Name : DANIEL ESCAÑAN COMBOY

Course & Section : BSCRIM 1 - D

PREFINAL ASSIGNMENT NO. 1

Using Help
Instructions: Use Office Help to perform the following tasks.
Perform the following tasks:
1. Start Word.
2. Click the Microsoft Word Help button to open the Word Help window (Figure 107).
3. Search Word Help to answer the following questions.
a. What are the steps to add a new group to the Ribbon?

Steps to add new group to the Ribbon

Access keys provide a way to quickly use a command by pressing a few keystrokes, no matter
where you are in the program. Every command in a Ribbon program can be accessed by using
an access key. You can get to most commands by using two to four keystrokes.
1. Press and release the ALT key.
The KeyTips are displayed over each feature that is available in the current view. The
following example is from Microsoft Office Word.

The above image was excerpted from Training on Microsoft Office Online.
2. Press the letter shown in the KeyTip over the feature that you want to use.
3. Depending on which letter you pressed, you may be shown additional KeyTips. For
example, if the Home tab is active and you pressed N, the Insert tab is displayed, along
with the KeyTips for the groups in that tab.
4. Continue pressing letters until you press the letter of the specific command or
option that you want to use. In some cases, you have to first press the letter of the
group that contains the command.
TIP  To cancel the action that you are taking and hide the KeyTips, press and release the
ALT key.
Change the keyboard focus without using the mouse

Another way to use the keyboard to work with Ribbon programs is to move the focus among
the tabs and commands until you find the feature that you want to use. The following table lists
some ways to move the keyboard focus without using the mouse.

TO DO THIS PRESS
ALT or F10. Press either of
Select the active tab of the Ribbon and activate the access these keys again to move
keys. back to the document and
cancel the access keys.
ALT or F10 to select the
Move to another tab of the Ribbon. active tab, and then LEFT
ARROW or RIGHT ARROW
Minimize or restore the Ribbon. CTRL+F1
Display the for the selected command. SHIFT+F10
Move the focus to select each of the following areas of the
window:
Active tab of the Ribbon F6
View status bar at the bottom of the window
Your document
Move the focus to each command in the Ribbon, forward or ALT or F10, and then TAB or
backward. SHIFT+TAB
DOWN ARROW, UP ARROW,
Move down, up, left, or right among the items in the Ribbon. LEFT ARROW, or RIGHT
ARROW
Activate the selected command or control in the Ribbon. SPACE BAR or ENTER
Open the selected menu or gallery in the Ribbon. SPACE BAR or ENTER
Activate a command or control in the Ribbon so you can
ENTER
modify a value.
Finish modifying a value in a control in the Ribbon, and move
ENTER
focus back to the document.
Get help on the selected command or control in the Ribbon.
(If no Help topic is associated with the selected command, the F1
Help table of contents for that program is shown instead.)

b. What are Quick Parts?

Quick Parts/Building blocks are reusable pieces of content or other document parts that
are stored in galleries. You can access and reuse the building blocks at any time. You can also
save building blocks and distribute them with templates.

You can use AutoText, one type of building block, to store text or graphics that you want
to use again, such as a standard contract clause or a long distribution list. Each selection of text
or graphics is stored as an AutoText entry in the Building Blocks Organizer and is assigned a
unique name that makes it easy for you to find the content when you want to use it.
 4. With the Word program still running, start PowerPoint.
5. Click the Microsoft PowerPoint Help button on the title bar to open the PowerPoint
Help window.
6. Search PowerPoint Help to answer the following questions.
a. What is a slide master?
A slide master is part of a that stores information, including placements of text and
objects on a slide, text and object sizes, text styles, backgrounds, color themes, effects, and
animation.
When you save one or more slide masters as a single template file (.potx), it creates a
template that you can use to create new presentations. Each slide master contains one or more
standard or custom sets of layouts.

The following picture shows a single slide master that contains three layouts.

