EIL AC UPS Specificaiton

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Table of Contents
Document Number Rev. Document Title Page
Number
A415-000-XI-MR- 0 ENQUIRY DOCUMENT 2
0661-1035-RFQ
A415-000-XI-MR- A UPS SYSTEM 377
0661
A415-000-16-50-DS- A UPS SYSTEM 381
0662
A415-000-16-50-SP- A JOB SPECIFICATION 385
0661
A415-000-16-50-TR- A INSTRUCTIONS TO VENDORS 388
0661
A415-000-16-50-VR- A VENDOR DATA REQUIREMENTS 393
0661
6-51-0017 6 Specification for UPS system. 396
6-51-0048 2 Specification for stationary valve regulated lead acid batteries 419
6-51-0087 3 Specification for field inspection, testing and commissioning of 426
electrical installations
6-81-1017 3 ITP for UPS system 434
6-81-1048 2 ITP for stationary valve regulated lead acid battery 440
6-78-0001 0 Specification for Quality Mgt. System Requirements from Bidders 445
6-78-0003 0 Specification for Documentation Requirement from Suppliers 454
Page 1 of 465
Regd. Office: Engineers India Bhawan, 1 Bhikaiji Cama Place,
New Delhi - 110 066, India.
TEL: NO. : 00 91 11 26762121: FAX NO. : 00 91 11 26167664 / 26191714
(BY COURIER TO BIDDER / ALSO AVAILABLE ON OIL’S e-TENDER WEBSITE)
REQUEST FOR QUOTATION (RFQ) - E-Bids
*OIL’s e-Tender No.: SHALL BE INFORMED LATER

RFQ No.: RJ/A415-000-XI-MR-0661/1035 Date: 17.02.2015
Client : OIL India Limited

THE INVITATION OF BID IS OPEN ONLY TO
SUPPLIERS TO WHOM THIS RFQ IS ISSUED. Project: UPGRADING PUMP STATIONS/ TERMINALS OF
NAHARKATIYA – BARAUNI CRUDE OIL PIPELINE (NBPS)
PROJECT OF M/S OIL INDIA LTD. (OIL)
MR No. : A415-000-XI-MR-0661 Rev. A
Item : UPS SYSTEM
Due Date: Up to 1100 hrs. (IST) on 17.03.2015
PRE-BID MEETING: At 11.00 Hrs on 03.03.2015 at Engineers India Ltd., 1,
Bhikaiji Cama Place, RK Puram, New Delhi- 110066.
Receipt of pre-bid queries shall be on or before 02.03.2015
LAST DATE &TIME FOR SUBMISSION OF BID NOT APPLICABLE
DOCUMENT FEE:
UNPRICED BID OPENING: PUBLIC OPENING AT 1400 hrs. (IST) on 17.03.2015 at Engineers India Ltd.,1,
Bhikaiji Cama Place, RK Puram, New Delhi- 110066
PRICED BID OPENING : PUBLIC OPENING : DATE, TIME AND VENUE SHALL BE INTIMATED LATER
Gentlemen,
1. E-bids are requested on behalf of our client M/s. OIL India Limited, for the captioned item in total
compliance to technical specifications, scope and terms & conditions of enquiry documents/attachments.
Your offer must be complete in all respect and must contain confirmation/compliance to all points of
enclosed commercial Agreed Terms & Conditions without any deviations i.e. ZERO DEVIATION OFFER,
failing which your offer will be liable for rejection. Please note that issuance of technical and commercial
queries is not envisaged and your offer will be evaluated based on input given therein. Hence pre-bid
clarifications, if required may be sought from us immediately on receipt of this RFQ.
2. Bidder can download the RFQ Documents from EIL’s website http://tenders.eil.co.in and OIL’s e-
tendering website https://etender.srm.oilindia.in. However, bidders have to submit their bids only
through e-tendering website of OIL. Physical Bids sent through Fax/E-mail/Courier/Post will not
be accepted.
3. E-Bid shall be submitted as explained in Instructions to Bidders (ITB) on OIL’s e-tendering website
system. Bids should be submitted in accordance with Clause 10 of the ITB.
4. Bids complete in all respects should be submitted in OIL’s e-tendering web site on or before the BID-
SUBMISSION DATE & TIME specified above.
5. Not Applicable for foreign bidders - The bidders are required to confirm whether the enterprise is a
Micro or Small enterprises along with documents from the appropriate authority. Accordingly bidder to
furnish the confirmation as per attachment enclosed along with RFQ documents from appropriate
authority.
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6. Delivery/ Completion Period for Supply/Site work:
For Indian Bidders

Delivery within 05 (Five) Months on FOT despatch point basis from the date of Fax of
Acceptance. Date of LR/GR shall be considered the date of delivery.
For supply of
items covered in For Foreign Bidders
MR
Delivery within 04 (Four) Months on FOB International Sea Port of exit basis from the
date of Fax of Acceptance. Date of clean bill of lading shall be considered the date of
delivery.
For site work Within 2 Weeks from the date of site readiness.
from the date of Notice Period: 07 days advance intimation shall be given regarding site readiness.
site readiness
7. Pre Bid meeting will be held on 03.03.2015 ( at 11-00 A.M at EIB , Business Centre , New
Delhi)
a. Bidders are requested to submit their queries by fax or e-mail to us latest by 02.03.2015. These
questions shall be replied during pre-bid meeting. After pre-bid meeting, no further queries will
be entertained from the bidders.
b. Record notes of meetings, including the text of questions raised (without identifying the sources
of the query) and the responses given will be transmitted to all the vendors.
c. Non attendance of the pre-bid meeting will not be a cause for disqualification of a bidder
8. Payment Terms: Payment to bidders shall be made in accordance with Annexure-I to Special
Conditions of Contract (SCC).
9. THE OFFER SHOULD BE VALID FOR 120 Days FROM FINAL BID DUE DATE.
10. REPEAT ORDER: Applicable.
11. PART ORDER : Not Applicable
12. BID SECURITY/EMD & BID DOCUMENT/TENDER FEE : Not Applicable
13. Contact persons for this RFQ :
Mr. Rajeev Jain, DGM (C & P), Phone no. +91-(0)11-26763356. E-mail ID: rajeev.jain@eil.co.in / Mr Amit
Kumar, Engineer (C&P), Phone no. +91-(0)11-26762763. E-mail ID: kumar.amit@eil.co.in
14. Bidder to carefully read and understand the “USER MANUAL FOR VIEWING, DOWNLOADING AND
PARTICIPATION OF TENDERS IN OIL’S E-TENDER PORTAL” which is available on OIL’s e-
tendering website the same shall be followed by bidder to upload their bid on OIL’s e-tendering website.
15. In case even after following the procedures for uploading of e-Bids, Bidders experience any problem
related to e-Bidding the same shall be addressed to the e-mail IDs indicated at Sr. no. 13 above with a
copy to erp_mm@oilindia.in.
16. Bids submitted by consortium shall not be acceptable.
17. OIL/EIL reserves the right to carry out capability assessment of the bidder including referral to in-house
information.
18. OIL/EIL will not be responsible or liable for cost incurred in preparation & delivery of bids, regardless of
the conduct or outcome of the bidding process.
19. The bidder who are on Holiday / Blacklisted by OIL or Project management consultant (PMC) of OIL or
Black listed by any government department / Public sector on due date of submission of bid shall not be
considered for further evaluation and award of work. If the documents were issued inadvertently /
Page 2 of 5
Page 3 of 465
downloaded from website, offers submitted by such bidders shall not be considered for opening /
evaluation / award of work.
20. We reserve the right to make any changes in the terms and conditions of purchase and/or to reject any or
all the bids.
21. Bidder to confirm that OEM shall supply spares, if any, directly to OIL and not to pass on the responsibility
to dealers/distributors/stockists or Indian associates.
22. Bidder(s) intend to Bid for this enquiry shall necessarily obtain the user ID & password for submitting their
Bid in e-portal of OIL. Bidder(s) shall send complete detail of their Company including their address
contact no., contact person and PAN No. etc, to e-mail Ids mentioned at Sr. No. 13 above.
23. Public procurement Policy on Procurement of goods and services from Micro and Small
Enterprises (MSEs) order 2012 is not applicable for this Enquiry.
24. Bidders are required to sign and submit the Integrity Pact along with the Bid.
25. Bidders are required to submit Power of Attorney/Letter of Authorization in favour of person
(s) signing the bid that such person (s) is/are authorized to sign the bid on behalf of the
bidder and any consequence resulting due to such signing shall be binding on the bidder.
26. The documents forming the Enquiry are to be taken as mutually explanatory of one another. In case of
any conflict between the documents, the order of precedence of the documents shall be as follows:
a) Request for Quotation (RFQ)
b) Price Schedule
c) Instruction to Bidders (ITB)
d) Special Conditions of Contract (SCC)
e) General Conditions of Contract (GCC)- Goods”
*Please specify OIL’s E-Tender No. “SHALL BE INFORMED LATER” & RFQ No. RJ/A415-000-XI-MR-
0661/1035 in all correspondence
THIS IS NOT AN ORDER

Very truly yours,
For & on behalf of Client
(RAJEEV JAIN)
DGM (C & P)
Engineers India Limited
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Enclosures:
i) Annexure-I (Uploaded in OIL’s e-tendering website and also being sent to the bidders
through courier) – Contains
a. Proforma of Letter of Authorization for attending Pre-bid Meeting/Bid Opening/For making

correspondence.
b. Evaluation methodology for MSE Bidders
c. Cut-out slip - Applicable in case of Open Tender (NIT)
d. Invitation for Bids (IFB) - Applicable in case of Open Tender (NIT)
ii) Annexure-II – Contains (Available in OIL’s e-tendering website)
a. Instructions to Bidders (ITB)

b. Agreed Terms & Conditions.
c. Special Conditions of Contract & Annexures
d. Packing, Marking, Shipping & Documentation Specifications for Indigenous Materials and Import
Materials– as applicable.
e. Integrity Pact (to be submitted by bidder along with offer duly filled, signed and stamped)
f. Price Schedule Format
iii) Annexure-III- Contains (Available in OIL’s e-tendering website)
a. General Conditions of Contract-Goods (GCC)
iv) Annexure-IV - (Available in OIL’s e-tendering website)
a. Material Requisition No. : A415-000-XI-MR-0661 Rev. A
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Page 5 of 465
Annexure-I (a)
LETTER OF AUTHORIZATION
No. Date:
To
DGM (C&P),
ENGINEERS INDIA LIMITED,
EIB, 10TH FLOOR,
1, BHIKAIJI CAMA PLACE,
R.K. PURAM, NEW DELHI - 110 066
Dear Sir,
RFQ No. : RJ/A415-000-XI-MR-0661/1035

Item : UPS SYSTEM
Project : UPGRADING PUMP STATIONS/ TERMINALS OF NAHARKATIYA – BARAUNI CRUDE
OIL PIPELINE (NBPS) PROJECT OF M/S OIL INDIA LTD. (OIL)
We _____________________________________ hereby authorize following representative(s) to attend Pre-bid

meeting, Un-priced bid opening and Price bid opening and for any all other correspondence and communication
against above Bidding Document/RFQ:
Name & Designation _______________________ Signature _________________
We confirm that we shall be bound by all commitments made by aforementioned authorised representatives.
Yours faithfully,
Signature
Name & Designation
For and on behalf of
NOTES:
A. This letter of authority should be on the letterhead of the bidder and should be signed by a person
competent and having the power of attorney to bind the bidder.
B. Not more than two persons are permitted to attend techno –commercial un-priced and price bid opening.
C. Bidder’s authorized executive is required to carry a copy of this authority letter while attending the un-
priced bid opening and price bid opening and submit the same to OIL/EIL.
Page 5 of 5
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PRICE SCHEDULE FORMAT- A
(FOR INDIAN BIDDERS)
RFQ No. : RJ/A415-000-XI-MR-0661/1035
Item: UPS SYSTEM
Name of Bidder: ____________________________
TOTAL ROAD FREIGHT

CHARGES UP TO TOTAL CIF CUSTOMS
TOTAL SUPPLY PRICE PROJECT SITE CONTENT TARIFF NO. /
ON FOT DISPATCH (EXCLUDING INCLUDED IN MERIT RATE
MR SR. TAG NO./ITEM QTY. POINT BASIS SUPPLY PRICE OF BASIC
DESCRIPTION CENVATABLE SERVICE
NO. CODE TAX) CUSTOM DUTY
(__________) (__________) (%)
CURRENCY (__________) CURRENCY
CURRENCY
DESIGN, ENGINEERING, MANUFACTURE, PROCUREMENT OF MATERIALS AND BOUGHT OUT COMPONENTS, ASSEMBLY AT SHOP,
INSPECTION, TESTING AT MANUFACTURER'S WORKS, PACKING, DELIVERY OF THE FOLLOWING, INCLUDING SUPPLY OF ALL
01.00 COMMISSIONING SPARES & SPECIAL TOOLS AND TACKLES, & DOCUMENTATION AS PER THE EIL STANDARD SPECIFICATIONS,
INSTRUCTIONS TO VENDORS, JOB SPECIFICATION, DATA SHEETS ETC. AND OTHER CODES AND STANDARDS ATTACHED OR REFERRED AS
PER MATERIAL REQUISITION (MR)
3 KVA SINGLE RECTFIER, INVERTER

A1 UPS SYSTEM WITHOUT BYPASS WITH
01.01 201-US-702
PANEL MOUNTED BATTERY- RT
DIGBOI
BATTERY CHARGER /
01.01.01 [201-US-702.01] 1 SET ------- / -----%
RECTIFIER
TRANSISTORISED
01.01.02 [201-US-702.02] 1 SET ------- / -----%
INVERTER
1X100% VRLA BATTERY

01.01.04 [201-US-702.04] WITH BACKUP TIME OF 1 1 SET ------- / -----%
HOUR
230V, WALL MOUNTED ACDB

WITH INCOMING AND
01.01.06 [201-US-702.06] OUTGOING FEEDERS IN 1 SET ------- / -----%
LINE WITH JOB
SPECIFICATION
I Total Price for MR item Sl. No. 01.01 A1 1 SET
Page 7 of 465
Page 1 of 18
TOTAL ROAD FREIGHT TOTAL CIF CUSTOMS
TOTAL SUPPLY PRICE CHARGES UP TO CONTENT TARIFF NO. /
ON FOT DISPATCH PROJECT SITE INCLUDED IN MERIT RATE OF
MR SR. TAG NO./ITEM QTY. POINT BASIS (EXCLUDING SUPPLY PRICE BASIC CUSTOM
DESCRIPTION CENVATABLE SERVICE
NO. CODE (__________) DUTY (%)
(__________) TAX) CURRENCY
(__________)
CURRENCY CURRENCY

01.02 203-US-702
GUWAHATI
BATTERY CHARGER /
01.02.01 [203-US-702.01] 1 SET ------- / -----%
RECTIFIER
01.02.02 [203-US-702.02] TRANSISTORISED INVERTER 1 SET ------- / -----%
1X100% BATTERY WITH BACK

01.02.03 [203-US-702.03] 1 SET ------- / -----%
UP TIME OF 1 HOUR

WITH INCOMING AND
01.02.05 [203-US-702.05] 1 SET ------- / -----%
OUTGOING FEEDERS IN LINE
WITH JOB SPECIFICATION
II Total Price for MR item Sl. No. 01.02 A1 1 SET
Page 8 of 465
Page 2 of 18
TOTAL ROAD FREIGHT
TOTAL SUPPLY PRICE
PROJECT SITE CONTENT TARIFF NO. /
ON FOT DISPATCH
MR SR. TAG NO./ITEM QTY. (EXCLUDING INCLUDED IN MERIT RATE OF
DESCRIPTION POINT BASIS
NO. CODE CENVATABLE SERVICE SUPPLY PRICE BASIC CUSTOM
TAX) (__________) DUTY (%)
(__________)
(__________) CURRENCY
CURRENCY CURRENCY
7.5KVA, 230V 50Hz, Ph-N, 100%
A1 PARALLEL REDUNDANT UPS
01.03 202-US-702
SYSTEM CONSISTING OF
FOLLOWING-RT NUMALIGARH
BATTERY CHARGER /
01.03.01 [202-US-702.01] 1 SET ------- / -----%
RECTIFIER
TRANSISTORISED
01.03.02 [202-US-702.02] 1 SET ------- / -----%
INVERTER
BYPASS TRANSFORMER
01.03.03 [202-US-702.03] WITH VOLTAGE 1 SET ------- / -----%
STABILIZER
1X100% VRLA BATTERY

01.03.04 [202-US-702.04] WITH BACK-UP TIME OF 1 1 SET ------- / -----%
HOUR
01.03.05 [202-US-702.05] CELL BOOSTER 1 SET ------- / -----%
230V, ACDB WITH

INCOMING AND
01.03.06 [202-US-702.06] OUTGOING FEEDERS IN 1 SET ------- / -----%
LINE WITH JOB
SPECIFICATION
III Total Price for MR item Sl. No. 01.03 A1 1 SET
Page 9 of 465
Page 3 of 18
TOTAL ROAD FREIGHT
TOTAL SUPPLY PRICE
PROJECT SITE CONTENT TARIFF NO. /
ON FOT DISPATCH
MR SR. TAG NO./ITEM QTY. (EXCLUDING INCLUDED IN MERIT RATE OF
DESCRIPTION POINT BASIS
NO. CODE CENVATABLE SERVICE SUPPLY PRICE BASIC CUSTOM
TAX) (__________) DUTY (%)
(__________)
(__________) CURRENCY
CURRENCY CURRENCY
A1 UPS SYSTEM WITHOUT BYPASS
01.04 204-US-702
WITH PANEL MOUNTED BATTERY-RT
BONGAIGAON
BATTERY CHARGER /
01.04.01 [204-US-702.01] 1 SET ------- / -----%
RECTIFIER
TRANSISTORISED
01.04.02 [204-US-702.02] 1 SET ------- / -----%
INVERTER
1X100% VRLA BATTERY

01.04.04 [204-US-702.04] WITH BACK-UP TIME OF 1 1 SET ------- / -----%
HOUR
230V, WALL MOUNTED

ACDB WITH INCOMING
01.04.06 [204-US-702.06] AND OUTGOING FEEDERS 1 SET ------- / -----%
IN LINE WITH JOB
SPECIFICATION
IV Total Price for MR item Sl. No. 01.04 A1 1 SET
Total Price for Group-A1 (I+II+III+IV) 1 Lot
Page 10 of 465
Page 4 of 18
MR Sr. TAG NO./ITEM Item Description / Tag Qty.
No. CODE No. TOTAL ROAD TOTAL CIF
TOTAL SUPPLY FREIGHT CHARGES CONTENT
PRICE ON FOT CUSTOMS
UP TO PROJECT SITE INCLUDED IN
DISPATCH POINT TARIFF NO. /
(EXCLUDING SUPPLY PRICE
BASIS MERIT RATE OF
CENVATABLE (__________) BASIC CUSTOM
SERVICE TAX) CURRENCY
(__________) DUTY (%)
(__________)
CURRENCY CURRENCY
04.00 Supply of Mandatory Spares as per Item Sl. No. 04.00 of Material Requisition (MR)
04.01A1 {04}201-US-702 For MR Item Sr. No. 01.01 1 Lot

Included in MR Item s.
------- / -----%
no. 01.01
04.02 A1 {04}203-US-702 For MR Item Sr. No. 01.02 1 Lot
Included in MR Item s.
------- / -----%
no. 01.02
04.03 A1 Included in MR Item s.

{04}202-US-702 For MR Item Sr. No. 01.03 1 Lot ------- / -----%
no. 01.03
04.04 A1 Included in MR Item s.
{04}204-US-702 For MR Item Sr. No. 01.04 1 Lot ------- / -----%
no. 01.04
Total prices for Mandatory Spares for
1 Lot
Group-A1 (04.01+04.02+04.03+04.04)
MR Sr. TAG NO. /ITEM Item Description Qty.

Lumpsum Price inclusive of all taxes & duties including
No. CODE
VAT on Work Contract but excluding Cenvatable Service
Tax
(__________) CURRENCY
TESTING AND COMMISSIONING FOR THE FOLLOWING, AS PER THE EIL STANDARD SPECIFICATIONS, INSTRUCTIONS TO
02.00
VENDORS, JOB SPECIFICATION, DATA SHEETS ETC. AS PER MATERIAL REQUISITION (MR).
A1 A1
02.01 {02}201-US-702 For MR Item Sr. No. 01.01 L.S.
A1 A1
A1 A1
Page 11 of 465
Page 5 of 18
MR Sr. TAG NO. /ITEM Item Description Qty. Lumpsum Price inclusive of all taxes & duties including
No. CODE VAT on Work Contract but excluding Cenvatable Service
Tax
(__________) CURRENCY
A1 A1
Total prices for Group-A1 (02.01+02.02+02.03+02.04) L.S.
05.01 SUPPLY OF TWO YEARS OPERATION AND MAINTENANCE SPARES, AS PRICES TO BE FURNISHED IN A SEPARATE
1 LOT
PER MATERIAL REQUISITION (MR) FORMAT
UNIT RATES OF ITEMS FOR ADDITION/DELETION PURPOSE, AS PER PRICES TO BE FURNISHED IN A SEPARATE
06.01 MATERIAL REQUISITION (MR)
1 LOT
FORMAT
08.00 Supervision of erection of items specified at item 01.00 above as per PRICES TO BE FURNISHED SEPARATELY AS PER
PER-DIEM
Material Requisition (MR) ANNEXURE-I TO FORMAT-C
Notes:-
1. a) It is noted that order for a particular group shall be finalized on one supplier.
b) Unpriced copy of price-schedule complete in all respects, indicating the „Quoted/ Not Quoted‟ against each tag shall be furnished with unpriced bid.
c) The complete bid shall be without alterations, interlineations or erasures, except as may be necessary to correct errors made by the bidder. In such case,
corrections, if any, shall be rewritten and initiated by the person or persons signing the bid.
d) If there is any error between the “Quoted Sub-Total” and “summation of individual line items” quoted by the bidder”, the prices quoted against individual
line items shall prevail for the purpose of evaluation/ordering.
2. a) The prices are based on the scope of supply/services as per MR and in accordance with basis of pricing (wherever specified). The supply prices are quoted
considering entire scope as per MR including those specified at Sl.No.01.00 of sheet 2 of 4 of MR.
In case of contradiction between the prices quoted in the Price Schedule Format-A and the prices quoted elsewhere, the Price Schedule Format
enclosed with RFQ shall only prevail.
b) Quoted prices are inclusive of drawing, documentation, inspection & testing charges (as applicable) as per MR.
c) Quoted prices are inclusive of commissioning spares and special tools & tackles as per MR. Bidder shall furnish the detailed list (prices of which are
included in the quoted prices of the respective item in Format-A) for commissioning spares and special tools & tackles etc. as per MR containing
Sl. No., Item Description, Qty., Unit Rate & Total Amount.
Page 12 of 465
Page 6 of 18
d) The details of taxes & duties excluded from the quoted prices are furnished as per Format-A1 to price schedule format.
e) The quoted prices are exclusive of Entry Tax/ Octroi/ Consumption Tax, as applicable and shall be reimbursed by Owner to bidder at actuals against
submission of satisfactory documentary evidence.
f) The FOT Despatch Point Prices are inclusive of cost of imported raw materials/components and Imports Duty thereon, in case import of raw
material/components is envisaged.
g) In the event of any import of raw materials/components, quoted prices are inclusive of inspection / certification charges and related expenses on such
imported items/material by an international Third Party Inspection Agency out of BV/DNV/LRS/IRS/RITES/CEIL.
h) OIL/EIL reserves the right to conduct inspection of raw materials/components/finished goods in addition to the third party inspection by TPIA (including that
of the built in import content), for which there shall be no extra charges payable, as personal/incidental expenses, fee, boarding/lodging of OIL/EIL
Inspectors shall be borne by OIL/EIL.
i) Prices of 2 years O&M spares are quoted in separate Annexure(s) to Price Schedule (TO BE FURNISHED BY BIDDER) as per MR. The details
shall cover Sl. Nos. Item description, Qty., Unit Rate & percentage freight (for supply) etc., as a minimum.
3. Bidder shall quote the Item-wise Freight charges considering the respective place of receipt of material at project site, as indicated in the description column
i.e. PS-1, PS-2, PS-3 and so on. The detailed addresses of Project Site Locations are attached as an annexure to SCC.
4. BIDDER‘S QUOTED SITE WORK PRICE AT SL. NO. 02.00 IN PRICE SCHEDULE FORMAT SHALL BE INCLUSIVE OF ALL COST AS WELL AS ALL
DUTIES AND TAXES PAID OR PAYABLE INCLUDING VAT ON WORKS CONTRACT BUT EXCLUDING CENVATABLE SERVICE TAX. BIDDER TO
NOTE THAT NO VARIATION INCLUDING STATUTORY VARIATIONS SHALL BE BORNE BY OWNER.
5. ALL THE ITEMS UNDER GROUP-A1 SHALL BE ORDERED ON ONE VENDOR. SINCE EVALUATION SHALL BE FOR COMPLETE GROUP AS ABOVE,
BIDDER MUST QUOTE FOR ALL THE ITEMS IN THE GROUP OTHERWISE THEIR OFFER FOR ENTIRE GROUP MAY NOT BE CONSIDERED FOR
FURTHER EVALUATION. QUOTED PRICES FOR INDIVIDUAL LINE ITEM SHALL BE UTILIZED FOR REPEAT ORDERING PURPOSE.
6. THE PRICES QUOTED FOR 2 YRS. O&M SPARES WILL NOT BE CONSIDERED FOR EVALUATION PURPOSE. PURCHASER AT THEIR OPTION MAY
UTILIZE THE RATES DURING EXECUTION OF ORDER.
7. The merit rate of Basic Customs Duty and Customs Tariff no. are for information only.
(These pages are to be returned along-with the (Priced & Un-priced) bids, duly signed & stamped, in token of acceptance of the Notes as above)
Page 13 of 465
Page 7 of 18
FORMAT-A1
DETAILS OF TAXES & DUTIES PAYABLE EXTRA ON QUOTED PRICES
RFQ No. : RJ/A415-000-XI-MR-0661/1035

Item: UPS SYSTEM
Name of Bidder: ____________________________
Ceiling amount on Amount in INR

S.
Description which taxes / duties Rate
No.
shall apply (INR) Cenvatable Non Cenvatable
1.
Excise Duty including education cess
------------------------- -------% ------------------------
2. Central Sales Tax Against Form-C for Xxxxxxxxxxxxxxxxx
supplies to be made to Project sites at Assam ------------------------- -------% (Not Applicable) -------------------------
3. Xxxxxxxxxxxxxxxxx
State VAT (Without any concession form)
------------------------- -------% (Not Applicable) -------------------------
4. Cenvatable Service Tax applicable on Freight Xxxxxxxxxxxxxxxxxxxxx
charges ------------------------ -------% ------------------------- (Not Applicable)
5.
Cenvatable Service Tax applicable on Site Xxxxxxxxxxxxxxxxxxxxx
Work charges (Not Applicable)
------------------------- -------% -------------------------
6.
Cenvatable Service Tax applicable on Xxxxxxxxxxxxxxxxxxxxx
Supervision charges (Not Applicable)
------------------------- -------% -------------------------
NOTES:
a) It is noted that all Non-cenvatable and/ or Cenvatable taxes/ duties except for those furnished under Format-A1 are included in the quoted price. The ceiling
amount (s) indicated shall be utilized to ascertain statutory variations, if any.
b) The place of receipt of material at Project site is Assam. The details of requirement of items/Tags including its quantities are as per Price schedule/ MR
Details. Any errors of interpretation of applicability of taxes / duties by the Bidder shall be to Bidder‟s account.
c) In case of discrepancy between rate of taxes & duties quoted anywhere in the Bid and rate of taxes & duties quoted in this format; rate of taxes & duties
quoted in this format shall prevail.
d) In case of a discrepancy between the ceiling amount and the tax amount resulting from multiplying the ceiling amount by the rate of tax, the ceiling amount
as quoted shall prevail and the tax amount shall be corrected.
Page 14 of 465
Page 8 of 18
PRICE SCHEDULE FORMAT- B
(FOR FOREIGN BIDDERS)
RFQ No. : RJ/A415-000-XI-MR-0661/1035
Item: UPS SYSTEM
Name of Bidder: ____________________________
TOTAL SUPPLY PRICE ON FOB TOTAL OCEAN FREIGHT CHARGES

MR SR. TAG NO./ITEM QTY. INTERNATIONAL SEA-PORT OF EXIT UP TO KOLKATA PORT-INDIA
DESCRIPTION BASIS
NO. CODE
(__________) CURRENCY
(__________) CURRENCY
DESIGN, ENGINEERING, MANUFACTURE, PROCUREMENT OF MATERIALS AND BOUGHT OUT COMPONENTS, ASSEMBLY AT SHOP,
INSPECTION, TESTING AT MANUFACTURER'S WORKS, PACKING, DELIVERY OF THE FOLLOWING, INCLUDING SUPPLY OF ALL
01.00 COMMISSIONING SPARES & SPECIAL TOOLS AND TACKLES, & DOCUMENTATION AS PER THE EIL STANDARD SPECIFICATIONS,
INSTRUCTIONS TO VENDORS, JOB SPECIFICATION, DATA SHEETS ETC. AND OTHER CODES AND STANDARDS ATTACHED OR REFERRED
AS PER MATERIAL REQUISITION (MR)

01.01 201-US-702
DIGBOI
BATTERY CHARGER /
01.01.01 [201-US-702.01] 1 SET
RECTIFIER
TRANSISTORISED
01.01.02 [201-US-702.02] 1 SET
INVERTER
1X100% VRLA BATTERY

01.01.04 [201-US-702.04] WITH BACKUP TIME OF 1 1 SET
HOUR

WITH INCOMING AND
01.01.06 [201-US-702.06] OUTGOING FEEDERS IN 1 SET
LINE WITH JOB
SPECIFICATION
I Total Price for MR item Sl. No. 01.01 A1 1 SET
Page 15 of 465
Page 9 of 18
DESCRIPTION BASIS
NO. CODE
(__________) CURRENCY
(__________) CURRENCY

01.02 203-US-702
GUWAHATI
BATTERY CHARGER /
01.02.01 [203-US-702.01] 1 SET
RECTIFIER
01.02.02 [203-US-702.02] TRANSISTORISED INVERTER 1 SET
1X100% BATTERY WITH BACK

01.02.03 [203-US-702.03] 1 SET
UP TIME OF 1 HOUR

WITH INCOMING AND
01.02.05 [203-US-702.05] 1 SET
OUTGOING FEEDERS IN LINE
WITH JOB SPECIFICATION
II Total Price for MR item Sl. No. 01.02 A1 1 SET
Page 16 of 465
Page 10 of 18
DESCRIPTION BASIS
NO. CODE
(__________) CURRENCY
(__________) CURRENCY
7.5KVA, 230V 50Hz, Ph-N, 100%
A1 PARALLEL REDUNDANT UPS
01.03 202-US-702
SYSTEM CONSISTING OF
FOLLOWING-RT NUMALIGARH
BATTERY CHARGER /
01.03.01 [202-US-702.01] 1 SET
RECTIFIER
TRANSISTORISED
01.03.02 [202-US-702.02] 1 SET
INVERTER
BYPASS TRANSFORMER
01.03.03 [202-US-702.03] WITH VOLTAGE 1 SET
STABILIZER
1X100% VRLA BATTERY

01.03.04 [202-US-702.04] WITH BACK-UP TIME OF 1 1 SET
HOUR
01.03.05 [202-US-702.05] CELL BOOSTER 1 SET
230V, ACDB WITH

INCOMING AND
01.03.06 [202-US-702.06] OUTGOING FEEDERS IN 1 SET
LINE WITH JOB
SPECIFICATION
III Total Price for MR item Sl. No. 01.03 A1 1 SET
Page 17 of 465
Page 11 of 18
DESCRIPTION BASIS
NO. CODE
(__________) CURRENCY
(__________) CURRENCY
A1 UPS SYSTEM WITHOUT BYPASS
01.04 204-US-702
WITH PANEL MOUNTED BATTERY-RT
BONGAIGAON
BATTERY CHARGER /
01.04.01 [204-US-702.01] 1 SET
RECTIFIER
TRANSISTORISED
01.04.02 [204-US-702.02] 1 SET
INVERTER
1X100% VRLA BATTERY

01.04.04 [204-US-702.04] WITH BACK-UP TIME OF 1 1 SET
HOUR
230V, WALL MOUNTED

ACDB WITH INCOMING
01.04.06 [204-US-702.06] AND OUTGOING FEEDERS 1 SET
IN LINE WITH JOB
SPECIFICATION
IV Total Price for MR item Sl. No. 01.04 A1 1 SET
Total Price for Group-A1 (I+II+III+IV) 1 Lot
Page 18 of 465
Page 12 of 18
MR Sr. TAG NO./ITEM Item Description / Tag No. Qty.
No. CODE TOTAL OCEAN FREIGHT
TOTAL SUPPLY PRICE ON CHARGES
FOB INTERNATIONAL SEA-
PORT OF EXIT BASIS UP TO KOLKATA PORT-INDIA
(__________) CURRENCY (__________) CURRENCY
04.00 Supply of Mandatory Spares as per Item Sl. No. 04.00 of Material Requisition (MR)
04.01A1 {04}201-US-702 For MR Item Sr. No. 01.01 1 Lot

Included in MR Item s. no.
01.01
04.02 A1 Included in MR Item s. no.
{04}203-US-702 For MR Item Sr. No. 01.02 1 Lot
01.02

01.03
01.04
Total prices for Mandatory Spares for Group-A1
1 Lot
(04.01+04.02+04.03+04.04)
MR Sr. TAG NO. /ITEM Item Description Qty.

