit
Report to Regional Officer and Project Director with a copy to Road Safety Cell.
4. During Construction
The audit during the construction stage shall be carried out in reference to the
provisions made in IRC: SP:55 (Guidelines on Traffic Management in Work Zones) and
following the latest IRC manual for road safety audit, i.e. IRC: SP:88 or any
modifications thereof.
4.1 Review the Construction Staging Plan prepared by the concessionaire in support of
project implementation at stages. Examine the Traffic Management Plan/ Traffic
Control Plan prepared and submitted by the Concessionaire befitting to the
Construction Staging Plans, and identify any gaps or opportunity for improvement
prior to approval of the TMP/ TCP by relevant authority and accordingly prepare an
Construction stage safety audit report for TMP/TCP as per the latest IRC: SP:88
(Manual for Road Safety Audit) following the template given in this TOR.

4.2 Carryout a Construction Stage Road Safety Audit according to template given in this
TOR based on latest IRC:SP:88 to ensure correct implementation of the TMP and
recommend any interim enhancement that may be required. Inspect the project
highway keeping into consideration the construction staging plan for the project as
prepared by the Concessionaire and identify the safety concerns/implications of the
construction planning including TMP/TCP and recommend enhancement, as
required. This shall be including the additional requirements at locations identified
as accident prone locations during “development period” based on the accident data
analysis as well as the identified black-spots.
4.3 Carry out construction stage road safety audit normally once in every four months
to assess the adequacy and acceptability of the implemented TMP/TCP adopted in
construction zone(s) recommending any other road safety measures that are
necessary, till the construction is almost complete for PCOD. However, if the
physical progress in the construction is slower than that stated in contract, the
frequency of audit during construction period shall be modified to be commensurate
to the physical progress as specified here: i.e. at 15%, 30%, 45%, 60%, 75%, 90%, and
Pre-opening audit at 95-100% as required by Regional Officer/Project Director.
4.4 Consultant shall submit the Draft RSA Report to the Regional Officer, Independent
Engineer and concerned Project Director within 7 (seven) days of audit as per the
template given in this TOR.
4.5 Review the comments from Concessionaire, Independent Engineer and NHAI
(Regional Officer/Project Director) on the draft Road Safety Audit Report, and
address the comments, if any. Also, conduct the Audit Completion Meeting with
recorded minutes for acceptance/compliance by RO/Concessionaire/Contractor.
Including all these comments/compliances, furnish the Final Safety Audit Report.
4.6 In addition to the Road Safety Audit Report for various Construction Stages,
Consultants shall also prepare, as part of the RSA Report, the detailed status of
compliance of audit recommendations of the development stage and any previous
audit of construction stage. The scope for each of such inspection/audit shall include
but not be limited to identifying any gaps in provision of safety features, as per the
recommendations of audit at development stage and previous construction stage
safety audits.
4.7 At the stage of physical progress of 95-100% of construction (as will be suggested by
Regional Officer/Project Director), the Consultant shall conduct a Pre-Opening Stage
Audit following the template given in this TOR.
4.8 The construction stage audit shall also include the specific requirements laid out in
Attachment A of the RFP.
5.0 Maintenance/Operation Period
The Consultants shall carryout the Existing Road/Operation Stage Audit and
Investigation of Accident Prone Locations, which will involve the following activities,
but not limited to:
5.1 Carryout an audit of existing road/ operation stage at the end of 6th month, 24th
month and 36th month from the date of opening the highway to traffic, and submit
Draft RSA report to Regional Officer, concerned Project Director, and Independent
Engineer, with a copy to Concessionaire/Contractor, following the template given in
this TOR.

5.2 Review the comments from Concessionaire/Contractor, Independent Engineer and

NHAI (Regional Officer and Project Director) on the draft Road Safety Audit Report,
and address the comments, if any, and furnish the Final Safety Audit Report.
5.3 Collect data of all accidents in the project highway at the end of First Year (12th
month), for preceding one year, and again at the end of 36th month for the three
years, from Police Stations (Primary Source) and other secondary sources. Analyse
fatal and grievous injury accidents “to identify locations of potential road safety
hazards and the black-spots”, using the template given in this TOR.
5.4 Undertake topographical survey of the identified “Accident Prone Locations” and
black-spots identifying all individual road attributes including any objects or hazards
that are existing within the existing right-of-way of the road and showing the building
lines.
5.5 Collect hourly Traffic Volume Counts (i.e. turning movement counts, in case of
junction locations, or through directional movement counts at mid-block locations)
including classification counts with a fifteen minutes intervals for at least eight (8)
hours, i.e. four (4) hours in the morning hours and four (4) hours in the afternoon
peak periods including pedestrian counts (along and across), and bicycle counts. The
hours of the counts should be decided based on peak hour occurrence on the general
weekday at the locations and also pre-dominant timing of collisions/accidents based
on historical records. In some cases, the traffic data may be required even for 16
hours or 24 hours.
5.6 Analyze collisions in the historical accident data in conjunction with the traffic
manoeuvring to identify potential causes of accidents.
5.7 Develop/identify potential mitigation measures in order to curb the frequency and
severity of collisions. Provide remedial measures for improvement of black-spots and
accident prone locations along with detailed design report including necessary road
signs and pavement marking plans based on the IRC Guidelines.
5.8 Review the comments from Concessionaire/Contractor, Independent Engineer and
NHAI (Regional Officer and Project Director) on the detailed design, and address the
comments, if any. Also, conduct the Audit Completion Meeting with recorded
minutes for acceptance/compliance by Regional Officer/Concessionaire/Contractor
as well as Independent Engineer and Project Director. Including all these furnish the
Final Safety Audit Report.
6. Project Team
6.1 The services will be required generally for a single contract package of of upto 350
km of length having upto 4 four National Highway Stretches. Some of the packages
can be of less/more in length, and the firm shall deploy at least the following key
personnel as mentioned in Clause 6.2. If the length of the project package is shorter
than 60km or longer than 100km, the time duration for Key Professionals will be
decreased/increased as per the provision in Clause 6.2.
6.2 The qualification and experience requirements of the following Key professionals will
be evaluated, and are given below with man-months input required for 60-100 km
standard project length.

S. Minimum Man-Months*
Position No
No. Operation/
++Development ++Construction
Maintenance
Sr. Road Safety
1 Auditor-cum-Road 1 2.0 Months 3.0 Months 1.0 Month
Safety Team Leader
2 Traffic Planner 1 1.5 Months 2.0 Months 2.0 Months
Total 2
* The minimum man month requirements are indicative only for standard package length.
For every extra 50km length (with minimum increase of 20km) or part thereof, the man-
month duration of two key-professionals will increase 10% subject to a maximum of 50% (see
Table below).
++ Ideally all design stage audits are to be completed during Development Period only. As
mentioned in Clause 3.4 and 7.1 of ToR, due to any reason whatsoever, if some of the
designs are delayed, the Safety Consultants shall be responsible for carrying out the audit
for such designs.
Development Construction Operation/

Period Period Maintenance Period
Length
Team Traffic Team Traffic Team Traffic
Leader Planner Leader Planner Leader Planner
<60km 1.5 1 3 1.75 2 2

60 – 100km 2 1.5 3 2 2.5 2
100-150km +10% +10% +10% +10% +10% +10%
150-200km +20% +20% +20% +20% +20% +20%
200-250km +30% +30% +30% +30% +30% +30%
250-300km +40% +40% +40% +40% +40% +40%
300-350km +50% +50% +50% +50% +50% +50%
6.3 It is necessary that the bidder shall retain the same experts throughout the contract
period. It is hereby clarified that only the named Key Personnel shall be deployed
and no substitute shall be used at any stage of safety audit work. Any work carried
out by any person other than the named Key Personnel shall be summarily rejected
by NHAI and no payment shall become due for such work in any circumstances
whatsoever.
6.4 Coordinator:- The firm shall designate its Senior Technical Director or an
appropriate Senior officer who has experience in Road/ Bridge construction as the
coordinator for the assignment. The coordinator on date of commencement of
services under this assignment shall visit the site and acquaint with the project/
assignment and hold audit commencement meeting with the respective Regional
Officer and Road Safety Audit team. Thereafter, the coordinator shall be responsible

for coordination of activities under the contract, interaction with NHAI and signing
all letters/ reports on behalf of the firm. The inputs including site visits/ visits to
NHAI, New Delhi during the entire period of services/ contract, the Coordinator shall
be incidental to this assignment and no separate payment shall be made in this
regard. Finally, on completion of road safety audit work, Coordinator along with
Road Safety Audit team shall hold a closing meeting with Regional Officer, Project
Director and IE/AE of the Project.
6.5 The Consultant shall as a part of this assignment will conduct two road safety
awareness/training programs/workshops in the project stretch for NHAI officers,
staff of Independent Engineer and Concessionaire/Contractor. The cost of such
programmed for maximum 60 persons from the project teams shall be deemed to be
included in the financial proposal of the Consultant.
7. Expected Inputs of Experts and Support Staff:
7.1 Schedule ‘L’ prescribes the timelines for the assignments of Safety Consultants for
various stages of a project (development, construction and operation). In case of
development period, Para 4.3 of Schedule ‘L’ envisages that safety audit shall be
completed in a period of 3 months. However, the drawings containing the design
details to be provided by the Concessionaire (Ref. Para 4.2 of Schedule ‘L’) and
collection of any data required for various audits is an ongoing process during the
entire construction period of the project. Hence, the Safety Consultant shall review
the set of drawings/ designs as and when provided to him by NHAI during the
development/construction period of the project from safety perspective. Input of
key personnel can be intermittent as per the project requirement. However bidder
will have to indicate the man-month of personnel with breakup of cost for each
personnel to be engaged in the work plan as part of their financial bid in Annexure-
IV of Form-7 of financial RFP. It may be noted that CVs of only those key personnel
having intermittent input will be considered, if the safety consultancy assignments
in hand as on 7 days prior to PDD do not exceed 3 (three). The firm shall have to
furnish information regarding deployment of their proposed key personnel with their
intermittent inputs in the other projects in hand and the personnel deployed thereon
in the prescribed form of the RFP.
7.2 Schedule ‘H’ describes the function of safety consultants for OMT projects.
7.2.1 The safety audit during development period shall be completed in a period of
three months and a report thereof (the “Safety Report”) shall be submitted to the
Regional Officer, in five copies, with a copy to concerned Project Director, NHAI.
However, as mentioned above in clauses 3.4, 6.2 and 7.1 above, the road safety
audit for design stage may continue beyond the development stage. One copy each
of the safety report shall be forwarded by the Regional Officer to the Concessionaire
and the Independent Engineer forthwith. Ideally all designs are to be completed and
audited during Development stage. Due to any reason whatsoever, if some of the
designs are forwarded to Safety Consultants in Construction stage also, these are
also to be audited by Safety Consultants and shall give recommendations as part of
Development Stage Safety Audit.
7.3 The firms/ organizations shall make their own assessment of key and support
personnel to undertake the assignment. Additional staff or personnel, if required
(e.g. for Fire, Mechanical safety, etc.) to complete the assignment in the prescribed
time, must be provided, within the total quoted cost only. NHAI shall not be
responsible for any wrong assessment by the firms/ organizations and shall not in
any case bear any additional cost arising there from. The firms should assess the
inputs at site and office for each expert and support staff for completing the

assignment within the above timelines, which shall be indicated by the firm in the
Financial Proposal. The firms should make its own arrangements for office space,
equipment, computer hardware/ software, etc. A certificate has to be recorded by
the Regional Officer, NHAI about the presence of named experts and support staff
at site (for their intermittent inputs) for release of payment as per cost breakup
given by the Consultant.
8. Deliverables
8.1 Development Stage
S. Report & Frequency Timeline

No
1 Inception Report covering all safety audit Within 20 days of date of
activities including finalisation of commencement of services/ as per
methodology, implementing schedule, instruction of NHAI depending on the
training requirement as per TOR. project status
2 The Draft report (the “Safety Report”) Within 3 (three) months from date of
shall be submitted for Design Stage Audit commencement of services or date of
to the Regional Officer, NHAI, in five handing over of good for construction
copies, with a copy to Project Director, (GFC) drawings by the concessionaire/
NHAI. One copy each of the safety report contractor, whichever is later.
shall be forwarded by the RO to the
Concessionaire and the Independent
Engineer forthwith. This shall be as per
the standard template of RSA report given
in this TOR.
3 Safety Consultant shall conduct the Audit Within 15 days of receiving comments
Completion Meeting with recorded by NHAI/IE/ Concessionaire or audit
minutes for acceptance/compliance by completion meeting, whichever is later.
RO/PD/Concessionaire/ Contractor.
Including all these, furnish the Final
Safety Report for Design Stage Audit as
per the standard template of RSA report
given in this TOR.
4 As the submission of design may be in Draft report will be submitted within 15

batches, the Draft RSA Report and Final days of submission of design by
RSA Report for design stage shall be more Concessionaire and Final RSA report
than once and it can run into the shall be submitted within 15 days of
construction stage also. receipt of the comments by RO
NHAI/IE/Concessionaire.
8.2 Construction Stage