Add a slide master

1. On the View tab, in the

Presentation Views
group, click Slide Master.
2. On the Slide Master tab,
in the Edit Master group,
click Insert Slide Master.
3. Do one or both of the
following:

If you want to remove an unwanted, default , click the border of the placeholder, and
then press DELETE.
If you want to add a placeholder, do the following:

1. Click a thumbnail slide layout below the slide master that you added.
2. On the Slide Master tab, in the Master Layout group, click the arrow next to
Insert Placeholder, and then click a placeholder.
3. Click a location on the slide master, and then drag to draw the placeholder.

TIP  To resize a placeholder, drag one of its corner borders.

4. Click the Microsoft Office Button , click Save As.
5. In the File name box, type a file name, or do nothing to accept the
suggested file name.
6. In the Save as type list, click PowerPoint Templates, and then click Save.
 b. How do you copy slides from another presentation into the existing
presentation?

1. Select the you want to copy.

2. On the Edit menu, click Copy to Collection.
3. Do one of the following:
Copy the clip to an existing collection
1. Select the collection to which you want to copy the clip.
2. Click OK.
Copy the clip to a new collection
3. Click New.
4. In the Select where to place the collection folder tree, select the folder
to which you want the new collection to be added.
5. In the Name box, type the name of the collection, and click OK.
6. Click OK.
7. Quit PowerPoint.
8. Start Excel.
9. Click the Microsoft Excel Help button to open the Excel Help window.
10. Search Excel Help to answer the following questions.
1. What are three different functions available in Excel?
Because of the new features added to PivotTable and PivotChart reports in Microsoft
Office Excel 2007, there are now three PivotTable formats that you can work with: version
2007, version 2002-2003, and version 2000. Furthermore, you can work with each PivotTable
format in Microsoft Office Excel 2000, 2002, 2003, and 2007. It's important to understand the
dynamics of working with the different program versions and the different PivotTable format
versions to decide whether you should upgrade right away to the new PivotTable format
version 2007.
2. What are sparklines?
A sparkline is a tiny chart in a worksheet cell that provides a visual representation of
data. Use sparklines to show trends in a series of values, such as seasonal increases or
decreases, economic cycles, or to highlight maximum and minimum values.
What uses of photos, clip art, and font images are prohibited?
Although these examples do not represent an exhaustive list, you are not permitted to
do any of the following with the photos, clip art, font images etc. (“Media Elements”) in the
Software Product: You may not sell, license or distribute copies of the Media Elements on a
stand-alone basis or as part of any collection, product or service where the primary value of the
product or service are the Media Elements. You may not use or distribute any of the Media
Elements that include representations of identifiable individuals, governments, logos, initials,
emblems, trademarks, or entities for any commercial purposes or to express or imply any
endorsement or association with any product, service, entity, or activity. You must include a
valid copyright notice on your products and services that include copies of the Media Elements.
You may not permit third parties to distribute copies of the Media Elements except as part of
your product or service.
11. Quit Excel.
 12. Start Access.
13. Click the Microsoft Access Help button to open the Access Help window.
14. Search Access Help to answer the following questions.
a. What is SQL?

Microsoft Access database engine SQL (Structured Query Language (SQL): A database
query and programming language widely used for accessing, querying, updating, and managing
data in relational database systems.) is generally ANSI (ANSI SQL query mode: One of two types
of SQL syntax: ANSI-89 SQL (also called Microsoft Jet SQL and ANSI SQL), which is the traditional
Jet SQL syntax; and ANSI-92 SQL, which has new and different reserved words, syntax rules, and
wildcard characters.) -89 Level 1 compliant. However, certain ANSI SQL features are not
implemented in Microsoft Access SQL. Also, Microsoft Access SQL includes reserved words and
features not supported in ANSI SQL.
b. What is a data macro?

A macro is a tool that allows you to automate tasks and add functionality to your forms,
reports, and controls. For example, if you add a command button to a form, you associate the
button's OnClick event to a macro, and the macro contains the commands that you want the
button to perform each time it is clicked.
15. Quit Access.
16. Type the answers from your searches in the Word document. Save the document
with a new file name Activity 1.
17. Quit Word.