No. CODE Lumpsum Price inclusive of all taxes & duties including VAT
on Work Contract but excluding Cenvatable Service Tax
(__________) CURRENCY
TESTING AND COMMISSIONING FOR THE FOLLOWING, AS PER THE EIL STANDARD SPECIFICATIONS, INSTRUCTIONS TO
02.00
VENDORS, JOB SPECIFICATION, DATA SHEETS ETC. AS PER MATERIAL REQUISITION (MR).
A1 A1
A1 A1
A1 A1
A1 A1
Total prices for Group-A1 (02.01+02.02+02.03+02.04) L.S.
Page 19 of 465
Page 13 of 18
05.01 SUPPLY OF TWO YEARS OPERATION AND MAINTENANCE SPARES, AS 1 LOT PRICES TO BE FURNISHED IN A SEPARATE FORMAT
PER MATERIAL REQUISITION (MR)
UNIT RATES OF ITEMS FOR ADDITION/DELETION PURPOSE, AS PER

06.01 MATERIAL REQUISITION (MR)
1 LOT PRICES TO BE FURNISHED IN A SEPARATE FORMAT
08.00 Supervision of erection of items specified at item 01.00 above as per PER- PRICES TO BE FURNISHED SEPARATELY AS PER
Material Requisition (MR) DIEM ANNEXURE-I TO FORMAT-C
Notes:-
1. a) It is noted that order for a particular group shall be finalized on one supplier.
b) Unpriced copy of price-schedule complete in all respects, indicating the „Quoted/ Not Quoted‟ against each tag shall be furnished with unpriced bid.
c) The complete bid shall be without alterations, interlineations or erasures, except as may be necessary to correct errors made by the bidder. In such case,
corrections, if any, shall be rewritten and initiated by the person or persons signing the bid.
d) If there is any error between the “Quoted Sub-Total” and “summation of individual line items” quoted by the bidder”, the prices quoted against individual
line items shall prevail for the purpose of evaluation/ordering.
2. a) The prices are based on the scope of supply/services as per MR and in accordance with basis of pricing (wherever specified). The supply prices are quoted
considering entire scope as per MR including those specified at Sl.No.01.00 of sheet 2 of 4 of MR.
In case of contradiction between the prices quoted in the Price Schedule Format-B and the prices quoted elsewhere, the Price Schedule Format
enclosed with RFQ shall only prevail.
b) Quoted prices are inclusive of drawing, documentation, inspection & testing charges (as applicable) as per MR.
c) Quoted Prices are inclusive of Third Party Inspection/Certification by BV/DNV/LRS/IRS/RITES/CEIL.
d) OIL/EIL reserves the right to conduct inspection of raw materials/components/finished goods in addition to the third party inspection by TPIA (including that
of the built in import content), for which there shall be no extra charges payable, as personal/incidental expenses, fee, boarding/lodging of OIL/EIL
Inspectors shall be borne by OIL/EIL.
e) Quoted prices are inclusive of commissioning spares and special tools & tackles as per MR. Bidder shall furnish the detailed list (prices of which are
included in the quoted prices of the respective item in Format-B) for commissioning spares and special tools & tackles as per MR containing Sl.
No., Item Description, Qty., Unit Rate & Total Amount .
f) Prices of 2 years O&M spares are quoted in separate Annexure(s) to Price Schedule (TO BE FURNISHED BY BIDDER) as per MR. The details shall
cover Sl. Nos. Item description, Qty., Unit Rate & percentage freight (for supply) etc., as a minimum.
Page 20 of 465
Page 14 of 18
3. BIDDER‘S QUOTED SITE WORK PRICE AT SL. NO. 02.00 IN PRICE SCHEDULE FORMAT SHALL BE INCLUSIVE OF ALL COST AS WELL AS ALL
DUTIES AND TAXES PAID OR PAYABLE INCLUDING VAT ON WORKS CONTRACT BUT EXCLUDING CENVATABLE SERVICE TAX. BIDDER TO
NOTE THAT NO VARIATION INCLUDING STATUTORY VARIATIONS SHALL BE BORNE BY OWNER.
4. ALL THE ITEMS UNDER GROUP-A1 SHALL BE ORDERED ON ONE VENDOR. SINCE EVALUATION SHALL BE FOR COMPLETE GROUP AS
ABOVE, BIDDER MUST QUOTE FOR ALL THE ITEMS IN THE GROUP OTHERWISE THEIR OFFER FOR ENTIRE GROUP MAY NOT BE
CONSIDERED FOR FURTHER EVALUATION. QUOTED PRICES FOR INDIVIDUAL LINE ITEM SHALL BE UTILIZED FOR REPEAT ORDERING
PURPOSE.
5. THE PRICES QUOTED FOR 2 YRS. O&M SPARES WILL NOT BE CONSIDERED FOR EVALUATION PURPOSE, PURCHASER AT THEIR OPTION MAY
UTILIZE THE RATES DURING EXECUTION OF ORDER.
6. In case a Foreign bidder sources supplies from India, if allowed to do so as per Material Requisition the details of such supplies shall be furnished in their
bid along with details of Indian Company(s) from where the same has been sourced. The prices for the same shall be quoted under Price Schedule Format-
A, in addition to prices quoted under Price Schedule Format-B. In such a case Format-A shall be marked with heading “Additional supplies / Services”. The
same shall be considered as part of their equipment price as per Terms & Conditions specified in the Instructions to Bidders.
Page 21 of 465
Page 15 of 18
FORMAT-C
TERMS & CONDITIONS FOR SUPERVISION OF ERECTION & COMMISSIONING
RFQ No. : RJ/A415-000-XI-MR-0661/1035

Item: UPS SYSTEM
Name of Bidder: ____________________________
1) a. Bidder shall quote only one per-diem rate applicable for days as specified in the bidding document, irrespective of deployment of supervisors of
different discipline.
1) b. In case bidder intends to deploy both Indian (Resident) and Foreign (Expatriate) supervisors, the bidder shall quote separate per-diem rate, one
each for Indian (Resident) supervisor and Foreign (Expatriate) supervisor. Also, the bidder shall specify the no. of man days required for each
filter/tag, separately for Indian (Resident) & Foreign supervisors.
1) c. Supervision charges for total man days as specified in bidding document will be taken for evaluation. However, the same shall be payable extra
at actuals based on no. of consumed man days duly certified by site-in-charge.
1) d. Per-diem rate for Indian (Resident) Supervisor shall be quoted in Indian Rupees or in US$ / Euro and for Foreign Supervisor it shall be quoted in
Home Currency/US$/EURO, subject to maximum of two currencies in pursuant to ITB.
1) e. Bidder shall quote per diem charges which shall include lodging, boarding, medical, all insurances including Bidder‟s personnel and third party
insurance, income/corporate tax (as may be applicable) and all other incidental charges but excluding service tax and to and fro Air/Rail fare.
The Service Tax shall be borne by OIL INDIA LIMITED and Local Travel shall be provided by OIL INDIA LIMITED.
2) a. For Foreign (Expatriate)Supervisors : To & fro air fare by economy class through most economical route preferably by Air India and by AC 2
Tier by Train/ by Air (Economy Class) within India upto OIL INDIA LIMITED site, will be reimbursed at actuals.
2) b. For Indian (Resident) Supervisors: To and fro Train fare by AC 2 tier/ by Air (Economy Class) for travel to Site will be reimbursed at actuals.
3) Per Diem charges shall be payable from the day bidder‟s person reaches site up to the day he leaves the site. No payment will be made for
travel days/period.
4) Bidder will be responsible for all liabilities towards corporate tax, personal income tax etc. (except Service Tax for their personnel deputed for the
supervision job). Tax(s) as per Government policy, shall be deducted at source by Purchaser while making payments against each invoice.
5) Working hours prevailing at site, normally 8 hours/day - Monday through Saturday and holidays as applicable to Purchaser‟s site personnel shall
apply.
6) Vendor‟s supervisory personnel shall observe/abide by site working conditions prevailing at the existing site, safety codes, Indian laws and local
laws.
Page 22 of 465
Page 16 of 18
7) A notice period of 15 days will be given for mobilization of supervisory personnel for supervision of erection, testing & commissioning.
8) (i) Service rendered on Holiday shall be payable at the quoted per diem rate.
(ii) Overtime Charges shall be payable on pro-rata basis.
9) Per-diem rate/rates quoted by the bidder shall be valid for the period of ONE YEAR after the DATE OF ACTUAL DELIVERY.
10) Per Diem rates for Supervision shall be filled in “Annexure-I to Format-C” attached herewith:
Page 23 of 465
Page 17 of 18
Annexure-I to Format-C
CHARGES FOR SUPERVISION OF ERECTION
RFQ No. : RJ/A415-000-XI-MR-0661/1035

Item: UPS SYSTEM
Name of Bidder: ____________________________
S. No. Description Unit For Indian (Resident) Unit For Foreign (Expatriate)
Supervisor Supervisor
1.0 Number of supervisory personnel required Nos. Nos.
Per diem charges (per person) for 8 hours work on Currency Currency
2.0 normal working days for MR s.no. 08.00.
(Please specify currency) ________ ________
Estimated time (number of days) for deployment of
3.0 Nos. Nos.
supervisor.
Notes:
i. 01 Man-day for each 3 KVA UPS & 03 Man-days for 7.5 KVA UPS shall be considered for evaluation purpose based on the per diem
rate to be quoted by the vendor. Bidder to furnish the un-priced schedule for charges for supervision of erection along with the un-
priced part while same price-schedule is to be furnish in the priced-part with prices.
In case a bidder quotes more than one rate of supervision charges for discipline wise for Foreign & Indian supervisors, the maximum rate
quoted shall be considered for evaluation for the days specified in the bidding document. However, payments shall be made based on actual
man days consumed for respective discipline for Indian & Foreign supervisors
Page 24 of 465
Page 18 of 18
INSTRUCTIONS TO BIDDERS (ITB)-LIMITED (POA)
ITB – GLOBAL (LIMITED-POA) (A415-OIL NBPS PROJECT) Page 1 of 58

Page 25 of 465
INDEX
1. DEFINITIONS
2. SCOPE OF BID
3. ONE BID PER BIDDER
4. COST OF BIDDING
5. SITE VISIT
6. CONTENT OF BID DOCUMENT
7. CLARIFICATION ON BID DOCUMENTS
8. AMENDMENT OF BID DOCUMENTS
9. LANGUAGE OF BID
10. DOCUMENTS COMPRISING THE BID
11. BID PRICES
12. DELETED
13. BID CURRENCY
14. PERIOD OF VALIDITY OF BIDS
15. BID DOCUMENT FEE
16. BID SECURITY
17. PRE-BID MEETING
18. FORMAT AND SIGNING OF BID
19. ZERO DEVIATION
20. E-PAYMENTS
21. AGENTS/CONSULTANTS/REPRESENTATIVES/RETAINERS/ASSOCIATES
22. SEALING AND MARKING OF BIDS
23. DEADLINE FOR SUBMISSION OF BID
24. LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE
25. MODIFICATION AND WITHDRAWAL OF BIDS
26. BID OPENING
27. PROCESS TO BE CONFIDENTIAL
28. CONTACTING THE OWNER/CONSULTANT
29. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS
30. PRICE BID OPENING
31. ARITHMETIC CORRECTIONS
32. CONVERSION TO SINGLE CURRENCY
33. EVALUATION AND COMPARISON OF BIDS
34. OTHER CRITICAL POINTS FOR EVALUATION OF OFFER
35. DEEMED EXPORT BENEFIT
36. AWARD OF WORK.
37. QUANTITY VARIATION
38. OWNER/CONSULTANTS RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID
39. NOTIFICATION OF AWARD
40. PERFORMANCE GUARANTEE
41. CORRUPT AND FRAUDULENT PRACTICES
42. WAIVER OR TRANSFER OF THE AGREEMENT
43. ORDER OF PRECEDENCE
44. REQUIREMENT OF EMPLOYMENT VISA FOR FOREIGN NATIONALS
45. REQUIREMENT OF PAN FOR FOREIGN SUPPLIERS

Page 26 of 465
GENERAL
1. DEFINITIONS:
1.1. Owner shall mean OIL India Ltd having its registered office at its registered office at Oil
India Limited Duliajan - 786 602, Assam
1.2. The term Owner includes successors and assigns of OIL.
1.3. Bidder shall mean the individual or legal entity which has made a proposal, a tender or a bid
with the aim of concluding a contract with the Owner.
1.4. GOODS shall mean articles, materials, equipment, design and drawings, data and
their property to be supplied by Seller to complete the contract
1.5. Throughout this bidding document the term ―Owner‖ and ―Purchaser‖ are synonymous
2. SCOPE OF BID:
2.1. The Owner wishes to receive bids as described in the Bidding Documents.
2.2. SCOPE OF BID: The scope of Supply/Services shall be as defined in the Bidding document.
2.3. The successful bidder will be expected to complete the Scope of Bid within the period stated
in Request for Quotation (RFQ).
2.4. Throughout this bidding documents, the term ―bid‖ and ―tender‖ and their derivatives
(―bidder/tenderer‖, ―Bid/tendered/tender‖, ―bidding/tendering‖, etc.) are synonymous, and
day means calendar day. Singular also means plural.
3. ONE BID PER BIDDER

3.1. A bidder (i.e. the bidding entity) shall, on no account submit more than one bid, either directly
(as a single bidder or as a member of consortium) or indirectly ( as a sub-Vendor), failing
which, following actions shall be initiated:
(i) All bids submitted by such bidder (say ‘A’) directly & indirectly, shall stand rejected and
EMD, if any, in case of direct bid submitted by bidder ‘A’ shall be forfeited.
(ii) If another bidder (say ’B’) has proposed bidder ‘A’ as a sub-Vendor then bidder ‘B’’s bid
shall also be rejected. However, in case the bidder ‘B’ has also proposed an alternative
sub-Vendor who is other than the bidder ‘A’, then bidder ‘B’’s bid shall be evaluated with
the proposed alternative sub-Vendor only. Hence, every bidder shall ensure in his own
interest that his proposed sub-Vendor is not submitting alternative/multiple bids.
4. COST OF BIDDING
4.1. The bidder shall bear all costs associated with the preparation and submission of the bid, and
OWNER (OIL)/ CONSULTANT (EIL), will in no case be responsible or liable for this cost,
regardless of the conduct or outcome of the bidding process.
5. SITE VISIT
5.1. The bidder is advised to visit and examine the site or / locations of warehouse and its
surroundings and obtain for itself, at its own responsibility, all the information that may be
necessary for preparing the bid and entering into the Contract. The cost of visiting the site
shall be at the bidder‘s own expense.
5.2. The bidder or any of its personnel or agents will be granted permission by the Owner to enter
upon its premises and land for the purpose of such visits, but only upon the express condition
that the bidder, its personnel, and agents will indemnify the Owner and its personnel and
agents from and against all liabilities in respect thereof, and will be responsible for death or
personal injury, loss of or damage to property, and any other loss, damage, costs, and
expenses incurred as a result of the inspection.

Page 27 of 465
BIDDING DOCUMENT
6. CONTENT OF BIDDING DOCUMENT
6.1. The Bidding Documents hosted on OIL and EIL Websites are as stated below and should be
read in conjunction with any addenda issued/hosted in accordance with clause 8 of ITB:
6.2. Bidding Document comprising both Technical and Commercial Section as per Index of Bidding
Document
6.3. The bidder is expected to examine RFQ, e-bidding guidelines on OIL website, all instructions,
form/formats, terms, specifications and drawings etc., enclosed in the Bidding Documents
shall be considered to be read, understood and accepted by the bidder. Failure to furnish all
information required by the Bidding Document or submission of a bid not substantially
responsive to the Bidding Document in every respect will be at bidder‘s risk and may result in
the rejection of the Bid.
7. CLARIFICATION ON BIDDING DOCUMENT
7.1. A prospective bidder requiring any information or clarification of the Bidding Document, may
notify the Owner/Consultant in writing by e-mail/fax/post at Consultant‘s mailing address
indicated in the Bidding Document (Engineers India Ltd., Engineers India Bhawan, 1 Bhikaiji
Cama Place, New Delhi – 110066, India. Fax No. 0091 11 26167664 / 26191714). All
question/ queries should be referred to Consultant at least 04 (four) days before scheduled
date of pre-bid meeting.
8. AMENDMENT OF BIDDING DOCUMENT
8.1. At any time prior to the deadline for submission of bids, the Owner/Consultant may, for any
reason, whether on its own requirement or in response to a clarification requested by
prospective bidders, modify the Bidding Documents by issuing addenda.
8.2. Any addendum thus issued shall be part of the Bidding Document. The addendum will be
hosted on the OIL websites, https://etender.srm.oilindia.in and EIL website
http://tenders.eil.co.in and Govt‘s website http://eprocure.gov.in/cppp/relatedlinks All
the prospective bidders who have attended the pre-bid meeting or who have raised the
queries against the bidding document shall be informed by e-mail/Fax about the addendum
for their reference. Bidders have to take into consideration all the addendum(s) / corrigendum
(s) / clarifications issued/ web hosted, before submitting the bid.
8.3. The Owner/Consultant may, at its discretion, extend the date of submission of Bids in order to
allow the bidders a reasonable time to furnish their most competitive bid taking into account
the amendments issued.
PREPARATION OF BID
9. LANGUAGE OF BID
9.1. The Bid prepared by the bidder, all correspondence/drawings and documents relating to the
bid exchanged by the bidder with the Owner/Consultant shall be in English Language alone
provided that any printed literature furnished by the bidder may be written in another
language so long as accompanied by an English translation, in which case, for the purpose of
interpretation of the bid, the English translation shall govern.
9.2. In the event of submission of any document/ certificate by the Bidder in a language other
than English, the English translation of the same duly authenticated by Chamber of Commerce
of Bidder‘s country shall be submitted by the Bidder.
10. DOCUMENTS COMPRISING THE BID
10.1. The e-bid prepared by the bidder shall comprise the following:
10.2. PART – I: Techno-Commercial Un-priced Bid

Page 28 of 465
10.2.1. Techno-commercial/Un-priced Bid shall contain the following documents digitally signed by the
authorised person, which shall be uploaded in the Technical RFx Response-> User - >
Technical Bid only. The ―TECHNO-COMMERCIAL UNPRICED BID‖ shall contain all techno-
commercial details except the prices.Please note that no price details should be uploaded in
Technical RFx Response
a. Covering letter.
b. Bidder‘s General Details/information as per format F-1.
c. Power of Attorney/ Letter of Authorization in favour of person (s) signing the bid that such
person (s) is/are authorised to sign the bid on behalf of the bidder and any consequence
resulting due to such signing shall be binding on the bidder.
d. Bid Form as per format F-2.
e. Deleted
f. Price Schedule with prices blanked out mentioning ―Quoted / Not Quoted‖ against each
item along with other details like rate of taxes and duties etc. considered.
g. Confirmation of no deviation as per Format F-4.
h. Deleted.
i. Deleted.
j. Deleted.
k. Certificate of Non-Involvement of Agent as per Format F-7, if there is no Agent /
Consultant / retainer / Associate is involved.
l. Proforma for details of Indian Agents as per Format F-8 if Agent/Consultant/Retainer/
Associate is involved.
m. Agreed Terms & Conditions (For Indian/Foreign Bidder as applicable) with its Annexure
duly filled in as per format F-14.
n. Declaration as per Format-F-9.
o. Deleted.
p. Check List duly filled in as per Format F-13.
q. Any other information/ details required as per Bidding Document.
10.2.2. Part – II: The ―PRICE BID‖ must contain Schedule of Prices duly filled. Details of prices as per
Price Schedule Format shall be uploaded as Attachment under the attachment option under
―Notes & Attachments‖.
11. BID PRICES
11.1. The bidder shall e-quote Bid Prices on the appropriate format for ―Price Schedule‖ enclosed
as part of Bidding Document.
11.2. Price quoted by the bidder, shall remain firm, fixed, and valid until completion of the contract
performance and will not be subject to any variation, except statutory variation pursuant to
relevant provisions in clause 11.5.9 & 11.5.10 of ITB. Any new taxes & duties, if imposed by
Govt. of India after the last date of bid submission but before the contractual delivery date,
shall be reimbursed to the contractor on submission of documentary evidence for proof of
payment to Govt. authorities and after ascertaining it‘s applicability with respect to the
contract.
11.3. The bidder shall e-quote the price for any item after careful analysis of cost involved
considering all parts of the Bidding Document. In case, any activity though specifically not

Page 29 of 465
covered but is required as per scope of work, scope of supply, specifications, standards,
drawings, GCC, SCC or any other part of Bidding Document, the prices quoted shall deemed to
be inclusive of cost incurred for such activity.
11.4. Bidders shall consider the Customs Duty at Merit Rate in their Offer
a) The Owner will issue ‘C’ Form for Concessional rate of CST for supplies made to
project sites at Bihar & Assam, in case of direct supply orders by OIL/EIL,
However ‘C’ Form shall not be issued for Concessional rate of CST for
supplies made to project sites at West Bengal . The Owner will not issue any
Form for concessional rate of State VAT.
b) Bidders are required to provide CENVATABLE / VATABLE tax invoices as per prevailing
rules with respect to Excise Duty, State VAT and Service Tax for re-imbursement and
enabling Owner to avail the CENVAT benefit, whichever available.
c) In case of a foreign bidder sources supplies from India, bidder to note that the ‗C‘ Form
shall not be issued to sub-supplier.
d) Wherever applicable OIL shall provide the road permit for entry of goods in the state of
recipt of material.
11.5. Indian Bidders shall provide the following details:

11.5.1. Unit and total price on FOT Despatch Point basis including all Inspection Testing, packing and
forwarding charges including all taxes and duties but excluding cenvatable Excise duty, CST,
VAT and cenvatable service tax on finished goods and related services.
11.5.2. Bidder to submit separate and clear break-up of charges for inland transportation excluding
Octroi/Entry Tax/Consumption tax (if applicable). Transit Insurance for inland
transportation is to be arranged by Owner. Octroi /Entry Tax/ Consumption Tax, shall be
borne by OIL.
11.5.3. Bidders to note that the materials, if ordered, are required to be dispatched on door delivery
basis through a reliable bank approved Road Transport Company unless the transport
company is named by the Owner.
11.5.4. Owner reserves the right to place the order on FOT site basis or FOT dispatch point basis with
transportation in purchaser‘s scope.
11.5.5. Unit and total price for site work (if applicable). Such price to include all costs as well as duties
and taxes paid or payable including VAT on Works Contract but excluding Cenvatable Service
Tax. Terms & Conditions for Site Work shall be as per Terms and Conditions for site work
enclosed with the Special Conditions of Contract.
11.5.6. Training of owner‘s / consultant‘s person(s) at vendor‘s works / project site, as per guidelines
given in the material requisition, if any, shall be included in the quoted prices unless requested
otherwise in the price schedule
11.5.7. Details of cenvatable Excise duty, CST, VAT and cenvatable service tax on finished goods and
related services. Bidder shall furnish the detail of Taxes and duties separately depending
upon the state of receipt of Material
11.5.8. Details (Material, Quantity, rate etc.) of CIF value of built – in import content incorporated or
to be incorporated in the goods. The details to be furnished in Price Schedule Format.
11.5.9. The statutory variations on Customs duty (rate) considered on above CIF value of built – in
import content, within contractual delivery period shall be to Owner‘s account against
submission of the documentary evidence. However, any increase in the rate of Customs duty
beyond the contractual completion period shall be to bidder‘s account. In case of wrong
classification, no variation including statutory variation of Customs Duty will be payable extra.
Any decrease in the rate of Customs duty shall be passed on to the Owner.

Page 30 of 465
11.5.10. The statutory variations on Excise Duty including cess, CST with concessional form,
CST without concessional form & VAT without concessional form, which will be
payable on the finished goods and Cenvatable Service Tax, as applicable, within
the contractual delivery period shall be to Owner’s account against submission of
the documentary evidence. Any increase in the rate of these taxes and duties
beyond the contractual completion period shall be to bidder’s account. However,
any decrease in the rate of taxes & duties shall be passed on to the Owner.
11.6. Foreign Bidders shall indicate the following as per Price Schedule:
11.6.1. Foreign bidder shall submit their unit and Total prices on FOB – International Port of
Shipment, inclusive of Third Party Inspection, Testing. Sea freight (including stowage
charges, if applicable) for converting their FOB prices to CFR – Kolkata Port as detailed out in
the Price Schedule inclusive of Indian Agent‘s Commission (if Applicable)
11.6.2. Owner reserves the right to place the order on FOB or CFR price basis. In case of award,
initially the Letter of Award (LOA)/ Fax of Acceptance (FOA) shall be placed on FOB basis and
OIL reserves the right to convert the same to CFR basis, 06 (Six) weeks prior to Delivery
period based on ocean freight charges quoted by Seller subject to following:
11.6.3. Seller shall submit the following details of cargo within the time specified above. In case
requisite documents/ information is not received within above stipulated duration, then
decision regarding CFR Conversion of this purchase order shall be taken within 45 days from
the date of receipt of all requisite data.
(i) Shipment‘s Schedule (Shipment date, Port of Shipment etc. for all the shipments).
(ii) Performa Invoices for all the equipments.
(iii) Dimension details of packages (dividing the same to shipment lots).
(iv) Detailed technical write-up along with Catalogue.
11.6.4. In case actual cargo dispatched, exceeds the cargo details furnished, the extra freight
incurred by Owner will be to Seller‘s account.
11.6.5. In case material is shipped in FCL (Full Container Load), seller shall arrange through their
freight forwarder/streamer agents to extend 15 days detention free time at destination port
i.e. Kolkata
11.6.6. Prices quoted shall be inclusive of all applicable taxes and duties, packing & forwarding,
stowing, if applicable, etc. applicable upto FOB – International Sea Port of shipment including
transit insurance upto FOB/FCA port of shipment. Marine Insurance shall be arranged by the
Owner.
11.6.7. Unit and total price for site work (if applicable). Such price to include all costs as well as duties
and taxes paid or payable including VAT on Works Contract but excluding Cenvatable Service
Tax. Terms & Conditions for Site Work shall be as per Terms and Conditions for site work
enclosed with the Special Conditions of Contract.
11.6.8. Training of owner‘s / consultant‘s person(s) at vendor‘s works / project site, as per guidelines
given in the material requisition, if any, shall be included in the quoted prices, unless
requested otherwise in the price schedule
12. DELETED
13. BID CURRENCY:
13.1 Indian bidders may submit bid in Indian Rupees. However, Indian Bidders, in case of Global
competition, may submit bid in Indian Rupees or in US $ / Euro and receive payment in such
currency.
13.2 Foreign bidders may submit bid in the home currency of bidder‘s country or INR / US$ /
EURO.