No
1 The Consultant should examine the The Consultant first examined the
proposed TMP/ TCP submitted by the TMP/TCP and reported along with the
Concessionaire, to check whether it is design audit report giving

befitting to the Construction Stage, prior recommendations for enhancement, if

to mobilization of construction, and any.
recommend the TMP/ TCP for approval.
First Report shall be the Construction
stage audit Report of TMP/TCP
prepared by the Contractor or
Concessionaire, which will be as per the
template given in this TOR.
2 A Construction Stage road safety audit, at Subsequent Reports shall be the
every four months or as per the physical Construction Stage Audit Report of
progress of construction, for work worksites and TMP/TCP being
zone(s) safety for the entire construction implemented with all earlier
period following the standard template of recommendations for enhancement, if
RSA report given in this TOR. Safety any, at the site prior to commencing
Consultant shall conduct the Audit construction, for the entire period of
Completion Meeting with recorded construction till PCOD. Within 7 days
minutes for acceptance/compliance by of receiving comments by RO/PD
RO/PD/Concessionaire/ Contractor. (NHAI)/IE/ Concessionaire or audit
Including all the comments from completion meeting, whichever is
RO/PD/IE/Concessionaire and the later.
acceptance/compliance, furnish the
Final Safety Report for Construction Stage
Audit as per the standard template of RSA
report given in this TOR
4. Submission of GAP report Submit a Report of gap observed during
the site visit for construction zone(s)
audit in reference to the design that
being implemented against the Design
Stage Audit recommendations
forwarded as part of Development
Stage Audit. This GAP report shall be
submitted once in every four months.
5 Draft Pre-Opening Audit report One month prior to opening of the
highway to traffic or at 90% completion
of the construction (as decided by
Regional Officer), carryout a pre-
opening audit and submit report
following the template given in this
TOR.
6 Safety Consultant shall conduct the Audit Within 15 days of receiving comments
Completion Meeting with recorded by NHAI/IE/Concessionaire or audit
minutes for acceptance/compliance by completion meeting, whichever is
RO/PD/IE/Concessionaire/ Contractor. later.
Including all the comments from
RO/PD/IE/ Concessionaire and the
acceptance/compliance, furnish the Final
Pre-Opening stage audit report as per the

standard template of RSA report given in

this TOR.
8.3 Maintenance/Operation Stage

No
1 Carryout an existing road or operation stage Existing road/operation stage audit at the
audit at the end of 6th, 24th and 36th Month end of 6th, 24th and 36th Month of opening
of opening the highway to traffic and the highway to traffic. RSA report shall be
submit draft report following the template submitted to NHAI (RO & RSC),
given in this TOR. Safety Consultant shall Independent Engineer and Concessionaire
conduct the Audit Completion Meeting with within 15 days after 6th, 24th and 36th
recorded minutes for acceptance/ months.
compliance by RO/PD/IE/Concessionaire/
Contractor. Including all the comments
from R/PD/IE/Concessionaire and the
acceptance/compliance, furnish the Final
Operation/Maintenance stage audit report
as per the standard template of RSA report
given in this TOR.
2 Collection of detailed Road Accident data Detailed Accident Data will be collected
and analysis of fatal and grievous injury at the end of 12 months and after 36
accidents with black-spot identification months of operation of the project
including mapping of chainage wise crashes highway.
on strip plan of NH and development of
countermeasures at the end of 12 months
and 36 months.
3. Carryout the topographic survey, traffic Identification of accident prone locations
and speed survey and develop and Countermeasure Report shall be
design/layouts of the countermeasures submitted after 12th and 36th months of
based on diagnosed issues for the accident opening the highway to traffic. Final
prone locations. Furnish the Final Report Report shall be submitted after 15 days of
after receiving the comments of the Draft receiving the comments from
Report from RO/PD/IE/Concessionaire as RO/IE/Concessionaire on the draft
per the standard template of RSA report report.
given in this TOR.
4 Submission of GAP report. Submit a Report of gap observed during
the site visits for operation stage audit in
reference to the observations made in
previous report(s). This GAP report shall
be submitted as part of Operation Stage
Audit.
8.4 All reports including primary data shall be compiled, classified and submitted by the
firm to RO, NHAI in soft form apart from the reports in hard form including a copy to
Road Safety Cell, NHAI. The reports shall remain the property of NHAI and shall not
be used for any purpose other than that intended under these terms of reference.
All the reports will be submitted electronically in addition to 5 hard copies.
8.5 It may be noted that the empanelled firms shall be required to ensure timely
completion of the safety consultancy services of the projects awarded to them in bid
stage, in an effective manner strictly as per the contract. The performance appraisal
of the safety consultant shall be carried out by the Road Safety Cell based on the
report of the concerned Regional Officer / Project Director of NHAI. The firms shall
be liable for cancellation of empanelment and debarment in the event of defaults
attributable to the firm for non-timely completion/ poor performance of services,
for a period of two years.

Attachment A
WORK ZONE SAFETY AUDIT
Task A: Review Contractual Provisions and Establish Work zone Safety Audit Procedure
Review and understand various safety provisions as provided in the contract documents of
the particular projects. This should include an appreciation and understanding of the safety
provisions as given in various acts, rules and regulations of GoI/State Government where
project is situated including MoRTH/Indian Roads Congress (IRC) specifications/codes;
safety instructions issued by NHAI from time to time; and safety provisions under the EMP(s)
for the project.
(i) Review the existing systems being followed/adopted by the Concessionaire and
IEs in planning, execution, documentations and reporting through collection and
assessment of primary and secondary data/information.
(ii) Identify the major hazards and risks associated with various roads construction
activities and establish a work zone safety audit procedure, satisfactory to NHAI.
Task B: Conduct detailed Work Zone Safety Audit and Recommend Remedial Actions
(iii) Carry out a detailed assessment of worksite* safety conditions through site visits in
line with the identified risks and hazards associated with various road construction
activities. This review and assessment must include, but may not be limited, to the
following aspects pertaining to:
(a) Traffic Management Plan: The Consultant will review the relevance, adequacy
and implementation of the Traffic Management Plan(s) prepared by the
Contractors. The procedures followed by the Independent Engineer (IE) /
Authority Engineer (AE) with regard to the approval and ensuring compliance on
ground also need to be reviewed.
(b) Traffic Safety Measures: The review should assess the adequacy and quality of
various safety measures such as signage, delineation, barricading and lighting in
the construction zones in line with the provisions covered in the contract
agreement and latest IRC guidelines and other good International practices. The
assessment should include various safety aspects/issues pertaining to night time
safety measures and safety at/near excavations, structure construction sites,
diversions and settlement areas apart from assessing maintenance of existing
road surface and riding quality at diversions/detours.
*A worksite includes the highway and service roads (including structures),
access/haul roads, main and ancillary campsites (including labor camps), all
plant sites (including crusher operated by the project contractors), quarries
operated by the project contractors, borrow areas, material stack yards and
workshops. The assessment of access/haul roads is to be done on sample basis
only. A worksite audit doesn’t include safety aspects pertaining to design and
construction stage engineering aspects (such as quality of works).
(c) Worker’s Safety: Based on contractual provisions and applicable legal provisions,
the review should cover aspects pertaining to provisions and use of Personal
Protective Equipment such as helmets, masks, safety harness/belts, boots,
gloves, eye and hearing protection devices. The assessment should also include
review of safety provisions during operations such as loading and unloading of
materials; bar bending and cutting; gas cutting/welding, pile driving, excavation
work; working near equipment/machinery; working at heights (including aspects
pertaining to ladder, scaffolding, working platform, railing safety); safety during
concrete works (including reinforcement erection, formwork and concrete
pouring/pumping); drilling and blasting; safety during placement of traffic
control devices; tree cutting etc. The compliance with regard to occupational
health and safety precautions in relation to hazards associated with dust, toxic
fumes, noise, vibration and biological factors (snake and insect bites) should also
be assessed.
(d) Safety during construction of structures including design and suitability of
temporary structural arrangements, structures construction methodologies, etc.
Adequacy of the process of review and approval of the Concessionaire proposals
with respect to structures construction methodology (ies) including design of
temporary structures and erection arrangements by the IE/AE also to be
reviewed.
(e) Fire Safety Practices: The assessment should include (a) the risks and hazards
associated with storage, transportation, handling and use of various inflammable
materials/explosives and (b) precautions and preparedness in case of the fire
accident/s at camp/s, plant sites, construction sites and quarries.
(f) Electrical Safety Practices: This should include electrical safety review at plant
sites, camp sites and work sites and near habitations.
(g) Mechanical Safety Practices: The review should include general safety
precautions/practices during plant, machinery, equipment and vehicle
operations and condition of such mechanical devices that are being used for the
contract operations. This will include review of the fitness of various plant and
machinery (static and mobile), practices with respect to periodic maintenance
and licensing/certification of fitness of equipment, as well as suitability of
machinery operators including practices with respect to adherence to licence
/certification/ formal training of operators.
(h) Dust Control and Suppression Arrangements.
(i) Storage, transportation, handling and use of various toxic and hazardous
materials (including spill management) used in road construction.
(j) Safety of road-side residents and passers-by.
(k) First aid: The review should include the provision of the first aid arrangements
(including life-saving equipment), availability of qualified staff and health
checks-up of workers (such as those for drivers/operators), as specified
under the regulatory framework.
(l) Emergency Response Arrangements: The review should include an assessment
with regards to planning, procedures/processes, warning systems and
record keeping.
(m) Accident records: The review should look at whether accident records are being
maintained by the Concessionaires/Contractors and shared with the NHAI
on a regular basis.
(n) Housekeeping (including circulation pattern, storage of materials and disposal of
hazardous wastes).
(o) Any other
(iv) Assess the knowledge and awareness of safety requirements at various levels of the
Concessionaires and IE’s/AE’s staff, and make recommendations for improving the
same if and where required.
(v) Assess the role of IEs and NHAI Project Implementation Units (PIUs) and Headquarter,
and performance and response of the IE’s/AE’s (including approval system, issuing
of instructions and record keeping) in ensuring/enforcing worksite safety, and make
recommendations thereto as required.

(vi) Identify and make comprehensive list of items/aspects and areas/sections of safety
deficiency in individual contracts of the project.
(vii) Recommend specific actions that are required to overcome safety deficiencies and
to strengthen/improve safety conditions in the project’s contracts.
(viii) Identify and suggest a comprehensive list of items/aspects to be covered in the
monthly reviews and reports. Also, identify and prepare a comprehensive checklist
of items to be monitored on monthly basis at site for rating the contractors’
performance on work sites safety management.
(ix) Reassess whether the recommendations made in the Audit Reports (contract
specific) have been implemented or not (including reasons) in the project sites.
Task C: Strengthening Work zone Safety Implementation by NHAI
(x) Assist NHAI in reviewing and revising/issuing instructions for the

Concessionaire/Contractor and IE/AE and NHAI Project Directors (specifying the roles
and responsibilities of each) and in establishing a system for conducting performance
review of Concessionaire/Contractor and IE/AE.
(xi) Propose recommendations that cover technical, contractual and institutional

dimensions with respect to safety during road construction works keeping in mind
the issues identified in safety audit. These should also cover the aspects related to
implementation / enforcement mechanism with regard to safety management during
the construction stage.
Task D: Prepare Work Zone Safety Report every quarter.
Task E: Organize and conduct a One day Workshop on half yearly basis on findings of Safety
Audits and follow up action, which will be attended by the representatives from
NHAI, Concessionaire/Contractor, IE/AE and local NGOs etc. (Cost for holding such
Workshops: to be included in the financial proposal)

Appendix-IA
Letter comprising the Application
General Manager (RSC)

G-5&6, Sector-10, Dwarka, New Delhi 110 075
Tele: 011-25074100/200/extn.1803
Email: pratimagupta@nhai.org
Sub: Application for Empanelment of Safety Consultants for ‘PPP projects on

DBFOT/HAM/EPC/OMT basis of NHAI Ref. No. _______________________
Dear Sir,
1. With reference to your invitation of RFP dated _________, we, having examined the
RFP document and understood its contents, hereby submit our Application for the
aforesaid project. The Application is unconditional and unqualified.
2. We acknowledge that the Authority will be relying on the information provided in

the Application and the documents accompanying such Application for
empanelment of the Safety Consultant, and we certify that all information provided
in the Application and in Annexure I to V is true and correct; nothing has been
omitted which renders such information misleading; and all documents
accompanying such Application are true copies of their respective originals.
3. We shall make available to the Authority any additional information it may find
necessary or require to supplement or authenticate the Application.
4. We acknowledge the right of the Authority to reject our Application without

assigning any reason or otherwise and hereby waive, to the fullest extent permitted
by applicable law, our right to challenge the same on any account whatsoever.
5. We believe that based on our RFP submission, our self-evaluation score is [____],
the details of self-evaluation along with cross reference pages of our RFP
document is given at Annex [___] towards our claims for qualifying marks. We
understand that the Authority’s evaluation shall be limited to verification of our
claims of marks from the cross reference pages of the document given by us in
the above Annexure.
6. We understand that the Authority shall be at liberty to publish the credentials of

the Firm/Personnel submitted as per this RFP document, in public domain and the
same may be uploaded by the Authority on their official website. We undertake that
we shall have no objection if the Authority uploads/hosts the information pertaining
to the credentials of our Firm as well as of our key personnel.
7. We agree and understand that the Application is subject to the provisions of the
RFP document. In no case, we shall have any claim or right of whatsoever nature if
we are not empanelled.

