TAKING OVER VESSEL CHECKLIST

M.T. DATE _________________ PORT OF ______________________

AA] TECHNICAL DEPARTMENT EE] SAFETY DEPARTMENT

 Application of MMSI & Inmarsat Numbers  Prepare SOPEP / SMPEP
 Application of Ship Station License  Arrange Template for Vessel’s Name / POR
 Procurement of Registry’s Ensign Flags  Application of Registry
 Setting up of Files, Forms, Log Books & PMS  Arrange for Copy of DOC
 Setting up Operation & Instruction Manuals  Arrange for Copy of Appointment of Manager
 Setting up Initial Stores & Minimum Spares  Procurement of Ship’s Stamps
 Prepare vessel initial SSP / Initial Survey  Arrange FSTOM / Maintenance Plan
 Setting up Daily Fuel Oil Record / Lub Oil Chart  Arrange Company Circular Files
 Arrange to Check Boiler/Cooling Water condition  Taking Over Vessel as per MOA
 Arrange for P&I, H&M Entry Survey  Arrange for Change of Owner/Flag/Name/Class
 Arrange Underwater Hull Inspection (If any)  Arrange for Interim SMC
 Carry out Operational & Performance Tests  Submission of SSP for Approval
 Conduct Initial Sea Trial  Arrange for Interim ISSC
 Tech. Supt. onboard Familiarisation  Application of CSR Document
 Submission of Certificates to Flag
 Setting up of Shipboard Publications
……………………..  Setting up of Oil Major Vetting Requirements
HOD
(Name / Signature)  Arrange for Harbour Craft License (If any)
 Collect Historical Records / Class Records
BB] INTERNAL AUDIT
DEPARTMENT
 Setting up SMS Manual & Shipboard Form Folder ……………………..
HOD
 Setting up Internal / External Audit Plans for ISM and (Name / Signature)
ISPS
FF] OPERATION / BOARDING DEPARTMENT
……………………..  Submission of Blue Card to Flag
HOD  Application of Minimum Safe Manning Certificate
(Name / Signature)  Application of CLC
 Arrangement of Crew Articles
CC] CREWING DEPARTMENT  Arrange Official Log Book
 Organisation of Crews for Taking Over  Arrange Ship Sanitation Control Certificate
 Two Senior Officers Joining Ship for Familiarization  Arrange Druggist Certificate
One Week Prior Take Over
 Junior Officers / Ratings Joining Ship for
Familiarization 3 Days Prior Ship Sailing ……………………..
HOD
(Name / Signature)
……………………..
HOD GG] INSURANCE DEPARTMENT
(Name / Signature)  Arrange Entry to P&I Club
 Arrange Blue Card and Coverage for H&M
DD] CATERING DEPARTMENT
 Arrange P&I Publication / Contact List
 Arrange & Supply Provisions

……………………..
…………………….. HOD
HOD (Name / Signature)
(Name / Signature)

Note : Retention Period of the Completed Checklist is 2 years

DS/C/SAF/0411/008
ARRIVAL/DEPARTURE
CHECKLIST (DECK)

Retention period of completed form is

DS/C/SAF/0411/
2/2