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13.3 A bidder expecting to incur a portion of his expenditure in the performance of Contract in
more than one currency (limited to maximum two currencies) (without prejudice to the
provisions of Clause 13.2) and wishing to be paid accordingly shall indicate the same in the
bid. In such a case, the bid shall be expressed in different currencies with the respective
amounts in each currency together making up the total price. However, this provision shall be
applicable only in case of Global competition basis
13.4 Currency once quoted will not be allowed to be changed.
13.5 Indian bidders shall quote CIF content in the same currency as bid currency.
14. PERIOD OF VALIDITY OF BIDS
14.1 The bid shall remain valid for acceptance as requested in the RFQ doucment from the bid due
date. A bid valid for a shorter period shall be rejected being non-responsive.
14.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Owner/
Consultant may request that the bidder extend the period of validity for a specified additional
period. The requests and the responses thereto shall be made in writing (by e-mail/fax/post).
15. BID DOCUMENT FEE
Deleted
16. BID SECURITY
Deleted
17. PRE-BID MEETING
17.1 The bidder (s) or his designated representative, who have downloaded the Bidding Document
and have confirmed their intention to bid are invited to attend a pre-bid meeting as per RFQ.
17.2 The purpose of meeting will be to clarify issues and to answer queries on any matter that may
be raised at that stage. Session will also be arranged for bidders to demonstrate the e-
Tendering system to facilitate bidders to submit the Bid Online.
17.3 The bidder is requested, as far as possible, to submit any queries by courier or by fax to reach
Owner/Consultant‘s office not later than 4 days before the meeting. It may not be practicable
at the meeting to answer queries received late, but queries and responses/clarifications will be
transmitted in accordance with the following sub-clause.
17.4 The text of the queries raised and the responses given, together with any responses prepared
after the meeting will be transmitted without delay (without identifying the sources of the
questions) to all the prospective bidders who have attended the pre-bid meeting or who have
raised the queries against the bidding document. Any modifications of the bidding documents
listed in clause 7.1 of ITB that may become necessary as a result of the pre-bid meeting shall
be made by the Owner exclusively through the issue of an addendum pursuant to 8 of ITB
and not through the minutes of the pre-bid meeting
17.5 Non- attendance of the pre-bid meeting will not be a cause for disqualification of the bidder.
18. FORMAT AND SIGNING OF BID
18.1 The bidder shall submit e-bid as per RFQ on OIL‘s e-tender website:
(https://etender.srm.oilindia.in) as per guidelines given therein.
18.2 The e-bid shall be signed by the person or persons duly authorised to sign on behalf of the
bidder. The name and position held by each person signing must be stated below the
signature. All pages of the bid except any catalogues / literatures shall be signed and sealed
by the person or persons signing the bid.
18.3 All the Bids must be Digitally Signed using ―Class 3‖ digital certificate with Organisation‘s name
(e-commerce application) as per Indian IT Act obtained from the licensed Certifying
Authorities operating under the Root Certifying Authority of India (RCAI), Controller of

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Certifying Authorities (CCA) of India. The bid signed using other than ―Class 3 with
Organisation‘s Name‖ digital certificate will be liable for rejection.
18.4 Bidders must ensure that their bid is uploaded in the system before the tender closing date
and time. Also, they must ensure that documents, if any, which are to be submitted in a
sealed envelope are also submitted at the above mentioned address before the bid closing
date and time.
18.5 Bid must be submitted electronically only through OIL‘s e-procurement portal. Bid submitted
in any other form will be rejected
18.6 The bid shall contain no alterations, omissions or additions, unless such corrections are
initialled by the person or persons signing the bid.
19. ZERO DEVIATION:
19.1 Bidder to note that this is a ZERO Deviation Bidding Document. Owner/Consultant will
appreciate submission of offer based on the terms and conditions in the enclosed RFQ, GCC,
SCC, ITB, Scope of Work, and Technical Specification etc. to avoid wastage of time and money
in seeking clarifications on technical/ commercial aspect of the offer. Bidders may note that no
technical and commercial clarifications will be sought for after the receipt of the bid.
19.2 Not withstanding to the above, bids with the following deviation(s) to the bid conditions shall
be liable for rejection without any post bid reference to the bidder:
19.2.1 Firm prices
19.2.2 Power of Attorney
19.2.3 Scope of work
19.2.4 Specifications
19.2.5 Payment Terms
19.2.6 Delivery / Completion Schedule
19.2.7 Period of validity of bid
19.2.8 Price Reduction Schedule (PRS)
19.2.9 Performance Bank Guarantee (PBG) / Security Deposit
19.2.10 Guarantee
19.2.11 Arbitration / Resolution of dispute
19.2.12 Force Majeure
19.2.13 Applicable laws
19.2.14 In case Bidder submits the Priced Bid with prices duly filled in, in unpriced offer
submitted in Technical Folder of e-Bid, the Bid of such Bidders shall be summarily
rejected.
19.2.15 Any other condition specifically mentioned in the tender documents elsewhere that non-
compliance of the clause lead to rejection of the bid.
20. E-PAYMENTS
20.1 OIL India Limited has initiated payments to suppliers and Contractors electronically; payments
to contractors and vendors can be made through NEFT / RTGS / Bankers Cheque or Demand
Draft. The bidder should give their account number and other details to facilitate payment
through E-banking.
21 AGENTS/CONSULTANTS/REPRESENTATIVES/RETAINERS/ASSOCIATES
21.1 OIL would prefer to deal directly with the manufacturers/ principals abroad without involving
any Indian Agent. But in case they decide to have their Agent/Consultant/

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Representative/Retainer/Associate in India and pay commission for their services against a

particular tender it should be bare minimum and the principal would have to certify that such a
commission is commensurate with the services rendered to them by such an Agent/
Consultant/ Representative/ Retainer/ Associate in India. The principal will also have to broadly
list out services to be rendered by the Agent/Consultant/ Representative/ Retainer/ Associate in
India.
21.2 In the event bidder is having Agent/ Consultant/ Representative/ Retainer/ Associate/ servicing
facilities in India (who is not an employee of the bidder) the bidder should indicate in their
offer the name of such an Agent/ Consultant/ Representative /Retainer /Associate, they have
for services in India. The bidder must also indicate clearly the commission payable to the
Agent/Consultant/ Representative/ Retainer/Associate in rupees in terms of Agreement
(enclosing copy of the same). The bidder, in his bid will indicate the nature and extent of
service to be provided by such an Agent/Consultant/ Representative/ Retainer/Associate on
behalf of the bidder and also remuneration therefore provided in the price, as a separate item,
quoted by the bidder to OIL. Such remuneration/commission will be paid by OIL in non-
convertible Indian currency in India. Should it be established at any subsequent point of time
that the above statement of the bidder is not correct or that any other amount of
remuneration/commission either in India or abroad is being paid to any one (who is not an
employee of the bidder), the bidder would be liable to be debarred from participating in the
future tenders of OIL. Failure to give such information will lead to rejection of the offer.
The following particulars will also be furnished by the bidder:
(i) Name, address and precise relationship between the foreign manufacturer/principal and
their Agent/Consultant/ Representative/Retainer/Associate in India.
(ii) The mutual interest which the manufacturer/principal and the Agent/ Consultant/
Representative/ Retainer/Associate in India have in the business of each other.
(iii) Any payment which the Agent/ Consultant/ Representative/ Retainer/ Associate receives
in India or abroad from the manufacturer/principal whether as a commission for the
contract or as a general fee. Bidder‘s quoted price shall be treated as inclusive of such
concession/fee.
(iv) Permanent Income Tax number of Agent/ Consultant/ Representative/ Retainer/ Associate
in India.
(v) Permanent income tax account number of foreign supplier
(vi) All services to be rendered by the Agent/ Consultant/ Representative / Retainer/Associate.
Note: Tenders which do not comply with the above stipulations are liable to be rejected.
21.3 Overseas bidder should send e-bids directly. E-Bids sent through Agent/ Consultant
/Representative / Retainer /Associate will not be recognized. Agent/ Consultant/
Representative/Retainer/Associate of the overseas manufacturers/suppliers are, however,
permitted to download biding documents and attend bid opening provided such as Agent/
Consultant/ Representative/Retainer/Associate has a power of attorney/letter of authority
setting out very clearly his role, which will be limited to such areas of activity as downloading of
Bidding Documents, attending of bid opening and claiming of payment for their services,
provided further that such a power of attorney/letter of authority is submitted to OIL in
advanced for scrutiny and acceptance or otherwise.
SUBMISSION OF BIDS
22 SEALING AND MARKING OF BIDS
22.1 E-Bid shall be submitted in the following manner on line in e-tender site of OIL as follows:

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22.1.1 Part-I (Techno-commercial / un-priced bid) – To be uploaded in folder ―Technical documents‖.

22.1.2 Part-II (Priced Bid) - Price Bid shall be submitted in separate web folder ―Notes and
Attachments‖.
22.2 Bids must be received online by OIL through their e-tendering website.
23 DEADLINE FOR SUBMISSION OF BID
23.1 The Bid containing Part-I to II must be submitted online at OIL e-tender website
(https://etender.srm.oilindia.in) within due date and time for bid submission as specified in RFQ.
23.2 The Owner/Consultant may, in exceptional circumstances and at its discretion, on giving
reasonable notice by e-mail/fax or any written communication to all the prospective bidders
who have attended the pre-bid meeting or who have raised the queries against the bidding
document, extend the deadline for the submission of bids in which case all rights and
obligations of the Owner/Consultant and bidders, previously subject to the original deadline will
thereafter be subject to deadline as extended.
24 LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE
24.1 E-system of OIL shall close immediately after the deadline for submission of bid prescribed by
the Consultant pursuant to clause 23 of ITB.
24.2 All tenders received after the notified time and date of closing of tenders will be treated as late
tenders.
24.3 Unsolicited alterations or modifications of tenders received after the notified time and date of
closing of the tenders shall not be entertained.
24.4 Late tenders shall not be considered. Such late tenders shall be returned to the bidder within 10
days in "unopened condition". The bid bond of such bidders shall be returned along with the
unopened bid. In case of e-tendering where bid bond is received but bid is not submitted by the
bidder, such bid bond shall be returned immediately.
24.5 Unsolicited bids or bids being submitted to addresses other than the one specifically stipulated
in the tender documents will not be considered for evaluation if not received to the specified
destination within stipulated date and time.
25 MODIFICATION AND WITHDRAWAL OF BIDS
25.1 The bidder may modify, re-submit or withdraw its e-bid after the bid submission, but, before the
due date of submission as per provision of e-tendering system of OIL.
25.2 No bid shall be modified after the deadline for submission of bid.
25.3 No bid shall be allowed to be withdrawn in the interval between the deadline for submission of
bids and the expiration of the period of bid validity specified by the bidder on the bid form.
BID OPENING AND EVALUATION
26 BID OPENING
26.1 Un-Priced Techno – Commercial bid opening:
26.1.1 The Owner/Consultant will open, in the presence of bidders‘ designated representatives, the un-
priced part at date and time as stipulated in RFQ at EIL‘s address. The bidder‘s representatives
who are present shall sign bid-opening statement evidencing their attendance.
26.1.2 Bidder‘s names, the presence (or absence) and amount of bid security, and any other such
details as the consultant may consider appropriate will be announced by the Consultant.
27 PROCESS TO BE CONFIDENTIAL
27.1 Information relating to the examination, clarifications, evaluation and comparison of bids, and
recommendations for the award of a Contract shall not be disclosed to bidders or any other
person officially concerned with such process. Any effort by a bidder to influence the

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Owner/Consultant in any manner in respect of bid evaluation or award will result in the rejection
of their bid.
28 CONTACTING THE OWNER/CONSULTANT
28.1 From the time of the bid opening to the time of the Contract award, if any bidder wishes to
contact the Owner for any matter relating to the bid it should do so in writing.
28.2 Any effort by a bidder to influence the Owner/Consultant in any manner in respect of bid
evaluation or award will result in the rejection of that bid.
29 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS
29.1 Techno-Commercial Bid Evaluation.
29.2 The Owner/Consultant will examine the bids to determine whether they are complete, whether
any computational errors have been made, whether required securities have been furnished,
whether the documents have been properly signed, and whether the bids are generally in order.
29.3 Prior to the detailed evaluation, the Owner/Consultant will determine whether each bid is of
acceptable quality, is generally complete and is responsive to the Bidding Documents. For the
purposes of this determination, a responsive bid is one that conforms to all the terms, conditions
and specifications of the Bidding Documents without deviations, objections, conditionality or
reservations.
29.4 No deviation, whatsoever, is permitted in the Bidding Documents and the price bids of those
bidders, whose technical and commercial bids contain any exception to the conditions and
stipulations of the Bidding Documents, shall not be opened and returned un-opened to such
bidder(s).
29.5 The Owner/Consultant‘s determination of a bid‘s responsiveness is to be based on the contents
of the bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will be
rejected by the Owner/Consultant, and may not subsequently be made responsive by the bidder
by correction of the nonconformity.
29.6 The Owner/Consultant will carry out a detailed evaluation of the bids previously determined to
be responsive in order to determine whether the technical aspects are in accordance with the
requirements set forth in the Bidding Documents. In order to reach such a determination, the
Owner/Consultant will examine and compare the technical aspects of the bids on the basis of
the information supplied by the bidders, taking into account the following factors:
(a) Overall completeness and compliance with the Technical Specifications; quality, function
and operation of any process control concept included in the bid. The bid that does not
meet minimum acceptable standard of completeness/ specifications defined in the Bidding
Document, consistency and detail will be rejected as non-responsive.
(b) Any other relevant factor, if any that the Owner/Consultant deems necessary or prudent
to be taken into consideration.
29.7 Requisite forms contains all necessary information including those required for meeting
qualifying criteria stipulated in RFQ, etc.
29.8 If any bidder offers suo-moto discount after opening of un-priced bids but before opening of
price bids, such reduction / discounts shall not be considered for evaluation. However, if the
bidder happens to be the lowest evaluated bidder without considering such discount then the
benefit of discount will be availed at the time of award of work.
29.9 Price implications against CQs issued, seeking clarification/ compliance, shall not be considered
for evaluation and bids seeking such price implications shall be rejected for the corresponding
items. In the event, Bidder has missed out or has not quoted for the charges requested in the
price schedule or elsewhere in the Bidding document, which has bearing on the evaluated price
to be considered for evaluation, then it shall be construed that the charges for such item is
already included in the quoted price by the bidder and bidder shall not be permited to furnish
any implication on this account for ex. Freight, TPI etc.

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29.10 In the event as a result of techno-commercial discussions or pursuant to seeking clarifications /

confirmations from bidders, while evaluating the un-priced part of the bid, any of the bidders
submits a sealed envelope stating that it contains revised prices/positive price implication/price
increase; such bidder(s) will be requested to withdraw the revised prices failing which the bid
will not be considered for further evaluation.
30 PRICE BID OPENING
30.1 The Owner/Consultant shall inform the time, date and venue for price bid opening to all such
bidders who qualify pursuant to techno-commercial bid evaluation. Bidders may be required to
attend price bid opening at a short notice of 18 hours.
30.2 The Owner/Consultant will open price bids of all bidders notified to attend price bid opening in
presence of authorised bidders‘ representatives present at the time of priced bid opening. The
bidder‘s representatives who are present shall sign bid-opening statement evidencing their
attendance.
30.3 The bidder‘s name, prices, and such other details as the Owner/Consultant, at its discretion,
may consider appropriate will be announced and recorded at the time of bid opening.
31 ARITHMETIC CORRECTIONS
31.1 The bids will be checked for any arithmetic errors as follows.
31.1.1 Where there is a discrepancy between the amount in figures and in words, the amount in words
will govern; and
31.1.2 Where there is a discrepancy between the unit rate and the line item total resulting from
multiplying the unit rate by the quantity, the unit rate as quoted shall prevail and the total price
shall be corrected.
31.2 If the bidder does not accept the correction of errors, its bid will be rejected and the bid security
will be forfeited.
32 CONVERSION TO SINGLE CURRENCY
To facilitate evaluation and comparison, the Owner/Consultant will covert all bid prices
expressed in the amounts in various currencies, in which the bid price is payable, to single
currency ,i.e, Indian Rupees, at the Bills selling exchange rate published by the State Bank of
India on one day prior to the price bid opening date.
33 EVALUATION AND COMPARISON OF BIDS
33.1 The OWNER/CONSULTANT will evaluate and compare the bids previously determined to be
substantially responsive, pursuant to Clause-29 of ITB.
33.2 Deleted
33.3 Evaluation and Comparison of Bid:

The lowest evaluated bid shall be considered for award of order on the basis of lumpsum landed
cost at site including Supply, Services and Site work as per Material Requisition (MR) considering
the methodology. The evaluated price shall be calculated based on the prices quoted by the
bidder as per the break-up of prices required in the price schedule to arrive at the total Lump-
sum price of the scope of supply and services defined in the bidding document considering the
following:
33.4 Where only Indian Bids are under comparison:
 Bids shall be evaluated on the basis of landed cost at Site considering all testing and Third Party
inspection charges, wherever applicable, including all duties, taxes, transportation charges etc.
Cenvat credit for corresponding amount of Cenvatable Excise Duty including cess and Service Tax
including Cess shall be deducted for price evaluation.

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 Cost of mandatory spares identified in the Material Requisition, Commissioning Spares and special
tools & tackles will be included for evaluation of bids.
 Supervision / Site work / Training shall be considered for evaluation, if specified in MR.
 AMC charges shall be considered for evaluation wherever AMC is required.
 Entry Tax/ Octroi / Consumption Tax, as applicable, and borne by owner, will be cost loaded at
the applicable rate on case-to-case basis.
 Technical loading, if any, shall be considered for evaluation of bids.
33.5 Where only Foreign Bids are under comparison:
 Bids shall be evaluated on the basis of CFR (Kolkata) prices including third party inspection and
testing charges wherever applicable and considering sea freight as firm freight quoted by the
bidders.
tools & tackles will be included for evaluation of bids.
 Supervision / Site work / Training shall be considered for evaluation, if specified in MR.
 Comparison of bids shall be carried out on equivalent Indian Rupees basis considering Bills Selling
rates of Foreign Exchange as available from State Bank of India one day prior to the priced
opening.
33.6 Where Indian as well as Foreign Bids are under comparison (GLOBAL)
Bids shall be evaluated as below:
Indian Bidders:
 Bids shall be evaluated on the basis of FOT Despatch point price quoted by the bidder considering
Testing and Third Party inspection charges wherever applicable (as quoted by bidders), including
all duties, taxes etc. Cenvat credit for corresponding amount of Cenvatable Excise Duty including
cess and Service Tax including Cess shall be considered for price evaluation..
tools & tackles will be included for evaluation of bids, but costs of Spares for two years operation
shall be excluded.
 Supervision /Site work / Training shall be considered for evaluation, if specified in MR.
 Entry Tax/ Octroi / Consumption Tax, as applicable and borne by owner, will be cost loaded at the
applicable rate on case-to-case basis.

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Foreign Bidders:
The evaluated price of foreign bidders shall include the following:
i) Evaluation shall be done as per clause 33.5 plus marine insurance @ 1% of FOB price.
ii) Landing Charges including Port handling and Customs Clearance charges, @ 1% of CIF
Value.
iii) As on the Bid due date, Prevailing Merit rate of Customs duty (CD + CVD + Ed. Cess +
SAD), as applicable, on (CIF Value + Landing charges). Cenvat credit for corresponding
amount of Cenvatable portion of CVD and SAD shall be deducted for price evaluation
iv) Entry Tax/ Octroi / Consumption Tax, as applicable, and borne by owner, will be cost
loaded at the applicable rate on case-to-case basis.
33.7 General Notes for evaluation:
33.7.1 Comparison of bids shall be carried out in equivalent Indian Rupees basis considering
―Bill Selling‖ rate of Foreign exchange as available from ―State Bank of India‖ one day
prior to Priced Bid opening.
33.7.2 Interest rates wherever required (like for calculation of Technical loading factor) shall
be taken as ―SBI Bank Rate (CC rate) as on date of Priced Bid opening + 1%‖.
33.7.3 In case of a Foreign bidder sources supplies / Services sourced within India, these shall
be added on case to case basis. Supply prices of Indian sourced components shall be
added on FOT site basis inclusive of Non-Cenvatable Taxes/Duties and Cess, Freight.
33.7.4 Cost of Two Year Operation and Maintenance spares shall not be considered for
evaluation.
34 OTHER CRITICAL POINTS FOR EVALUATION OF OFFER:

The unit prices quoted in the price bid is to be considered for evaluation and no cognizance will
be given to the supplementary/supporting document attached to the price bid, break-up of
prices, etc.
35 DEEMED EXPORT BENEFIT
Deemed export benefits are not applicable and Indian Bidder should furnish prices without
considering these benefits.
AWARD OF CONTRACT
36 AWARD OF WORK
36.1 The Owner/ consultant will award the contract to the successful bidder (s) whose bid has
been determined to be substantially responsive, meets the technical & financial criteria and have
been determined as a lowest bid and is determined to be qualified to satisfactorily perform the
contract.
36.2 A single order for various site locations (as per MR), covering the supplies as well site work,
shall be placed. Split ordering shall not be permitted.

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37 QUANTITY VARIATION:
The Owner/Consultant reserves the right to delete the requirement of any one or more items of
MR without assigning any reason.
38 OWNER/CONSULTANT’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID

The Owner/Consultant reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids at any time prior to award of the contract without thereby incurring
any liability to the affected bidder or bidders or any obligations to inform the affected bidder or
bidders of the ground for Owner/Consultant‘s action.
39 NOTIFICATION OF AWARD
39.1 Prior to the expiration of period of bid validity OIL will notify the successful bidder in writing by
fax/e-mail to be confirmed in writing, that his bid has been accepted. The notification of award /
Letter of Award will constitute the formation of the Contract.
39.2 The Delivery / Completion period shall commence from the date of notification of award / Letter
of Award (LOA) / Fax of Acceptance (FOA).
39.3 Award of Contract/Order will be by issuing Letter of Award (LOA)/ Fax of Acceptance (FOA) of
your bid. LOA/FOA will contain price, delivery and other salient terms of your bid and bidding
document.
39.4 Bidder will be required to confirm receipt of the same by returning ―copy of the LOA/FOA duly
signed and stamped by the bidder as a token of acknowledgement to OIL‘s and EIL. On receipt
LOA/FOA acknowledgement without any deviation/condition, detail Purchase Order/ Contract
will be issued in quadruplicate. Three copies of the same without any conditions/ deviations will
be returned duly signed and stamped by the bidder as a token of acknowledgement to OIL and
EIL.
40 PERFORMANCE GUARANTEE
40.1 Pursuant to clause no. 10 of Section-A of GCC , bidder will provide Performance Guarantee for
10% of the Contract Value (total price of contract including supplies and site work, wherever
applicable) within 15 days of receipt of LOA / FOA / Purchase order from the Owner. The
Performance Guarantee shall be in form of either irrevocable letter of credit, Demand Draft or
Banker‘s Cheque or irrevocable Bank Guarantee (as per Format attached) and shall be in the
currency of Contract.
40.2 Failure of the successful bidder to comply with the requirement of this clause shall constitute a
breach of contract, cause for annulment of the award, forfeiture of the bid security and any
such remedy the Owner may take under the Contract.
41 CORRUPT AND FRAUDULENT PRACTICES
41.1 The Owner requires that Bidders/Contractors observe the highest standard of ethics during the
execution of Contract. In pursuance of this policy, the Owner defines, for the purposes of this
provision, the terms set forth below as follows:
i) ―Corrupt Practice‖ means the offering, giving, receiving, or soliciting of anything of
value to influence the action of public official in contract execution; and
ii) ―Fraudulent Practice‖ means a misrepresentation of facts in order to influence the
execution of a Contract to the detriment of the Owner, and includes collusive practise
among bidders (prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive the Owner of the benefits of free and
open competition.
41.2 The Owner will reject a proposal for award if it determines that the bidder recommended for
award has engaged corrupt or fraudulent practices in competing for the Contract in question:
41.3 If it is found that a Bidder has furnished fraudulent document/information, the Bid
Security/Performance Security shall be forfeited and the party debarred for period of 3(three)

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years from date of detection of such fraudulent act, besides the legal action. In case of major
and serious fraud, competent authority may enhance the period of debarment.
41.4 The bidder(s) are required to execute the ―Integrity Pact‖ attached in the Bidding. In case a
bidder does not sign the Integrity Pact, his bid shall be liable for rejection.
A. Bidder is required to furnish the complete and correct information/ documents required
for evaluation of their bids. if the information/ documents forming basis of evaluation is
found to be false/ forged, the same shall be considered adequate ground for rejection of
the bids and forfeiture of earnest money deposit/Performance Guarantee (CPBG)
B.In case, the information/ document furnished by the vendor/ contractor forming basis of
evaluation of his bid is found to be false / forged after the award of the contract, OIL
shall have full right to terminate the contract and get the remaining job executed at the
risk & cost of such vendor/ contractor without any prejudice to other rights available to
gail under the contract such as forfeiture of CPBG / security deposit, withholding of
payment etc.
C. In case, this issue of submission of false documents comes to the notice after execution
of work, OIL shall have full right to forfeit any amount due to the vendor/ contractor
along with forfeiture of CPBG / security deposit furnished by the vendor/ contractor.
D. Further, such bidder/ vendor / contractor shall be put on blacklist/ holiday list of OIL
debarring them from future business with OIL
42 WAIVER OR TRANSFER OF THE AGREEMENT
The successful bidder shall not waive the Agreement or transfer it to third parties, whether in
part or in whole, nor waive any interest that is included in the Agreement without the prior
written permission of the Owner.
43 ORDER OF PRECEDENCE
The Articles contained in this Section shall supplement to the Special Conditions of Contract
(SCC) and General Conditions of Contract-Goods (GCC). Where any portion of SCC and GCC is
repugnant or at variance with any provisions of Instructions to Bidders. Instructions to Bidders
shall be deemed to over-ride the provision(s) of Special Conditions of Contract and General
Conditions of Contract-Goods (GCC) only to the extent that such repugnancies of variations in
Instructions to Bidders are not possible of being reconciled with the provisions of Special
Conditions of Contract and General Conditions of Contract.
44 REQUIREMENT OF EMPLOYMENT VISA FOR FOREIGN NATIONALS
I. All Foreign nationals coming to India for execution of Projects/ Contracts will have to apply for
Employment Visa only and that grant of Employment Visa would be subject to strict adherence
of following norms:
a. Employment Visa is granted only for the skilled and qualified professionals or to a person who
is being engaged or appointed by a Company, Organisation, Industry or Undertaking etc. in
India on contract or employment basis at a senior level, skilled position such as technical
expert, senior executive or in managerial position etc.
b. Request for Employment Visa for jobs for which large number of qualified Indians are
available, is not considered.
c. Under no circumstances an Employment Visa is granted for routine, ordinary secretarial/
clerical jobs.
II. Suppliers are advised in their own interest to check latest Visa rules from Indian Embassy/
High Commission in their country in case Foreign nationals are required to be deputed to India
during execution of the Contract.

Page 41 of 465
45 REQUIREMENT OF PAN FOR FOREIGN SUPPLIER

In case of site work and/or services rendered in India by a Foreign Supplier, it is mandatory to
furnish Permanent Account Number (PAN), as per the Indian Income Tax requirements, failing
which Foreign Supplier shall be responsible for any additional tax deduction at source as per
the provisions of the Indian Income Tax Act/Rules and the same shall be deducted from the
payment made to supplier/contractor/consultant. The PAN shall be furnished before release of
any payment or within one month of issue of purchase order, whichever is earlier.
45.1 TAX RESIDENCY CERTIFICATE (TRC):

TRC containing prescribed particulars as per the enclosed proposal Form F-19 from the
government of foreign country in order to claim the benefits of DTAA as per the Indian Income
Tax requirements failing which the relief under DTAA will not be available and consequently the
higher rate of withholding tax @25% will be applicable and deducted from the payment made
to supplier/contractor/consultant (i.e., non-resident taxpayer). The TRC shall be duly verified
by the government of the country of which the assessee claims to be a resident for the
purposes of tax.
45.2 FORM 10F:
In additional to TRC, bidder in order to claim the benefits of DTAA shall also submit additional
information in form no. 10F (enclosed as Form F-20). Form 10F has to be signed & verified
by the assessee himself.
If some information is already contained in TRC, the bidder shall not be required to provide
that information in Form no. 10F but even then Form no. 10F is required to be provided by
the bidder.
However, the bidder may write Not Applicable in the relevant column in case that information
is already contained in TRC.
The above shall be furnished before release of any payment or within one month of the
release of Order, whichever is earlier.
Failing submission of the above information, any additional tax liability on owner, will be
deducted from the payment due to the contractor.

Page 42 of 465
FORMS AND FORMATS

Page 43 of 465
BIDDING DOCUMENT NO.:
PROJECT :
F-1
BIDDER’S GENERAL INFORMATION
To
DGM (C&P),
ENGINEERS INDIA LIMITED,
EI-ANNEXE, 2ND FLOOR,
1, BHIKAIJI CAMA PLACE,
R.K. PURAM, NEW DELHI - 110 066
1-1 Bidder Name: ________________________________________
1-2 Number of Years in Operation: ________________________________________
1-3 Address of Registered Office: ________________________________________
City________________ District _________
State _______________ PIN/ZIP__________
1-4 Operation Address

if different from above: ________________________________________
________________________________________
City________________ District _________
State _______________ PIN/ZIP__________
1-5 Telephone Number: _______________________________________
(Country Code) (Area Code) (Telephone Number)
1-6 E-mail address: ________________________________________
1-7 Website: ________________________________________
1-8 Fax Number: ________________________________________
(Country Code) (Area Code) (Telephone Number)
1-9 ISO Certification, if any {If yes, please furnish details}
1-10 Bid Currency __________________________________
1-11 Port of shipment __________________________________
1-12 Whether Supplier / Manufacturer _____________________________________

Dealer/Trader/Contractor
1-13 Type of Material Supplies : _____________________________________

Page 44 of 465
1-14 Banker‘s Name : _____________________________________
1-15 Branch : _____________________________________
1-16 Branch Code : _____________________________________
1-17 Bank account number : _____________________________________
ONLY FOR INDIAN BIDDERS
1-18 Excise Registration number : _____________________________________
1-19 Excise Range : _____________________________________
1-20 Excise Division : _____________________________________
1-21 Excise Collectorate : _____________________________________
1-22 Local ST No. : _____________________________________
1-23 CST No. : _____________________________________
1-24 PAN No. : _____________________________________
1-25 Whether unit is registered under NSIC Or not : ___________________________________
25.1 In case of registered under NSIC, indicate following: Copy of NSIC Certificate enclosed
Registration No. and Validity: _______________________
Monetary limit: _______________________
(SIGNATURE OF BIDDER WITH SEAL)

Page 45 of 465
BID DOCUMENT NO.:
PROJECT :
F-2
BID FORM
To
M/s OIL India Ltd.
Dear Sir,
After examining/reviewing the Bidding Documents for complete scope of work as specified in the MR,
including technical specifications, drawings, General and Special Conditions of Contract and Price schedule
etc. the receipt of which is hereby duly acknowledged, we, the undersigned, are pleased to e-bid to
execute the whole of the Job for the item in conformity with, the said Bidding Documents, including
addendums/corrigendum/amendment to the bidding document, if any.
We confirm that this bid is valid for a period of 120 days from the date of opening of Techno-Commercial
Bid, and it shall remain binding upon us and may be accepted by any time before the expiration of that
period.
If our bid is accepted, we will provide the performance guarantee equal to 10% (ten per cent) of the
Contract Price, for the due performance with in fifteen days of such award.
Until a final Contract is prepared and executed, the bid together with your written acceptance thereof in
your notification of award shall constitute a binding Contract between us.
We understand that Bidding Document is not exhaustive and any action and activity not mentioned in
Bidding Documents but may be inferred to be included to meet the intend of the Bidding Documents shall
be deemed to be mentioned in Bidding Documents unless otherwise specifically excluded and we confirm
to perform for fulfilment of Agreement and completeness of the Work in all respects within the time frame
and agreed price.
We understand that you are not bound to accept the lowest priced or any bid that you may receive.
SEAL AND SIGNATURE

DATE:
Duly authorized to sign bid for and on behalf of ____________________________________
(SIGNATURE OF WITNESS)
WITNESS NAME:
ADDRESS:

Page 46 of 465
BID DOCUMENT NO.:
PROJECT :
F-3
LIST OF ENCLOSURES
Error! Bookmark not defined.
DELETED

Page 47 of 465
BID DOCUMENT NO.:
PROJECT :
F-3B
DELETED

Page 48 of 465
BID DOCUMENT NO.:
PROJECT :
F-4
NO DEVIATION CONFIRMATION
OIL India Ltd.
Dear Sir,
We understand that any deviation/exception in any form may result in rejection of bid. We, therefore,
certify that we have not taken any exceptions/deviations anywhere in the bid and we agree that if any
deviation/exception is mentioned or noticed, our bid may be rejected.
(SEAL AND SIGNATURE OF BIDDER)

Page 49 of 465
BID DOCUMENT NO.:
PROJECT :
F-5
DELETED

Page 50 of 465
BID DOCUMENT NO.:
PROJECT :
F-6
DETAILS OF SIMILAR WORK DONE
DELETED

Page 51 of 465
BID DOCUMENT NO.:
PROJECT :
F-7
CERTIFICATE OF NON-INVOLVEMENT OF AGENT
Dear Sir,
This is to certify that we have not engaged involve any Agent /Consultant/Retainer/Associate who is not an
employee of _____________________ (name of your company) for payment of any remuneration thereof in
India or abroad. Therefore, no Agent‘s / Representative‘s / consultant‘s commission is payable in India or
abroad against this Contract.
SIGNATURE AND SEAL OF BIDDER
Notes:
1. This certificate should be issued in the Letter Head of the Bidder.

2. This certificate is to be issued only if there is no Agent /Consultant/Retainer/Associate is involved.

Page 52 of 465
BID DOCUMENT NO.:
PROJECT :
F-8
PROFORMA FOR DETAILS OF INDIAN AGENT
Dear Sir,
Following are the details of Indian agent/ consultant/representative
S. No. Description
Bidder‘s response
1. Name & address of agent / consultant /

representative in India.
2. The precise relationship between the bidder

and their agent/consultant/representative in
India.
3. The mutual interest which the bidder and
Agent / Consultant / Representative in India
have in the Business of each other.
4. Any payment which the Agent / Consultant /
Representative in India or abroad receives
from the bidder whether as a commission for
the contract or as a general retainer fee
included in the quoted prices.
5. Permanent Income Tax Account number of
Agent / Consultant / Representative in India
6. Permanent Income Tax account of bidder in his

country and also in India, if applicable
7. Copy of the Agreement between the bidder

and Agent/Consultant/Representative in India
to be enclosed.
8. All services to be rendered by the Agent /
Consultant / Representative
SEAL AND SIGNATURE OF BIDDER
Note: Aforementioned information‘s need to be supported with necessary documents.