8. We agree and undertake to abide by all the terms and conditions of the RFP
document.
We submit this Application under and in accordance with the terms of the RFP document.
Yours faithfully,
Date:
Place:
(Signature of the Authorized signatory)
(Name and designation of the of the Authorized signatory)
Name and seal of Applicant

ANNEXURE: I
GENERAL INFORMATION
1. Name and address of the consultant/consulting firm, INFRACON Registration no.
(Enclose INFRACON Registration details and copy of the Firm’s credentials as
extracted from INFRACON portal)
2. Whether Proprietary/Partnership The details of the same needs to be indicated.
3. Name of the authorized signatory/ contact person /representative duly certified by
the head of the consulting firm/lead partner. (Enclose Power of Attorney in favour
of Authorised signatory).
4. Profile of the firm (Please elaborate field of activities)
5. In case of foreign firm, address of representative office in India with documentary
proof from the head office abroad.
6. In case of foreign firm, certificate for accepting payment in Indian currency for
domestic funded projects.
7. Structure, Organization & Relevant Experience of Firm:
(i) Date, month and year of incorporation of firm.
(ii) Standing of the firm (As on the due date of submission of this RFP) in years
(iii) Firms Relevant Experience in terms of No. of years since establishment
(iv) No. of key personnel in the firm in senior positions associated with
preparation of DPR/ Supervision/ Construction/Safety Audit/ Work zone
safety audit/ traffic planning etc. of 2/4/6 lane Highway Projects
(v) No. of full time key personnel who are in the payroll of the firm as on
the due date of submission of this RFP
(vi) The detailed qualifications and experience of each of the key personnel in
years in
highway sector (tenure in years in senior position e.g. Team Leader, Dy.
Team Leader, Resident/Highway Engineer, key personnel, Retired CE/SE/EE
also needs to be indicated separately in each of the key personnel).
Note
i) Ref. Page no. of documentary proof in the application may be indicated against
each item.
ii) The consultant shall submit, a copy of original document defining constitution
or legal status, place of registration, principal place of business and Power of
Attorney (PoA), In case of a proprietary firm and partnership, the document
related to registration of the firm with concerned government department
shall be submitted. In case of a company, Memorandum of
Association/Understanding and Article of Association, Name of directors and
shareholders shall also be furnished.
iii) Please mention number of projects completed by the firm in last 5
years with documentary proof from client. For each project one sheet of
Annexure-Ill should be filled up properly giving as much details as possible.
iv) The applicant shall furnish contact particulars of the relevant Officers of the
clients for which the works have been executed, to enable NHAI to verify the
claim of the applicant.
v) The applicant should also furnish copies of work orders/contracts from the
client stating the project title, project value and the brief scope of work
of the project along with successful completion certificate mentioning start
and end date of the work duly signed by the client organizations project in-

charge/ any equivalent officer/the authorized signatory, otherwise the

project claimed to be executed by the applicant will not be considered
for evaluation.
Date:
Place:
(Name and designation of

Managing Director / Head of the firm
/ authorized signatory)
(Name of the firm, Address
Lead Partner in case of Partnership

ANNEXURE: I(A)
DETAILS OF MULTIPLE TEAMS

(refer clause 16.2 of General Information)
Position Name of proposed Key Payment Details

Personnel (Amount, Transaction
Ids, Date etc.)
(Also enclose receipt of
payment)
Sr. Road Safety Auditor-
cum-Team Leader
Team 1
Traffic Planner

cum-Team Leader
Team 2
Traffic Planner

cum-Team Leader
Team 3
Traffic Planner
Add additional rows for more teams.
Date:
Place:

Lead Partner in case of Partnership
Note:
a) No change in the team combination proposed here in Annexure I-A shall be
considered during subsequent stages of evaluation and if empanelled.
b) In case of multiple teams, the Applicant firms shall submit application fee of ₹5000/-
for each team proposed through online mode as mentioned in clause 16 of General
Information.
c) The application fee receipt of online payment of is to be submitted with the
respective team’s proposal.

ANNEXURE-II
CURRICULUM VITAE (CV) OF KEY PERSONNEL TO BE SUBMITTED WITH PROPOSAL
INFRACON Registration no.___________ (enclose copy of INFRACON Registered CV along

with supporting documents)
1. Proposed position Affix recent

2. Name photograph
3. Contact address with Tel. No.& e-mail ID

4. Date of birth/Date of Retirement
(in case of retired Govt. officers)
5. Nationality
6. Educational Qualification
7. Details of training course on Road Safety
(Attach supporting documents/certificates)
8. Language & degree or proficiency
9. Membership of professional societies
10. Countries of work experience
11. Name of the firm where working
(Indicate whether full time/ part time employee)
12. Years with the firm
13. Employment record
(i) Name of the employer
(ii) Position held
(iii) Description of duties
14. Overall Professional Experience in Highway /Traffic & Transportation/ Bridge
Engineering/Road Safety/Work Zone Safety etc. or in related
field(in years in chronological order starting
from present position)
15. Related Work Experience in Road Safety (in years)
16. Details of the Related Work Experience in Road Safety
Date:
Place:
Lead Partner in case of Partnership)

ANNEXURE-III
RELEVANT SERVICES CARRIED OUT BY THE FIRM WHICH ILLUSTRATES THEIR PERFORMANCE
DURING LAST 5 YEARS
1. Project Name
2. Country
3. Project location within country
4. Date of Agreement
5. Name and address of client
6. Key Personnel provided
a) No. of key personnel
b) No. of man months
7. Date of commencement
8. Date of completion
9. Details and Nature of consultancy services:
10. Number of assignment in hand as on date of Agreement with proof shall be
submitted
11. Whether project was done alone or as a JV or in association with other firm/firms:
12. Name of Lead Partner in case of JV/Association
13. JV Share of the firm in case of JV
14. No. of man months of key personnel provided by associated firm(s)
15. Name of key personnel involved and functions performed:
16. Function performed by the firm
17. Narrative description of project (Indicating details of projects including length,
scope of work, nature of work and qualitative performance)
18. Detailed description of actual services provided by the firm under different
categories of assignments.
19. Was the project completed within the stipulated time
20. Reason for delay in completion, it any:
Date:
Place:


ANNEXURE-IV
DETAILED INFORMATION IN RESPECT OF KEY PERSONNEL
AVAILABLE WITH THE FIRM
S.NO. NAME Academic No. of years of experience in Signature of

Qualification the field of Highway/Bridge respective
Degree Engineering/Traffic/Transport key
(Civil)/ Planning /Safety audit along personnel
Masters/ with position in which
Doctorate* worked**
Date:
Place:
(Name of Designation of
Managing Director/ Head of the firm

/ Authorized Signatory)
*In case of Masters/Doctorate, please mention the discipline like Master (Structure), Masters
(Traffic & Transport) etc.
**Separate sheets may be enclosed for the details.

ANNEXURE-V
UNDERTAKING REGARDING CORRECTNESS OF INFORMATION,
NON-DEBARREMENT/BLACKLISTING ETC. OF FIRM
(TO BE FURNISHED ON RS. 100/-NON-JUDICIAL STAMP PAPER DULY NOTARISED).
Sub. : Empanelment of Safety Consultant for PPP Projects on DBFOT /HAM/ EPC/ OMT basis
- Undertaking - Reg.
Ref: No. NHAI/RSC/Dec-2019/Empanelment~
Dear Sir,
1.We, having examined the empanelment document for the aforesaid work and
understood its contents, hereby submit my/ our Application for appointment of
Safety Consultant for` 'PPP Projects on DBFOT / HAM/ EPC/ OMT basis. The
Application is unconditional and unqualified.
2. All information provided in the application, appendices and annexure is true and
correct and all documents accompanying such application are true copies of their
respective originals.
3. I/We acknowledge the right of the NHAI to reject our application without assigning
any reason or otherwise and hereby waive our right to challenge the same on any
account whatsoever.
4. We certify that in the last three years, we have
neither failed to perform on any contract, as evidenced by imposition of a penalty
or a judicial pronouncement or arbitration award, nor been expelled from any
project or contract nor have had any contract terminated for breach on our part.
5. I/We agree and undertake to abide by all the terms and conditions of the
empanelment document.
Yours faithfully,
Date:
Place:


ANNEXURE-VI
Details of Zones
Sr. Zone Regional Office Tick (√)

No.
1. RO Jammu
2. RO Shimla
3. North Zone RO Dehradun
4. RO Chandigarh
5. RO Delhi
6. RO UP West
7. RO Jaipur
8. RO Mumbai
9. West Zone RO Nagpur
10. RO Gandhinagar
11. RO UP East
12. RO Patna
13. East Zone RO Ranchi
14. RO Kolkata
15. RO Guwahati
16. RO Bhubaneshwar
17. Central Zone RO Raipur
18. RO Bhopal
19. RO Vijayawada
20. RO Hyderabad
21. RO Bengaluru
22. RO Chennai
23. South Zone RO Madurai
24. RO Thiruvananthapuram
Yours faithfully,
Date:
Place:

N.B.: Applicants need to specify their choice of region for empanelment under respective
Regional Offices, NHAI by placing the Tick (√) sign in the fourth column above. In case the
applicant does not opt [place the Tick (√)] any zone, his/her application for empanelment
shall be considered for all zones.

NHAI - RFP for Appointment of Safety Consultant
Annexure 1-5 of Terms of Reference
1. Template for Collection and Analysis of Road Accident Data
2. Template for a RSA Report (Design Stage)
3. Template for a RSA Report (Construction Stage)
4. Template for a RSA Report (Pre-Opening Stage)
5. Template for a RSA Report (Existing Road)
97
Template for
Collection and Analysis of Road Accident Data
to Identify the Blackspots/Accident Prone Locations
Template for Collection and Analysis of Road Accident Data to Identify
the Blackspots/Accident Prone Locations
Contents
1.0 Introduction ................................................................................................................................................ 1
2.0 safety Consultant Team .............................................................................................................................. 1
3.0 DESCRIPTION OF Project ROAD................................................................................................................... 1
4.0 collection of Accident Data ......................................................................................................................... 1
5.0 Classification of Accidents........................................................................................................................... 2
6.0 Identification of BLACKSPOT/Accident Prone Locations................................................................................... 3
6.1 Based on Accident Severity Index (ASI) ........................................................................................................ 3
6.1.1 Determination of Accident Severity Index (ASI) .................................................................................... 3
6.1.2 Identification of Blackspots/Accident Prone Locations ......................................................................... 4
6.2 Based on MoRTH Protocol ............................................................................................................................ 5
7.0 Trend between accident records and traffic voulme at blackspot/Accicent prone locations and
prioritization ........................................................................................................................................................... 6
7.1 Trend between accident records and traffic volume ................................................................................... 6
7.2 Prioritization of Blackspots ........................................................................................................................... 7
8.0 Recommendations of mitigation measures ...................................................................................................... 8
List of Annexures
Annexure-I - Road Accident Data of the last three years
Annexure-II- Location-wise Summary of Road Accident Data for the last three years
i
Template for Collection and Analysis of Road Accident Data

to Identify the Blackspots/Accident Prone Locations
1.0 INTRODUCTION
This report elucidates the road accident characteristics on the project road. This report also
includes identification of blackspots/Accident Prone Locations based on number of accidents
and fatality. Accident records is also related with the traffic volume on the project road to
determine accident trends in relation to the traffic volume.
2.0 SAFETY CONSULTANT TEAM
The following are the key professionals of this safety consultant assignment:
Table 1 Name of the key/sub-key professionals of the safety consultant
S. Position Key/Sub-Key Name

No.
1 Senior Road Safety Auditor cum Key
Team Leader
2 Traffic Planner Key
3 Road Safety Assistant/ Sub-Key

Apprentice
3.0 DESCRIPTION OF PROJECT ROAD
Write project road description in a few sentences including start and end locations as well as
start and end chainages. (An index plan of the project highway may be included on the
Google map).
4.0 COLLECTION OF ACCIDENT DATA
There are -----------(actual) number of local police stations namely ……, ………, and ………
in the jurisdiction of the project road. Detailed road accident data is collected in the NHAI’s
road accident format from the FIRs of the road accidents for the last three years.
Road accident data collected is annexed as Annexure-I.
1
5.0 CLASSIFICATION OF ACCIDENTS
The data collected from the police station (i.e. from FIR), which is in their own format and in
regional language. This has been translated into English language and transferred on the
format of NHAI’s road accident format (Annexure-I).
The accidents are classified according to the degree of serious injuries or death during the
crash/accident. The accident severity rating used by police is as follows:
 A fatal accident is one where at least one fatality happened.
 Grievous injury accident is one where an injury requiring hospitalisation and reporting
to police station.
 Minor injury accident is one where injury requiring no hospitalization/reporting to
police station.
 Non-injury accident is that in which only the vehicle was damaged and nobody was
injured during accident.
The accident details of the project highway collected from the police stations for the last
three years are summarized location-wise (for each kilometer stretch of the project road)
and annexed as Annexure-II. This is known as kilometer analysis.
2
6.0 IDENTIFICATION OF BLACKSPOT/ACCIDENT PRONE LOCATIONS
There are two methods for determination of blackspot/Accident Prone Locations:

1. Based on Accident Severity Index
2. Based on MoRTH Protocol
6.1 Based on Accident Severity Index (ASI)

6.1.1 Determination of Accident Severity Index (ASI)
Based on the accident data collected, Accident Severity Index (ASI) is computed to identify the
hazardous locations on the project corridor.
In order to quantify the criticality of an accident site, a system of assigning scores has been
adopted based on the severity of accident. The score termed as Accident Severity Index (ASI).
Accident Severity Index is a dimensionless value indicating the level of hazard of a spot on the
road.
The following equation has been used:
ASI = (Nf x Wf) + (Ng x Wg) + (Nm x Wm)
Whereas,
Nf = No. of fatal accidents at the spot in the last 3 years
Wf = Weightage assigned to fatal accident is 6
Ng = No. of grievous injury accidents at the spot in the last 3 years
Wg = Weightage assigned to grievous accident is 3
Nm = No. of minor injury accidents at the spot in the last 3 years
Wm = Weightage assigned to minor accidents is 1
3
6.1.2 Identification of Blackspots/Accident Prone Locations

Locations where the road accidents take place or tend to cluster together are commonly known as
“Accident Prone Locations” or “Blackspots”. Blackspots/Accident Prone Locations may be Nodes
(junctions/intersections) or Links (mid-block location between adjacent nodes) or any specific
stretch of road with land uses close to the road.
The hazardous spots are prioritized based on Accident Severity Index (ASI) and Standard
Deviation.
Standard deviation is a measure of variability in statistics and probability theory. A low standard
deviation indicates that the data points tend to be very close to the mean, whereas high standard
deviation indicates that the data points are spread out over a large range of values.
Hazardous spots with Accident Severity Index (ASI) more than Threshold value (Average Severity
+ 1.5 times Standard Deviation) is considered as “Accident-Prone” or “Blackspot” locations.
Thus, Threshold value = Average of ASI +1.5 times standard deviation
[ ]
= ̅ )
)
Where V =V1, V2………… Vn are the ASI values of locations 1, 2……………...n.
= Average ASI value=

Where N is the total number of ASI values.
Blackspots or accident-prone locations are the locations, which have the ASI values more than the
threshold value and are indicated in Table below
Table:- Identification of Blackspots based on ASI Value
1 Km Accident Number of Number of Number of ASI

Stretch Location Fatal Grievous Minor Injury Value
(Km) accidents in Injury Accidents in
the last Accidents in the last
three years the last three three years
years
Severity Weightages
6 3 1
Average
Standard Deviation (σ)
Average+(1.5xStandard Deviation)
4
6.2 Based on MoRTH Protocol
The Ministry of Road Transport & Highways (MoRTH) defined the protocol for identification of road
accident blackspots on National Highways in their Circular No. RW/NH/15017/109/ 2015/P&M
(RSCE) dated 28.10.2015, as follows:
Road Accident Blackspot is a stretch of National Highway of about 500m in length in which either 5
road accidents (in all three years put together involving fatalities/grievous injuries) took place
during the last 3 calendar years or 10 fatalities (in all three years put together) took place during
the last 3 calendar years.
Table – Identification of Blackspots based on MoRTH Protocol
1 Km Accident Number of Number of Total Number of Blackspot

Stretch Location Fatal Grievous Number of Fatalities/Deaths as per
(Km) accidents Injury Fatal and in the last three protocol
in the last Accidents in Grievous years (Yes/No)
three years the last three Injury
years Accidents
in the last
three
years
5
7.0 TREND BETWEEN ACCIDENT RECORDS AND TRAFFIC VOULME AT

BLACKSPOT/ACCICENT PRONE LOCATIONS AND PRIORITIZATION
7.1 Trend between accident records and traffic volume

Appreciation of trend between total number of accidents and traffic volume at each blackspot
location is discussed in this section. Data of total number of accidents along with traffic volume of
the last three years of each blackspot location is summarized in table below.
Table – Number of accidents and traffic volume at each blackspot/accident prone location
Year Total Number of Traffic Volume

accidents (in Vehicles)
1. Blackspot/Accident Prone Location at Km……………………(1 km Stretch---------)
Year-1
Year-2
Year-3
Year-1
Year-2
Year-3
Year-1
Year-2
Year-3
6
Plot the total number of accidents and traffic volume year wise at each blackspot location to
appreciate their trend.
Blackspot location at Km
60
50
40
30
20
10
0
Year -1 Year-2 Year-3
Total number of accidents Traffic Volume(In 000'Vehicles)
Figure 1 Trend between total number of accidents and traffic volume at Blackspot location
at Km …………………………
7.2 Prioritization of Blackspots

To prioritize the locations of the blackspots or accident-prone locations, the cluster of accidents in
each kilometer from the Kilometer Analysis table should be checked with specific road features like
(1) Curve, (2) Junction, (3) Median opening, or (4) mid-block section with land use close to road
etc. The prioritization shall be made based on the number of accidents or ASI value for the
kilometer associated with the cluster of accidents over the length (say 300m or 750m, etc.). This
may be taken as ratio of ASI and length in kilometer, for estimation of a “ Priority Index” for taking
up for the mitigation or rectification measures.
7
8.0 RECOMMENDATIONS OF MITIGATION MEASURES
Based on analysis in above sections and site observations including the prioritization of the locations,
mitigation measures are recommended for each blackspot location and summarized in Table below:
Table – Summary of site observations and recommended mitigation measures at each

blackspot location
1 Km Accident Nature of Site Mitigation Measures

Stretch Location Accidents observations Short Term Long Term
(Km) Measures Measures
8
Annexure-I:
ROAD ACCIDENT DATA OF THE LAST THREE YEARS
9
Annexure -I
Accident Data Collection Format
Road Section :______________________ NH:________ PIU:__________________ RO:______________
Chainage(Km) :From __________To ___________

Legends for filling the Data NOTE: Accident data should be collected from Police Stations and authenticated by them.
A:Urban/Rural and details of surrounding land use.
B:1-Overturning, 2-Head on collision, 3-Rear end collision,4-Collision brush/Side Wipe, 5-Right turn collision, 6-Skidding,7-Left turn merging, 8-Others(Please Specify).
C:1-Fatal, 2-Grievious Injury, 3-Minor Injured, 4-Non Injury.
D:1-Drunken, 2-Overspeeding, 3-Vehicle out of control,4-Fault of driver of motor vehicle/driver of other vehicle/cyclist/pedestrian/passenger,5-Defect in mechanicle condition of motor vehicle/road.
E:1-Single lane, 2-Two lanes, 3-Three lanes or more without central divider(median), 4-Four lanes or more with central divider.
F:1-Straight road, 2-Slight Curve, 3-Sharp Curve, 4-Flat Road, 5-Gentle incline,6-Steep incline, 7-Hump, 8-Dip.
G:1-T Junction, 2-Y Junction, 3-Four arm junction, 4-Staggered junction,5-Junction with more than 4 arms, 6-Roundabout junction, 7-Manned Rail crossing,8-Unmanned Rail crossing.
H:1-Fine, 2-Mist/Fog, 3-Cloud, 4-Light rain, 5-Heavy rain, 6-Hail/sleet, 7-Snow,8-Strong Wind, 9-Dust Storm, 10-Very Hot, 11-Very Cold, 12-Other extraordinaryweather condition.
A B C D E F G H No of affected persons
Time of Classificatio Intersection Types of No of

Accident Nature of Road Road Weather Fatalies Grevious Minor
SN Date Acc. Chainage n of Causes Type and vehicles animals hit/ Remarks
Location Accident Feature Condition Condition (Deaths) Injury Injury
(am/pm) Accident Control collided killed, if any
Annexure-II:
SUMMARY OF ROAD ACCIDENT DATA
FOR THE LAST THREE YEARS LOCATION-WISE
FOR EACH KILOMTER STRETCH
Annexure -II
Summary of Accident Data for the last three Years Location-wise for each Kilometer stretch
Road Section :______________________ NH:________ PIU:__________________ RO:______________
Chainage(Km) :From __________To ___________

Legends for filling the Data
A:Urban/Rural and details of surrounding land use.
B:1-Overturning, 2-Head on collision, 3-Rear end collision,4-Collision brush/Side Wipe, 5-Right turn collision, 6-Skidding,7-Left turn merging, 8-Others(Please Specify).
C:1-Fatal, 2-Grievious Injury, 3-Minor Injured, 4-Non Injury.
D:1-Drunken, 2-Overspeeding, 3-Vehicle out of control,4-Fault of driver of motor vehicle/driver of other vehicle/cyclist/pedestrian/passenger,5-Defect in mechanicle condition of motor vehicle/road.
E:1-Single lane, 2-Two lanes, 3-Three lanes or more without central divider(median), 4-Four lanes or more with central divider.
F:1-Straight road, 2-Slight Curve, 3-Sharp Curve, 4-Flat Road, 5-Gentle incline,6-Steep incline, 7-Hump, 8-Dip.
G:1-T Junction, 2-Y Junction, 3-Four arm junction, 4-Staggered junction,5-Junction with more than 4 arms, 6-Roundabout junction, 7-Manned Rail crossing,8-Unmanned Rail crossing.
H:1-Fine, 2-Mist/Fog, 3-Cloud, 4-Light rain, 5-Heavy rain, 6-Hail/sleet, 7-Snow,8-Strong Wind, 9-Dust Storm, 10-Very Hot, 11-Very Cold, 12-Other extraordinaryweather condition.
A B C D E F G H No of affected persons
1Km Time of Classificatio Intersection Types of No of

Accident Nature of Road Road Weather Fatalies Grevious Minor
Stre Date Acc. Chainage n of Causes Type and vehicles animals hit/ Remarks
Location Accident Feature Condition Condition (Deaths) Injury Injury
tch (am/pm) Accident Control collided killed, if any
Template for Road Safety Audit Report (Design Stage)
Template for Road Safety Audit Report

(Design Stage)
Content
Sl No Description Page No
1.0 Introduction………………………………………………………………………………. 1
2.0 Audit Team……………………………………………………………………………….. 1
3.0 Project Background……………………………………………………………………. 1
4.0 Audit Details…………………………………………………………………………….. 1
5.0 Safety Audit …………………………………………………………………,………….. 1
5.1 Horizontal & Vertical Alignment………………………………………………… 2
5.2 Typical cross sections…………………………………………………………… 4
5.3 New/existing road interface……………………………………………………. 5
5.4 Staged Works………………………………………………………………….. 5
5.5 Intersections……………………………………………………………………… 5
5.6 Interchanges……………………………………………………………………. 6
5.7 Adjacent Land………………………………………………………………….. 6
5.8 Roadside Hazards……………………………………………………………. 7
5.9 Vulnerable road users (pedestrians, bicyclists,
two wheelers and three wheelers and animal drawn carts)……………… 7
5.10 Signs, pavement marking and delineation…………………………………. 9
5.11 Parking…………………………………………………………………………… 10
5.12 Emergency service vehicle access…………………………………………… 10
5.13 Lighting and night time issues………………………………………………… 10
5.14 Drainage…………………………………………………………………………… 10
5.15 General road safety considerations……………………………………………. 10
6.0 Certification……………………………………………………………………………… 11
Annexure-1 Audit Checklist for Safety Audit………………………………………………. 13-18


(Design Stage)
1.0 Introduction
Detailed design stage (DPR) road safety audit of the rehabilitation and widening of a
highway between km 86.0 and km 142.0
2.0 Audit Team
The audit team comprises of members including a Senior Road Safety Auditor
3.0 Project Background
A 56 Km section of highway is to be rehabilitated and widened. This section of highway
commences in a flat area of rural land and is basically straight and flat for the first half until it
reaches a wooded hill area for the second 28km. An 80km/h design speed has been used for
the flat section and a 60km/h design speed has been used in the hill section. The highway
passes through two towns and eight villages. Ten new bus lay-bys are included in the
proposal. No change is proposed to the six existing bridges. . (An index plan of the project
highway may be included here showing its alignment on a Google map).
4.0 Audit Details
The road authority requests a road safety audit of the DPR. The Project Manager selects a
road safety audit team and provides him with the ToRs for the audit. The senior auditor, on
viewing the size and stage of the project, invites a colleague to join him in the audit team.
4.1 The Project Manager has the design team provide the audit team with a complete set of the
latest drawings, as well as the design report for the project.
4.2 The team then travels to the location of the proposed highway rehabilitation; they
inspect the entire length during day and night. The audit team also inspects the highway for a
few kilometres outside the 56km long section in order to check that those nearby areas won’t
become high risk locations after the work is finished and traffic speeds increase.
5.0 Safety Audit
Format of a road safety audit report is presented in the prescribed template. All the titles of
issues as listed in the checklist are reproduced to impress that all issues as in the checklist
shall be verified and all issues shall be reported with exact location in the road safety audit of a
given road.
1
Safety Concerns & Audit Findings Recommendations Client’s

Acceptance &
No Risk Compliance with
Description (with images if any) Description (with figures if any) Priority
Date
5.1 Horizontal & Vertical Alignment
5.1.1 The left hand curve near km 128.9 has a much shorter radius Very Review the design to increase the radius Desirable
than any other curve in this section of the highway. It will be of this curve.
High
one of the “sharpest” curves on the entire highway. Some
drivers/riders, especially those travelling westwards (downhill) If this is not feasible, ensure that the Highly
may be caught by surprise at the small radius of this curve, shoulders are paved on both sides of the Desirable
and run- off-road crashes could result. The drawings are silent highway for at least 100 m either side of
about what is intended to address this risk. the apex of the curve. Ensure the outer
shoulder is sloped to match the super
elevation of the carriageway at that point.
Provide Crash barrier on outer edge of Highly

curve Desirable
Provide chevron signs on the outside of Essential

the curve. Also, pavement markings and
road studs to help drivers to judge the
change in alignment.
Provide Psychological traffic calming Essential

measures to alert the driver about the
approaching hazard.
2

Acceptance &
Date
5.1.2 The vertical grade has been changed at short distance and High Revise the entire vertical profile that there Highly
even with broken back curves as shown here with a reason of shall be more than 150m distance Desirable
minimizing the profile correction course. Traffic plying through between two vertical intersection points.
this road section could be multi-axle trucks, and sometimes
even carrying liquid commodities, where the frequent changes
of vertical grade will make the centre of gravity to oscillate,
leading to toppling of vehicles.
Change of Vertical Gradient in Short Distance
3