Page 53 of 465
BID DOCUMENT NO.:
PROJECT :
F-9
DECLARATION
We confirm that we are not under any liquidation, court receivership or similar proceedings.
We also confirm that we have not been put on Holiday / Black listed by OIL or Project management consultant
(PMC) of OIL or Black listed by any Government department / Public sector on due date of submission of bid.
We also confirm that the content of the Bidding Document including Corrigendum/Addendum (if any) have not
been altered or modified.
We further confirm that in case we are the successful bidder, we shall supply spares directly and shall not pass
on the responsibility to Dealers / Distributors / Stockists or Indian Associates for the present and future
requirement, if any, of the Purchaser.
Signature & Seal of Bidder

Page 54 of 465
F-10
LETTER OF AUTHORITY
PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING AND SUBSEQUENT
NEGOTIATIONS/CONFERENCES
No. Date:
Oil India Ltd.
Dear Sir,
We _____________________________________ hereby authorize following representative(s) to attend un-

priced bid opening and price bid opening and for any other correspondence and communication against above
Bidding Document:

We confirm that we shall be bound by all commitments made by aforementioned authorised representatives.
Yours faithfully,
Signature
Name & Designation
For and on behalf of
NOTES:
A. This letter of authority should be on the letterhead of the bidder and should be signed by a person
competent and having the power of attorney to bind the bidder.
B. Not more than two persons are permitted to attend techno –commercial un-priced and price bid
opening.
C. Bidder‘s authorized executive is required to carry a copy of this authority letter while attending the un-
priced bid opening and price bid opening and submit the same to OIL/EIL

Page 55 of 465
BID DOCUMENT NO.:
PROJECT :
F-11
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID SECURITY
DELETED

Page 56 of 465
BID DOCUMENT NO.:
PROJECT :
F-12
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE GUARANTEE
(ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)
REFER ANNEXURE VIII OF GCC-GOODS

Page 57 of 465
BID DOCUMENT NO.:
PROJECT :
F-13
CHECK LIST
Bidders are requested to duly fill in the checklist. This checklist gives only certain important items to facilitate
the bidder to make sure that the necessary data/information as called for in the Bidding Document has been
submitted by them along with their offer. This, however, does not relieve the bidder of his responsibilities to
make sure that his offer is otherwise complete in all respects.
Please ensure compliance and tick () against following points:
S. NO. DESCRIPTION STATUS
1.0 Signing and stamping each sheet of offer, original e-Bidding Document
including drawings, addendum (if any)
2.0 Confirm that the following details have been submitted in the Un-
priced part of e-bid
a) Covering Letter, Letter of Submission
b) Letter of Authority (Form F-10)
c) Master Index of bidding document and addendum (if any)
d) Power of Attorney in the name of person signing the bid, in

Physical form.
e) Bidder‘s declaration in Form F-9.
f) Agreed Terms & Conditions with Annexure-1 duly filled in and

signed (For Indian/Foreign Bidders – as applicable)
3.0 Confirm that all forms duly filled in are enclosed with the bid duly
signed by authorised person(s)
4.0 Confirm that the price part of e-bid as per Price Schedule format
enclosed with Bidding Document has been duly filled in for each
item, signed and stamped on each page separately.
5.0 Confirm that proper page nos. have been given in sequential way
in all the documents submitted along with your offer with Index.
6.0 Confirm that any correction in documents submitted in Physical

form alongwith Un-priced part of e-bid has been initialled and
stamped by the authorized person.
7.0 Confirmation that no deviations are taken against commercial
and technical specifications of the Bidding Document.
8.0 Details of Built-in CIF value, details of Import duty included in the
prices are furnished under the format attached for the same.

Page 58 of 465
S. NO. DESCRIPTION STATUS
9.0 Details of 2 years spares, start-up and commissioning spares are

furnished in the format attached for the same.
(Seal and Signature of Bidder)

Page 59 of 465
BID DOCUMENT NO.:
PROJECT :
FORMAT F-14
AGREED TERMS & CONDITIONS WITH ANNEXURE

(FOR INDIAN/FOREIGN BIDDERS)

Page 60 of 465
OIL INDIA LIMITED
NBPS PROJECT OF OIL
(Job No. A415)
AGREED TERMS & CONDITIONS
Vendor Name: M/s __________________________________________________________
RFQ No. : ______________________________________________________________
Vendor‘s Offer Ref No. : ______________________________________________________
Tel. No. _____________________________ Fax No. ______________________________
Contact Person : ___________________________ E-mail __________________________
1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY.
2. DULY SIGNED & STAMPED COPIES OF THIS ―QUESTIONNAIRE‖, WITH ALL THE CLAUSES DULY
CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE ENCLOSED.
3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF AND NOT
ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME GIVEN HEREIN SHALL
PREVAIL, CONFIRM.
4. FAILURE ON THE PART OF VENDOR IN NOT RETURNING THIS DULY FILLED-UP QUESTIONNAIRE
AND/OR SUBMITTING INCOMPLETE REPLIES MAY LEAD TO REJECTION OF VENDOR'S QUOTATION‖.
5. ZERO DEVIATION : YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH BIDDING DOCUMENT
CONTAINING COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL / TECHNICAL
NOTES AND SCOPE OF WORK INCLUDING DOCUMENTATION AS PER MATERIAL REQUISITION (MR)
AND SUBSEQUENT TECHNICAL/COMMERCIAL AMENDMENT AND TECHNICAL/COMMERCIAL
CORRIGENDUM, IF ANY, WITHOUT ANY DEVIATION OTHERWISE OFFER SHALLBE LIABLE FOR
REJECTION.
SL. DESCRIPTION VENDOR‘S CONFIRMATION

NO.
1. Quoted prices are on FOT despatch point basis inclusive of Confirmed
Packing & Forwarding.
1.1 Specify Despatch Point Indicated (Refer Annexure-1)
1.2
a) Indicate firm freight charges for transportation by Road Quoted in Pice schedule
upto Project site excluding Cenvatable Service Tax & Ed.
Cess.
b) In case service tax is non cenvatable, same shall be Confirmed

included in the quoted freight charges.
c) Confirm that the cenvatable Service tax payable extra on Quoted in Price schedule
freight is quoted.
Confirmed
d) Bidder shall be paid service tax only against cenvatable
invoices issued in accordance with the service tax rules.
1.3 Transit risk insurance shall be covered by the Owner
against their MCE (Marine cum Erection) Policy and the Confirmed
same has not been included in the quoted prices.

Page 61 of 465
NO.
2. Excise Duty + Education Cess:
a) Tarrif sub heading no. Indicated (Refer ANNEXURE – I)
b) Present rate of Excise Duty + Education Cess payable extra Quoted in Price schedule
against documentary evidence on finished products
(including spares).
c) Maximum rate applicable (If present rate is nil or Quoted in Price schedule
concessional)
d) Clarify whether Excise Duty will be applicable on freight Not Applicable / Applicable
charges also. (Please tick, whichever is applicable,
otherwise, it shall be considered as
Not Applicable)
2.1 Please indicate following break-up
a) Cenvatable Excise Duty 100%
b) Non Cenvatable Excise Duty NIL

2.2 The payment against Cenvatable portion shall be made at Confirmed
a) actuals subject to maximum given at 2.1 (a) above.
Confirm acceptance.
b) Material supplied will be eligible for CENVAT Credit and Confirmed

vendor shall furnish all documents as required to avail the
same.
2.3 The Cenvatable portion of Excise Duty shall be released on Confirmed
receipt of CENVATABLE documents.. Confirm acceptance.
3. Sales Tax:
a) Sales tax payable extra Specify CST/ State VAT Quoted in Price schedule
b) Present rate * Quoted in Price schedule

* In case of CST, C form shall be provided.
for supplies made to project sites at Bihar & Assam, in case
of direct supply orders by OIL/EIL, However ‗C‘ Form shall
not be issued for Concessional rate of CST for supplies
made to project sites at West Bengal. In case of State VAT,
no concessional form will be issued.
c) Purchaser shall avail credit of State VAT, as applicable. Confirmed

State VAT shall be reimbursed to bidder subject to
submission of requisite documents enabling Owner to avail
‗INPUT CREDIT‘ for the same.
d) Clarify whether CST / State VAT will be applicable on Not Applicable / Applicable
freight charges also. (Please tick, whichever is applicable,
otherwise, it shall be considered as
Not Applicable)
4. In case Excise Duty / CST / State VAT are not stated as Confirmed
applicable on freight charges presently, and if they are
applicable at the time of delivery due to any reasons other
than statutory, the same will be borne by the Bidder.
Confirm compliance.

Page 62 of 465
NO.
5.
a) Only statutory variations, if any, in the present rate of Confirmed
Excise Duty, Ed. Cess, CST / State VAT, Service tax etc.
upto the contractual delivery period shall be to OIL‘s
account subject to documentary evidence to be furnished
by the bidder. Any variation beyond CDD shall be borne by
bidder.
b) However, any variation in Excise duty + Ed. Cess at the

time of supplies for any reasons, other than statutory, Confirmed
including variations due to turnover, shall be borne by
bidder.
6. Site Work:
If Material Requisition/ enquiry documents call for Site
Work, please confirm the following:
a) Confirm that quoted prices include VAT on Works Contract. Confirmed
b) Owner shall not pay any variation including statutory Confirmed

variation. Any extra implication due to wrong assessment
and/ or selection of mode of ordering shall be borne by
you. Confirm acceptance.
Confirmed
c) VAT on Works Contract at source will be deducted as per
statutory provisions and TDS certificate will be issued for
the same by Owner. Confirm acceptance.
Confirmed
d) Only single order covering complete scope of supply &
services will be issued and order for supply and services
shall not be split.
e) Confirm that quoted prices are exclusive of Cenvatable Confirmed

Service tax. Quoted in Price Schedule
7. Entry Tax:
Octroi / Entry tax/ Consumption tax, if applicable, shall be Confirmed
borne by OIL.
8. All new taxes/duties/cess/levies notified after the last date

of submission of final price bid/price implication, but within Confirmed
contractual delivery /completion period, shall be to OIL‘s
account. These shall be reimbursed against documentary
evidence.
However, in case of delay on account of supplier, any new Confirmed

or additional taxes and duties imposed after contractual
delivery shall be to supplier‘s account. Confirm compliance.
Any errors of interpretation of applicability of taxes/duties
by bidders shall be to bidders‘ account.
9. Spares Parts:
a) Confirm item wise unit price (FOT Despatch Point) of
following spare parts as required in Material Requisition Confirmed
(MR) have been included in the quoted prices and itemised
list has been furnished.

Page 63 of 465
NO.
i) Mandatory spares as specified in MR. Confirmed (if applicable as per MR)
ii) Special Tools & Tackles as specified in the MR. Confirmed (if applicable as per MR)
iii) Commissioning spares wherever required. Confirmed (if applicable as per MR)
b) Recommended spare parts for two years operation & Confirmed (if applicable as per MR)
maintenance are quoted separately. Also quote freight
charges upto site for the spares.
10. Confirm documentation charges as per MR are inclusive in Confirmed

your quoted prices.
11. Confirm customer references list for the item/model quoted Confirmed
by you, is given in offer. (if required as per MR)
12. LIQUIDATED DAMAGES on delay in delivery:

a) Confirm acceptance to clause of Liquidated Damages for Confirmed
delay in deliveries as specified in GCC (Goods) enclosed in
Bidding Document.
b) In case of delay, vendor will reduce the invoice amount by Confirmed

applicable reduction.
13. Delivery / Completion Period:
a) Please confirm acceptance to delivery / completion period Confirmed
conforming to RFQ requirement.
b) In case of specified delivery on FOT site basis in the

bidding document, owner/purchaser reserves the right to Noted
place order on FOT dispatch point basis with FOT dispatch &
point delivery lesser than FOT site delivery by 2 weeks and Confirmed
Freight to be arranged by purchaser.
14. Payment Term:

Confirm acceptance of payment terms as per RFQ. Confirmed
15. Part Order:

a) Confirmed acceptance to Part Order. Confirmed
b) The quantity against a particular item shall not be split Noted

(Except as applicable under purchase preference policy to
MSE Bidders)..
c) Any charges quoted extra as lump-sum shall be applicable Confirmed

prorata on value basis in the event of part order.
16. Repeat Order:
Confirm acceptance of repeat order within 6 (six) months Confirmed
as per SCC and RFQ.
17. Performance Bank Guarantee:

a) Submission of Performance Bank Guarantee for 10% of
total order value as asked in GCC and Instructions to Confirmed
Bidders (ITB) for full guarantee period plus 90 (ninety)
days.

Page 64 of 465
NO.
b) i) The Performance Bank Guarantee shall be strictly as per Confirmed

enclosed proforma and shall be from any Indian
Scheduled Bank or branch of an International Bank
situated in India and registered with Reserve Bank of
India as scheduled foreign Bank.
18. Firmness of prices:

a) Confirm quoted prices shall remain firm and fixed till Firm & Fixed
complete execution of order. Price Variation shall not be
considered on any account.
19. Testing and Inspection charges:

a) Goods and services are subject to stage-wise and final
inspection by Owner/EIL. Travel, Living and Personnel Confirmed
expenses of Owner/EIL‘s inspectors shall be borne by
Owner.
All Built in Import content shall be subject to inspection by

BV/DNV/LRS/IRS/RITES/CEIL for which charges are Included
included in the quoted prices and no additional charges will
be paid by Owner.
Quoted prices are:

b) i) Inclusive of all testing and inspection charges as per
MR. Confirmed
ii) Inclusive of all IBR/IGC/NACE charges (if applicable)
as required in the Material Requisition. Confirmed
Is your shop approved by IBR/CCE authority and has

c) sufficient validity to execute the order / contract, if Approved
awarded.
20. Import Content:
If your offer is based on certain imported raw materials
required for equipments/ materials offered, please specify
the following :
a) Confirm that quoted prices are based on Merit rate of

customs duty CVD, Educational Cess and SAD as Confirmed
applicable.
b) Indicate brief description/ specification with itemised CIF

value and county of origin of imported material. (to enable
OIL/EIL to operate part order).
c) Indicate classification with tariff no. under which Vendor Furnished

intends to import. Refer Annexure-III
d) Confirm prices shall be firm on account of variation in Confirmed

foreign exchange rate.
e) Owner shall not provide any import licence. Noted
f) Any upward variation due to change in Customs Duty Confirmed

Classifications shall be absorbed by the vendor. However,
any reduction in customs duty due to change in

Page 65 of 465
NO.
classification shall be passed on to Owner.
g) Statutory variations, if any, in the rate of customs duty Confirmed

upto a maximum period of the contractual delivery period
shall be to Owner‘s account. Owner will not pay any
variation on account of CVD including Edu. Cess.
h) Any increase in price due to increase in the rate of Customs Confirmed

Duty, due to any reasons, whatsoever, beyond the
contractual delivery period, shall be to vendor's account.
However, any decrease in custom duty rate at the time of
actual clearance of imported materials shall be passed on
to Owner.
i) The CIF Value(s) indicated by the vendor shall be deemed Confirmed

to be the maximum value(s) for the purpose of payment of
variation in custom duty and/or other statutory variations,
if any, thereon.
j) Variation in price due to Customs duty rate will be dealt Confirmed

with separately after receipt of equipment at site, against
documentary evidence.
21. VALIDITY:
a) Confirm that the offer as per RFQ. Confirmed
b) Confirm validity of recommended spares for 2 years Confirmed

operation and maintenance will be 2 months over and
above the validity of offer.
22.
a) ZERO DEVIATION:
Confirm your offer is in total compliance with Bidding Confirmed
Document containing technical specifications including
General / Technical notes and scope of work including
documentation as per Material Requisition (MR) and
subsequent Technical amendment and Technical
corrigendum, if any, without any deviation.
b) Confirm your offer is in total compliance with Bidding Confirmed

documentation containing commercial terms and conditions
as per the following documents, without any deviation:
i) General Conditions of Contract-Goods (GCC) Confirmed
ii) Request For Quotation (RFQ) Confirmed

iii) Instructions to Bidders (ITB) Special Conditions of
Contract (SCC) Confirmed
iv) Payment Terms and Mode of Payment. Confirmed

v) Packing, Marking & Shipping Instructions, Special
Packing Requirements, Integrity Pact etc. Confirmed
vi) Terms & conditions for Supervision of Erection, Testing Confirmed

& Commissioning (if applicable).

Page 66 of 465
NO.
vii) Terms & conditions for Installation/Site Work, (if Confirmed
applicable).
Deviation to Terms & Conditions shall lead to rejection of Confirmed

offer.
c)
23. Furnish Balance Sheet/ Annual Reports & Turnover figures Attached
of last three years along with your unpriced offer:
TURNOVER
Last Year
2 years before Refer Annexure-1
3 years before
24. Whether any of the Directors of Vendor is a relative of any
Director of Owner/EIL or the vendor is a firm in which any Confirmed No relation
Director of Owner/EIL or his relative is a Partner or the
vendor is a private company in which any director of
Owner/EIL is a member or Director.
25. Please confirm you have not been banned or delisted by
any Government or Quasi Government agencies or PSUs. If Not Banned
you have been banned, then this fact must be clearly
stated. This does not necessarily be cause for
disqualification. However if this declaration is not furnished
the bid shall be rejected as non-responsive.
26. Please confirm your offer contains the following: No Deviation
26.1 UNPRICED OFFER Confirmed

Deviation sheet, if any.
26.2 PRICED OFFER
a. Price Schedule.
b. Statement that all specification and terms & conditions are Confirmed
as per un-priced copy of offer.
27. Any claim arising out of order shall be sent to Owner in Confirmed
writing with a copy to EIL within 3 months from the date of
last despatch. In case the claim is received after 3 months,
the same shall not be entertained by Consultant/ Owner.
28. Printed terms and conditions, if any, appearing in Confirmed
quotation, shall not be applicable in the event of order. In
case of contradiction between the confirmations given
above and terms & conditions mentioned elsewhere in the
offer, the confirmation given/confirmed herein above shall
prevail.
29. Confirm your offer is strictly as per MR requirement without Confirmed
any technical deviations.
VENDOR‘S NAME :
SIGNATURE & SEAL:

Page 67 of 465
ANNEXURE-I
OIL (INDIA) LIMITED
NBPS PROJECT OF OIL INDIA LTD.
(Job No. A415)
Vendor Name : M/s__________________________________________________________
RFQ No. : ________________________________________________________________________
Vendor‘s Offer Ref. No. _____________________________________________________________
The Salient features of the offers are as below:
Sr. ATC Clause Description Vendor‘s Confirmation

No. Sr. No.
1. 1.1 Specify Despatch points.
2 1.2 a) Freight Charges Extra Upto Project Site Price to be furnished in

(Excluding Cenvatable Service Tax & Education Cess.) Price Schedule Format.
3 1.2 c) Cenvatable Service Tax & Education Cess on Freight To be furnished in Price
Charges Upto Project Site (not to be included in the Schedule Format.
freight charges)
Note : Bidder shall be paid service tax on freight only
against issue of cenvatable invoice issued in accordance
with service tax rules
4 2 a) Excise Duty : Tarrif Sub Heading No.
5 2 b) Excise Duty + Education Cess
6 2 c) Maximum rate of Excise Duty applicable (If present rate
is nil or concessional) To be furnished in Price
7 3 a) Specify CST/ State VAT Schedule Format.
8 3 b) Central Sales Tax against form ‗C‘ for Bihar & Assam
9 3 b) Central Sales Tax without form ‗C‘ for West Bengal
10 3 b) State VAT without any concessional form
11 23 Turnover figures for the last three years

Last Year :
2 Years before
3 Years before
12 -- Currency Considered (Change in currency once quoted

will not be allowed)
Bidder‘s Signature with Stamp/Seal

Page 68 of 465
ANNEXURE-II
OIL INDIA LIMITED
(Job No. A415)
Real Time Gross Settlement (RTGS)/National Electronic funds transfer (NEFT) Mandate Form
(To be issued on vendors letter head)
1. Vendor/customer Name :
2. Vendor/customer Code
3. Vendor/customer address:
4. Vendor/customer e-mail id
5. Particulars of bank account
a. Name of Bank
b. Name of branch
c. Branch code:
d. Address:
e. Telephone number
f. Type of account(current/saving etc)
g. Account Number
h. RTGS IFSC code of the bank branch
i. NEFT IFSC code of the bank branch
j. 9 digit MICR code
I/we hereby authorize OIL India Limited to release any amount due to me/us in the bank account as mentioned
above. I/We hereby declare that the particulars given above are correct and complete. If the transaction is
delayed or lost because of incomplete or incorrect information, we would not hold the OIL India Limited
responsible.
------------------------
(Signature of vendor/customer)
BANK CERTIFICATE
We certify that ------------------------------has an Account no.---------------------------- with us and we confirm that

the details given above are correct as per our records.
Bank stamp
Date (Signature of authorized office of bank)

Page 69 of 465
ANNEXURE – III
DETAILS OF CIF VALUE

Offer Ref No:____________________
RFQ No: _______________________
Item : ________________________
DETAILS OF BUILT-IN CIF VALUE OF IMPORT CONTENT
WITH ITEMWISE DETAILS & RATES OF CUSTOMS DUTY CONSIDERED
DESCRIPTION
MR S. DETAILS OF BUILT-IN QTY. CIF VALUE OF IMPORT CONTENT RATE OF CUSTOMS DUTY INCLUDED IN QUOTED PRICES
ITEM No. IMPORTED RAW MATERIALS (No.) INCLUDED IN QUOTED SUPPLY
NO. AND COMPONENTS PRICES (Rs.)
UNIT CIF TOTAL CIF VALUE CUSTOMS BASIC CVD+ ADDITIONA TOTAL
VALUE TARIFF NO. CUSTOMS ED. CESS L CVD DUTY
DUTY (%) (%) (%) (%)
1 i)
ii)
---
2 i)
ii)
---
-- --
TOTAL CIF VALUE Rs.

(Bidder to indicate CIF value & details item wise wherever applicable).
____________________ ____________________
(NAME OF BIDDER) (SIGNATURE OF BIDDER)

Page 70 of 465
OIL INDIA LIMITED
(Job No. A415)
Vendor Name: M/s _________________________________________________________

RFQ No. : ______________________________________________________________
Vendor‘s Offer Ref No. : ______________________________________________________
Tel. No. _____________________________ Fax No. ______________________________
Contact Person : ___________________________ E-mail __________________________
1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY.
2. DULY SIGNED & STAMPED COPIES OF THIS ―QUESTIONNAIRE‖, WITH ALL THE CLAUSES DULY
CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE ENCLOSED.
3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF AND NOT
ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME GIVEN HEREIN SHALL
PREVAIL, CONFIRM.
4. FAILURE ON THE PART OF VENDOR IN NOT RETURNING THIS DULY FILLED-UP QUESTIONNAIRE
AND/OR SUBMITTING INCOMPLETE REPLIES MAY LEAD TO REJECTION OF VENDOR'S QUOTATION‖.
1. ZERO DEVIATION : YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH BIDDING DOCUMENT
CONTAINING COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL / TECHNICAL
NOTES AND SCOPE OF WORK INCLUDING DOCUMENTATION AS PER MATERIAL REQUISITION (MR)
AND SUBSEQUENT TECHNICAL/COMMERCIAL AMENDMENT AND CORRIGENDUM, IF ANY, WITHOUT
ANY DEVIATION OTHERWISE OFFER SHALLBE LIABLE FOR REJECTION.

NO. WITH DETAILS
1. a) Confirm that the offer contains firm unit and total prices Confirmed
separately on F.O.B. International Port of Exit basis (including
stowage charges).
b) Indicate international Seaport of Exit. Indicated (Refer Annexure-1)
c) Confirm that firm Ocean Freight for converting FOB prices to CFR Quoted in Price Schedule
prices upto port of entry in India (Kolkata) have been quoted.
d) Owner reserves the option to place order on FOB or on CFR Confirmed

basis.
2. Delivery / Completion Period:

Please confirm acceptance to delivery / completion period Confirmed
conforming to RFQ requirement.
3. Transit Insurance:
Prices quoted must exclude transit insurance charges from FOB Confirmed
International Port of Exit as the same shall be arranged by the
Purchaser. However, all transit insurance charges for inland transit
upto FOB International Port of Exit must be included by you in your
prices.
4. Taxes & Duties:
a) All taxes, duties and levies of any kind payable upto FOB Confirmed
International Port of Exit shall be borne by you.

Page 71 of 465
NO. WITH DETAILS
b) Export permit/license if required shall be vendor‘s responsibility & Confirmed
any expenditure towards same will be borne by you.
5. VALIDITY:
a) Confirm that the offer as per RFQ. Confirmed
b) Confirm validity of recommended spares for 2 years operation and Confirmed

maintenance will be 2 months over and above the validity of offer.
c) Owner reserves the right to place the order on FOB or CFR price Confirmed
basis. In case of award, initially the Letter of Award (LOA) / Fax of
Acceptance (FOA) shall be placed on FOB basis and OIL reserves the
right to convert the same to CFR basis , 06 (Six) weeks prior to
Delivery period based on ocean freight charges quoted by Seller
subject to following:
Seller shall submit the following details of cargo within the time
specified above. In case requisite documents/ information is not
received within above stipulated duration, then decision regarding
CFR Conversion of this purchase order shall be taken within 45 days
from the date of receipt of all requisite data.
(i) Shipment‘s Schedule (Shipment date, Port of Shipment etc.

for all the shipments).
(ii) Performa Invoices for all the equipments.
(iii) Dimension details of packages (dividing the same to
shipment lots).
(iv) Detailed technical write-up along with Catalogue.
6. Manufacturer‘s name and address Refer Annexure-1
7. Inspection Charges:
a) Third Party Inspection agency for Foreign bidders shall be Confirmed
BV/DNV/LRS/IRS/RITES/CEIL. Confirm that you have included third
party inspection charges in your quoted prices (including inspector‘s
fee) for IBR & non IBR items. No extra charges shall be payable by
purchaser for the same.
In the event of inspection by EIL or Owner, confirm no extra charges

b) payable by Owner/EIL. Confirmed
8. Country of Origin:
Country of origin from where the goods have been offered. Refer Annexure-1
9. Currency of Quote:
Furnish the currency of quote. Change in currency once quoted will Refer Annexure-1
not be allowed.
10. Spares Parts:
(a) Confirm item wise unit price (FOB) of following spare parts as Confirmed
required in Material Requisition (MR) have been quoted indicating
itemised quantity.
i) Mandatory spares as specified in MR are included in the price Confirmed (if applicable as per
schedule. MR)
ii) Special Tools & Tackles as specified in the MR are included in the Confirmed (if applicable as per
quoted prices. MR)
Page 72 of 465
NO. WITH DETAILS
iii) Confirm commissioning spares wherever required have been Confirmed (if applicable as per
included in the quoted price and list of commissioning spares is also MR)
furnished.
iv) Recommended spare parts for two years operation & Confirmed (if applicable as per
maintenance are quoted separately. Also quote Sea freight price MR)
for the spares.
11. Confirm documentation charges as per MR are inclusive in your Confirmed

quoted prices.
12. Confirm customer references list for the item/model quoted by you, Confirmed (if required as per
is given in offer. MR)
13. Indicate shipping weight (net and gross) and volume of the Refer Annexure-II
consignment.
14. Performance Bank Guarantee:
a) Confirm goods to be supplied by you shall be guaranteed for Confirmed
performance as per the GCC & Instructions to Bidders (ITB) and
valid till full guarantee period plus 90 (ninety) days.
b) The Performance Bank Guarantee shall be strictly as per enclosed

proforma and shall be from any Indian Scheduled Bank or branch of Confirmed
an International Bank situated in India and registered with Reserve
Bank of India as scheduled foreign Bank.
15. Firmness of prices:

Confirm quoted prices shall remain firm and fixed till complete Firm & Fixed
execution of order. Price Variation shall not be considered on any
account.
16. Part Order:

a) Confirm acceptance to part order. Confirmed
b) The quantity against a particular item shall not be split (Except as Noted
applicable under purchase preference policy to MSE Bidders).
c) In case of part order confirm all lumpsum charges quoted extra if Confirmed
any viz. Documentation, testing, third party, packing, crating,
handling, FOB, IBR, CFR prices etc., can be considered on prorate
value basis.
17. Repeat Order:

Confirm acceptance of repeat order within 6 (six) months as per SCC Confirmed
and RFQ.
18. LIQUIDATED DAMAGES on delay in delivery:
a) Confirm acceptance to clause of Liquidated Damages for delay in Confirmed

deliveries as specified in GCC (Goods) enclosed in Bidding
Document.
b) In case of delay, vendor will reduce the invoice amount by Confirmed

applicable reduction.
19. Payment Term:

Confirm acceptance of payment terms as per RFQ. Confirmed

Page 73 of 465
NO. WITH DETAILS
20. a) Letter of Credit shall be opened after receipt of unconditional Confirmed
order acknowledgement along with 10% performance bank
guarantee valid till expiry of Material/Equipment Guarantee
period as per GCC (Goods) and ITB plus 90 (ninety) days claim
period.
b) Letter of Credit shall be opened through a Govt. of India Confirmed L/C not required
Nationalised/ Scheduled Bank and hence need not be confirmed.
OR
c) However, if you still insist for confirmed L/C, confirmation charges Not Applicable
shall be borne by you, confirm.
21. All Bank charges and stamp duties payable outside India in Confirmed
connection with payments to be made under this Purchase Order, if
placed, shall be borne by you. All bank charges and stamp duties
payable in India shall be borne by the Purchaser.
22. Please indicate name and address of your Bankers for L/C opening, Refer Annexure-1
telephone/E-mail address.
23. ZERO DEVIATION:

a) Confirm your offer is in total compliance with Bidding Document Confirmed
containing technical specifications including General / Technical notes
and scope of work including documentation is as per Material
Requisition (MR) and subsequent Technical amendment and
Technical corrigendum, if any, without any deviation.
b) Confirm your offer is in total compliance with Bidding documentation Confirmed

containing commercial terms and conditions as per the following
documents, without any deviation:
i) General Conditions of Contract-Goods (GCC) Confirmed
ii) Request For Quotation (RFQ) Confirmed
iii) Instructions to Bidders (ITB) Confirmed
iv) Special Conditions of Contract. (Goods) (SCC- Goods) Confirmed
v) Payment Terms and Mode of Payment. Confirmed
vi) Packing, Marking & Shipping Instructions, Special Packing Confirmed

Requirements, Integrity Pact etc.
vii) Terms & conditions for Supervision of Erection, Testing & Confirmed
Commissioning (if applicable).
viii) Terms & conditions for Installation/Site Work, (if applicable). Confirmed
c) Deviation to Terms & Conditions shall lead to rejection of offer. Confirmed

24. Direct offer without the intermediary of an Indian agent will only be Confirmed
considered.

Page 74 of 465
NO. WITH DETAILS
25. a) In case vendor envisage that participation of Indian Agent is must, Not Applicable
no correspondence with Indian Agent will be entertained.
However, if Indian Agent are involved, the bidder shall provide
reason/justification. The payments to overseas suppliers (i.e. the
principals) shall be released through L/C after deducting the
Indian agent‘s commission, if any, from the quoted prices.
b) Indicate the name of the Indian Agent, with his full address and
percentage of commission included in your offer. Not Applicable
c) Indian Agent Commission will be paid directly by Owner to

Indian Agent in equivalent Indian Rupees (on conversion rate as Not Applicable
applicable on the date of payment to Vendor) after satisfactory
completion of the order. A valid registration certificate should also
exist at the time of agency commission being paid directly by
OIL. Confirm acceptance.
26. Please confirm you have not been banned or delisted by any Not Banned
Government or Quasi Government agencies or PSUs. If you have
been banned, then this fact must be clearly stated. This does not
necessarily be cause for disqualification. However, if this declaration
is not furnished the bid shall be rejected as non-responsive.
27. Please confirm your offer contains the following:
27.1 UNPRICED OFFER

Deviation sheet, if any. No Deviation
27.2 PRICED OFFER

a. Price Schedule. Confirmed
b. Statement that all specification and terms & conditions are as per Confirmed
unpriced copy of offer.
28. Any claim arising out of order shall be sent to Owner in writing with Confirmed
a copy to EIL within 3 months from the date of last despatch. In case
the claim is received after 3 months, the same shall not be
entertained by consultant / Owner.
29. Furnish Balance Sheet & Turnover figures of last three years along Attached
with your unpriced offer:
TURNOVER
Last Year : Refer Annexure-1
2 years before :
3 years before :
30. Printed terms and conditions, if any, appearing in quotation, shall not Confirmed
be applicable in the event of order. In case of contradiction between
the confirmations given above and terms & conditions mentioned
elsewhere in the offer, the confirmation given/confirmed herein
above shall prevail.
31. Confirm your offer is strictly as per MR requirement without any Confirmed
technical deviations.
VENDOR‘S NAME :
SIGNATURE & SEAL:
ANNEXURE-1

Page 75 of 465
OIL (INDIA) LIMITED
(Job No. A415)
Vendor Name : M/s ____________________________________________________
RFQ No. : ___________________________________________________________
Vendor‘s Offer Ref. No. _________________________________________________
The Salient features of the offers are as below:
Sr. ATC Clause Description Vendor‘s Confirmation

No. Sr. No.
1. 1 b) Indicate International Seaport of Exit.
2. 1c) Firm Ocean Freight charges upto port of

entry in India (Kolkata) in %age of the Price to be furnished in Price Schedule
quoted prices Format.
3. 6 Manufacturer‘s Name & Address
4. 8 Country of Origin
5. 9 Currency Considered (Change in currency

once quoted will not be allowed)
6. 22 Banker‘s address & details for L/C opening.
7. 29 Turnover figures for the last three years
Last Year :
2 Years before
3 Years before

Page 76 of 465
ANNEXURE-II
OIL (INDIA) LIMITED
(Job No. A415)
Note: Evaluation and ordering of Bid is item wise as per Price Schedule. Please furnish following details for
each item of Material Requisition
MR Item no.: _____
Srl No. Description Details to be furnished by

Bidder
1.0 Weight of each equipment in Metric Ton
1.1 Weight of each item in Metric Ton (the items are Srl
Nos of Price schedule format attached with quantity
indicated against them)
2.0 Dimension (Length x Breadth x Height ) of each

equipment in mm
2.1 Volume of each item in cubic meters (the items are

Srl Nos of Price schedule format attached with
quantity indicated against them)
3.0 Number / Type of container required for shipment of

entire cargo of each item (item is srl Nos of price
schedule format attached)
3.1 Quantity (Numbers of equipments per container) of

each item
4.0 Whether cargo is to be shipped in one lot
5.0 Whether cargo is stackable or Non Stackable

Page 77 of 465
ANNEXURE-III
OIL (INDIA) LIMITED
(Job No. A415)
TERMS & CONDITIONS FOR INDIAN SOURCED COMPONENTS / SERVICES BY FOREIGN BIDDER
Foreign bidder may source components / sub-supplies and services from India, if allowed as per Material
Requisition. Such sub-supplies / services shall be subject to following Commercial Terms & Conditions:
1. PRICING:
1.1 Unit and total price on FOT Despatch Point basis including packing and forwarding charges.
1.2 Details of Taxes and duties (rates) payable extra on the finished goods, applicable on Indian sub-
suppliers. Purchaser shall not issue ‗C‘ form for Concessional rate of Central sales tax or concessional
form for State VAT.
1.3 Separate and clear break-up of charges for inland transportation excluding Octroi / Entry Tax. Octroi and
Entry Tax, if applicable, shall be reimbursed at actuals by OIL on submission of documentary evidence.
1.4 Materials if ordered against this Bidding Document are required to be dispatched on door delivery basis
through a reliable bank approved Road Transport Company unless the transport company is named by
the Owner.
1.5 Transit insurance of Indian sub supplies shall be borne and arranged by the Purchaser.
2. CURRENCY OF QUOTE:
The quoted price of sub-supplies / services shall be in any currency out of currency of bidder‘s country /
INR / USD / EURO.
3. AWARD OF ORDER:
Foreign Principal shall be the single point responsible Vendor and separate order on Foreign supplier and
Indian sub-supplier / sub-contractor is not acceptable. Single Purchase order shall be issued on the
Foreign principal clearly indicating the sub-supplier‘s / sub-contractor‘s name, material and
corresponding price in corresponding currency.
4. DELIVERY:
The delivery period for sub-supplies shall be on FOT site basis within specified delivery period for Foreign
bidder as per Terms of Bidding document.
5. Liquidated Damages:
Liquidated Damages shall be applicable in totality on Indian sourced component / Service + Foreign
scope for delay in supply of goods/services either by Indian counterpart or Foreign principals.
6. PAYMENT TERMS:
6.1 Indian sub-supplies:
 95% through E-Payment with taxes and duties will be paid against receipt of Indian sourced
goods/material at project site.
 5% against receipt of Indian supplies at site as well as delivery of main equipments by Foreign
principal as per Terms of bidding document.
6.1.1 Payment of Indian sub supplies/Services shall be released directly to Indian counterpart against
Invoices raised by Indian counterpart duly certified by Foreign principal.
6.2 Foreign principals: Payment terms of foreign bidder shall be modified and 5% payment out of payment
against shipping documents through L/c shall be released after receipt of Indian supplies at site as well
as delivery of main equipments by Foreign principal as per Terms of bidding document through wire
transfer.