Acceptance &
Date
For any reason, vertical profile cannot be Essential

corrected as stated above, provide
adequate measures with signs and
markings to alert and warn the drivers
about the hazard.
5.2 Typical cross sections
5.2.1 The drawings show a 1.5m wide unpaved shoulder along both High Review the proposed cross section to Desirable .
sides of the highway. Unpaved shoulders discourage provide a paved 1.5m wide shoulder
vulnerable road users from walking/riding on them as shown in along both sides of the highway for the
picture (especially during the monsoon period). They become entire project highway.
damaged when heavy vehicles drive on them. This can lead to
deep drop-offs from the pavement which in turn becomes a If paved shoulder cannot be provided for Highly
hazard for small vehicles. There are many pedestrians, entire project highway, provide at least for Desirable
bicyclists and motorcyclists using this highway. They need the the section where pedestrians and
protection of a paved shoulder. bicyclists are predominately present like
villages and settlements.
4

Acceptance &
Date
For sections of road with predominant Essential

pedestrian and bicyclist, provide gateway
measures to reduce speed with road
humps, speed limit signs, and road
markings as given in IRC 99.
5.3 New/existing road interface
5.4 Staged Works
5

Acceptance &
Date
5.5 Intersections
5.5.1 The junction near km 93.2 is a Y junction. Y junction promotes Very Redesign this intersection to eliminate the Highly
high turning speed from main road to side road and side road High Y junction and convert it preferably to a T Desirable
to main road. Also, being a Y junction, the traffic approaching junction, whereby side road to main road
from side cannot see the main road traffic so as to Giveaway and main road to side traffic would not
to main road traffic turn at high speed as shown in the revised
layout.
If not feasible due to non-availability of Essential

land, provide speed breaker for side road
at 5 - 6 m from major road, clear up the
visibility funnel from objects and
plantations that obscure the visibility.
Provide signs and marking for a Priority Essential

Major T Junction as given in IRC: SP-73.
5.6 Interchanges
6

Acceptance &
Date
5.7 Adjacent Land
5.8 Roadside Hazards
5.8.1 There are steep undrivable roadsides in the hill section Very Provide adequate delineation of the Essential
between km 130 – 134 (approx.). These are within the clear High section between Km 130 - 134 using
zone for this highway and they are roadside hazards. The Chevron signs, delineator posts as well as
drawings are silent about any safety improvements along this centre lines, edge lines and advanced
area. The slopes cannot be “softened” due to the topography. warning signs
Provide paved shoulders through this Highly

section, ensuring the outer shoulder Desirable
matches the super elevation of the curve.
Install suitable safety barrier in those Essential

locations where the side slope begins
within the 5m clear zone (measured from
the edge line).
7

Acceptance &
Date
5.9 Vulnerable road users (pedestrians, bicyclists, two wheelers and three wheelers and animal drawn carts)
This highway passes through two towns and 8 villages. Traffic

5.9.1 High Install Gateways on both sides of the Essential
speeds at present are quite low because of the road condition.
However, when the highway is rehabilitated and widened, highway at the entrance to each town and
speeds will increase. For the safety of vulnerable road users in village. Provide gateway signs placed in
the towns and villages, it will be vital to manage speeds on the platforms with traffic calming measures.
new highway Repeat the speed reducing measures
within the settlements to avoid traffic
accelerating within speed zone as per IRC
99.
Provide raised footpath or paver block at Highly

same level of carriageway to create space desirable
for pedestrian movement along the road
and that would create gateway effect.
Install a street light for all town and village
Desirable
reaches
8

Acceptance &
Date
5.10 Signs, pavement marking and delineation
5.10. The direction information signs are very critical for junction for High Provide direction information (both Essential
1 the safe operation as it involves many turning movements Advance information sign and Flag type
having major decision making at such points. The design of direction sign) and other hazard markers
direction board shown in the DPR is not as per IRC standards. as shown in IRC 67.
Also, obsolete Red reflector signs are used. Signs are
positioned in close distance. All direction signs are to be redesigned as Essential
per the guidance given in IRC 67 for the
actual approach speed to have boards of
optimum size.
Replace Red reflector signs with Object Essential

Hazard marker, and show them precisely
in the drawings.
Provide minimum 2 to 3 second travel Essential

time distance between two sign boards.
This need to be fixed in accordance with
the proposed Speed Limit for the section
under consideration.
9

Acceptance &
Date
10

Acceptance &
Date
5.11 Parking
5.12 Emergency service vehicle access
5.13 Lighting and night time issues
5.14 Drainage
5.15 General road safety considerations
11
6.0 Certification
The Audit Team has carried out this DPR stage road safety audit according to the IRC Manual on
Road Safety Audit.
Signed
Team Leader on behalf of the RSA Team (Dated……)
12
Annexure 1:
Checklist for Detailed Design Stage Audit
13
Annexure 1: Checklist for Detailed Design Stage Audit
Issue Yes No N/A Comments

1. Horizontal and vertical alignment
Will the design speed be “safe” with regard to horizontal and vertical
alignment?
Does the alignment (horizontal and vertical) give sufficient forward visibility
for the selected design speed? (Check for inadequate stopping sight
distances)?
Will horizontal and vertical alignments be safe and consistent, especially at

interchanges and intersections?
Will all merging, diverging and weaving areas be “safe”?
Is the proposal consistent with the adjacent road network?
Do the horizontal and vertical alignments fit together comfortably? (Check

for bad combinations, such as a sharp bend immediately after a summit
curve, and sag curve within a bend).
Will sight distances be satisfactory – especially at intersections and property
accesses?
Does the alignment provide safe overtaking opportunities? Does it avoid
creating situations where the forward visibility is marginal for overtaking
(neither clearly adequate nor inadequate)?
Does the treatment at curves, proposed if any, make appropriate, adequate

and safe provision for transition curves, super elevation and extra width of
carriageway and formation?
Does the vertical alignment pose excessive demands on the power of heavy
vehicles? Has it been designed so those maximum grades are interspersed
with recovery grades?
2. Typical cross sections
Are the widths of the carriageway, shoulders, medians (if any), service
roads in accordance with standards and adequate for the function of the
road and volume and the mix of traffic likely to use it?
Check whether bridges have footpaths and they have proper
gradients/crash barriers/parapets.
a) Existing Bridges
b) New proposed Bridges
c) Approaches of proposed VUP/PUPs
Note any location where the cross-section standard changes abruptly along
the route or is otherwise inconsistent with driver expectations.
Have the shoulders and side slopes been designed to a safe standard and
note any locations with inadequate shoulder width?
Have the side drains been designed to a safe standard? Are the batter
slopes and drains safe for run-off vehicles to traverse?
Check whether the cross-section has adequate provision for the Vulnerable
Road Users including persons with disabilities:
14

(a) Pedestrians: Have paved footpath, adequate refuge width on
median and proper ramps, up and down kerbs, where there is
regular pedestrian traffic?
Bicyclists: Segregated areas (e.g. paved shoulders) where numbers are
significant.
In particular is the cross section wide enough to provide sheltered turn lanes
within the median (in case of divided carrigeway)? Is it possible to provide
storage lane for small vehicles who really need protection without being
exposed to through traffic.
If a median is proposed, will it be wide enough for the safe installation of

street lighting where required either during the proposed works or later?
Does the cross section avoid unsafe compromises at bridges and other
narrowings? (NOTE: It is desirable for safety to continue full width shoulders
across bridges and through narrowings).
Are all roadside hazards (existing and proposed) being managed “safely”?
(NOTE: Check if a clear zone has been used during the development of the
proposal and assess if that clear zone will be adequate).
Are shoulders proposed to be paved?

Are overtaking and/or climbing lanes proposed, especially in hill sections?
Is safe provision to be made for breakdown vehicles, and emergency

vehicles?
3. New/existing road interface
Will the transition from old road to the new scheme be “safe”?
4. Staged Works
If the scheme is to be constructed in stages, are the stages arranged to

ensure maximum safety?
Is the transition between single and dual carriageway (either way) handled
safely?
5. Intersections
The type of junction (T-type, staggered, signal controlled, roundabout)

suitable for the function of the two or more roads, the traffic volume, the
traffic movements (pedestrians and vehicular) and the site constraints?
Does the layout encourage slow controlled speed at and on the approach to
stop/give way lines and other critical decision points?
Are the number and distribution of proposed intersections suitable in relation
to the function of the new road, the surrounding road network, and access
for all traffic?
Are the Median openings for U-turn proposed to minimize wrong way
movements?
Is each intersection easily identified and understood from all approaches?

Is there adequate provision for channelizing the different streams of traffic?
(Check the provision for right turn lanes, deceleration lanes and acceleration
15

lanes?)
Is adequate provision made for pedestrians and non-motorised vehicles?

Are pedestrian crossing places marked, and are pedestrians channeled to
these crossings?
Will all necessary turns (including U turns) be able to be made safely?
Are sight lines within each intersection adequate and free of obstruction by
fixed objects such as buildings, overpass structures, traffic signs or
vegetation?
Is the design free of all Y junctions?
Is the proposed traffic control at each intersection (Stop/Give Way,

roundabout, traffic signals) as “safe” as practical?
Is the provision of night times lighting adequate, if not what are the
deficiencies?
Will traffic signal control at the intersection(s) be clearly seen and

understood?
With roundabouts, is adequate deflection provided for all approaches?
Are correct signs shown for all approaches to the roundabout?

For other intersections, are Stop/Give Way signs shown and correctly
located for maximum conspicuity?
Is the specific designs/ proposal and even typical layouts when applied
allows adequate visibility for an approaching driver to see a pedestrian
waiting to cross the road?
Is the specific designs/proposal and even typical layouts when applied

allows adequate visibility funnel for an approaching driver to see a vehicle
waiting to cross the carriageway from side road or storage lane of median?
6. Interchanges
Are sight lines open and free of obstruction at all merges and diverges?
Are the distances between decisions making points sufficient for safety?
Is the signing scheme for each interchange clear and will it be easily
understood by road users?
Are all roadside hazards in the interchange identified and safely protected?
7. Adjacent Land
Will all accesses to and from adjacent land/properties be “safe”?
Is fencing provided in rural areas to keep animals from straying onto the
road?
8. Roadside Hazards
Are crash barriers provided only where necessary?
Is the type of each proposed barrier suitable for its location?
16
Do the standard drawings indicate that the barrier terminals will be a

suitably safe type?
Are impact attenuators provided in gore area?
Do the standard drawings indicate a safe connection of the barrier to bridge

abutments, together with the necessary reduction in post spacing to stiffen
the barrier and prevent “pocketing”.
9. Vulnerable road users (pedestrians, bicyclists, two wheelers and three wheelers and animal drawn
carts)
Do all vulnerable road users have connectivity along their route, with
suitable lateral clearance to motor traffic?
Will pedestrians (particularly the young, old and disabled) be able to safely
walk along both sides of the road?
Is the design free of “squeeze” points where vulnerable road users may be
exposed to traffic?
cross the road?
Are dropped kerbs provided at all intersections and mid-block locations
where pedestrians are to cross?
If formal crossings are proposed, are these conspicuous on each approach?
Are the correct signs and pavement markings proposed for each pedestrian
facility?
Will each crossing facility be well illuminated at night so that pedestrians can
be well seen by drivers/riders?
If mid-block traffic signals are proposed, will these have pedestrian push
buttons?
Are pedestrian paths to be provided through medians to permit pedestrians
to cross “at road level” and to assist disabled pedestrians with improved
access?
Has adequate provision been made for safe parking and stopping by three-
wheelers/cycle rickshaws?
10. Signs, Pavement Markings and Delineation
Do all signs (regulatory, warning and direction) shown in the DPR accord
with the 6 C’s (Conspicuous, Clear, Comprehensible, Credible, Consistent,
Correct ) of good signage and as per IRC: 67?
Are Informatory signs provided for the category /function road proposed?
(Check for Shoulder mounted and Gantry Signs)
Overhead signs –size, message information adequate, languages as per

IRC standards.
Will all larger (more than 100mm diameter) sign supports be located outside
the clear zone, or else be frangible?
Is good delineation (curve warning signs, advisory speed signs, guide posts
17

and chevron alignment markers) provided where required?
Safety Audit of VMS
i)Horizontal clearance of vertical post of sign from carriageway edge

ii)Vertical clearance of VMS signs at highest point on carriageway
iii) Readability of VMS signs during Day/Night.
Check for any unauthorized traffic signs and use of non-standard signs
(color and shape)
Location and spacing of signs
a) Note locations where there are too many signs placed
b) Note the signs placed too close to each other
Are all junctions provided with advance direction sign, distance information
sign and intersection sign etc.?
Has correct type of pavement markings been used in various situations (e.g.
lane line, edge line etc.)?
Are correct colour used for laying road markings?
Is there any deficiency in the delineation of merge and diverge areas,

including situations where ‘through’ traffic may inadvertently lead into
auxiliary and turn lanes?
Are zebra crossing markings provided at junctions and mid-blocks of the
sections (depending upon the movement of pedestrian)?
Is positioning of stop lines appropriate?
Are the directional arrows marked on the pavement guiding the driver or
creating confusion to the driver?
Are there locations where there is a lack of “Hazard markings’ at approach
end of island, medians and culverts/bridges etc.?
Have retro-reflective markers/road studs been installed? Where coloured
markers are used, have they been installed correctly?
If chevron alignment markers are installed, have the correct types of
markers been used?
Do the drawings also indicate high quality reflective material (red on left,
white on right) atop each guide post?
11. Parking
Have sealed and marked areas been provided for parking?

Will the parking be adequate and safe?
12. Emergency service vehicle access
Has provision been made for safe access and movements by emergency
vehicles?
Are median openings frequent, visible and well signed?
13. Lighting and night time issues
Will all signs be located where they can be easily seen at night?
Are the critical locations (intersections, pedestrian facilities, Bus bays, bus
stops, truck lay bye, toll plaza etc.) proposed to be lit?
18

Is lighting provided on road sections passing through built areas, service
roads, above and below the grade separator, underpass,etc
Are the proposed lighting scheme and illumination levels of an appropriate
standard, consistent with the needs of the location, pedestrian and other
factors?
Will the proposed geometry be understandable for road users to traverse at
night?
Do the standard drawings indicate that the lighting columns will be
frangible?
If the columns are not frangible, have other actions been taken to make
these safe for road users?
Are there any lighting poles in the median(less than 2m wide) unprotected
by crash barriers?
Identify the locations where street lighting columns constitute a hazard to
traffic (on the outside of sharp curves, on small islands, noses of medians)
or which may conflict visually with traffic signals or signs?
14. Drainage
Does the design provide adequate drainage?
Will drains be covered, or located outside the clear zone, or shielded behind
crash barrier?
15. General road safety considerations
Is the new road as safe as practical given the local weather (sunrise,
sunset, snow, fog, rain, wind)?
Is the project free of all “visual deceit”?
Is the road surface free of gravel and sand, and with good skid resistance?
19
Template for Road Safety Audit Report (Construction Stage)

(Construction Stage)
Content
1.0 Introduction…………………………………………………………………………………… 1
2.0 Audit Team………………………………………………………………………………….... 1
3.0 Project Background…………………………………………………………………………. 1
4.0 Audit Details………………………………………………………………………………….. 1
5.0 Safety Audit …………………………………………………………………,……..……….. 1
5.1 Traffic management plan (design and implementation)………………………..….. 2
5.2 Speed control …………………………………………………………………………… 3
5.3 Signs, signals, pavement marking and delineation ………………………………….4
5.4 Diversions from one carriageway to the other………………………..………… … 5
5.5 Road Surface ………………………………………………………………………….. 6
5.6 Crash barriers …………………………………………………………………………. 6
5.7 Work site access ……………………………………………………………………….. 7
5.8 Road worker safety……………………………………………………………………….8
5.9 Vulnerable road users (pedestrians, bicyclists, two wheelers and
three wheelers, and animal drawn carts) through the work site………………… 8
5.10 Safety at night ………………………………………………………………………… 10
6.0 Certification……………………………………………………………………………………… 11
Annexure-1 Audit Checklist for Safety Audit……………………………………………………. 13-18

(Construction Stage)
1.0 Introduction
This is the construction stage road safety audit report of the upgrading of a 235km section of
National Highway
2.0 Audit Team
Three team members including a Senior Road Safety Auditor
A 235 km section of a National Highway between two major regional cities is to be upgraded. One
section (65km) will be upgraded to become a 4-lane divided highway; the remainder will be
widened to become a six lane divided highway. There will be 17 new flyovers and four new
interchanges in this major road project. The Contractor has decided to reduce construction time by
having up to 12 work sites underway at the same time. (An index plan of the project highway may
be included here showing its alignment on a Google map).
4.0 Audit Details
The road authority requests a road safety audit of the road works. The Project Manager decides to
engage an audit team of three members as he considers that this highway improvement is a
significant one that will benefit from a larger audit team. The Project Manager ensures the team
size is made clear in the ToRs for the audit.
4.1 This is the first safety audit that has been conducted on this project. No design stage audits
were conducted. The Project Manager decides to hold a Commencement Meeting to discuss
the project and the audit.
4.2 The audit team begins by undertaking a “desktop” audit of the traffic management plans for
the construction work and subsequently carried out the audit.
5.0 Safety Audit
Format of a road safety audit report is presented in the prescribed template. All the titles of issues
as listed in the checklist are reproduced to impress that all issues as in the checklist shall be
verified and all issues shall be reported with exact location in the road safety audit of a given road.
1

Acceptance &
No
Risk Compliance
with Date
5.1 Traffic management plan (design and implementation)
5.1.1 No “Two Way Traffic” warning signs are shown in the TMP to Very Install duplicate pairs of Two Way Essential
warn/inform drivers in both directions when contra-flow High Traffic” warning signs (both sides of
arrangements exist. There will be significant lengths of two way the carriageway) at spacing as
operation along this highway and for significant lengths of time. indicated in IRC SP 55 in the entire
Allowing drivers to forget they are on a two way road can lead to a length of each contra flow section.
high risk of head on collisions
Make sure these signs to face both Essential
directions of traffic through the contra
flow sections
2

Acceptance &
No
Risk Compliance
with Date
5.2 Speed control
5.2.1 There are no speed restriction or repeater speed restriction signs Very Install duplicate pairs of 40km/h speed Essential
shown in the worksite. Consistent application of a suggested High restriction signs at spacings at not
40km/h speed limit through each work zone along with traffic more than 300m through each work
calming measure are required. zone
Provide appropriate traffic calming Highly

measures also to reduce the speed on Desirable
approaches to work site and maintain
the speed of traffic as it passes
through work area
3

Acceptance &
No
Risk Compliance
with Date
Liaise with local Police to enforce the Highly

speed limit Desirable
5.3 Signs, signals, pavement marking and delineation
5.3.1 Many of the road signs were not standard. Many were made of old Very Provide standard diversion boards as Highly
material such as corrugated iron. High given in IRC SP 55 Desirable
4

Acceptance &
No
Risk Compliance
with Date
Traffic control devices should be Highly

placed in such way that an Desirable
approaching driver could see clearly
and can take appropriate action.
5.4 Diversions from one carriageway to the other
5.4.1 At this location, traffic has to be transferred from one carriageway High Provide transition length as per the Highly
to other, where absolutely no measures have been provided. The taper rate given in IRC SP 55 for Desirable
situation is highly dangerous being a remote area without any transfer of traffic
5

Acceptance &
No
Risk Compliance
with Date
street light etc.
Provide barricade and reflective traffic Highly
cones to clearly define traffic path from Desirable
one side to other as per IRC SP 55
5.5 Road Surface
5.6 Crash barriers
6

Acceptance &
No
Risk Compliance
with Date
5.7 Work site access
5.8 Road worker safety
5.8.1 While on-site it was noted that most of the road workers were not Very Require the Contractor to supply Highly
wearing safety vests. Reflective safety vests are essential for road High reflective safety vests and other PPE Desirable
workers. They must be seen by drivers/riders in sufficient time to for all workers on the site.
avoid collisions.
Direct all workers to wear the vests at Highly
all time when working Desirable
Direct the Supervision Consultant to be Highly

strict in the enforcement of this Desirable
directive
7

Acceptance &
No
Risk Compliance
with Date
5.9 Vulnerable road users (pedestrians, bicyclists, two wheelers and three wheelers, and animal drawn carts) through the work site
5.9.1 Concrete filled barrels were used as delineators and to hold some Very Ensure that the work zone is clearly Highly
“Diversion” signs at eight work sites. These are highly dangerous if High conspicuous and that any barricade Desirable
struck by a small vehicle or especially a motorcyclist. used is located well beyond the
diversion and is a forgiving device (ie
not concrete).
Provide standard reflective boards as Highly

per IRC SP 55 Desirable
5.10 Safety at night
8

Acceptance &
No
Risk Compliance
with Date
5.10.1  Poor quality signs were being used at each worksite. Some Very Provide retro reflective sign as given in Highly
65% of the signs used were not reflective and could not be High IRC SP 55. Being a road sign, it shall Desirable
seen at night during the night time inspection. The use of non- be retro reflective in nature for night
reflective signs (and some were made of rough sawn timber time performance
and corrugated iron) increases the risk of night time collisions.
 At most diversions, the existing line making is still very visible
and it directs drivers/riders straight into the barricades. Efforts must be made to remove Highly
misleading pavement marking lines in Desirable
existing carriageway
5.10.2 At four locations substantial amounts of road building materials High Direct the Contractor to store all Highly
being stored on the road. They occupied useful lane space and material off the road (and preferably Desirable
they were not delineated. There is a risk that a driver/rider could outside the clear zone of the road).
9

Acceptance &
No
Risk Compliance
with Date
lose control if they strike any of these storage heaps, especially at
If this is not possible for logistical Highly
night and at speed. At two locations, there is plenty of space to
reasons, ensure the Contractor Desirable
store the material off the road, while at the other two places
delineates the storage areas for both
additional strong delineation of the storage area may be the only
day and night time.
option.
Ensure the Contractor removes the Highly

materials as quickly as possible Desirable
10
6.0 Certification
The Audit Team has carried out this worksite safety according to the IRC Manual on Road Safety
Audit and Guidelines for Traffic Management for Workzones (IRC SP 55)
Signed
Team Leader on behalf of the RSA Team (Dated……..)
11
Annexure 1:
Checklist for Construction Stage Audit
12
Annexure 1: Checklist for Construction Stage Audit
1. Traffic management plan (design and implementation)
Has a traffic management plan (TMP) been prepared for the road work site
as per IRC SP 55 ?
Has the TMP been approved by the Supervision Consultant or other

authorized person?
Does the Contractor have an appointed Safety Engineer who is responsible
for road safety at the work site, including checking the condition of the
installed TMP every day?
Does the TMP provide adequate and correct signage, delineation for all
road users under all traffic conditions?
Does the TMP provide work site protection (barriers) for all road users under
all traffic conditions?
Has the TMP been implemented correctly at the road work site?
Is the advanced warning zone adequately signed to alert approaching road

users of the presence of the road works?
Is the transition zone correctly and adequately signed and delineated to

guide approaching road users into their correct path?
Road Works Stage
Is the termination zone adequately signed to advise road users that they are
past the road works and may return to normal road/highway speeds?
Are the flagmen highly conspicuous and placed where they can give clear
instructions to approaching drivers/riders in advance of the work site?
Has the safety buffer zone been provided as per IRC: SP: 55?
2. Speed control
Are the speed limit signs conspicuous?
Are there sufficient numbers of repeater speed restriction signs through the
length of the work site?
Is the signed speed appropriate for safe traffic movement through the work
site?
Have local Police been requested to enforce the signed speed limit through
the worksite?
Are speeds managed (through signs, enforcement and if necessary road

humps) so that vehicle operating speeds that pass within one traffic lane
width of any work site are 40km/h or lower?
3. Signs, Signals, Pavement Markings and Delineation
Are all necessary warning, direction and regulatory signs in place as shown
in the TMP?
Are all existing road signs (those that are unnecessary during the works)
covered to avoid distraction or misinformation?
Are all “Men At Work” signs removed or covered when work is finished for
13

the day (Applicable in case of maintenance works) ? (NOTE: Signs must be
credible and it brings other signs into disrepute to leave “Men At Work”
signs in place if no workers are present).
Do all signs satisfy the 6C’s of good signage practice
Are temporary traffic signals clearly visible to the approaching

drivers/riders?
If the signals generate traffic queues, can the end of the queue be easily
seen by approaching drivers/riders?
Are pavement markings consistent and clear through the length of the work
site for both day and night?
Is delineation through the site safe for all road users under all anticipated
conditions?
With several layers of asphalt typically to be laid for new roads, is temporary
lane marking being used on each new layer to guide drivers/riders as an
interim safety initiative, especially at night?
4. Diversions from one carriageway to the other
If traffic is to be diverted from one carriageway onto the other, do the

advanced warning signs provide clear guidance about the diversion ahead
and are they well located to alert all approaching road users?
Is the transition zone well delineated (with plastic cones and other forgiving
devices) to reduce the number of traffic lanes well before the carriageway
ends?
Is the carriageway (on which the work is to take place) fully closed at all
intersections?
Are drivers/riders from the side roads given adequate warning of the two
way traffic operation on the sole carriageway open on the main road?
Is the carriageway (on which the work is to take place) fully and clearly
closed off to all traffic?
Are all drivers/riders in both directions on the other carriageway adequately
reminded they are on a two way section of road (such as with “Two Way”
warning signs)?
Is the management of all two way traffic sections through the road work site
safe for all road users both day and night?
5. Road Surface
Is the road surface suitable for safe movement by all road users, especially
two and three wheelers?
Are paved surfaces swept and kept free of gravel and sand?
Has a suitable paved surface been provided along with correct lane
markings to guide drivers/riders through diversions?
Have signs and markers/road studes been used to highlight changes in road
surface to approaching drivers/riders?
14
Have signs and markers/studs been used to highlight locations where

different layers of asphalt end, causing sudden changes in the road surface
for approaching drivers/riders?
6. Crash barriers
Are all crash barriers necessary and are they installed correctly?
Have safe terminals (that are suitable for the operating speeds through the
work site) been placed on the end of each section of barrier?
7. Work site access
Are work site access points located with adequate sight distances for
entering and exiting work vehicles?
Are all site access points closed off to unauthorized traffic?
Are appropriate traffic controls in place where works traffic and public traffic
interact?
8. Road worker safety
Are all workers and supervisors at the works site wearing good and required
PPE as per HSE norms and as per the requirement of activity being
performed?
Is safe ladder provided for workers at site to reach the working
platform/area?
Is working platform provided for safe working with toe guard and railing to
prevent worker’s fall?
Is there a suitable safety zone in advance of and beside the work site?
9. Vulnerable road users (pedestrians, bicyclists, two wheelers and three wheelers, and animal
drawn carts) through the work site
Are pedestrians, bicyclists, and two/three wheelers able to move safely

through the construction zones?
Are vulnerable road users able to cross the road safely?