Page 78 of 465
6.3 The payments shall be made after Adjustment of Price Reduction Schedule.
7. PERFORMANCE BANK GUARANTEE:

Foreign principal shall submit the performance bank guarantee for 10% of total order value including
value of Indian sourced components / services and Foreign portion.

Page 79 of 465
FORM F-18
PROFORMA FOR BIDDER'S QUERIES FOR PRE-BID MEETING/DISCUSSION
(For Indian / Foreign Bidders)
REFERENCE OF BIDDING DOCUMENT

SL. Part- Technical Document Page Clause OWNER'S
Subject BIDDER'S QUERY
NO / Commercial Name No. No. REPLY
….
NOTE:
1. The bidders are requested to send queries/clarifications, if any, as per this Format by courier or by fax or
by e-mail to reach EIL/OIL within the date of pre-bid queries specified in RFQ, any queries received after
the specified date will not be considered. The clarifications shall be provided during the pre-bid meeting.
2. Bidders or their authorized representatives are requested to attend the Pre-Bid Meeting so that their
queries, if any, related to the Bidding document and Scope of Work can be addressed during the meeting.
3. Non attendance of the pre-bid meeting shall not be a cause of disqualification of the bidder
The Pre-Bid Queries may be sent on fax numbers 0091-11- 26191714 /26167664 and also by e-mail to
rajeev.jain@eil.co.in/kumar.amit@eil.co.in
SIGNATURE OF BIDDER : __________________________
NAME OF BIDDER : __________________________

STAMP :

Page 80 of 465
FORM F-19
TRC obtained by the Non-resident from Government of foreign country shall contain the following particulars:
(i) Name of the assessee;

(ii) Status (individual, company, firm etc.) of the assessee;
(iii) Nationality (in case of individual);
(iv) Country or specified territory of incorporation or registration (in case of others);
(v) Assessee‘s tax identification number in the country or specified territory of residence or in case no
such number, then, a unique number on the basis of which the person is identified by the
Government of the country or the specified territory;
(vi) Residential status for the purposes of tax;
(vii) Period for which the certificate is applicable; and
(viii) Address of the applicant for the period for which the certificate is applicable;

Page 81 of 465
FORM F-20
"FORM NO. 10F" [See sub-rule (1) of rule 21AB] Information to be provided under sub-
section (5) of section 90 or sub-section (5) of section 90A of the Income-tax Act, 1961
1 .................................*son/daughter of Shri ...................................... in the capacity of
. . . . (designation) do provide the following information, relevant to the previous year
. . . . *in my case/in the case of ........................................ for the purposes of sub-section (5) of * section
90/section 90A:—
SI.No. Nature of information Details#

(i) Status (individual; company, firm etc.) of the
assessee
(ii) Permanent Account Number (PAN) of the assessee if
allotted
(iii) Nationality (in the case of an individual) or Country or specified territory of incorporation
or registration (in the case of others)
(iv) Assessee's tax identification number in the country or specified territory of residence and
if there is no such number, then, a unique number on the basis of which the person is
identified by the Government of the country or the specified territory of which the
assessee claims to be a resident
(v) Period for which the residential status as mentioned in the certificate referred to in sub-
section (4) of section 90 or sub-section (4) of section 90A is applicable
(vi) Address of the assessee in the country or territory outside India during the period for
which the certificate, mentioned in (v) above, is applicable
2. I have obtained a certificate to in sub-section (4) of section 90 of sub-section (4) of section 90A from the
Government of...................................... (name of country or specified territory outside India)
Signature: ....................................
Name: ...................................
Address: ......................................
Permanent Account Number: ..........................................
Verification
I .................................. do hereby declare that to the best of my knowledge and belief what is stated above
is correct complete and is truly stated.
Verified today the........................................ .......day of
Signature of the person providing the information

Place:
Notes:
1. *Delete whichever is not applicable.
2. #Write N.A. if the relevant information forms part of the certificate referred to in sub-
section (4) of section 90 or sub-section (4) of section 90A.

Page 82 of 465
Annexure- DDD
INTEGRITY PACT
Between
Oil India Limited (OIL) hereinafter referred to as "The Principal"
And
(Name of the bidder) ....................................... hereinafter referred to as "The

Bidder/Contractor"
Preamble :
The Principal intends to award, under laid down organizational procedures, contract/s for
Tender No. ______. The Principal values full compliance with all relevant laws and
regulations, and the principles of economic use of resources, and of fairness and
transparency in its relations with its Bidder/s and Contractor/s.
In order to achieve these goals, the Principal cooperates with the renowned international
Non-Governmental Organisation "Transparency International" (TI). Following TI's
national and international experience, the Principal will appoint an external independent
Monitor who will monitor the tender process and the execution of the contract for
compliance with the principles mentioned above.
Section 1 - Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent
corruption and to observe the following principles:-
1. No employee of the Principal, personally or through family members, will in

connection with the tender for, or the execution of a contract, demand, take a
promise for or accept, for him/herself or third person, any material or
immaterial benefit which he/she is not legally entitled to.
2. The Principal will, during the tender process treat all Bidders with equity and
reason. The Principal will in particular, before and during the tender process,
provide to all Bidders the same information and will not provide to any Bidder
confidential/additional information through which the Bidder could obtain an
advantage in relation to the tender process or the contract execution.
3. The Principal will exclude from the process all known prejudiced persons.
(2) If the Principal obtains information on the conduct of any of its employees which is
a criminal offence under the relevant Anti-Corruption Laws of India, or if there be
a Page 2 of 6 substantive suspicion in this regard, the Principal will inform its
Vigilance Office and in addition can initiate disciplinary actions.
Page 83 of 465 Page 1 of 5

Section 2 - Commitments of the Bidder/Contractor
(1) The Bidder/Contractor commits itself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution.
1. The Bidder/Contractor will not, directly or through any other person or firm,
offer, promise or give to any of the Principal's employees involved in the
tender process or the execution of the contract or to any third person any
material or immaterial benefit which he/she is not legally entitled to, in order
to obtain in exchange any advantage of any kind whatsoever during the
tender process or during the execution of the contract.
2. The Bidder/Contractor will not enter with other Bidders into any undisclosed
agreement or understanding, whether formal or informal. This applies in
particular to prices, specifications, certifications, Subsidiary contracts,
submission or non-submission of bids or any other actions to restrict
competitiveness or to introduce cartelisation in the bidding process.
3. The Bidder/Contractor will not commit any offence under the relevant
Anticorruption Laws of India; further the Bidder/Contractor will not use
improperly, for purposes of competition or personal gain, or pass on to
others, any information or document provided by the Principal as part of the
business relationship, regarding plans, technical proposals and business
details, including information contained or transmitted electronically.
4. The Bidder/Contractor will, when presenting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents,
brokers or any other intermediaries in connection with the award of the
contract.
(2) The Bidder/Contractor will not instigate third persons to commit offences
outlined above or be an accessory to such offences.
Section 3 - Disqualification from tender process and exclusion from future

Contracts
If the Bidder, before contract award has committed a transgression through a violation
of Section 2 or in any other form such as to put his reliability or risibility as Bidder into
question, the Principal is entitled to disqualify the Bidder from the tender process or to
terminate the contract, if already signed, for such reason.
1. If the Bidder/Contractor has committed a transgression through a violation of

Section 2 such as to put his reliability or credibility into question, the Principal is
entitled also to exclude the Bidder/Contractor from future contract award
processes. The imposition and duration of the exclusion will be determined by
the severity of the transgression. The severity will be determined by the
circumstances of the case, in particular the number of transgressions, the
position of the transgressions within the company hierarchy of the Bidder and the
amount of the damage. The exclusion will be imposed for a minimum of 6 months
and maximum of 3 years.
2. The Bidder accepts and undertakes to respect and uphold the Principal's
Absolute right to resort to and impose such exclusion and further accepts and
undertakes not to challenge or question such exclusion on any ground, including

the lack of any hearing before the decision to resort to such exclusion is taken.
This undertaking is given freely and after obtaining independent legal advice.
3. If the Bidder/Contractor can prove that he has restored/recouped the Damage

caused by him and has installed a suitable corruption prevention system, the
Principal may revoke the exclusion prematurely.
4. A transgression is considered to have occurred if in light of available evidence no

reasonable doubt is possible.
Section 4 - Compensation for Damages
1. If the Principal has disqualified the Bidder from the tender process prior to the
award according to Section 3, the Principal is entitled to demand and recover
from the Bidder liquidated damages equivalent to 3 % of the value of the offer or
the amount equivalent to Earnest Money Deposit/Bid Security, whichever is
higher.
2. If the Principal has terminated the contract according to Section 3, or if the

Principal is entitled to terminate the contract according to section 3, the Principal
shall be entitled to demand and recover from the Contractor liquidated damages
equivalent to 5% of the contract value or the amount equivalent to Security
Deposit/Performance Bank Guarantee, whichever is higher.
3. The bidder agrees and undertakes to pay the said amounts without protest or
demur subject only to condition that if the Bidder/Contractor can prove and
establish that the exclusion of the Bidder from the tender process or the
termination of the contract after the contract award has caused no damage or
less damage than the amount or the liquidated damages, the Bidder/Contractor
shall compensate the Principal only to the extent of the damage in the amount
proved.
Section 5 - Previous transgression
1. The Bidder declares that no previous transgression occurred in the last 3 years
with any other Company in any country conforming to the TI approach or with
any other Public Sector Enterprise in India that could justify his exclusion from
the tender process.
2. If the Bidder makes incorrect statement on this subject, he can be disqualified

from the tender process or the contract, if already awarded, can be
terminated for such reason.
Section 6 - Equal treatment of all Bidders/Contractor/Subcontractors
1. The Bidder/Contractor undertakes to demand form all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the Principal
before contract signing.
2. The Principal will enter into agreements with identical conditions as this one
with all Bidders, Contractors and Subcontractors.
3. The Principal will disqualify from the tender process all bidders who do not sign
this Pact or violate its provisions.

Section 7 - Criminal charges against violating Bidders/Contractors/ Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or

of an employee or a representative or an associate of a Bidder, Contractor or
Subcontractor, which constitutes corruption, or if the Principal has substantive suspicion
in this regard, the Principal will inform the Vigilance Office.
Section 8 - External Independent Monitor/Monitors

(three in number depending on the size of the contract)
(to be decided by the Chairperson of the Principal)
1. The Principal appoints competent and credible external independent Monitor for
this Pact. The task of the Monitor is to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
agreement.
2. The Monitor is not subject to instructions by the representatives of the parties

and performs his functions neutrally and independently. He reports to the
Chairperson of the Board of the Principal.
3. The Contractor accepts that the Monitor has the right to access without restriction
to all Project documentation of the Principal including that provided by the
Contractor. The Contractor will also grant the Monitor, upon his request and
demonstration of a valid interest, unrestricted and unconditional access to his
project documentation. The same is applicable to Subcontractors. The Monitor is
under contractual obligation to treat the information and documents of the
Bidder/Contractor/Subcontractor with confidentiality.
4. The Principal will provide to the Monitor sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
impact on the contractual relations between the Principal and the Contractor. The
parties offer to the Monitor the option to participate in such meetings.
5. As soon as the Monitor notices, or believes to notice, a violation of this

agreement, he will so inform the Management of the Principal and request the
Management to discontinue or heal the violation, or to take other relevant action.
The monitor can in this regard submit non-binding recommendations. Beyond
this, the Monitor has no right to demand from the parties that they act in a
specific manner, refrain from action or tolerate action.
6. The Monitor will submit a written report to the Chairperson of the Board of the
Principal within 8 to 10 weeks from the date of reference or intimation to him by
the 'Principal' and, should the occasion arise, submit proposals for correcting
problematic situations.
7. If the Monitor has reported to the Chairperson of the Board a substantiated

suspicion of an offence under relevant Anti-Corruption Laws of India, and the
Chairperson has not, within reasonable time, taken visible action to proceed
against such offence or reported it to the Vigilance Office, the Monitor may also
transmit this information directly to the Central Vigilance Commissioner,
Government of India.
8. The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12
months after the last payment under the respective contract, and for all other Bidders 6
months after the contract has been awarded.
If any claim is made/ lodged during this time, the same shall be binding and continue to
be valid despite the lapse of this pact as specified above, unless it is
discharged/determined by Chairperson of the Principal.
Section 10 - Other provisions
1. This agreement is subject to Indian Law. Place of performance and jurisdiction is

the Registered Office of the Principal, i.e. New Delhi.
2. Changes and supplements as well as termination notices need to be made in

writing. Side agreements have not been made.
3. If the Contractor is a partnership or a consortium, this agreement must be, signed

by all partners or consortium members.
4. Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement remains valid. In this case, the parties will strive to
come to an agreement to their original intensions.
--------------------------- ----------------------------------
For the Principal For the Bidder/Contractor
Place: Witness 1 : .............................
Date: Witness 2 : .............................

SPECIAL CONDITIONS OF CONTRACT (SCC)
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1. DEFINITIONS
1.1. In addition to meaning ascribed to certain capitalized terms in “GENERAL TERMS & CONDITIONS”,
following initial capitalized terms shall have the meaning as ascribed to such term hereunder. In case
any term defined hereunder is also defined in “GENERAL TERMS & CONDITIONS”, the meaning
ascribed to such term hereunder shall prevail:
1.1.1. Definitions
Bidding / RFQ Documents shall mean documents issued to the bidder for submission of their bid.
Effective Date shall mean the date on which Contractor / Supplier‟s obligations will commence and
that will be date of Fax of Acceptance (FOA / PURCHASE ORDER).
Warehouse / Dump yard / Dump site shall mean a place hired/owned by Owner for the purpose of
storing the material at Project site.
1.2. Interpretations
1.2.1. Where any portion of the “GENERAL CONDITIONS OF CONTRACT-GOODS (GCC)” is repugnant to or
at variance with any provisions of the SCC then, unless a different intention appears, the provisions of
the SCC shall be deemed to govern the provisions of the “GENERAL CONDITIONS OF CONTRACT-
GOODS (GCC)”. SCC provisions shall prevail to the extent of such repugnancy, or variations exist.
1.2.2. In Contract Documents unless otherwise stated specifically, the singular shall include the plural and
vice versa wherever the context so requires.
1.2.3. Notwithstanding the sub-division of the Contract Documents into separate sections and volumes every
part of each shall be deemed to be supplementary to and complementary of every other part and shall
be read with and into the Agreement so far as it may be practicable to do so.
1.2.4. All headings, subtitles and marginal notes to the clauses of the GCC, SCC or to the Specifications or to
any other part of Bidding Document are solely for the purpose of giving a concise indication and not a
summary of the contents thereof, and they shall never be deemed to be part thereof or be used in the
interpretation or construction thereof.
1.2.5. The terms fully capitalized and/or initial capitalized shall be interchangeable and shall have the
meaning as assigned to fully capitalized term or initial capitalised term.
1.2.6. Except the obligation of payment to Seller, Consultant may discharge all other Purchaser‟s obligations.
In Bidding Documents at all such places where obligations are confined to Purchaser alone such
provision to read as „Purchaser/Consultant‟s‟ obligation to the extent the context so means/ requires.
2. SELLER’S SCOPE
2.1. Supply of Goods / Equipments as per MR
2.1.1. Seller‟s scope shall include (a) manufacturing of items / goods / equipments as per Material
Requisition, technical specifications; (b) preparation of Quality Assurance / Quality control programme;
(c) obtaining Consultant‟s approval; (d) arranging Inspection and Testing certification; (e) Inspection
by Purchaser‟s/Consultant/Agency Designated by Purchaser and obtaining Inspection Release Note; (f)
obtaining dispatch clearance; (g) Packing; and (h) Loading on truck/trailer for Indian Bidder / loading
on ship at FOB Port of exit including stowing as applicable for foreign Bidder.
2.2. Transportation of material upto Project site for Indian bidders and shipment of material upto port of
entry in India for Foreign bidders.
2.3. Site work as per requirements specified in the Bidding document. Terms & Conditions for Site Work
shall be as per Term and Conditions for Site Work enclosed to SCC.
2.4. Training of owner‟s / consultant‟s person(s) at vendor‟s works / project site, if applicable, as per
guidelines given in the material requisition. The prices for Training shall be included in the quoted
prices until and unless specifically asked for extra prices in price schedule formats.
2.5. Any other specific requirement / activity though specifically not covered but is required as per scope of
work, scope of supply, specifications, standards, drawings, GENERAL TERMS & CONDITIONS, SCC or
any other part of Bidding Document.
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3. PACKING, MARKING AND SHIPMENT
3.1. The Seller, wherever applicable shall after proper painting, pack and crate all goods for
sea/air/road/rail transportation in a manner suitable to tropical humid climatic region in accordance
with the internationally accepted practices and in such a manner so as to protect it from damage and
deterioration, in transit by sea or air or road or rail and during storage at the storehouse. The Seller
shall be held responsible for all damages due to improper packing. The Seller shall ensure sizing or
packing of all oversized consignments in such a way that availability of carrier and/or road/rail route is
properly taken into consideration.
3.2. Seller shall comply with the Packing, Marking and Shipping Instructions and Special Packaging
Requirement as per Attachment II of this Bidding Document.
4. DELIVERY / COMPLETION SCHEDULE
4.1. Delivery / Completion schedule shall be as specified in the RFQ.
4.2 Failing to meet delivery schedule will be subject to Liquidated damages and/or other remedies
available to the Purchaser in Bidding Documents.
4.3 Liquidated damages shall be applicable as per clause 27 below.
4.4 Delivery period as detailed in Clause 4.1 of SCC, shall be the essence of Agreement and no variation
shall be permitted.
5. DESPATCH INSTRUCTIONS
5.1. Seller shall obtain dispatch clearance from the Purchaser/ Consultant prior to each dispatch.
5.2. Copy of Inspection Release Certificate, Dispatch Clearance and Statement showing the name of the
vessel/transporter, description and weight of material and shipping marks etc. to be submitted along
with the documents.
6. INDEPENDENT SELLER
6.1. It is expressly understood and agreed that Seller is an independent party and that neither the Seller/
its personnel are servants, agents or employees of Purchaser/ Consultant nor the Seller has any kind
of interest in other sellers.
7. LIEN
7.1. Seller shall ensure that the Scope of Supply supplied under the Agreement shall be free from any
claims of title/liens from any third party. In the event of such claims by any party, Seller shall at his
own cost defend, indemnify and hold harmless Purchaser or its authorised representative from such
disputes of title/liens, costs, consequences etc.
8. RECOVERY OF CUSTOMS DUTY, EXCISE DUTY AND SALES TAX
8.1. In case, the statutory variation entitles the OWNER to recover the amount (irrespective of Contractual
Delivery) such amount will be recovered from any bill of the Contractor / Supplier, immediately on
enforcement of such variation, under intimation to the Contractor / Supplier.
9. REJECTION
9.1. Any materials/goods covered under scope of supply, which during the process of inspection by
appointed third party, at any stage of manufacture/fabrication and subsequent stages, prior to
dispatch is found not conforming to the requirements/specifications of the Purchase Requisition/Order,
shall be liable for immediate rejection.
9.2. Supplier shall be responsible and liable for immediate replacement of such material with acceptable
material at no extra cost or impact on the delivery schedule to OWNER.
10. LIMITATION OF LIABILITY
Notwithstanding anything contrary contained herein, the aggregate total liability of Supplier under the
Contract or otherwise shall be limited to 100% of contract value. However, neither party shall be liable
to the other party for any indirect and consequential damages, loss of profits or loss of production.
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11. COMPREHENSIVE MARINE-CUM-ERECTION INSURANCE
Comprehensive Insurance (Transit/Marine Cum Storage, erection, till handing over of equipment) shall
be arranged by OIL. All goods supplied under the contract shall be fully insured in a freely convertible
currency against loss or damage incidental to manufacture or acquisition, transportation, storage and
delivery
Indigenous Bidders: Transit risk insurance from F.O.T. despatch point onwards shall be arranged and
borne by OIL
Foreign Bidders: Marine insurance as well as transit insurance in Purchaser's country shall be arranged
and borne by OIL
The SELLER shall ensure that in effecting despatch of materials, the primary responsibility of the
carriers for safe movement is always retained so that the PURCHASER's interests are fully safeguarded
and are in no way jeopardised. The Seller shall furnish the cost of materials against each equipment
12. GOVERNING LAW

Laws of India will govern the Agreement and Guwahati courts will have exclusive jurisdiction on all
matters related to Agreement.
13. OWNER’S RIGHTS AND REMEDIES
Without prejudice to OWNER‟s right and remedies under Agreement, if SUPPLIER fails to commence
delivery as per agreed schedule and/or in reasonable opinion of the OWNER, CONTRACTOR /
SUPPLIER is not in a position to makeup the delay to meet the intended purpose, the OWNER may
terminate the AGREEMENT in full or part at SUPPLIER‟s default and may get supplies from other
sources at SUPPLIER‟s risk and cost.
14. GUARANTEE
AS PER CL. NO. 27.0 OF SECTION-A OF GCC/ ANNEXURE-II TO SCC, AS APPLICABLE
15. DELETED
16. TERMS AND MODE OF PAYMENT

16.1. The terms and mode of payment shall be as per Annexure-I to SCC.
17. DELETED
18. REPEAT ORDER
PURCHASER reserves the right, within 6 months of order to place repeat order up to 100% of the total
order value without any change in unit price or other terms and conditions.
19. ORIGIN OF GOODS
(In partial modification to GENERAL TERMS & CONDITIONS)
19.1 A certificate issued by relevant Chamber of Commerce to this effect shall form part of shipping
documents.
20. QUALITY ASSURANCE/QUALITY CONTROL
20.1. The Bidder shall prepare a detailed quality assurance plan for the execution of Contract for various
facilities, which will be mutually discussed and agreed to.
20.2. The Bidder shall establish document and maintain an effective quality assurance system outlined in
recognized codes.
20.3. The Purchaser/Consultant, while agreeing to a quality assurance plan shall mark the stages where they
would like to witness the tests; review any or all stages of work at shop/site as deemed necessary for
quality assurance.
21. DELETED
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22. POST ORDER CORRESPONDENCE
Details of persons for post order correspondence shall be intimated in the Purchase Order.
23. SUBMISSION OF FALSE FORGED DOCUMENT & CONSENT LETTER:

a) Bidder is required to furnish the complete and correct information/documents required for
evaluation of their bids. If the information/documents forming basis of evaluation is found tobe
false/forged, the same shall be considered adequate ground for rejection of Bids and forfeiture
of Earnest Money Deposit (Bid Security).
b) Incase, the information/document furnished by the vendor/contractor forming basis of

evaluation of his bid is found to be false/forged after the award of the contract, OWNER shall
have full right to terminate the contract and get the remaining job executed at the risk & cost
of such vendor/contractor without any prejudice to other rights available to OWNER under the
contract such as forfeiture of CPBG/Security Deposit, withholding of payment etc .
c) Incase this issue of submission of false document comes to the notice after execution of work,
OWNER shall have full right to forfeit any amount due to the vendor/contractor along with
forfeiture of CPBG/Security Deposit furnished by the vendor/contractor.
d) Further, such bidder/vendor/contractor shall be put on Blacklist/Holiday List of OWNER

debarring them from future business with OWNER.
24. INSPECTION, TESTING & EXPEDITING
24.1. The PURCHASER or its representative shall have the right to inspect and/or to test the GOODS to
confirm their conformity to the CONTRACT specifications. The special conditions of CONTRACT
and/or the Technical Specifications shall specify what inspections and tests the PURCHASER
requires and where they are to be conducted. The PURCHASER shall notify the SELLER in writing
the identity of any representative(s) retained for these purposes.
24.2. The inspections and tests may be conducted on the premises of the SELLER or his sub-contractor(s),
at point of DELIVERY and/or at the GOODS' final destination, When conducted on the
premises of the SELLER or his sub-contractor (s), all reasonable facilities and assistance
including access to the drawings and production data shall be furnished to the inspectors at
no charge to the PURCHASER.
24.3. Should any inspected or tested GOODS fail to conform to the specifications, the PURCHASER may
reject them and the SELLER shall either replace the rejected GOODS or make all
alterations necessary to meet Specifications' requirements, free of cost to the
PURCHASER.
24.4. The PURCHASER's right to inspect, test and where necessary reject the GOODS after the GOODS'
arrival in the PURCHASER's country shall in no way be limited or waived by reason of the GOODS
having previously been inspected, tested and passed by the PURCHASER, or their
representative prior to the GOODS shipment from the country of origin.
24.5. The INSPECTOR shall follow the progress of the manufacture of the GOODS under the
CONTRACT to ensure that the requirements outlined in the CONTRACT are not
being deviated with respect to schedule and quality.
24.6. SELLER shall allow the INSPECTOR to visit, during working hours, the workshops relevant for
execution of the CONTRACT during the entire period of CONTRACT validity.
24.7. In order to enable Purchaser's representatives to obtain entry visas in time, SELLER shall
notify PURCHASER two months before assembly, testing and packing of main EQUIPMENT. If
requested, SELLER shall assist PURCHASER's representatives in getting
visas in the shortest possible time (applicable only in case of foreign order).
24.8. SELLER shall place at the disposal of the INSPECTOR, free of charge, all tools, instruments,
and other apparatus necessary for the inspection and/or testing of the GOODS. The INSPECTOR is
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entitled to prohibit the use and dispatch of GOODS and/or materials which have failed to comply
with the characteristics required for the GOODS during tests and inspections.
24.9. SELLER shall advise in writing of any delay in the inspection program at the earliest, describing
in detail the reasons for delay and the proposed corrective action.
24.10. ALL TESTS and trials in general, including those to be carried out for materials not manufactured by
SELLER shall be witnessed by the INSPECTOR. Therefore, SELLER shall confirm to PURCHASER
by fax or e-mail about the exact date of inspection with at least 30 days
notice. SELLER shall specify the GOODS and quantities ready for testing and
indicate whether a preliminary or final test is to be carried out.
24.11. If on receipt of this notice, PURCHASER should waive the right to witness the test, timely
information will be given accordingly.
24.12. Any and all expenses incurred in connection with tests, preparation of reports and analysis made
by qualified laboratories, necessary technical documents, testing documents and drawings
shall be at SELLER's cost. The technical documents shall include the reference and numbers of
the standards used in the construction and, wherever deemed practical by the INSPECTOR,
copy of such standards.
24.13. Nothing in Clause-24 shall in any way release the SELLER from any warrantee or other obligations
under this CONTRACT.
24.14. Arrangements for all inspections required by Indian Statutory Authorities and as specified
in technical specifications shall be made by SELLER.
24.15. Inspection & Rejection of Materials by consignees
When materials are rejected by the consignee, the supplier shall be intimated with the
details of such rejected materials, as well as the reasons for their rejection, also giving location
where such materials are lying at the risk and cost of the contractor/supplier. The supplier will be
called upon either to remove the materials or to give instructions as to their disposal within 14
days and in the case of dangerous, infected and perishable materials within 48 hours, failing
which the consignee will either return the materials to the contractor freight to pay or otherwise
dispose them off at the contractor's risk and cost. The PURCHASER shall also be entitled to
recover handling and storage charges for the period, during which the rejected materials are
not removed @ 5% of the value of materials for each month or part of a month till the
rejected materials are finally disposed off
25. REJECTIONS, REMOVAL OF REJECTED EQUIPMENT & REPLACEMENT:

25.1. Preliminary inspection at SELLER's works by INSPECTOR shall not prejudice PURCHASER's/
CONSULTANT's claim for rejection of the EQUIPMENT on final inspection at SITE or claims under
warranty provisions.
25.2. If the EQUIPMENTS are not of specification or fail to perform specified duties or are otherwise
not satisfactory the PURCHASER/CONSULTANT shall be entitled to reject the
EQUIPMENT/MATERIAL or part thereof and ask free replacement within reasonable time failing
which obtain his requirements from elsewhere at SELLER's cost and risk.
25.3. Nothing in this clause shall be deemed to deprive the PURCHASER AND/OR AFFECT ANY rights
under the Contract which it may otherwise have in respect of such defects or deficiencies or in any
way relieve the SELLER of his obligations under the Contract.
25.4. EQUIPMENT rejected by the PURCHASER/ CONSULTANT shall be removed by the
Seller at his cost within 14 days of notice after repaying the amounts received against the SUPPLY.
The PURCHASER shall in no way be responsible for any deterioration or damage to the
EQUIPMENT under any circumstances whatsoever.
25.5. In case of rejection of EQUIPMENT, PURCHASER shall have the right to recover the amounts, if
any, from any of CONTRACTOR'S invoices pending with PURCHASER or by alternative
method(s).
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26. GOVERNMENT OF INDIA NOT LIABLE
It is expressly understood and agreed by and between the Contractor and the OWNER/Consultant that
the OWNER/Consultant is entering into this agreement solely on its own behalf and not on behalf of
any other person or entity. In particular, it is expressly understood and agreed that the Government of
India is not a party to this agreement and has no liabilities, obligations or rights there under. It is
expressly understood and agreed that the OWNER/Consultant is an independent legal entity with
power and authority to enter into contract, solely in its own behalf under the applicable laws of India
and general principal of Contract Law. The Contractor expressly agrees, acknowledges and
understands that the OWNER/Consultant is not an agent, representative or delegate of Govt. of India.
It is further understood and agreed that the Govt. of India is not and shall not be liable for any acts,
omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, contractor
hereby expressly waives, releases and foregoes any and all actions or claims, including cross claims,
impleader claims or counter claims against the Govt. of India arising out of this contract and covenants
not to sue to Govt. of India as to any manner, claim, cause of action or thing whatsoever arising of or
under this agreement.
27. DEFAULT IN DELIVERY / LIQUIDATED DAMAGES
27.1. In partial modification to clause 28 of section –A of GCC, the clause 28.4 stands modified to following:
In the event of delay beyond the contractual completion date for reasons not attributable to owner and
not constituting conditions of force majeure, it will be at owner’s discretion, without prejudice to his
other rights under the contract, to accept delayed completion, but at the prices reduced by ½ % (half
percent) of total order value (total price of contract including supplies and site work) per complete
week of delay or part thereof subject to a maximum of 7.5% (seven point five percent) of total order
value.
Both seller and PURCHASER agree that the above percentages of liquidated damage are genuine pre
estimates of the loss/damage which the PURCHASER would have suffered on account of
delay/breach on the part of the SELLER and the said amount will be payable on demand without there
being any proof of the actual loss/or damage caused by such breach/delay. A decision of the
PURCHASER in the matter of applicability of price reduction shall be final and binding.
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ANNEXURE-I TO SCC
1 PAYMENT TERMS
The following shall be read in conjunction with GCC
1.1. INDIAN SUPPLIERS
1.1.1 SUPPLY PORTION
 5% against approval of drawings at least in Code-2 and manufacturing schedule against

Equivalent BG.
 80% pro-rata (85% in cases where drawing approval is not required) with taxes and
duties will be paid progressively against submission of dispatch documents to OWNER.
 5% on receipt of Final/As built Drawings/Documents/Data/Manual in requisite number
of copies/sets/CDs as per VDR specified in Purchase Requisition.
 10% on successful completion of Site Work and handing over of goods/equipment to
Purchaser.
1.1.2 TRANSPORTATION CHARGES
 Transportation charges will be paid progressively within 30 days after receipt and acceptance of
material at Project Site.
1.1.3 SITE WORK PORTION
 90% against monthly progressive bills (based on agreed billing schedule) duly
certified by Engineer-in-charge.
 10% on successful completion of site work and handing over of goods/equipment to
Purchaser.
1.1.4 SUPERVISION OF ERCETION
 100% against progressive monthly bills payable against submission of invoices and
time sheets certified by the Engineer-In-Charge.
1.1.5 Entry Tax/Octroi/ Consumption Tax (if applicable), shall be borne by OIL.
1.2 FOREIGN SUPPLIERS
1.2.1 SUPPLY PORTION

 5% against approval of Drawings at least in Code-2 and manufacturing schedule through Wire
Transfer against Equivalent BG.
 80% (85% in cases where drawing approval is not required) including ocean freight (in case of
CFR contract) will be paid progressively through irrevocable LC against submission of shipping
documents.
 5% against submission of required technical documentation as per Purchase Order (PO) /
Purchase Requisition (PR), through wire transfer.
 Balance 10% on successful completion of site work and handing over of goods/equipment to
Purchaser, through wire transfer
1.2.2 SITE WORK PORTION
 90% against monthly progressive bills (based on agreed billing schedule) duly certified by
Engineer-in-charge.
 10% on successful completion of site work and handing over of goods/equipment to Purchaser.
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SUPERVISION OF ERCETION
1.2.3
 100% against progressive monthly bills payable against submission of invoices and
time sheets certified by the Engineer-In-Charge.
NOTES
i. Order value shall be as indicated in the Purchase Order.
ii. Above applicable Payment Terms shall be subject to receipt of requisite Performance Bank
Guarantee / Security Deposit for 10% of the order value within 15 days from the date of FOA /
PURCHASE ORDER. This Contract - Cum Performance Bank Guarantee shall be valid up to
Guarantee period plus 3 Months.
iii. Dispatch documents for Indian Bidders shall consist of the following :
a) Invoice in Triplicate
b) Inspection release note by Purchaser/Consultant.
c) LR/GR
d) Documents as specified in Vendor Data Requirement in MR (if any)
e) Packing List
f) Proof of customs clearance including payment of customs duty for imports permitted in the
Contract (if applicable)
g) Dispatch instructions/clearance by purchase/consultant.
iv. Shipping Documents for Foreign Bidders shall consist of the Following:
a) Invoice in triplicate
b) Inspection release note by Third Party Inspection Agency/Purchaser/Consultant.
c) Document as specified in Vendor Data Requirement in MR (if any)
d) Clean Bill of Lading/ Air way Bill.
e) Packing List
f) Documents pertaining to ocean/Air freight (in case of CFR/CPT Contract)
g) Country of origin certificate
h) Dispatch instructions/ clearance by Purchaser/Consultant.
v. In case of indigenous suppliers, wherever taxes/duties/freight are separately indicated, the
order value shall be exclusive of taxes/duties/freight. 100% payment of taxes/duties shall be
released alongwith the payment released against dispatch documents on receipt of
cenvatable/vattable documents (wherever applicable).
vi. The invoice shall be made after adjusting the following:
a) Price Reduction Schedule pursuant to Clause 15.1 SCC, & GCC (Goods), if applicable.
b) Indian agents commission, if applicable.
vii. Payment to indigenous suppliers shall be released either through Electronic Clearing System
(ECS)/ Electronic Fund Transfer (EFT)/ Real Gross Time Settlement (RGTS) or through internet.
In view of this, necessary details, such as name of bank, bank account no. etc., duly attested
by bidder‟s bank must be submitted along with the offer.
viii. An irrevocable Letter of Credit (L/C) shall be established for payment against shipping
documents less Indian Agent‟s Commission/Fee (as quoted by the Foreign Bidder, if applicable)
by Purchaser. The Letter of Credit shall be established through State Bank of India (SBI) or
Allahabad Bank or any other scheduled Bank, as would be mentioned in the Purchase Order,
from time to time. The foreign correspondents of SBI / Allahabad Bank / any other scheduled
Bank in various countries are furnished vide Annexure IXA and Annexure IXB of GCC. Bidders
shall name one of the correspondents of SBI / Allahabad Bank through whom they prefer to
have their L/C opened. Where foreign correspondents of SBI / Allahabad Bank are not existing
presently, the bidders are to indicate their banker's name and address in their offers.
ix. For small value orders up to US $15,000.00, OIL would prefer to make payment on Sight draft
Page 9 of 10
Page 96 of 465
(Cash against Documents) basis for expeditious processing of order for mutual benefit. OIL
undertakes to pay within 15 working days of receipt of clean documents, in case of payment on
Sight draft (CAD) basis. As per present rule, Sight Draft (CAD) payment up to US$ 25,000 can
be made on direct submission of documents to OIL‟s nominated banker instead of routing
through bidder's banker.
x. L/C opening charges payable to the L/C opening bank shall be borne by the Purchaser. In case
the Seller requires a confirmed L/C, the confirmation charges shall be borne by the Seller. Any
other charges not specified herein shall be on Seller‟s account
xi. Payment to foreign suppliers against Site Work and Training shall be through wire transfer.
xii. All payments (other than through L/C) shall be released within 30 days of receipt of invoice and
all requisite documents, complete in all respects.
xiii. All bank charges of respective bankers shall be to respective account.
xiv. Within 45 days after award of order, the Bidder shall furnish a detailed “Billing schedule”
separately under different heads for Owner‟s approval and the Bidder shall raise his invoices
accordingly. Such billing schedule shall also be accompanied by their shipment/dispatch
schedule.
i. Sellers requiring multiple dispatches will restrict the number of dispatches to maximum three,
unless agreed otherwise by Project Manager.
ii. All progressive advances to foreign as well as Indian supplier shall be against
equivalent bank guarantees which shall be valid up to contractual delivery date plus
three months.
iii. Other than the payment terms given above, no other advance payments shall be payable.
1.3
DEDUCTION AT SOURCE
i. Purchaser will release the payment to the Seller after effecting deductions as per applicable law in
force.
ii. Purchaser will release payments to the Contractor / Supplier after offsetting all dues to the
Purchaser payable by the Contractor / Supplier under the Contract.
Page 10 of 10
Page 97 of 465
DOCUMENT No.
DELIVERY LOCATION FOR NBPS A415-000-11-41-DL-0001
Rev. A
Page 1 of 1
Sr. Pumping Station/Receipt

Location Delivery Location
No. Terminals
Oil India Limited Pump Station 1
Duliajan - 786 602
1. PS-1 Naharkhatiya
Phone: 0374 - 2801798 / 2800405
Fax: 0374 - 2801799
Oil India Limited
2. PS-2 Moran Pump Station 2, Moran - 785 669
Dist: Sivasagar (Assam), Phone: 03754 – 224017
Oil India Limited,

3. PS-3 Jorhat PumpStation No.3, Jorhat, NH-37, Jorhat Bypass,
P.O. Changeligaon-785010, Ph. 0376-2350765
Oil India Limited

4. PS-4 Sekoni Pump Station No. 4 , Sekoni,
PO JAKHALABANDHA -782136, Assam (INDIA)
Oil India Limited
Pipeline Head Quarters, P.O. Udayan Vihar
5. PS-5 Noonmati Narengi, Guwahati - 781171
Phone: +91 - 0361 - 2643685 / 2643688 /
Fax: +91 - 0361 – 2643686 / 2642804
Oil India Limited,
Pump Station No.8, Sonapur, P.O. Haptiagach,
6. PS-8 Sonapur
Dt. Uttar Pin-733202, Dinajpur, West Bengal, India
Ph. 09933395321
Oil India Limited Terminal
7. PS-10 Barauni Pump Station 10, P.O.- B.O.R. BEGUSARAI-851114, Ph.
06243-242014
Oil India Limited,

8. TPS Tengaghat Tengakhat Pump Station, ITF Tengakhat Complex,
Assam, PIN -786103
Oil India Limited Pump Station 1
Duliajan - 786 602
9. Digboi
RT Digboi Refinery Phone: 0374 - 2801798 / 2800405
Fax: 0374 - 2801799
Oil India Limited,
PumpStation No.3,
10. Numaligrah Jorhat, NH-37, Jorhat Bypass,
Numaligrah Refinery
P.O. Changeligaon-785010
Ph. 0376-2350765
Oil India Limited
Pipeline Head Quarters
11. Guwahati P.O. Udayan Vihar, Narengi, Guwahati - 781171
Guwahati Refinery
Phone: +91 - 0361 - 2643685 / 2643688 /
Fax: +91 - 0361 – 2643686 / 2642804
Oil India Limited
Pump Station No.6, BOC Gate ,P.O. Bongaigaon,
12. Bongaigaon Refinery Bongaigaon
PIN- 783380, Assam, India
Ph. 03664-230253
Oil India Limited,
PumpStation No.3,
13. Badulipur
Badulipur TOP Jorhat, NH-37, Jorhat Bypass,
P.O. Changeligaon-785010, Ph. 0376-2350765
Oil India Limited,
Pump Station No.7, Madarihat, Dt. Jalpaiguri (WB)-
14. PS-7 Madarihat
735220, WLL Ph. – 099330 51240(O)
09933051154
Oil India Limited,
Pump Station No.9, DUMAR, P.O – DUMAR VIA
15. PS-9 Dumar
GURUBAZAR,PIN- 854104, DISTRICT KATIHAR, BIHAR,
Ph. 06457-262236.
Format No.
Page 98 of EIL
465 1641-1924 Rev. 1 Copyright EIL – All rights reserved
Annexure-II to SCC
TERMS & CONDITIONS FOR SITE WORK
RFQ NO :__________________________
ITEM : __________________________
OFFER NO : __________________________
1. The Vender shall perform their jobs in eco friendly manner and in consonance with the
objectives of OIL environment management system.
2. It will be the responsibility of bidder to seek approvals from the Owner for working within &
outside the project area and also of taking all suitable safety measures as per regulations in
force for the safety of existing-project site.
3. The material shall be collected by the bidder from Owner's stores/Project Site/bidder's own
stores (as the case may be) and transported to the erection site at Bidder's cost and risk.
4. All labour (both skilled and unskilled), tools, tackles and consumables, shall be arranged by
Bidder at his own cost.
5. Bidder shall arrange for the necessary transport, accommodation, medical, canteen and other
facilities for their employees/staff at their own cost and abide by all labour laws, safety codes
and statutory regulations and keep EIL/ Owner indemnified in respect thereof.
6. Owner shall arrange for Marine cum Erection Insurance for the project for permanent
incorporation of material and services. Bidder shall arrange and pay for all insurances as
may be required under the law for their employees/ materials/ Construction Equipments/
subcontractor(s) and shall also cover against all risk for the materials issued by Owner.
Bidder shall be working at Owner's site along with agencies who will be engaged in the
other activities. For this purpose the third party risk shall also be covered by Bidder.
7. The Bidder is responsible for keeping his work place neat and clean and shall always avoid
scattering of any materials around the work place. The Bidder shall clear the work site of all
debris, materials, tools, tackles etc. immediately upon completion of the job. Any temp.
Line/cables etc. laid for the purpose of execution of a particular job shall be immediately
removed to an agreed location and the site cleared off all such materials.
8. The Bidder shall not throw out gaskets, used electrode pieces, hand gloves, cotton wastes,
gunny bags, polythene bags etc. into open channel, any drains or pipe line system. These are
to be collected together and deposited in bins/waste collectors earmarked for the purpose
of
disposal after consultation with Engineer-in-Charge.
9. No Construction power shall be provided by Owner and the Bidder shall at its own cost
arrange for Construction Power.
10. No water shall be provided by the Owner and the Bidder shall at its own cost arrange for
and provide all required water. In case water is drawn from the boreholes, any return / cess
required to be paid to State Government / Statutory Authority shall be paid by the Bidder.
Any other statutory requirement to this affect shall also be met by the Bidder.
Page 1 of 3
Page 99 of 465
Annexure-II to SCC
11. EIL may permit the bidder, reasonably required land, free of any liability to establish a
temporary site office, fabrication yard and storage area at the job site, at the discretion of
Engineer-in-charge. EIL shall not permit any land at site to be used for residential purposes
nor shall otherwise provide or arrange any land for temporary accommodation of the bidder’s
personnel or labour.
The bidder shall at its own cost and initiative arrange land for residential accommodation for
its staff and workers and the price of services shall be deemed to include the same.
12. As per the applicable Factory Act the Labour License if required, shall be taken by Bidder
before starting the works.
13. All Cranes, handling equipment etc, as required, shall be arranged by bidder at his cost.
14. Welfare legislations etc. shall be bidder’s responsibility.
15. Necessary tax registrations etc., if any, shall be bidder’s responsibility.
16. The Bidder shall adhere to the Health, Safety and Environment (HSE) management system as
per EIL specification no. 6-82-0001(Rev. 6) enclosed with MR and OISD Guidelines 192 &
OISD Guidelines 207, enclosed herewith.
17. It shall be bidder’s responsibility to comply with all rules and regulations in force at
construction site.
18. Defect Liability Period: The BIDDER shall guarantee the installation/WORK for a period of
12 months from the date of completion of WORK as certified by the ENGINEER -IN-
CHARGE which is indicated in the Completion Certificate. Any damage or defect that may
arise or lie undiscovered at the time of issue of Completion Certificate, connected in any
way with the equipment or materials supplied by him or in the workmanship, sha ll be
rectified or replaced by the BIDDER at his own expense as deemed necessary by the
ENGINEER-IN-CHARGE or in default, the ENGINEER- IN-CHARGE may carry out such
works by other work and deduct actual cost incurred towards labour, supervision and
materials consumables or otherwise plus 100% towards overheads (of which the
certificate of ENGINEER-IN-CHARGE shall be final) from any sums that may then be or at
any time thereafter, become due to the BIDDER or from his Contract Performance
Security, or the proceeds of sale thereof or a sufficient part on thereof.
If during the period of liability any portion of the WORK/equipment, is found defective and
is rectified/ replaced, the period of liability for such equipment/ portion of WORK shall be
operative from the date such rectification/ replacement are carried out and Contract
Performance Guarantee shall be furnished separately for the extended period of liability
for that portion of WORK/ equipment only. Notwithstanding the above provisions the
supplier's, guarantees/warantees for the replaced equipment shall also be passed on to
the OWNER
19. Wherever site work is involved, Bidder shall submit the Performance Bank Guarantees in
accordance with provisions of Bidding Document which shall be valid till expiry of de fect
liability guarantee period plus three months claim period after which the PBG shall be
released.
Page 2 of 3
Page 100 of 465

Annexure-II to SCC
20. In the event of delay beyond the contractual completion date for reasons not attributable
to owner and not constituting conditions of force majeure, it will be at Owner’s discretion,
without prejudice to his other rights under the contract, to accept delayed completion, but
at the prices reduced by ½ % (half percent) of total contract price (total price of contract
including supplies and site work) per complete week of delay or part thereof subject to a
maximum of 7.5% (seven point five percent) of total contract price (total price of contract
including supplies and site-work).
Enclosure : OISD Guidelines 192 & OISD Guidelines 207
BIDDER'S SIGNATURE & DATE
NAME
DESIGNATION
SEAL / STAMP
Page 3 of 3
Page 101 of 465

STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
ENGINEERS HEALTH, SAFETY &
6-82-0001 Rev. 6
aarn 122 51
INDIA LIMITED
IA Govt of India Undertak.ng)
ENVIRONMENT MANAGEMENT
AT CONSTRUCTION SITES Page 1 of 87
1-11-1 ul -f-zffl 'zr{

WkcIT 1141<ui
3T4tT9' irq
STANDARD SPECIFICATION FOR

HEALTH, SAFETY & ENVIRONMENT
(HSE) MANAGEMENT
AT CONSTRUCTION SITES
6 26/02/2014
REVISED & UPDATED SM J RKD SC
5 19/12/2012 REVISED & UPDATED SM SM RKD DM
4 13/02/2008 REVISED & UPDATED AS RK SCB VC
3 17/07/2007 REVISED & UPDATED AS MPJ VNP VC
2 11/08/2005 REVISED & UPDATED MPJ MPJ VNP VJN
Standards Standards
Comm ittee Bureau
Rev Date Purpose Prepared by Checked by Convenor Chairman
Approved by
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL — All rights reserved

Page 102 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
Abbreviations:
AERB : Atomic Energy Regulatory Board

ANSI : American National Standards Institute
BARC : Bhabha Atomic Research Centre
BS : British Standard
EIL : Engineers India Limited
ELCB : Earth Leakage Circuit Breaker
EPC : Engineering, Procurement and Construction
EPCC : Engineering, Procurement, Construction and Commissioning
ESI : Employee State Insurance
GCC : General Conditions of Contract
GM : General Manager
GTAW : Gas Tungsten Arc Welding
HOD : Head of Department
HSE : Health, Safety & Environment
HV : High Voltage
IS : Indian Standard
IE : Indian Electricity
JSA : Job Safety Analysis
LOTO : Lock Out & Tag Out
LPG : Liquefied Petroleum Gas
LSTK : Lump Sum Turn Key
MV : Medium Voltage
PPE : Personal Protective Equipment
RCM : Resident Construction Manager or Site-in-Charge, as applicable
ROW : Right of Way
SCC : Special Conditions of Contract
SLI : Safe Load Indicator
TBM : Tool Box Talks
Construction Standards Committee
Convenor : Sh. RK Das, ED(Construction)
Members : Sh. M.Deshpande, GM (C)

Sh. M. Natarajan, GM (C&P)
Sh Rakesh Nanda, DGM (Piping)
Sh. S Mukherjee, DGM (Construction)
Sh. Janak Kishore, DGM (Projects)
Sh. D. Jana, AGM (Construction)
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – All rights reserved

Page 103 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
CONTENTS
CLAUSE TITLE PAGE NO.
1.0 Scope 5
2.0 References 5
3.0 Requirement of Health, Safety and Environment (HSE) Management 5
System to be complied by Bidders
3.1 Management Responsibility 5
3.1.1 HSE Policy & Objective 5
3.1.2 Management System 5
3.1.3 Indemnification 6
3.1.4 Deployment & Qualification of Safety 6
Personnel
3.1.5 Implementation, Inspection & Monitoring 7
3.1.6 Behavior Based Safety 8
3.1.7 Awareness 9
3.1.8 Fire prevention & First-Aid 9
3.1.9 Documentation 9
3.1.10 Audit 10
3.1.11 Meetings 10
3.1.12 Intoxicating drinks & drugs and smoking 11
3.1.13 Penalty 11
3.1.14 Accident/Incident investigation 14
3.2 House Keeping 14
3.3 HSE Measures 15
3.3.1 Construction Hazards 15
3.3.2 Accessibility 16
3.3.3 Personal Protective Equipments (PPEs) 16
3.3.4 Working at height 17

3.3.5 Scaffoldings 18
3.3.6 Electrical installations 19
3.3.7 Welding/Gas cutting 21
3.3.8 Ergonomics and tools & tackles 22
3.3.9 Occupational Health 22
3.3.10 Hazardous substances 23
3.3.11 Slips, trips & falls 23
3.3.12 Radiation exposure 23
3.3.13 Explosives/Blasting operations 24
3.3.14 Demolition/Dismantling 24
3.3.15 Road Safety 24
3.3.16 Welfare measures 25
3.3.17 Environment Protection 25
3.3.18 Rules & Regulations 26
Contd to page 4 …

Page 104 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
CONTENTS (contd. from page 3)
3.3.19 Weather Protection 26

3.3.20 Communication 26
3.3.21 Confined Space Entry 27
3.3.22 Heavy Lifts 27
3.3.23 Key performance indicators 27
3.3.24 Unsuitable Land Conditions 28
3.3.25 Under Water Inspection 28
3.3.26 Excavation 28
3.4 Tool Box talks 29
3.5 Training & Induction Programme 30
3.6 Additional safety requirements for working Inside a running 31
3.7 Self Assessment and Enhancement 32
3.8 HSE Promotion 32
3.9 LOTO for isolation of energy source 32
4.0 Details of HSE Management System by Contractor
4.1 On Award of Contract 33
4.2 During Job Execution 33
4.3 During short listing of the sub-contractors 34
5.0 Records 35
Appendices
1. Standards/Codes on HSE Appendix-A
2. Details of First AID Box Appendix-B
3. Types of Fire Extinguishers & their Appln. Appendix-C
4. Indicative List of statutory Acts & Rules Appendix-D
5. Construction Hazards and their mitigation Appendix-E
6. Training subjects / topics Appendix-F
7. Construction Power Board ( typ) Appendix-G
8. List of HSE procedures Appendix-H
Attachments (Reporting Formats)
I. Safety Walk through Report HSE-1 Rev.0
II. Accident/Incident Report HSE-2 Rev.0
III. Suppl. Accident/Incident Investigation Report HSE-3 Rev.0
IV. Near Miss Incident Report/Dangerous occurrence HSE-4 Rev.0
V. Monthly HSE Report HSE-5 Rev.0
VI. Permit for Working at height HSE-6 Rev.0
VII. Permit for Working in Confined Space HSE-7 Rev.0
VIII. Permit for Radiation work HSE-8 Rev.0
IX. Permit for Demolishing/ Dismantling HSE-9 Rev.0
X Daily Safety Checklist HSE-10 Rev.0
XI Housekeeping assessment & compliance HSE-11 Rev.0
XII Inspection of temporary electrical booth / installation HSE-12 Rev.0
XIII Inspection for scaffolding HSE-13 Rev.0
XIV Permit for erection / modification & dismantling of HSE-14 Rev.0
scaffolding
XV Permit for heavy lift/critical erection HSE-15 Rev.0
XVI Permit Energy Isolation & De-Isolation HSE-16 Rev 0
XVI Permit for Excavation HSE-17 Rev 0

Page 105 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
1.0 SCOPE
This specification establishes the Health, Safety and Environment (HSE) management
requirement to be complied by Contractors/Vendors including their sub-contractors/sub vendors
during construction.
This specification is not intended to replace the necessary professional judgment needed to
design & implement an effective HSE system for construction activities and the contractor is
expected to fulfill HSE requirements in this specification as a minimum. It is expected that
contractor shall implement best HSE practices beyond whatever are mentioned in this
specification.
Requirements stipulated in this specification shall supplement the requirements of HSE

Management given in relevant Act(s)/legislations, General Conditions of Contract (GCC),
Special Conditions of Contract (SCC) and Job (Technical) Specifications. Where different
documents stipulate different requirements, the most stringent shall apply.
2.0 REFERENCES
The document should be read in conjunction with following:
- General Conditions of Contract (GCC)

- Special Conditions of Contract (SCC)
- Building and other construction workers Act,
- Indian Factories Act
- Job (Technical) specifications
- Relevant International / National Codes (refer Appendix-A for standards/codes on HSE)
- Relevant State & National Statutory requirements.
- Operating Manuals Recommendation of Manufacturer of various construction Machineries
3.0 REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENT

SYSTEM TO BE COMPLIED BY BIDDERS
3.1 Management Responsibility
3.1.1 HSE Policy & Objectives
The Contractor should have a documented HSE policy duly & objectives to demonstrate
commitment of their organization to ensure health, safety and environment aspects in their line
of operations.
HSE Policy of the contractor shall be made available to Owner / EIL at the place of execution of
specific contract works, as a valid document.
3.1.2 Management System
The HSE management system of the Contractor shall cover the HSE requirements &
commitments to fulfill them, including but not limited to what are specified under clause 1.0
and 2.0 above. The Contractor shall obtain the approval of its site specific HSE Plan from EIL /
Owner prior to commencement of any site works. Corporate as well as Site management of the
Contractor shall ensure compliance of their HSE Plan at work sites in its entirety & in true
spirit.

Page 106 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
3.1.3 Indemnification
Contractor shall indemnify & hold harmless, Owner/EIL & their representatives, free from any
and all liabilities arising out of non-fulfillment of HSE requirements or its consequences.
3.1.4 Deployment & qualifications of Safety personnel
The Contractor shall designate/deploy various categories of HSE personnel at site as indicated
below in sufficient number. In no case, deployment of safety Supervisor / Safety Steward shall
substitute deployment of Safety Officer / Safety Engr what is indicated in relevant statute of
BOCW Act i.e deployment of safety officer/Safety Engineer is compulsory at project site. The
Safety supervisors, Safety stewards etc. would facilitate the HSE tasks at grass root level for
construction sites and shall assist Safety Officer / Engineers.
a) Safety Steward
For every 250 workmen, one safety steward shall be deployed.
As a minimum, he shall preferably possess School leaving Certificate (of Class XII with
Physics & Chemistry etc.) and trained in fire-fighting as well as in safety/occupational
health related subjects, with minimum two year of practical experience in construction
work environment and preferably have adequate knowledge of the language spoken by
majority of the workers at the construction site.
b) Safety Supervisor
For every 500workmen, one safety Supervisor shall be deployed.
As a minimum, he shall possess a recognized Degree in Science (with Physics &

Chemistry) or a diploma in Engg. or Tech. with minimum Two years of practical
experience in construction work environment and should possess requisite skills to deal
with construction safety & fire related day-to-day issues.
c) Safety Officer / Safety Engineer
One for every 1000 workers or part thereof shall be deployed.
Safety officer/Engineer Should Possess following Qualification & Experience :
(i) Recognized degree in any branch of Engg. or Tech. or Architecture with practical
experience of working in a building or other construction work in supervisory
capacity for a period of not less than two years, or possessing recognized diploma in
any branch of Engg. or Tech with practical experience of building or other
construction work in supervisory capacity for a period of not less than five years.
(ii) Recognized degree or diploma in Industrial safety with one paper in Construction
Safety
(iii) Preferably have adequate knowledge of the language spoken by majority of the
workers at the construction site.
Alternately
(i) Person possessing Graduation Degree in Science with Physics & Chemistry and
degree or diploma in Industrial Safety (from any Indian institutes recognized by

Page 107 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
AICTE or State Council of Tech. Education of any Indian State) with practical
experience of working in a building, plant or other construction works (as Safety
Officer, in line with Indian Factories Act, 1958) for a period of not less than five
years, may be considered as Safety Officer, in case Owner/Client of the project
agrees for /approves the same.
d) HSE In-Charge
In case there is more than one Safety Officer at any project construction site, one of them,
who is senior most by experience (in HSE discipline), may be designated as HSE In-
Charge. Duties & responsibilities of such person shall be commensurate with that of
relevant statute and primarily to coordinate with top management of Client and contractors.
In case the statutory requirements i.e. State or Central Acts and / or Rules as applicable like
the Building and Other Construction Workers’ Regulation of Employment and Conditions
of Service- Act,1996 or State Rules (wherever notified), the Factories Act, 1948 or Rules
(wherever notified), etc. are more stringent than above clarifications, the same shall be
followed.
Contractors shall ensure physical availability of safety personnel at the place of specific
work location, where Hot Work Permit is required / granted. No work shall be started at
any of the project sites until above safety personnel & concerned Site Engineer of
Contractor are physically deployed at site. The Contractor shall submit a HSE organogram
clearly indicating the lines of responsibility and reporting system and elaborate the
responsibilities of safety personnel in their HSE Plan.
The Contractor shall verify & authenticate credentials of such safety personnel and furnish
Bio-Data/ Resume/ Curriculum Vitae of the safety personnel as above for EIL/Owner’s
approval, at least 1 month before the mobilization. The Contractor, whenever required,
shall arrange submission of original testimonials/certificates of their Safety personnel, to
EIL/Owner (for verification/scrutiny, etc.)
Imposition / Realization of penalty shall not absolve the Contractor from his/her
responsibility of deploying competent safety officer at site.
Adequate planning and deployment of safety personnel shall be ensured by the Contractor
so that field activities do not get affected because of non-deployment of competent &
qualified safety people in appropriate numbers.
3.1.5 Implementation, Inspection/Monitoring
 The Contractor shall be fully responsible for planning, reporting, implementing and
monitoring all HSE requirements and compliance of all laws & statutory requirements.
 The Contractor shall also ensure that the HSE requirements are clearly understood &
implemented conscientiously by their site personnel at all levels at site.
 The Contractor shall ensure physical presence of their field engineers / supervisors, during
the continuation of their contract works / site activities including all material transportation
activities. Physical absence of experienced field engineers / supervisors of Contractor at
critical work spot during the course of work, may invite severe penalization as per the
discretion of EIC, including halting / stoppage of work.
 Contractor shall furnish their annual Inspection Plan, with regard to project issues /subjects,
frequency and performers to EIL/Owner.
 The Contractor shall regularly review inspection report internally and implement all
practical steps / actions for improving the status continuously.