In particular, is safe access across the road provided for the young, the
elderly and the disabled?
Have all-weather footways been provided to assist public transport users to

reach their stops without walking through the road work site?
Is the construction layouts and practices allows adequate visibility for an
approaching driver to see a pedestrian waiting to cross the road?
Is the construction layouts and practices allows adequate visibility funnel for
an approaching driver to see a small vehicle waiting to cross the
carriageway from side road or storage space of median?
10. Safety at night
Are the road works conspicuous to all road users after dark?
15
Are travel paths obvious to all road users after dark?
In particular, do carriageway closures have suitable advanced warning

zones and transition zones that are conspicuous and clearly delineated for
night time?
16
Template for Road Safety Audit Report (Pre-opening Stage)

(Pre-Opening Stage)
Content
1.0 Introduction…………………………………………………………………. 1
2.0 Audit Team……………………………………………………………….... 1
3.0 Project Background………………………………………………………. 1
4.0 Audit Details……………………………………………………………….. 1
5.0 Safety Audit …………………………………………………………..……….. 1
5.1 New/Existing Road Interface …………………………………..….. 2
5.2 Intersections ……………………………………………………… 4
5.3 Interchanges ………………………………………………………….. 5
5.4 Signs, pavement marking and delineation ……………………… 5
5.5 Roadside hazards …………………………………………………… 6
three wheelers, and animal drawn carts) ……………………… 10
5.7 Drainage ………………………………………… 11
5.8 Landscaping ……………………………………… 11
5.9 Lighting and night time issues …………………………… 11
5.10 Access to property and developments ………………… 12
5.11 General road safety considerations……………… 12.
6.0 Certification…………………………………………………… 13
Annexure-1 Audit Checklist for Safety Audit…………………… 13-18

(Pre-opening Stage)
1.0 Introduction
Pre-opening stage road safety audit of the rehabilitation and widening of the state highway
between km 76.0 and km 142.0
2.0 Audit Team
A 66 km section of road section comprises of 10km of 4-lane divided bypass of an industrial
town and remaining 56km of two- lane two-way highway has been rehabilitated and
widened. The highway commences in a flat rural area and leads into a hill area. The 4-lane
divided carriageway comprises of 2x 7.25m wide carriageway with 1.5m wide paved
shoulder and 4.5m wide median and 2-lane road section comprises of 7m wide pavement
(2 x 3.5m wide lanes) and unsealed 1.5m wide shoulders on both sides. Km 76 to 86 km of
4-lane section has not been audited in the design stage. But the km 86 to 142km has been
audited and as a result in the towns and villages, within one kilometre of each and on
selected curves, the shoulders have been sealed as a result of the DPR stage audit
recommendations. (An index plan of the project highway may be included here showing its
alignment on a Google map).
4.0 Audit Details
4.1 The road authority requests a road safety audit of the new work. The Project Manager
decides to engage the same audit team which had previously (20 months earlier) audited the
DPR drawings as he felt they had done a professional job before and were quite familiar with
the project. The Team Leader decides to add an extra member to the audit team, a young
engineer experienced in the safety of vulnerable road users.
4.2 The audit team spends time inspecting the finished roads as well as the drawings to
consider as what recommendations can be included even at this stage of pre-opening audit
causing least disturbance to contract and time over run. They visited the site both during day
and night and also received the “Good for Construction” drawings.
5.0 Safety Audit
given road.
1

Acceptance &
No
Compliance with
Description (with Images If any) Risk Description (with Figures if any) Priority
Date
5.1 New/Existing Road Interface
5.1.1 When a side road traffic joins the main road, it has to wait to get Very Provide side road profile near to flat Highly
a gap. In the picture shown here, it would be impossible for 2 High gradient that vehicle can wait comfortably Desirable
wheelers to stop to wait in climbing position., rather they take the
risk to enter the main road leading to major accidents
Remove all objects that falls within visibility Essential
funnelto ensure visibility between main road
and side road traffic
2

Acceptance &
No
Compliance with
Date
5.1.2 Four informal openings appear to have been created through the High Provide formal safe U turn facility as given Highly
median – possibly by nearby people who wish to minimise their in IRC SP 84 Desirable
travel distances. However such informal openings create high
risk situations as they are not provided with proper signages,
they do not have sheltered turn lanes in which turning vehicles
can slow and stop. In addition the median often becomes
damaged and sand/gravel is drawn onto the road, creating a
skidding hazard.
At locations, storage space cannot be Essential

accommodated, provide median cut of 30m.
This opening and 4.5m median width serve
a neutral space, not to be encroached by
through traffic.
Around 120 to 150m distance from median Essential

tip shall be cleared of all plantations and
objects that obscure visibility
3

Acceptance &
No
Compliance with
Date
5.2 Intersections
5.2.1 The two intersecting roads having more or less same traffic and Very Convert cross road junction into roundabout Highly
the road junction has been developed as per the figure shown High as shown here, which can be made within desirable
here. But four armed cross road junction without control is the outer extremities of present
highly unsafe in operation. Right angle collision on high speed construction, even though it involves
without being deflected could be fatal, especially in off peak dismantling islands already made.
hours and at nights
If cross road junction cannot be converted Essential

into roundabout, provide speed breaker on
all four arms of junction. Also provide
transverse bar marking to alert a drivers
about approaching speed breaker
4

Acceptance &
No
Compliance with
Date
5.3. Interchanges
5. 4. Signs, pavement marking and delineation
5.4.1 The curves in the hill area have been delineated inconsistently. High Ensure that chevron alignment signs are Essential
Several (such as at km 124.4 and km 125.5) have many installed consistently at all curves as
Chevron signs installed. However, others have Chevron signs in stipulated in IRC SP 73
one direction only and the other direction is not delineated.
Several curves that need Chevron signs have none. At one
curve the Chevron signs are incorrectly installed on the inside of
the curve. Such inconsistent delineation can cause some
drivers/riders to be caught by surprise and run-off-road crashes
5

Acceptance &
No
Compliance with
Date
could result.
Install Chevron signs according to spacing Essential
criteria given in IRC 67 for various radii
5.4.2 The “Right Hand Curve” warning sign for the curve at km 101.1 High Relocate this warning sign to a position Highly
is located too far from the curve. It is almost 300m from the approx. 50m before the curve Desirable
curve Most drivers/riders will forget the message by the time
they reach the curve.
6

Acceptance &
No
Compliance with
Date
Check all warning signs installed in the Highly

project highway and if required relocate Desirable
them to the distance as given in IRC 67 for
warning signs
5.4.3 The “Left Hand Curve” warning sign for the curve at km 121.1 High Install chevron signs with spacing as given Highly
conflicts with the nearby chevron alignment marker which points in IRC 67; for which curve length shall be Desirable
to the right. Some drivers could be confused by the apparent start of transition to end of transition
mixed messages.
7

Acceptance &
No
Compliance with
Date
Check all warning signs installed in the Highly

project highway and if required relocate Desirable
them to the distance as given in IRC 67 for
warning signs. Ensure that between any
two signs, there shall be 2 to 3 seconds
travel time.
5.5. Roadside hazards
5.5.1  The terminals ends of these barriers are the old style “fish tail” High Replace the “fish tail” end terminals with a Highly
end. These have a bad history of spearing an impacting vehicle suitable end terminal as per IRC 119. Desirable
and they should not be used. In addition, barrier has not been
installed at the other two bridges (on either approach).
8

Acceptance &
No
Compliance with
Date
 W beam barrier has been installed at four of the six bridges to

Ensure the barrier is stiffened (with reduced Highly
shield the side slope on each approach. None of the barrier has
post spacing) and firmly attached to the Desirable
been stiffened nor correctly affixed to the bridge parapets.
bridge parapets)
There is a risk of pocketing at these bridges.
9

Acceptance &
No
Compliance with
Date
5.5.2 Crash barrier has been installed to shield a number of roadside High This section of barrier needs to be Highly
hazards. Most of the barrier installations appear adequate but extended by at least 20m in order to shield Desirable
there are six sections (all between km12-14) that are too short. the direction sign
The barrier is too short to fully shield the hazard and it is
possible that some errant vehicles may pass behind or in front of Lengthen these six sections of barrier so Highly
the barrier to strike the hazard. that the required barrier length as needed Desirable
The ramped down terminals are another safety concern that for each hazard is satisfied.
should not have been installed.
Provide end treatment as given in IRC 119 Highly

Desirable
10

Acceptance &
No
Compliance with
Date
5.6 Vulnerable road users (pedestrians, bicyclists, two wheelers and three wheelers, and animal drawn carts)
5.6.1 This highway passes through a number of villages; traffic Very Replace any non- standard road humps Essential
calming has been installed in three of these villages. It is High with flat topped road humps as given in IRC
understood that the other towns and villages will also be traffic 99.
11

Acceptance &
No
Compliance with
Date
calmed in the coming two years. However, a variety of hump

Ensure all humps are provided with proper Essential
profiles have been used. Most of the road humps have no
signs and pavement markings consistently
warning signs and several have non- standard pavement
through each village
markings. Six humps have no markings at all. It is important for
safety that drivers/riders receive consistent messages about
traffic control.
Note: Safety concerns like three people in a bike and that too
without helmet and for which recommendation such as to
penalize them and wearing helmet are not expected to include in
a safety audit report. Provide Transverse Bar marking ahead of Essential
road hump to warn of hump ahead as given
in IRC 99
5.7 Drainage
5.7.1 An uncovered concrete drain exists along the central median for Very Fully cover the drain with a suitable drivable Highly
more than 5km. It is a roadside hazard within the clear zone. It is High cover. Desirable
12

Acceptance &
No
Compliance with
Date
recommended that it should be fully covered with a suitable

Install plastic guide posts along the median Highly
driveable cover. If an earlier audit had been conducted, it is likely
to provide good delineation to help to keep Desirable
it would have recommended this drain be not constructed here.
drivers/riders on the road
5.8 Landscaping
13

Acceptance &
No
Compliance with
Date
5.10 Access to property and developments
14
6.0 Certification
The Audit Team has carried out this pre-opening stage road safety audit according to the IRC
Manual on Road Safety Audit.
Signed
15
Annexure 1:
Checklist for Pre-opening Stage Audit
16
Annexure 1: Checklist for Pre-opening Stage Audit
1. New/Existing Road Interface
Is the interface between the new road and the old road as safe as practical?
Where drivers/riders depart the new road and return to the existing network,
are they provided with sufficient delineation and pavement markings to
compensate for possible increased speeds?
2. Intersections
Are sight lines free of obstructions at all intersections?

Are the intersection layouts clear and visible from all approaches?
Are traffic signals conspicuous, functioning properly and safely?
Are the signal timings reasonable and likely to maximise driver/rider

compliance?
Are the signal phasings reasonable and safe, with no conflicting
movements?
Are pedestrian signals installed at each signalised intersection and are they
easy to see, with adequate WALK time and clearance time?
Are roundabouts visible and recognisable from all approaches?
Are correct advanced warning and suitable direction signs installed on each
approach to each roundabout?
At other intersections are Stop and/or Give Way signs conspicuous and
correctly installed to make priority clear?
3. Interchanges
Are the distances between decision-making points sufficient for safety?
Are the direction signs for each interchange clear and easily understood at
the anticipated operating speeds?
4. Signs, Pavement Markings and Delineation
Do all signs satisfy the 6Cs of good signage practice?
Is there a need for any more signs to warn, inform, guide, control or
delineate?
Have all unnecessary old signs and markings (including those from the road
works) been removed?
Are the speed zones provided with clear speed restriction signs of a suitable
value?
Are pavement markings continuous, correct and conspicuous?
Are road signs and road markings tested for retro-reflectivity and conforming
to relevant IRC standards
Have potentially confusing situations been removed or resolved safely?
17
Are guide posts correctly installed in accordance with the layouts shown in
the standard drawings?
Are chevron alignment markers installed where necessary and in
accordance with the layouts shown in the standard drawings?
Is there consistency and uniformity of delineation and markings throughout
the scheme?
Have initiatives been taken to delineate the road and to maximise the
chance that vehicles will remain on the road?
5. Roadside hazards
Are all roadside hazards adequately treated i.e. they adequately provided
with signs?
Is safety barrier installed where necessary?
Is barrier correctly and safely installed?
Are all bridge abutments and culverts safely treated?

Is there a degree of hazard associated with large trees, boulders, etc. and
whether these can be treated to improve roadside safety?
Do the trees and other vegetation obstruct driver and pedestrian sight lines,
which are essential for safe traffic operation?
Is there adequate delineation/visibility of barriers and fences during night
times?
Is any thick growth of vegetation by the roadside enough far back from the
edge of the pavement to enable a driver to take protective steps in time if
any human or animal should run across the road from behind or within the
vegetation?
Are there any sharp edged or pointed fixtures or tops of supporting verticals
on the median crash barriers or on dividers which can hurt a motor cyclist in
case of a collision or crash or loss of balance?
Are there any village name boards or direction boards by the roadside with
pointed ends to hurt a passenger in a bus on window seat?
Bridges/Canal crossings: Are the open spaces by the side of ends of
Parapets covered by protective crash barriers or walls to prevent vehicles
going into the river or canal?
Is the vegetation removed and paving in the median at openings in median
at junctions or for U Turns or for pedestrian crossings for a length of 120 m
on either side of opening to afford complete visibility to drivers?
Is the height of vegetation in the median less than 60 cm on curves?
Is the median clear of any trees with trunks with girth greater than 30 cm? If
not, are such locations enveloped by protective crash barriers?
Are fixing details of pipe railing such that the entire length of pipe is smooth
and continuous without any projection on road ward side?
Are entrances to abandoned roads properly fenced off?
drawn carts)
Do all vulnerable road users have connectivity along the road, with suitable
lateral clearance to motor traffic?
18
walk along the road?
Are pedestrian crossing places marked, and are pedestrians channeled to
these crossings?
Is the new road free of “squeeze” points where vulnerable road users may
be exposed to traffic?
cross the road?
Is the number and placement of the pedestrian facilities adequate and safe
for the situation and the pedestrian numbers?
Is each pedestrian facility clearly marked and conspicuous on each
approach?
Are the correct signs and pavement markings installed at each pedestrian
facility?
Is each crossing facility well illuminated at night so that pedestrians can be
seen by drivers/riders?
Do all mid-block traffic signals have pedestrian push buttons to allow
pedestrians to register their demand to cross the road?
Are medians in urban areas free of barriers, suitably wide and with a
suitable surface to act as an effective pedestrian refuge?
Are pedestrian paths provided through medians to permit pedestrians to

cross “at road level” and to assist disabled pedestrians?
Is adequate safe parking and stopping provided for three-wheelers?
Are bus stops located where passengers will use them?
Are bus stops well delineated and lit?

Are bus stops sealed for all-weather use?
Is the newly constructed road allows adequate visibility for an approaching

driver to see a pedestrian waiting to cross the road?
Is the newly constructed road allows adequate visibility funnel for an
approaching driver to see a vehicle waiting to cross the carriageway from
side road or storage space of median?
7. Drainage
Does the new road appear to have sufficient cross fall or camber and
adequate drainage to prevent ponding of rainwater from occurring?
Are all drains safe (covered, underground or outside the clear zone)?
8. Landscaping
Is the landscaping “safe” in terms of roadside hazards? (NOTE: Any tree

with a trunk in excess of 100mm diameter is considered a road side hazard
19

if planted within the clear zone).
Does the landscaping permit clear sight lines at all intersections, pedestrian
facilities and median openings?
Are all signs easy to see and read at night?
Are the critical locations (intersections, pedestrian facilities, bus bays, bus
stops, truck lay bye, toll plaza,etc) conspicuous at night?
Is lighting provided on road sections passing through built up areas, service
Are the illumination levels of an appropriate standard, consistent with the

needs of the location, pedestrian and other factors?
Is the “through route” well signed, line marked and obvious to road users at
night?
Is the new road free of visual deceit for road users at night?
Are the lighting columns frangible? If not are they outside the clear zone?
by crash barriers?
10. Access to property and developments
Are all accesses to/from adjoining properties conspicuous and as “safe” as

practical?
Is fencing provided and adequate to keep animals off the road, especially in
rural areas?
Is the new road as safe as practical given the local weather (sunrise,
sunset, snow, fog, dust storms, or monsoonal storms)?
Is the project free of all “visual deceit”?
Have the batter slopes of cuttings been treated to minimise the risk of rocks
falling onto the new road?
Check that all temporary arrangements, signages, etc, have been removed
and replacesd by permanent arrangements.
20
Template for Road Safety Audit Report (Existing Road)

(Existing Road)
Content
1.0 Introduction………………………………………………………………. 1
2.0 Audit Team…………………………………………………………….... 1
3.0 Project Background……………………………………………………. 1
4.0 Audit Details…………………………………………………………….. 1
5.0 Safety Audit ……………………………………………………..……….. 1
5.1 Sight Distances ………………………………………………..…..….. 2
5.2 Intersections ………………………………………………………… 3
5.3 Interchanges ………………………………………………………….. 4
5.4 Cross sections ………………………..………………………….…… 5
5.5 Roadside hazards ……………………………………………………… 5
5.6 Drainage ………………………………………………………..……………. 5
5.7 Signs, pavement markings and
delineation……………………………………………….. 5
three wheelers, and animal drawn carts) ............................................. 6
5.9 Access to property and developments …………………………….… 6
5.10 Lighting and night time issues ……………………………………… 6
5.11 General road safety considerations ……………………………. 6
6.0 Certification………………………………………………………………… 7
Annexure-1 Audit Checklist for Safety Audit………………………………… 9-11

(Existing Road)
1.0 Introduction
Road Safety Audit was conducted on the existing 47 Km long section of 4-lane road
between Hazira and Palsana (Surat) in Gujarat
2.0 Audit Team
The subject road section connects Hazira with Palsana near Surat, at the intersection of
NH-53 (old NH-6) and NH-48 (old NH-8). It passes through plain terrain and through big
industrial units, hence carry heavy commercial and passenger traffic both day and night.
(An index plan of the project highway may be included here showing its alignment on a Google
map).
4.0 Audit Details
4.1 The road authority requests a road safety audit of the exiting road National Highway. The
Project Manager decides to engage the an experienced audit team.
4.2 The audit team spends time inspecting roads both day and night. The Project Manager
made available as-built drawing to Road Safety Auditor as well as traffic and accident data that
are readily available with them
5.0 Safety Audit
given road.
1

Acceptance &
No
Compliance
with Date
5.1 Sight Distances
5.1.1 The storage lane for side road and U-turn provided here is Essential
Reduce “wide area effect” in the storage lane Highly
highly unsafe as deceleration length, comprising 130m to be converted with 40m storage lane + desirable
storage lane and 50m taper with 30m median opening is too 15m taper + 20m median opening
much than the required. More over the median planation Provide Hazard marker at the exposed Essential
upto the obscure the visibility of vehicle on other carriageway median tip
side. Median tip is exposed.
Remove median planation for 120m from Essential
median tip to enhance visibility in median
side
If alteration of physical islands is not possible Essential
immediately, the wide area effect can be
avoided by the marking as shown below.
2

Acceptance &
No
Compliance
with Date
5.2 Intersections
5.2.1 Intersection at km 3+500 Reduce the median opening to 20m and Highly
through movement is deflected geometrically Desirable
The wide median opening and also side road without
and establish junction control by splitter
channelization in the junction promote reckless movement.
island and brining side road more
Because of the junction layout, the traffic bound to Hazira get
perpendicular.
confused.
Remove the median plantation and Essential

unwarranted signs and objects that obscure
the visibility for a distance 100m from median
tip
Highly
Desirable
3

Acceptance &
No
Compliance
with Date
5.3 Interchange
5.3.1 KRIBHCO Railway Over Bridge/Flyover at km 12+920 Very High Deflect the traffic that approaching from slip Highly
by another 4.5m to enhance the between Desirable
The sight line is obstructed between traffic approach from traffic approach from slip road and that
slip road and that coming out of ROB/flyover vent. The corner coming out of VUP/flyover vent
island is not properly shaped to prevent illegitimate
movement Provide psychological traffic calming Essential
measures for traffic approaching through slip
road
Reshape the islands of the junction below Essential

ROB/Flyover to avoid the illegitimate
movement
Provided footpath to facilitate pedestrian Essential

movement and as well as streamlined traffic
movement
4

Acceptance &
No
Compliance
with Date
5.4 Cross sections
5.5 Roadside Hazards
5.6 Drainage
5.7 Signs, pavement markings and delineation
5.7.1 Undivided Carriageway at km 21+000 Provide new Jersey barrier type median to Highly
segregate the opposing traffic and avoid Desirable
The carriageway upon the Tapi bridge and approach is reckless over taking on bridge and its
of 4-lane width without physical separation, causing approach
reckless over taking. There is no clue about the
approaching bridge and footpath is not user-friendly. Provide No-overtaking sign on bridge Essential
approach
5

Acceptance &
No
Compliance
with Date
Pave the footpath with tiles and make the Essential

footpath walkable.
Reposition the hazard marker so that driver Essential

can judge the exact edge of hazard
protruding into carriageway
5.8 Vulnerable road users (pedestrians, bicyclists, two wheelers and three wheelers, and animal drawn carts)
5.9 Access to property and developments
6

Acceptance &
No
Compliance
with Date
7
6.0 Certification
The Audit Team has carried out this pre-opening stage road safety audit according to the IRC
Manual on Road Safety Audit.
Signed
8
Annexure 1:
Checklist for Safety Audit of Existing Roads
9
Annexure 1: Checklist for Safety Audit of Existing Roads

1. Sight Distances
Are all sight distances adequate for the speed of traffic using this road?
Are safe overtaking opportunities provided?
Are U turn provisions conspicuous and “safe”?

2. Intersections
Are all intersections clear and visible?
Are all traffic signals conspicuous, functioning properly and safely?
Are roundabouts visible and recognisable from all approaches?

3. Interchanges
Are the distances between decision-making points sufficient for safety at the
operating speed?
Is the direction sign for each interchange clear and easily understood at the
operating speed?
4. Cross sections
Are lane widths, shoulder widths and bridge widths, “safe” for the traffic
volume and mix?
Are medians and islands of adequate width for the safety of likely users?
Are the shoulders suitable for use by all vehicles and road users, including
pedestrians, cyclists and animals?
Is appropriate super elevation and extra width of carriageway provided on
curves?
5. Roadside Hazards
Are all larger (more than 100mm diameter) sign supports located outside
the clear zone if they are not frangible?
Are all crash barriers correctly and safely installed?

Are any hazards within the agreed clear zone for this road?
Are crash barriers used only where necessary?

Are all the crash barriers correctly installed?
6. Drainage
Is the road well drained?

Are all drains outside the clear zone, covered, or behind suitable barrier?
10
7. Signs, pavement markings and delineation
Do all signs and pavement markings satisfy the 6C’s of good signage and
pavement marking practice?
Is the speed zone “safe”, and clearly signed?

Are pavement markings conspicuous and continuous?
Are road signs and road markings tested for retro-reflectivity and conforming
to relevant IRC standards
Is the road well delineated (warning signs, plastic guide posts, chevron
alignment markers) installed as necessary and spaced in accordance with
installation guidelines?
Is there a need for more signs to warn, inform, guide, control or delineate?
drawn carts)
Do all vulnerable road users have connectivity along the road, with suitable
lateral clearance to motor traffic?
Are pedestrians (particularly the young, old and disabled) able to safely walk
along the road?
Is the road free of “squeeze” points where vulnerable road users are
exposed to nearby moving traffic?
Are pedestrians (particularly the young, old and disabled) able to safely
cross the road?

Is the number and placement of the pedestrian facilities adequate and safe
for the situation and the pedestrian numbers?
Are all the formal crossings clearly marked and conspicuous on each
approach?
Are the correct signs and pavement markings installed at each pedestrian
facility?
Is each crossing facility well illuminated at night so that pedestrians can be

seen by drivers/riders?
Do all mid-block traffic signals have pedestrian push buttons?
Are pedestrian paths provided through medians to permit pedestrians to

cross “at road level” and to assist disabled pedestrians?
Has adequate provision been made for safe parking and stopping by three-
wheelers/cycle rickshaws?
Is the road allows adequate visibility for an approaching driver to see a
pedestrian waiting to cross the road?
Is the road allows adequate visibility funnel for an approaching driver to see
a vehicle waiting to cross the carriageway from side road or storage space
11

of median?
Are bus stops located where passengers will use them?

Are bus stops well delineated and lit?
9. Access to Property and Developments
Are all accesses to/from adjoining properties “safe”?
Are the illumination levels of an appropriate standard, consistent with the

needs of the location, pedestrian and other factors?
Are the lighting columns frangible? If not, are they located outside the clear
zone?
Are all signs easy to see and read at night?
Are the critical locations (intersections, pedestrian facilities, bus bays, bus
stops, truck lay bye, toll plaza,etc) conspicuous at night?
Is lighting provided on road sections passing through built up areas, service
Is the “through route” well signed, line marked and obvious to road users at
night?
Is the road free of visual deceit for road users at night?
Is all lighting adequate and safe?
Are the lighting columns frangible? If not are they outside the clear zone?
Is there a need for more signs to warn, inform, guide, control or delineate?
by crash barriers?
Is the road as safe as practical given the local weather conditions (sunrise,
sunset, snow, fog, storms, wind)?
12

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DRAFT

Request for Proposal (RFP)

Empanelment of Road Safety

National Highways Authority of India

2 National Highways Authority of India

National Highways Authority of India 3

Notice for Empanelment of Safety Consultants

1. The National Highways Authority of India (NHAI or the “Authority”) invites

4 National Highways Authority of India

General Manager (Tech)-RSC

National Highways Authority of India 5

NATIONAL HIGHWAYS AUTHORITY OF INDIA

3. Consultants shall apply as a sole firm, Company/ in form of Proprietary and

5. In this document, unless the context otherwise requires, reference to a firm or

6 National Highways Authority of India

6. The empanelment is neither an agreement nor an offer by the NHAI to the

7. Please note that:

National Highways Authority of India 7

corrupt, fraudulent, collusive or coercive practices in competing for the

8 National Highways Authority of India

17. ACCESSING OF APPLICATION FORM FOR EMPANELMENT:

National Highways Authority of India 9

18. The following schedule is to be followed for this assignment:

i) Application Format may be downloaded from

20. Eligibility Requirement:

(I) Essential Qualification of the Firm:

(II) Qualification and Competence of key personnel of the Firm:

(i) Sr. Road Safety Auditor-cum-Team Leader

10 National Highways Authority of India

(ii) Traffic Planner

Road Safety Assistant/Apprentice: Essential Qualifications:

The CV of sub-key personnel need not to be submitted with empanelment

National Highways Authority of India 11

12 National Highways Authority of India

l) Notwithstanding the formation of these panels the NHAI may go in for

National Highways Authority of India 13

(ii) Qualification and competence of Key Personnel 80

(i) Experience of the Firm in terms of strength of key personnel:

For 2 key personnel - 15

14 National Highways Authority of India

For more than 5 key personnel - 20

(ii) Qualification and competence of Key Personnel:

Key Personnel Marks

(A) Sr. Road Safety Auditor-cum-Team Leader

National Highways Authority of India 15

More than 1 International Project 3

(B) Traffic Planner

2 Adequacy for the Project 5

16 National Highways Authority of India

(b) Degree of post-graduation shall be considered only if pursued in relevant

National Highways Authority of India 17

Empanelment of Safety Consultancy Services for NHAI projects

1.1 National Highways Authority of India (NHAI) is engaged in development of National

2. Methodology to be adopted by Safety Auditor

18 National Highways Authority of India

3. During Development Period

National Highways Authority of India 19