Page 108 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
 The Contractor shall ensure important safety checks right from beginning of works at every
work site locations and to this effect format No: HSE-10 “Daily Safety Check List” shall
be prepared by field engineer & duly checked by safety personnel for conformance.
 The Contractor shall carry out inspection to identify various unsafe conditions of work
sites/machinery/equipments as well as unsafe acts on the part of
workmen/supervisor/engineer while carrying out different project related works.
 Adequate records for all inspections shall be maintained by the Contractor and the same
shall be furnished to EIL/Owner, whenever sought.
 The Contractor shall not carry-out work by engaging single worker anywhere without any
supervisor anytime during day or night.
 To demonstrate involvement/commitment of site management of Contractor, at least one
Safety Walk through in a month shall be carried out by Contractor’s head of site (along
with his area manager/field engineers) and a report shall be furnished to EIL/Owner as per
format No: HSE-1” Safety walk through report” followed by compliance for unsatisfactory
remarks.
 As a general practice lifting tools/tackles, machinery, accessories etc. shall be inspected,
tested and examined by competent people (approved by concerned State authorities) before
being used at site and also at periodical interval (e.g. during replacement,extension,
modification, elongation/reduction of machine/parts, etc.) as per relevant statutes. Hydra,
cranes, lifting machinery, mobile equipments / machinery / vehicles, etc. shall be inspected
regularly by only competent / experienced personnel at site and requisite records for such
inspections shall be maintained by every contractor. Contractor shall also maintain records
of maintenance of all other site machinery (e.g. generators, rectifiers, compressors, cutters,
etc.) & portable tools/equipments being used at project related works (e.g. drills, abrasive
wheels, punches, chisels, spanners, etc.). The Contractor shall not make use of arbitrarily
fabricated ‘derricks’ at project site for lifting / lowering of construction materials.
 Site facilities /temporary. installations, e.g. batching plant, cement godown, DG-room,
temporary electrical panels/distribution boards, shot-blasting booth, fabrication yards, etc.
and site welfare facilities, like labour colonies, canteen/pantry, rest-shelters, motor
cycle/bicycle-shed, site washing facilities, First-aid centers, urinals/toilets, etc. should be
periodically inspected by Contractor (preferably utilizing HR/Admn. personnel to inspect
site welfare facilities) and records to be maintained.
3.1.6 Behaviour Based Safety
 The contractor shall develop a system to implement Behaviour-Based Safety (BBS)

through which work groups can identify, measure and change the behaviours of employees
and workers
 The BBS process shall include the following:
- Identify the behaviours critical to obtaining required safety performance.
- Communicate the behaviours and how they are performed correctly to all
- Observe the work force and record safe/at risk behaviours. Intervene with workers
to give positive reinforcement when safe behaviours are observed. Provide
coaching/correction when at risk behaviours are observed
- Collect and record observation data
- Summarize and analyze observation data
- Communicate observation data and analysis results to all employees
- Provide recognition or celebrate when safe behaviour improvements occur
- Change behaviours to be observed or change activators or change consequences as
appropriate.
- Communicate any changes to workforce
 Contractor through its own HSE committee shall implement the above process.
 The necessary procedures and reporting formats shall be developed by the contractor for
approval by EIL/Owner.

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 The HSE committee of contractor shall observe individual’s behavior for safe practices
adapted for utilization/execution of work for following as a minimum:-
- PPE
- Tools & equipment
- Hazard Identification & control
- House keeping
- Confined space entry
- Hot works
- Excavation
- Loading & unloading
- Work At height
- Stacking & storage
- Ergonomics
- Procedures
3.1.7 Awareness and Motivation
 The Contractor shall promote and develop awareness on Health, Safety and Environment
protection among all personnel working for the Contractor.
 Regular awareness programs and fabrication shop / work site meetings at least on monthly
basis shall be arranged on HSE activities to cover hazards/risks involved in various
operations during construction.
 Contractor to motivate & encourage the workmen & supervisory staff by issuing /
awarding them with tokens/ gifts/ mementos/ monetary incentives / certificates, etc.
 Contractor shall assess & recognize the behavioral change of its site engineers / supervisors
periodically and constantly motivate / encourage them to implement HSE practices at
project works
3.1.8 Fire prevention & First-Aid
 The Contractor shall arrange suitable First-aid measures such as First Aid Box (Refer
Appendix-B for details), trained personnel/nurse (male) to administer First Aid, stand-by
Ambulance vehicle and
 The Contractor shall arrange installation of fire protection measures such as adequate
number of steel buckets with sand & water and adequate number of appropriate portable
fire extinguishers (Refer Appendix-C for details) to the satisfaction of EIL/Owner.
 The Contractor shall deploy trained supervisory personnel / field engineers to cater to any
emergency situation.
 In case the number of workers exceeds 500, the Contractor shall position an Ambulance /
vehicle and nurse on round the clock basis very close to the worksite.
 The Contractor shall arrange FIRE DRILL at each site at least once in three months,
involving site workmen and site supervisory personnel & engineers. The Contractor shall
maintain adequate record of such fire drills at project site
3.1.9 Documentation
The Contractor shall evolve a comprehensive, planned and documented system covering the
following as a minimum for implementation and monitoring of the HSE requirements and the
same shall be submitted for approval by owner/EIL.
- HSE Organogram
- Site specific HSE Plan
- Safety Procedures, forms and Checklist. Indicative list of HSE procedures is attached as
Appendix :H
- Inspections and Test Plan
- Risk Assessment & Job Safety Analysis for critical works.

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 The monitoring for implementation shall be done by regular inspections and compliance of
the observations thereof. The Contractor shall get similar HSE requirements implemented
at his sub-contractor(s) work site/office. However, compliance of HSE requirements shall
be the responsibility of the Contractor. Any review/approval by EIL/Owner shall not
absolve contractor of his responsibility/liability in relation to fulfilling all HSE
requirements.
3.1.10 Audit
The Contractor shall submit an Audit Plan to EIL/Owner indicating the type of audits and
covering following as minimum:
 Internal HSE audits regularly at least on quarterly basis by engaging internal qualified
auditors (viz safety officers/Construction personnel having 5 years experience in
construction safety and Lead Auditor Course :OSHA 18001certification).
 External HSE audits regularly at least on every six months by engaging qualified external
auditors (viz safety officers/Construction personnel having 10 years experience in
construction safety and Lead Auditor Course :OSHA 18001certification).
All HSE shortfalls/ non-conformances on HSE matters brought out during review/audit, shall be
resolved forthwith ( generally within a week) by Contractor & compliance report shall be
submitted to EIL/Owner.
In addition to above audits by contractor, the contractor’s work shall be subjected to HSE audit
by EIL/Owner at any point of time during the pendency of contract. The CONTRACTOR shall
take all actions required to comply with the findings of the Audit Report and issue regular
Compliance Reports for the same to OWNER/ EIL till all the findings of the Audit Report are
fully complied.
Failure to carry-out HSE Audits & its compliance (internal & external) by Contractor, shall
invite penalization.
3.1.11 Meetings
 The Contractor shall ensure participation of his top most executive at site (viz. Resident
Construction Manager / Resident Engineer / Project Manager / Site-in-Charge) in Safety
Committee / HSE Committee meetings arranged by EIL/Owner usually on monthly basis
or as and when called for. In case Contractor’s top most executive at site is not in a
position to attend such meeting, he shall inform EIL/Owner in writing before the
commencement of such meeting indicating reasons of his absence and nominate his
representative – failure to do so may invite very stringent penalization against the specific
Contractor, as deemed fit in Contract. The obligation of compliance of any observations
during the meeting shall be always time bound. The Contractor shall always assist
EIL/Owner to achieve the targets set by them on HSE management during the project
implementation.
 In addition, the Contractor shall also arrange internal HSE meetings chaired by his top most
executive at site on weekly basis and maintain records. Such internal HSE meetings shall
essentially be attended by field engineers / supervisors (& not by safety personnel only) of
the Contractor and its associates. Records of such internal HSE meetings shall be
maintained by the Contractor for review by EIL/Owner or for any HSE Audits.
 Agenda of internal HSE meeting should broadly cover: -

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a) Confirmation of record notes / minutes of previous meeting

b) Discussion on outstanding subjects of previous points / subjects, if any
c) Incidents / Accidents (of all types) at project site, if any
d) Current topics related to site activities / subjects of discussion
e) House keeping
f) Behavioral Safety
g) Information / views / deliberations of members / site sub Contractors
h) Report from Owner / Client
i) Status of Safety awareness, Induction programs & Training programs
The time frame for such HSE meeting shall be religiously maintained by one and all.
3.1.12 Intoxicating drinks & drugs and Smoking
 The Contractor shall ensure that his staff members & workers (permanent as well casual)
shall not be in a state of intoxication during working hours and shall abide by any law
relating to consumption & possession of intoxicating drinks or drugs in force.
 The Contractor shall not allow any workman to commence any work at any locations of
project activity who is/are influenced / effected with the intake of alcohol, drugs or any
other intoxicating items being consumed prior to start of work or working day.
 Awareness about local laws on this issue shall form part of the Induction Training and
compulsory work-site discipline.
 The Contractor shall ensure that all personnel working for him comply with “No-Smoking”
requirements of the Owner as notified from time to time. Cigarettes, lighters, auto ignition
tools or appliances as well as intoxicating drugs, dry tobacco powder, etc. shall not be
allowed inside the project / plant complex.
 Smoking shall be permitted only inside smoking booths exclusively designated &
authorized by the Owner/EIL.
3.1.13 Penalty
The Contractor shall adhere consistently to all provisions of HSE requirements. In case of non-
compliances and also for repeated failure in implementation of any of the HSE provisions,
EIL/Owner may impose stoppage of work without any cost & time implication to the Owner
and/or impose a suitable penalty.
The amount of penalty to be levied against defaulted Contractor shall be up to a cumulative

limit of
2.0% (Two percent) of the contract value for Item Rate or Composite contracts with an overall
ceiling of 1, 00, 00, 000 (Rupees One crore)
0.5% (Zero decimal five percent) of the contract value for LSTK, OBE, EPC, EPCC or Package
contracts with an overall ceiling of 10, 00.00.000 (Rupees ten crores)
This penalty shall be in addition to all other penalties specified elsewhere in the contract. The
decision of imposing stop-work-instruction and imposition of penalty shall rest with
EIL/Owner. The same shall be binding on the Contractor. Imposition of penalty does not make
the Contractor eligible to continue the work in unsafe manner.
The amount of penalty applicable for the Contractor on different types of HSE violations is
specified below:

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Sl.
Violation of HSE norms Penalty Amount
No.
1. For not using personal protective equipment Rs 500/- per day/ Item / Person.
(Helmet, Shoes, Goggles, Gloves, Full body harness,
Face shield, Boiler suit, etc.)
2. Working without Work Permit/Clearance Rs 20000/- per occasion
3 Execution of work without deployment of requisite Rs. 5000/- per violation per day
field engineer / supervisor at work spot
4. Unsafe electrical practices (not installing ELCB, Rs 10000/- per item per day.
using poor joints of cables, using naked wire without
top plug into socket, laying wire/cables on the roads,
electrical jobs by incompetent person, etc.)
5. Working at height without full body harness, using Rs. 10000/- per case per day.
non-standard/ rejected scaffolding and not arranging
fall protection arrangement as required, like hand-
rails, life-lines, Safety Nets etc.
6. Unsafe handling of compressed gas cylinders (No Rs 500/- per item per day.
trolley, jubilee clips double gauge regulator, and not
keeping cylinders vertical during storage/handling,
not using safety cap of cylinder).
7. Use of domestic LPG for cutting purpose / not using Rs. 3000/- per occasion.
flash back arresters on both the hoses/tubes on both
ends.
8. No fencing/barricading of excavated areas / Rs. 3000/- per occasion.
trenches.
9. Not providing shoring/strutting/proper slope and not Rs.5, 000/- per occasion.
keeping the excavated earth at least 1.5M away from
excavated area.
10. Non display of scaffold tags, caution boards, list of Rs.1000/- per occasion per day
hospitals, emergency services available at work
locations.
11. Traffic rules violations like over speeding of Rs. 2000/- per occasion per day
vehicles, rash driving, talking on mobile phones
during vehicle driving, wrong parking, not using seat
belts, vehicles not fitted with reverse horn / warning
alarms / flicker lamps during foggy weather.
12. Absence of Contractor’s RCM/SIC or his Rs10000/- per meeting.
nominated representative (prior approval must be
taken for each meeting for nomination) from site
HSE meetings whenever called by EIL/Owner &
failure to nominate his immediate deputy (in the site-
organogram) for such HSE meetings.
13. Failure to maintain HSE records by Contractor Rs 10000/- per month.
Safety personnel, in line with approved HSE
Plan/Procedures/Contract specifications..
14. Failure to conduct daily site safety inspection (by Rs.10000/- per occasion.
Contractor’s safety engineers/safety officers),
internal HSE meeting, internal HSE
Awareness/Motivation Program, Site HSE Training
and HSE audit at predefined frequencies (as
approved in HSE Plan).

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Sl.
Violation of HSE norms Penalty Amount
No.
th
15. Failure to submit the monthly HSE report by 5 of Rs. 10000/- per occasion and Rs.
subsequent month to Project’s Engineer-in-Charge / 1000/- per day of further delay.
Owner
16. Poor House Keeping Rs. 5000/- per occasion per subject
17. Failure to report & follow up accident (including Rs. 20000/- per occasion
Near Miss) reporting system within specific time-
frame.
18. Degradation of environment (not confining toxic Rs10000/- per occasion
spills, spilling oil/lubricants onto ground)
19. Not medically examining the workers before Rs 5000/- per occasion per worker
allowing them to work at height / to work in
confined space / to work in shot-blasting / to work
for painting / to work in bitumen or asphalt works,
not providing ear muffs while allowing them to work
in noise polluted areas, made them to work in air
polluted areas without respiratory protective devices,
etc.
20. Violation of any other safety condition as per job Rs. 5000/- per occasion
HSE plan / work permit and HSE conditions of
contract (e.g. using crowbar on cable trenches,
improper welding booth, not keeping fire
extinguisher ready at hot work site, unsafe rigging
practices, non-availability of First-Aid box at site,
not using hood with respiratory devices by blaster
for shot//grit blasting, etc.)
21. Failure to carry-out Safety audit in time (internal & Rs. 20,000/- per occasion
external), close-out of identified shortfalls of
Observations of Safety Aspects(OSA),etc
22. Carrying out sand blasting instead of grit/shot Rs. 50,000/- per day
blasting
23. Failure to deploy adequately qualified and Rs. 10000/- per day per Officer
competent Safety Officer
24. Utilization of hydra/ back-hoe loader for material Rs 25,000/- per occasion
shifting or any other unauthorized /unsafe lifting
works
25. Any incident / accident at project site has been Rs 10,00,000/-per occasion
caused because of willful negligence or gross
violation of safety measures / provisions on the part
of the Contractor or any of its sub-agencies
26. Any violation not covered above To be decided by EIL/Owner.
 The Contractor shall make his field engineers/supervisors fully aware of the fact that they
keep track with the site workmen for their behavior and compliance of various HSE
requirements. Safety lapses / defects of project construction site shall be attributable to the
concerned job supervisor / engineer of the Contractor, (who remains directly responsible
for safely executing field works). For repeated HSE violations, concerned job supervisor /
engineer shall be reprimanded or appropriate action, as deemed fit, shall be initiated (with
an information to EIL & Owner) by the concerned Contractor.

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Contractor shall initiate verbal warning shall be given to the worker/employee during his first
HSE violation. A written warning shall be issued on second violation and specific training shall
be arranged / provided by the Contractor to enhance HSE awareness/skill including feedback on
the mistakes/ flaws. Any further violation of HSE stipulations by the erring individuals shall
call for his forthright debar from the specific construction site. A record of warnings for each
worker/employee shall be maintained by the Contractor, like by punching their cards / Gate
passes or by displaying their names at the Project entry gate. Warnings, penalizations,
appreciations etc. shall be discussed in HSE Committee meetings by site Head of the
Contractor.
3.1.14 Accident/ Incident investigation
All accidents / incidents shall be informed to EIL/Owner at least telephonically by Contractor

immediately and in writing within 24 hours on Format No. HSE-2 as applicable , by Contractor.
Thereafter, a Supplementary Accident / Incident investigation Report on Format No. HSE-3
shall be submitted to EIL/Owner within 72 hours. Near Miss incident(s),Dangerous
accidents/incident shall also be reported on Format No. HSE-4 within 24 hours. The accident/
incident shall be investigated by a team of Contractor’s senior Site personnel (involving Site-in-
Charge or at least by his deputy) for establishing root-cause and recommending corrective &
preventive actions. Findings shall be documented and suitable actions taken to avoid
recurrences shall be communicated to EIL/Owner. Owner/EIL shall have the liberty to
independently investigate such occurrences and the Contractor shall extend all necessary help
and cooperation in this regard. EIL/Owner shall have the right to share the content of this report
with the outside world.
3.2 House Keeping
The Contractor shall ensure that a high degree of house keeping is maintained and shall ensure
inter alia; the followings:
a) All surplus earth and debris are removed/disposed off from the working areas to designated
location(s).
b) Unused/surplus cables, steel items and steel scrap lying scattered at different places within
the working areas are removed to identify location(s).
c) All wooden scrap, empty wooden cable drums and other combustible packing materials,
shall be removed from work place to identified location(s).
d) Roads shall be kept clear and materials like pipes, steel, sand, boulders, concrete, chips and
bricks etc shall not be allowed on the roads to obstruct free movement of men &
machineries.
e) Fabricated steel structural, pipes & piping materials shall be stacked properly for erection.
f) Water logging on roads shall not be allowed.
g) No parking of trucks/trolleys, cranes and trailers etc shall be allowed on roads, which may
obstruct the traffic movement.
h) Utmost care shall be taken to ensure over all cleanliness and proper upkeep of the working
areas.
i) Trucks carrying sand, earth and pulverized materials etc. shall be covered while moving
within the plant area/ or these materials shall be transported with top surface wet.
j) The contractor shall ensure that the atmosphere in plant area and on roads is free from
particulate matter like dust, sand, etc. by keeping the top surface wet for ease in breathing.
k) At least two exits for any unit area shall be assured at all times – same arrangement is
preferable for digging pits / trench excavation / elevated work platforms / confined spaces
etc.
l) Welding cables and the power cable must be segregated and properly stored and used .The
same shall be laid away from the area of movement and shall be free from obstruction.
m) Schedule for upkeep/cleaning of site to be firmed up and implemented on regular basis

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The Contractor shall carry-out regular checks (minimum one per fortnight) as per format No:
HSE-11 for maintaining high standard of housekeeping and maintain records for the same.
3.3 HSE Measures
3.3.1 Construction Hazards
The Contractor shall ensure identification of all Occupational Health, Safety & Environmental
hazards in the type of work he is going to undertake and enlist mitigation measures. Contractor
shall carry out Job Safety Analysis (JSA)/Risk Analysis specifically for high risk jobs/crtical
jobs like
a) Working at height (+2.0 Mts height) for cold (incl. colour washing, painting, insulation
etc.) & hot works.
b) Work in confined space,
c) Deep excavations & trench cutting (depth > 2.0 mts.)
d) Operation & Maintenance of Batching Plant.
e) Shuttering / concreting (in single or multiple pour) for columns, parapets & roofs.
f) Erection & maintenance of Tower Crane.
g) Erection of structural steel members / roof-trusses / pipes at height more than 2.0 Mts. with
or without crane.
h) Erection of pipes (full length or fabricated) at height more than 2.0 Mts. height with Crane
of 100T capacity.
i) All lifts using 100T Crane plus mechanical pulling.
j) All lifts using two cranes in unison (Tandem Lifting).
k) Any lift exceeding 80% capacity of the lifting equipments (hydra, crane etc.).
l) Laying of pipes (isolated or fabricated) in deep narrow trenches – manually or
mechanically.
m) Maintenance of crane / extension or reduction of crane-boom on roads or in yards.
n) Erection of any item at >2.0 Mts. height using 100T crane or of higher capacity
o) Hydrostatic test of pipes, vessels & columns and water-flushing.
p) Radiography jobs (in-plant & open field)
q) Work in Live Electrical installations / circuits
r) Handling of explosives & Blasting operations
s) Demolishing / dismantling activities
t) Welding / gas cutting jobs at height (+2.0 Mts.)
u) Lifting / placing roof-girders at height (+2.0 Mts.)
v) Lifting & laying of metallic / non-metallic sheet over roof/structures.
w) Lifting of pipes, gratings, equipments/vessels at heights (+2.0 Mts) with & without using
cranes
x) Calibration of equipment, instruments and functional tests at yards / work-sites.
y) Operability test of Pump, Motors (after coupling) & Compressors.
z) Cold or Hot works inside Confined Space.
aa) Transportation & shifting of ODC consignments into project areas.
bb) Working in “charged/Live” elect. Panels
cc) Stress Relieving works (Electrically or by Gas-burners).
dd) Pneumatic Tests
ee) Card board blasting
ff) Chemical cleaning
and take feedback from EIL/Owner. The necessary HSE measures devised shall be put in to
place, prior to start of an activity & also shall be maintained during the course of works, by the
Contractor. Copies of such JSAs shall be kept available at work sites by the Contractor to enable
all concerned carrying out checks / verification.

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A list of typical construction hazards along with their effects & preventive measures is given in
Appendix-E.
3.3.2 Accessibility
 The Contractor shall provide safe means of access(in sufficient numbers) & efficient exit to
any working place including provisions of suitable and sufficient scaffolding at various
stages during all operations of the work for the safety of his workmen and EIL/Owner.
 The Contractor shall implement use of all measures including use of “life line”, “fall-
arresters”, “retractable fall arresters” , “safety nets” etc. during the course of using all safe
accesses & exits, so that in no case any individual remains at risk of slip & fall during their
travel.
 The access to operating plant / project complex shall be strictly regulated. Any person or
vehicle entering such complex shall undergo identification check, as per the procedures in
force / requirement of EIL/Owner.
 Accessibility to ‘confined space’ shall be governed by specific system / regulation, as
established at project site.
3.3.3 Personal Protective Equipments (PPEs)
 The Contractor shall ensure that all their staff, workers and visitors including their sub-
contractor(s) have been issued (records to be kept) & wear appropriate PPEs like nape strap
type safety helmets preferably with head & sweat band with ¾” cotton chin strap
(made of industrial HDPE), safety shoes with steel toe cap and antiskid sole, full body
harness (CЄ marked and conforming to EN361), protective goggles, gloves, ear muffs,
respiratory protective devices, etc. All these gadgets shall conform to applicable IS
Specifications/CE or other applicable international standards. The Contractor shall
implement a regular regime of inspecting physical conditions of the PPEs being issued /
used by the workmen of their own & also its sub-agencies and the damaged / unserviceable
PPEs shall be replaced forthwith.
 Owner/EIL may issue a comprehensive color scheme for helmets to be used by various
agencies. The Contractor shall follow the scheme issued by the owner/EIL and shall choose
any colour other than white (for Owner) or blue (for EIL) All HSE personnel shall
preferably wear dark green band on their helmet so that workmen can approach them for
guidance during emergencies. HSE personnel shall preferably wear such dresses with
fluorescent stripes, which are noticeable during night, when light falls on them.
 For shot blasting, the usage of protective face shield and helmets, gauntlet and protective
clothing is mandatory. Such protective clothing should conform relevant IS Specification.
 For off-shore jobs/contracts, contractor shall provide PPEs (new) of all types to EIL &
Owner's personnel, at his (contractor's) cost. All personnel shall wear life jacket at all time.
 An indicative list of HSE standards/codes is given under Appendix-A.
 Contractor shall ensure procurement & usage of following safety equipments/ accessories
(conforming to applicable IS mark / CE standard) by their staff, workmen & visitors
including their subcontractors all through the span of project construction / pre-
commissioning/ Commissioning:-‘

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a. PPEs (Helmet, Spectacle, Ear-muff, Face shield, Hand gloves, Safety Shoes, Gum
boot)
b. Barricading tape / warning signs
c. Rechargeable Safety torch (flame-proof)
d. Safety nets (with tie-chords)
e. Fall arresters
f. Portable ladders (varying lengths)
g. Life-lines (steel wire-rope, dia not less than 8.0 mm)
h. Full body harness (double lanyard)
i. Lanyard
j. Karabiner
k. Retractable fall arresters (various length)
l. Portable fire extinguishers (DCP type) – 5 kg capacity
m. Portable Multi Gas detector
n. Sound level meter
o. Digital Lux meter
p. Fire hoses & flow nozzles
q. Fire blankets / Fire retardant cloth (with eyelets)
3.3.4 Working at height
 The Contractor shall issue permit for working (PFW) at height after verifying and
certifying the checkpoints as specified in the attached permit (Format No. HSE-6). He
shall also undertake to ensure compliance to the conditions of the permit during the
currency of the permit including adherence of personal protective equipments. Contractor’s
Safety Officer shall verify compliance status of the items of permit document after
implementation of action is completed by Contractor’s execution / field engineers at work
site. Job Safety Analysis (JSA) for specific works at height duly commented by
EIL/Owner, shall be kept attached with particular Permit for Work (PFW) at site for ready
reference & follow-up.
 Such PFW shall be initially issued for one single shift or expected duration of normal work
and extended further for balance duration, if required. EIL/Owner can devise block-permit
system at any specific area, in consultation with project specific HSE Committee to specify
the time-period of validity of such PFW or its renewal. This permit shall be applicable in
areas where specific clearance from Owner’s operation Deptt. /Safety Deptt. is not
required. EIL / Owner’s field Engineers/Safety Officers/Area Coordinators may verify and
counter sign this permit (as an evidence of verification) during the execution of the job.
 All personnel shall be medically examined & certified by registered doctor, confirming
their ‘medical fitness for working at height. The fitness examination shall be done once in
six months.
 In case work is undertaken without taking sufficient precautions as given in the permit, EIL
/Owner Engineers may exercise their authority to cancel such permit and stop the work till
satisfactory compliance/rectification is arranged made. Contractors are expected to
maintain a register for issuance of permit and extensions thereof including preserving the
used permits for verification during audits etc.
 The Contractor shall arrange (at his cost) and ensure use of Fall Arrester Systems by his
workers. Fall arresters are to be used while climbing/descending tall structures or vessels /
columns etc. These arresters should lock automatically against the anchorage line,
restricting free fall of the user. The device is to be provided with a double security opening
system to ensure safe attachment or release of the user at any point of rope. In order to

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avoid shock, the system should be capable of keeping the person in vertical position in case
of a fall.
 The Contractor shall ensure that Full body harnesses conforming EN361 and having
authorized CЄ marking is used by all personnel while working at height. The lanyards and
life lines should have enough tensile strength to take the load of the worker in case of a fall.
One end of the lanyard shall be firmly tied with the harnesses and the other end with life
line. The harness should be capable of keeping the workman vertical in case of a fall,
enabling him to rescue himself.
 The Contractor shall provide Roof Top Walk Ladders for carrying out activities on sloping
roofs in order to reduce the chances of slippages and falls.
 The Contractor shall ensure that a proper Safety Net System is used wherever the hazard of
fall from height is present. The safety net, preferably a knotted one with mesh ropes
conforming to IS 5175/ ISO 1140 shall have a border rope & tie cord of minimum 12mm
dia. The Safety Net shall be located not more than 6.0 meters below the working surface
extending on either side up to sufficient margin to arrest fall of persons working at different
heights.
 In case of accidental fall of person on such Safety Net, the bottom most portion of Safety
Net should not touch any structure, object or ground.
 The Contractor shall ensure positive isolation while working at different levels like in the
pipe rack areas. The working platforms with toe boards & hand rails shall be sufficiently
strong & shall have sufficient space to hold the workmen and tools & tackles including the
equipments required for executing the job. Such working platforms shall have mid-rails, to
enable people work safely in sitting posture.
3.3.5 Scaffoldings & Barricading
 Suitable scaffoldings shall be provided to workmen for all works that cannot be safely done
from the ground or from solid construction except such short period work that can be safely
done using ladders or certified (by 3rd party competent person) man-basket. When a ladder
is used, an extra workman shall always be engaged for holding the ladder.
 The Contractor shall ensure that the scaffolds used during construction activities shall be
strong enough to take the designed load. Main Contractor shall always furnish duly
approved construction-design details of scaffold & SWL (from competent designers) free
of charge, before they are being installed / constructed at site. Owner/EIL reserves the right
to ask the Contractor to submit certification and or design calculations from his Head office
/ Design/ Engineering expert regarding load carrying capacity of the scaffoldings.
 All scaffolds shall be inspected by a competent Scaffolding Inspector of the Contractor. He

shall paste a GREEN tag (duly signed by competent Scaffolding Inspector) on each
scaffold found safe and a RED tag (duly signed by competent Scaffolding Inspector) on
each scaffold found unsafe. Scaffolds with GREEN tag only shall be permitted to be used
and Scaffolds with RED ones shall immediately be made inaccessible. Work being found
continuing on scaffolds with RED tag shall be considered unauthorized work by Contractor
and may invite penalization from EIL/Owner. For every 120-125 m2 /m3 area / volume or
its parts thereof minimum one TAG shall be provided.
 The Contractor shall ensure positive barricading (indicative as well as protective) of the
excavated, radiography, heavy lift, high pressure hydrostatic & pneumatic testing and other
such areas. Sufficient warning signs shall be displayed along the barricading areas.

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 Scaffolding shall be constructed using foot seals or base plates only.
3.3.6 Electrical installations
 All electrical installations/ connections shall be carried out as per the provisions of latest
revision of following codes/standards, in addition to the requirements of Statutory
Authorities and IE/applicable international rules & regulations:
- OISD STD 173 : Fire prevention & protection system for electrical installations
- SP 30 (BIS) : National Electric Code
 All electrical installations shall be approved by the concerned statutory authorities.
 All temporary electrical installations / facilities shall be regularly checked by the

licensed/competent electricians of the Contractor and appropriate records shall be
maintained in format no: HSE-12” Inspection of temporary electrical booth/installation at
project construction site”. Such inspection records are to be made available to EIL/Owner,
whenever asked for.
3.3.6.1 The Contractor shall meet the following requirements:
a. Shall make Single Line Diagram (SLD) for providing connection to each equipments &
machinery and the same (duly approved by EIL/Owner) shall be pasted on the front face of
DBs (distribution boards) or JBs (Junction boxes) at every site. ( A typical Switch Board
Sketch is attached as Appendix -G )
b. Ensure that electrical systems and equipment including tools & tackles used during
construction phase are properly selected, installed, used and maintained as per provisions
of the latest revision of the Indian Electrical/ applicable international regulations.
c. Shall deploy qualified & licensed electricians for proper & safe installation and for regular
inspection of construction power distribution system/points including their earthing. A
copy of the license shall be submitted to EIL / Owner for records. Availability of at least
one competent (ITI qualified) / licensed electrician (by State Elec. authorities) shall be
ensured at site round the clock to attend to the normal/emergency jobs.
d. All switchboards / welding machines shall be kept in well-ventilated & covered shed/ with
rain shed protection. The shed shall be elevated from the existing ground level to avoid
water logging inside the shed . Installation of electrical switch board must be done taking
care of the prevention of shock and safety of machine.
e. No flammable materials shall be used for constructing the shed. Also flammable materials
shall not be stored in and around electrical equipment / switchboard. Adequate clearances
and operational space shall be provided around the equipment.
f. Fire extinguishers and insulating mats shall be provided in all power distribution centers.
g. Temporary electrical equipment shall not be employed in hazardous area without obtaining
safety permit.
h. Proper housekeeping shall be done around the electrical installations.
i. All temporary installations shall be tested before energizing, to ensure proper earthing,
bonding, suitability of protection system, adequacy of feeders/cables etc.

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j. All welders shall use hand gloves irrespective of holder voltage.
k. Multilingual (Hindi, English and local language) caution boards, shock treatment charts and
instruction plate containing location of isolation point for incoming supply, name &
telephone No. of contact person in emergency shall be provided in substations and near all
distribution boards / local panels.
l. Operation of earth leakage device shall be checked regularly by temporarily connecting

series test lamp (2 bulbs of equal rating connected in series) between phase and earth.
ELCB tester /test meter shall be used for testing ELCBs
m. Regular inspection of all installations at least once in a month. (Ref. Format HSE-12).
3.3.6.2 The following features shall also be ensured for all electrical installations during construction
phase by the contractor:
 Each installation shall have a main switch with a protective device, installed in an
enclosure adjacent to the metering point. The operating height of the main switch shall not
exceed 1.5 M. The main switch shall be connected to the point of supply by means of
armoured cable.
 The outgoing feeders shall be double or triple pole switches with fuses / MCBs. Loads in a
three phase circuit shall be balanced as far as possible and load on neutral should not
exceed 20% of load in the phase.
 The installation shall be adequately protected against overload, short circuit and earth
leakage by the use of suitable protective devices. Fuses wherever used shall be HRC type.
Use of rewirable fuses shall be strictly prohibited. The earth leakage device shall have an
operating current not exceeding 30 mA.
 All connections to the hand tools / welding receptacles shall be taken through proper
switches, sockets and plugs.
 All single phase sockets shall be minimum 3 pin type only. All unused sockets shall be
provided with socket caps.
 Only 3 core (P+N+E) overall sheathed flexible cables with minimum conductor size of 1.5
mm2 copper shall be used for all single phase hand tools.
 Only metallic distribution boxes with double earthing shall be used at site. No wooden
boxes shall be used.
 All power cables shall be terminated with compression type cable glands. Tinned copper
lugs shall be used for multi-strand wires / cables.
 Cables shall be free from any insulation damage.
 Minimum depth of cable trench shall be 750 mm for MV & control cables and 900 mm for
HV cables. These cables shall be laid over a sand layer and covered with sand, brick & soil
for ensuring mechanical protection. Cables shall not be laid in waterlogged area as far as
practicable. Cable route markers shall be provided at every 25 M of buried trench route.
When laid above ground, cables shall be properly cleated or supported on rigid poles of at
least 2.1 M high. Minimum head clearance of 6 meters shall be provided at road crossings.

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 Under ground road crossings for cables shall be avoided to the extent feasible. In any case
no under ground power cable shall be allowed to cross the roads without pipe sleeve.
 All cable joints shall be done with proper jointing kit. No taped/ temporary joints shall be
used.
 An independent earthing facility should preferably be established within the temporary

installation premises. All appliances and equipment shall be adequately earthed. In case of
armoured cables, the armour shall be bonded to the earthing system.
 All cables and wire rope used for earth connections shall be terminated through tinned
copper lugs.
 In case of local earthing, earth electrodes shall be buried near the supply point and earth
continuity wire shall be connected to local earth plate for further distribution to various
appliances. All insulated wires for earth connection shall have insulation of green colour.
 Separate core shall be provided for neutral. Earth / Structures shall not be used as a neutral
in any case.
 ON/OFF position of all switches shall be clearly designated / painted for easy isolation in
emergency.
3.3.7 Welding/ Gas cutting
 Contractor shall ensure that flash back arrestors conforming to BS: 6158 or equivalent are
installed on all gas cylinders as well as at the torch end of the gas hose, while in use.
 All cylinders shall be mounted on trolleys and provided with a closing key. Empty &
filled-up gas cylinders shall be stored separately with TAG, protecting them from direct
sun or rain. Minimum 2 nos. of Portable DCP type fire extinguishers (10 kg) shall be
maintained at the gas cylinder stores. Stacking & storing of compressed gas cylinders shall
be arranged away from DG set, hot works, Elect. Panels / Elec. boards, etc
 The burner and the hose placed downstream of pressure reducer shall be equipped with
Flash Back Arrester/Non Return Valve device.
 The hoses for acetylene and oxygen cylinders must be of different colours. Their
connections to cylinders and burners shall be made with a safety collar.
 At end of work, the cylinders in use shall be closed and hoses depressurized.
 Cutting of metals using gases, other than oxygen & acetylene, shall require written
concurrence from Owner.
 All welding machines shall have effective earthing at least at distinctly isolated two points.
 In order to help maintain good housekeeping, and to reduce fire hazard, live electrode bits
shall be contained safely and shall not be thrown directly on the ground.
 The hoses of Acetylene and Oxygen shall be kept free from entanglement & away from
common pathways / walkways and preferably be hanged overhead in such a manner which
can avoid contact with cranes, hydra or other mobile construction machinery.
 Hot spatters shall be contained / restricted appropriately (by making use of effective fire-
retardant cloth/fabric) and their flying-off as well as chance of contact with near-by
flammable materials shall be stopped.
 The Contractor shall arrange adequate systems & practices for accumulation / collection of
metal & other scraps and remnant electrodes and their safe disposal at regular interval so as
to maintain the fabrication and other areas satisfactorily clean & tidy.
 All gas cylinders must have a cylinder cap on at all times when not in use.

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3.3.8 Ergonomics and tools & tackles
 The Contractor shall assign to his workmen, tasks commensurate with their qualification,
experience and state of health.
 All lifting tools, tackles, equipment, accessories including cranes shall be tested
periodically by statutory/competent authority for their condition and load carrying capacity.
Valid test & fitness certificates from the applicable authority shall be submitted to
Owner/EIL for their review/acceptance before the lifting tools, tackles, equipment,
accessories and cranes are used.
 The contractor shall not be allowed to use defective equipment or tools not adhering to
safety norms.
 Contractor shall arrange non-sparking tools for project construction works in operating
plant areas / hydrocarbon prone areas.
 Wherever required the Contractor shall make use of Elevated Work Platforms (EWP) or
Aerial Work Platforms (mobile or stationary) to avoid ergonomical risks and workmen
shall be debarred to board such elevated platform during the course of their shifting /
transportation.
 Contractor shall ensure installation of Safe Load Indicator (SLI) on all cranes (while in use)
to minimize overloading risk. SLI shall have capability to continuously monitor and
display the load on the hook, and automatically compare it with the rated crane capacity at
the operating condition of the crane. The system shall also provide visual and audible
warnings at set capacity levels to alert the operator in case of violations.
 The contractor shall be responsible for safe operations of different equipments mobilized
and used by him at the workplace like transport vehicles, engines, cranes, mobile ladders,
scaffoldings, work tools, etc.
 The Contractor shall arrange periodical training for the operators of hydra, crane,
excavator, mobile machinery, etc. at site by utilizing services from renowned
manufacturers
3.3.9 Occupational Health
 The contractor shall identify all operations that can adversely affect the health of its
workers and issue & implement mitigation measures.
 For surface cleaning operations, sand blasting shall not be permitted even if not explicitly
stated elsewhere in the contract.
 To eliminate radiation hazard, Tungsten electrodes used for Gas Tungsten Arc Welding
shall not contain Thorium.
 Appropriate respiratory protective devices(hood with respiratory devices) shall be used to

protect workmen from inhalation of air borne contaminants like silica, asbestos, gases,
fumes, etc.
 Workmen shall be made aware of correct methods for lifting, carrying, pushing & pulling
of heavy loads. Wherever possible, manual handling shall be replaced by mechanical lifting
equipments.
 For jobs like drilling/demolishing/dismantling where noise pollution exceeds the specified
limit of 85 decibels, ear muffs shall be provided to the workers.
 To avoid work related upper limb disorders (WRULD) and backaches, Display Screen
Equipments' workplace stations shall be carefully designed & used with proper sitting
postures. Power driven hand-held tools shall be maintained in good working condition to

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minimize their vibrating effects and personnel using these tools shall be taught how to
operate them safely & how to maintain good blood circulation in hands.
 The Contractor shall arrange health check up (by registered medical practitioner) for all the
workers at the time of induction. Health check may have to be repeated if the nature of duty
assigned to him is changed necessitating health check or doubt arises about his wellness.
EIL/Owner reserves the right to ask the contractor to submit medical test reports. Regular
health check-ups are mandatory for the workers assigned with Welding, Radiography,
Blasting, Painting, Heavy Lift and Height (>2m) jobs. All the health check-ups shall be
conducted by registered Medical practitioner and records are to be maintained by the
Contractor.
 The Contractor shall ensure vaccination of all the workers including their families, during
the course of entire project span.
3.3.10 Hazardous substances
 Hazardous, inflammable and/or toxic materials such as solvent coating, thinners, anti-
termite solutions, water proofing materials shall be stored in appropriate containers
preferably with lids having spillage catchment trays and shall be stored in a good ventilated
area. These containers shall be labeled with the name of the materials highlighting the
hazards associated with its use and necessary precautions to be taken. Respective MSDS
(Material Safety Data Sheet) shall be made available at site & may be referred whenever
problem arises.
 Where contact or exposure of hazardous materials are likely to exceed the specified limit or
otherwise have harmful effects, appropriate personal protective equipments such as gloves,
goggles/face-shields, aprons, chemical resistant clothing, respirator, etc. shall be used.
 The work place shall be checked prior to start of activities to identify the location, type and
condition of any asbestos materials which could be disturbed during the work. In case
asbestos material is detected, usage of appropriate PPEs by all personnel shall be ensured
and the matter shall be reported immediately to EIL/ Owner.
3.3.11 Slips, trips & falls
The contractor shall establish a regular cleaning and basic housekeeping programme that covers
all aspects of the workplace to help minimize the risk of slips, trips & falls. The contractor shall
take positive measures like keeping the work area tidy, storing waste in suitable containers &
harmful items separately, keeping passages, stairways, entrances & exits especially emergency
ones clear, cleaning up spillages immediately and replacing damaged carpet/ floor tiles, mats &
rugs at once to avoid slips, trips & falls.
3.3.12 Radiation exposure
 All personnel exposed to physical agents such as ionizing & non-ionizing radiation,
including ultraviolet rays or similar other physical agents shall be provided with adequate
shielding or protection commensurate with the type of exposure involved.
 For Open Field Radiography works , requirements of Bhabha Atomic Research Centre
(BARC)/ Atomic Energy Regulatory Board (AERB) shall be followed.
 The Contractor shall implement an effective system of control (as described in the AERB
regulations) at site for handling radiography-sources & for avoiding its misuse & theft.

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 The contractor shall generate the Format No: HSE-8 “Permit for radiation work” before
start of work.
 In case the radiography work has to be carried out at day time, suitable methodology to be
used so that other works, people are not affected.
3.3.13 Explosives/Blasting operations
 Blasting operations shall be carried out as per latest Explosive Rules (Indian / International)
with prior permission. The Contractor shall obtain license from Chief Controller of
Explosives (CCoE) for collection, transportation, storage of explosives as well as for
carrying out blasting operations.
 The Contractor shall prepare exclusive method statement (in cognizance with statutory
requirements) for diffusing unfired explosives, if any, at project site before carrying out
actual task. Nowhere blasting shall be carried out by the Contractor or its agency without
the involvement of competent supervisor and licensed blaster / shot blaster.
3.3.14 Demolition/ Dismantling
 The contractor shall adhere to safe demolishing/ dismantling practices at all stages of work
to guard against unsafe working practices.
 The contractor shall disconnect service lines (power, gas supply, water, etc.)/ make
alternate arrangements prior to start of work and restore them, if required as directed by
EIL/ Owner at no extra cost.
 Before carrying out any demolition/ dismantling work, the contractor shall take prior
approval of EIL/Owner and generate the Format No.HSE-9. For revamp jobs in operating
plants where location of underground utilities is not known with certainty, the contractor
shall depute an experienced engineer for supervision and shall make adequate arrangements
for Fire fighting & First-Aid during the execution of these activities.
 The Contractor shall arrange approved Job Safety Analysis (JSA) / Method Statement for
the specific demolition / dismantling task and corresponding action plan commensurate
with hazards / risks associated therein. In no case any activity related to demolition /
dismantling shall be carried out by the Contractor without engaging own supervision / field
engineer.
3.3.15 Road Safety
 The Contractor shall ensure adequately planned road transport safety management system.
 The vehicles shall be fitted with reverse warning alarms & flashing lights / fog-lights and
usage of seat belts shall be ensured.
 The Contractor shall also ensure a separate pedestrian route for safety of the workers and
comply with all traffic rules & regulations, including maintaining speed limit of 20 kmph
or indicated by owner for all types of vehicles / mobile machinery. The maximum
allowable speed shall be adhered to.
 In case of an alert or emergency, the Contractor must arrange clearance of all the routes,
roads, access. The Contractor shall deploy sufficient number of traffic controllers at project
site routes / roads/ accesses, to alert reversing movement of vehicles & machinery as well
as pedestrians.
 Dumpers, Tippers, etc. shall not be allowed to carry workers within the plant area and also
to & from the labour colony to & from project sites.
 Hydras shall only be allowed for handling the materials at fabrication/ storage yards and in
no case shall be allowed to transport the materials over project / plant roads.

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 The Contractor shall not deploy any such mobile machinery / equipments, which do not
have competent operator and / or experienced banks-man / signal-man. Such machinery /
equipments shall have effective limit-switches, reverse-alarm, front & rear-end lights etc.
and shall be maintained in good working order.
 The Contractor shall not carry-out maintenance of vehicles / mobile machinery occupying
space on project / plant roads and shall always arrange close supervision for such works.
 For pipeline jobs, the contractor shall submit a comprehensive plan covering transportation,
loading / unloading of pipes, movement of side booms, movement of vehicles on the ROW,
etc.
 Contractor’s shall arrange /install visible road signs, diversion boards, caution boards, etc
on project roads for safe movement of men and machinery.
3.3.16 Welfare measures
Contractor shall, at the minimum, ensure the following facilities at work sites:
 A crèche at site where 10 or more female workers are having children below the age of 6
years.
 Adequately ventilated / illuminated rooms at labour camps & its hygienic up-keeping.
 Reasonable canteen facilities at site and in labour camps at appropriate location depending
upon site conditions. Contractor shall make use of “industrial” variety of LPG cylinder &
satisfactory illumination at the canteens. Necessary arrangement for efficient disposal of
wastes from canteens & urinals /toilets shall also be made and regular review shall be made
to maintain the ambience satisfactorily hygienic & shall also comply with all applicable
statutory requirements.
 Adequately lighted & ventilated Rest rooms at site (separate for male workers and female
workers).
 Urinals, Toilets, drinking water, washing facilities, adequate lighting at site and labour
camps, commensurate with applicable Laws / Legislation.
3.3.17 Environment Protection
Contractor shall ensure proper storage and utilization methodology of materials that are
detrimental to the environment. Where required, Contractor shall ensure that only the
environment friendly materials are selected and emphasize on recycling of waste materials,
such as metals, plastics, glass, paper, oil & solvents. The waste that cannot be minimized,
reused or recovered shall be stored and disposed of safely. In no way, toxic spills shall be
allowed to percolate into the ground. The contractor shall not use the empty areas for dumping
the wastes.
The contractor shall strive to conserve energy and water wherever feasible.
The contractor shall ensure dust free environment at workplace by sprinkling water on the
ground at frequent intervals. The air quality parameters for dust, poisonous gases, toxic releases,
harmful radiations, etc. shall be checked by the contractor on daily basis and whenever need
arises.
The contractor shall not be allowed to discharge chemicals, oil, silt, sewage, sullage and other
waste materials directly into the controlled waters like surface drains, streams, rivers, ponds. A
discharge plan suggesting the methods of treating the waste before discharging shall be
submitted to EIL/Owner for approval.

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For pipeline jobs, top soil shall be stacked separately while making ROW through fields. This
fertile soil shall be placed back on top after backfilling.
For offshore construction barges, arrangements shall be made for safe disposal of human, food
& other wastes and applicable laws in this regard shall be followed.
3.3.18 Rules & Regulations
All persons deployed at site shall be knowledgeable of and comply with the environmental laws,
rules & regulations relating to the hazardous materials, substances and wastes. Contractor shall
not dump, release or otherwise discharge or disposes off any such materials without the express
authorization of EIL/Owner. An indicative list of Statutory Acts & Rules relating to HSE is
given under Appendix-D.
3.3.19 Weather Protection
Contractor shall take appropriate measures to protect workers from severe storms, rain, solar
radiations, poisonous gases, dust, etc. by ensuring proper usage of PPEs like Sun glasses, Sun
screen lotions, respirators, dust masks, etc. and rearranging/ planning the construction activities
to suit the weather conditions. Effective arrangement (without creating inconvenience to project
facilities & permanent installations) for protecting workmen from hailstorm, drizzle in the form
of temporary shelter shall be made at site.
3.3.20 Communication
All persons deployed at the work site shall have access to effective means of communication so
that any untoward incident can be reported immediately and assistance sought by them.
All health & safety information shall be communicated in a simple & clear language easily
understood by the local workforce.
For information to all, typical subjects that should be communicated are: -
Inside the company (Top to down)
a. Quality Policy
b. HSE Policy contents
c. Environment Policy
d. HSE Objectives
e. Safety Cardinal Rules
f. HSE Target – reached or missed
g. Praises & Warnings to personnel for HSE Management
h. Safety Walk Through Reports and safety defects / shortfalls (by management)
i. HSE Audit results
j. Revised Statutory Health & Safety provisions, if any
k. H & S publicity
l. Suggestions
Inside the Company (Bottom to up)
a. Complaints
b. Compliances on safety defects / shortfalls
c. Suggestions
d. Proposals for changes & improvements
e. HSE Reports (including near-miss reports)

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3.3.21 Confined Space Entry
The contractor shall generate a work permit (Format No. HSE -7) before entering a confined
space. People, who are permitted to enter into confined space, must be medically examined &
certified by registered doctor, confirming their ‘medical fitness for working in confined space’.
All necessary precautions mentioned therein shall be adhered to. An attendant shall be
positioned outside a confined space for extending help during an emergency. All appropriate
PPEs and air quality parameters shall be checked before entering a confined space. It shall be
ensured that the piping of the equipment which has to be opened is pressure- free by checking
that blinds are in place, vents are open and volume is drained. Inside confined space works, only
electrical facilities / installations of 24V shall be permitted. Contactor shall ensure usage of safe
& suitable arrangement of oxygen supply for individual workmen (during the course of work in
confined space), if oxygen concentration is found to be less than 19.5% (v/v) there.
3.3.22 Heavy Lifts
 The contractor shall submit detailed rigging studies plan for EIL/ Owner approval prior to
lifting equipment which cannot be erected with a crane of approx. 100 MT capacity due to
constraints of its dimensions, location of foundation height, approach & weight.
 Contractor shall generate the format no:HSE-15 “Permit for heavy lift/critical erection”
 Prior to actual lifting activities, contractor shall check the validity of the crane inspection
certificate issued by statutory/ competent authority. This requirement shall also apply to all
rigging equipments utilized for the job.
 The contractor shall, at all times, be responsible for all rigging activities.
 The Contractor shall ensure medical fitness of all workmen who are engaged / involved in
erection of equipments, vessels etc. and such fitness checks shall be carried-out every six
months interval with the help of a registered medical practitioner & record shall be
maintained
 Adequate safety measures such as positive barricading, usage of appropriate PPEs, permit
to work, etc. shall be taken during all heavy or critical lifts.
 For lifting any material (irrespective of shape, size or volume), at any height, it is always
advisable to prepare a Plan of Erection (PoE) taking into consideration hazards & risks
associated therein – this can enable people to put their own experiences of various natures
& side-by-side establish a practical method for risk-free erection / lifts. The contractor shall
prepare PoE & shall document the same, when risks are identified as “medium” or “high”
and the same shall be approved by its competent / qualified engineer.
3.3.23 Key Performance Indicators
The contractor shall measure an activity in both leading & trailing indicators for statistical and
performance measurement. The activities pertaining to key performance indicators are covered
in Monthly HSE Report (Format No. HSE-5). The contractor shall try to achieve a statistically
fair record and strive for its continual improvement.
Leading Indicators viz:-:
- Number of Safety Inductions carried-out at site (for workmen & staff members)
- Number of HSE inspections carried out
- Number of “Safety Walk Through” carried-out by site-head.

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- Number of HSE shortfalls / lapses identified per contractor & closed-out in time.
- Number of Safety Meetings conducted (in-house / with contractors)
- Number of HSE Audits made (internal & external) vis-à-vis non conformances raised
- Number of HSE Awareness / Motivational program conducted by contractors
- Number of HSE Trainings conducted at site for supervisors & workmen
- Study of Near miss case reported
- Encouragements / Awards / Recognitions to workmen, job supervisors & field engineers.
- Suggestions for improvement
Trailing Indicators viz:-:
- Calculation of HSE statistics viz frequency rate, severity rate, LTA free manhours,etc
- Analysis of incidents / accidents (nature, severity, types etc.)
- Study of Incident / Accident with respect to :-
 Variety
 Period of the year / project span
 Timings of the incident / accident
 Age profile of victims
 Body parts involved
 Penalty levied for causing incident / accident
3.3.24 Unsuitable Land Conditions
Contractor shall take appropriate measures and necessary work permits/clearances if work is to
be done in or around marshy areas, river crossings, mountains, monuments, etc. The Contractor
shall make right assessment and take all necessary action for developing work areas to make
them safe & suitable for crane operations or other vehicular movement before carrying out any
project related activity / operation. Contractor shall take all necessary actions to make the
surroundings of its site establishments (site office, stores, lay-down area etc.) work-worthy
safe and secure.
3.3.25 Under Water Inspection
Contractor shall ensure that boats and other means used for transportation, surveying &
investigation works shall be certified seaworthy by a recognized classification society. It shall
be equipped with all life saving devices like life jackets, adequate fire protection arrangements
and shall posses communication facilities like cellular phones, wireless, walkie-talkie. All
divers used for seabed surveys, underwater inspections shall have required authorized license,
suitable life saving kit. Number of hours of work by divers shall be limited as per regulations.
EIL/ Owner shall have the right to inspect the boat and scrutinize documents in this regard.
3.3.26 Excavation
The Contractor shall obtain permission from competent authorities prior to excavation wherever
required.
The Contractor shall locate the position of buried utilities (water line, cable route, etc.) by
referring to project / plant drawing / in consultation with EIL/Owner. The Contractor shall start
digging manually to locate the exact position of buried utilities & thereafter use mechanical
means.
The Contractor shall keep soil heaps at least 1.5 M away from edge or a distance equal to depth
of pit (whichever is more)

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The Contractor shall maintain sufficient “angle of repose” during excavation – shall also
provide slope or suitable bench as decided by EIL / Owner.
The Contractor shall arrange “battering” or “benching” wherever required for preventing
collapse of edge of excavations.
The Contractor shall identify & arrange de-watering pump or well-point system to prevent earth
collapse due to heavy rain / influx of underground water.
The Contractor shall arrange protective fencing / barricading with warning signal around
excavated pits, trenches, etc. along with minimum 2 (two) entries, exits / escape ladders.
The Contractor must avoid “underpinning” / under-cutting to prevent collapse of chunk of earth
during excavation
The Contractor shall use “stoppers” to prevent over-run of vehicle wheels at the edge of
excavated pits / trenches.
The Contractor shall arrange strengthening of “shoring” & “strutting” proactively to avoid
collapse of earth / edges due to vehicular movement in close proximity of excavated areas / pits
/ trenches, etc.
3.4 Tool Box Talks (TBT)
Contractor shall conduct daily TBT with workers prior to start of work and shall maintain
proper record of the meeting. A suggested format is given below. The TBT is to be conducted
by the immediate supervisor of the workers
The Contractor shall conduct TBT before start of every morning or evening shift or night shift
activities, for alerting the workers on specific hazards and their appropriate dos & don’ts. The
Contractor shall provide sufficient rests to the site workmen and their foremen to avert fatigue
& thereby endangering their lives during the course of site works.
TOOL BOX TALK RECORDING SHEET

Date & Time
Work Location
Subject (Nature of work)
Presenter
Hazards involved
Precautions to be taken
Worker's Name Signature Section
Remarks, in any
The topics during TBT shall include
- Hazards related to work assigned on that day and precautions to be taken.

- Any forthcoming HSE hazards/events/instruction/orders, etc.
The above record can be kept in local language, which workers can read. These records shall be
made available to EIL/ Owner whenever demanded.

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3.5 Training & Induction Programme
 Initial induction of workers into Construction oriented activities and appraising them about
the methodology of works and how to carry-out safely and the same should not be inter
mixed with Tool Box Talks or HSE Training. In this regard careful action should be made
& maintained for imparting HSE induction to every individual, irrespective of his
task/designation/level of employment, whereas, HSE Training should be imparted to
specific person/group of people who are to carry-out that specific task more than once – for
example, Riggers must be trained for working at heights, welders must be trained for work
in confined space, fitters/carpenters, mesons must be trained for work at heights, etc.
 Contractor shall conduct Safety induction programme on HSE for all his workers and
maintain records. The Gate Pass shall be issued only to those workers who successfully
qualify the Safety induction programme.
 The Contractor shall brief the visitors about the HSE precautions which are required to be
taken before their proceeding to site and make necessary arrangements to issue appropriate
PPEs like Aprons, hard hats, ear-plugs, goggles & safety shoes etc., to his visitors. The
Contractor shall always maintain relevant acknowledgement from visitor on providing him
brief information on HSE actions.
 Contractor shall ensure that all his personnel possess appropriate training to carry out the
assigned job safely. The training should be imparted in a language understood by them and
should specifically be trained about
- Potential hazards to which they may be exposed at their workplace

- Measures available for prevention and elimination of these hazards
The topics during training shall cover, at the minimum: -
- Why safety should be considered during work - explanation

- Education about hazards and precautions required
- Employees’ duties & responsibilities
- Emergency and evacuation plan
- HSE requirements during project activities
- Fire fighting and First-Aid
- Use of PPEs
- Occupational health issues – dos & don’ts
- Local laws on intoxicating drinks, drugs, smoking in force
- Common environmental subjects – lighting, ventilation, vibration, smoke/fumes etc.
 Records of the training shall be kept and submitted to EIL/ Owner.
 The Contractor shall make regular program for conducting Safety Training on various
topics related to various activities & their safe-guarding utilizing experienced persons /
outside agency / faculty. A program for Safety Training (indicative list as per Appendix –F)
shall be furnished by the Contractor in its HSE Plan .
 For offshore and jetty jobs, contractor shall ensure that all personnel deployed have
undergone a structured sea survival training including use of lifeboats, basket landing, use
of radio communication etc. from an agency acceptable to Owner/EIL.

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3.6 ADDITIONAL SAFETY REQUIREMENTS FOR WORKING INSIDE A RUNNING

PLANT
As a minimum, the contractor shall ensure adherence to following safety requirements while
working in or in the close vicinity of an operating plant:
a) Contractor shall obtain permits for Hot work, Cold work, Excavation and Confined Space
from Owner in the prescribed format.
b) The contractor shall monitor record and compile list of his workers entering the operational
plant/unit each day and ensure & record their return after completing the job.
c) Contractor’s workers and staff members shall use designated entrances and proceed by
designated routes to work areas only assigned to them. The workers shall not be allowed to
enter units' area, tanks area, pump rooms, etc. without work authorization permit.
d) Work activities shall be planned in such a way so as to minimize the disruption of other
activities being carried out in an operational plant/unit and activities of other contractors.
e) The contractor shall submit a list of all chemicals/toxic substances that are intended to be
used at site and shall take prior approval of the Owner.
f) Specific training on working in a hydrocarbon plant shall be imparted to the work force and
mock drills shall be carried out for Rescue operations/First-Aid measures.
g) Proper barricading/cordoning of the operational units/plants shall be done before starting

the construction activities. No unauthorized person shall be allowed to trespass. The height
and overall design of the barricading structure shall be finalized in consultation with the
Owner and shall be got approved from the Owner.
h) Care shall be taken to prevent hitting underground facilities such as electrical cables,
hydrocarbon piping during execution of work.
i) Barricading with water curtain shall be arranged in specific/critical areas where

hydrocarbon vapors are likely to be present such as near horton spheres or tanks.
Positioning of fire tenders (from owner) shall also be ensured during execution of critical
activities.
j) Emergency evacuation plan shall be worked out and all workmen shall be apprised about
evacuation routes. Mock drill operations may also be conducted.
k) Flammable gas test shall be conducted prior to any hot work using appropriate measuring
instruments. Sewers, drains, vents or any other gas escaping points shall be covered with
flame retardant tarpaulin.
l) Respiratory devices shall be kept handy while working in confined zones where there is a
danger of inhalation of poisonous gases. Constant monitoring of presence of Gas/
Hydrocarbon shall be done.
m) Clearance shall be obtained from all parties before starting hot tapping, patchwork on live
lines and work on corroded tank roof.
n) Positive isolation of line/equipment by blinding for welding/cutting/grinding shall be done.

Closing of valve will not be considered sufficient for isolation.

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o) Welding spatters shall be contained properly and in no case shall be allowed to fall on the
ground containing oil. Similar care shall be taken during cutting operations.
p) The vehicles, cranes, engines, etc. shall be fitted with spark arresters on the exhaust pipe
and got it approved from Safety Department of the Owner.
q) Plant air should not be used to clean any part of the body or clothing or use to blow off dirt
on the floor.
r) Gas detectors should be installed in gas leakage prone areas as per requirement of Owner's
plant operation personnel.
s) Experienced full time safety personnel shall be exclusively deployed to monitor safety
aspects in running plants.
3.7 Self Assessment And Enhancement
The contractor shall develop a method of check & balance through self assessment &
enhancement techniques and shall explore the opportunities for continual improvement in the
HSE system.
3.8 HSE Promotion
The contractor shall encourage his workforce to promote HSE efforts at workplace by way of
organizing workshops/seminars/training programmes, celebrating HSE awareness weeks &
National Safety Day, conducting quizzes & essay competitions, distributing pamphlets, posters
& material on HSE, providing incentives for maintaining good HSE practices and granting
incentives / bonus for completing the job without any lost time accident.
3.9 Lock Out and Tag Out (LOTO) for isolation of energy source
 Contractor shall follow the LOTO/Isolation procedure of owner for all energy source
isolations installed/under purview by /of owner ie. “Brown field”
 For all the other energy source (not under purview of client/owner) i.e “Green field”
Contractor shall develop a system to ensure the isolation of equipments, pipelines, Vessel,
electrical panels from the energy source covering following as minimum:-
- Identification of all energy source viz electrical, mechanical, hydraulic, pneumatic,

chemical, thermal, gravitational, radiation and other forms of stored or kinetic
energy.
- Establishing the energy isolation devices viz: manually operated electrical circuit
breakers, disconnection switches, blind flanges, etc
- Installation of Lock Out devices for preventing the inadvertent release of stored
energy and Tag Out devices ( “Danger”, “Do Not operate” or Do not Remove” tags)
to indicate that testing, maintenance or servicing is underway and the device cannot
be operated until the tag out device is removed.
- Lock Out and Tag out log book
- Permit for isolation and de-isolation of energy source as per format NO: HSE-16
- Availability of competent persons like experienced operators at substations, pump
house, units, etc, ; supervisors,etc.
 Contractor shall ensure that all the sources are locked out and tagged properly before giving
clearance to start the job.
 After the completion of job, contractor shall ensure all tools and tackles are removed
and nobody is present in the working area and signing on LOTO log book.

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 Only on confirmation of above the contractor will remove their lock and tag from the
isolation points and give instructions for energizing the same. Only the person carrying out
the task shall himself carry the key for the lock in /Lock out.
4.0 DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR
4.1 On Award Of Contract
The Contractor shall submit a comprehensive Health, Safety and Environment Plan or
programme for approval by EIL/Owner prior to start of work. The Contractor shall participate in
the pre-start meeting with EIL/Owner to finalize HSE Plans which shall including the
following:
- HSE policy & Objectives

- Job procedure to be followed by the Contractor for construction activities including
handling of equipments, scaffolding, electric installations, etc. describing the risks
involved, actions to be taken and methodology for monitoring each activity. Indicative list
of procedures is enclosed as Annexure-H
- EIL/Owner review/audit requirement.
- Organization structure along with responsibility and authority, on HSE activities.
- Administrative & disciplinary steps involving implementation of HSE requirements
- Emergency evacuation plan/ procedures for site and labour camps
- Job Safety Analysis for high risk jobs
- Procedures for reporting & investigation of accidents and near misses.
- HSE Inspection
- HSE Training programmes at project site
- HSE Awareness programmes, at project site
- Reference to Rules, Regulations and statutory requirements.
- HSE documentation viz reporting, analysis & record keeping.
4.2 During Job Execution
Contractor shall implement approved Health, Safety and Environment management programme
including but not limited to as brought out under para 3.0. Contractor shall also ensure:
 to arrange workmen compensation insurance, registration under ESI Act, third party
liability insurance, registration under BOCW Act, etc, as applicable.
 to arrange all HSE permits before start of activities (as applicable), like permits for hot
work, working at heights (Refer Format No. HSE-6), confined space (Refer Format No.
HSE-7), Radiation Work Permit (Refer Format No. HSE-8), Demolishing/ Dismantling
Work Permit (Refer Format No. HSE-9),Permit for erection/modification & dismantling of
scaffolding(Refer Format No:HSE-14), Permit for heavy lift/critical erection (Refer Format
No:HSE-15) ,Permit for energy Isolation & De-isolation” (HSE-16) ,storage of chemical /
explosive materials & its use and implement all precautions mentioned therein. In this
regard, requirements of Oil industry Safety Directorate Standard No. Std -105 "Work
Permit Systems” shall be complied with while working in existing Oil or Gas processing
plants. List of the persons involved shall be maintained as annexure to the work permit
issued for a particular activity.
 to submit, timely, the completed checklist on HSE activities in Format No.HSE-1, Monthly
HSE report in Format No.HSE-5 (use of web based package (www.eil.co.in/conthse) is
compulsory wherever the facility is available else a hard copy is to be submitted), accident/
incident reports, investigation reports etc. as per EIL/Owner requirements. Compliance of
instructions on HSE shall be done by Contractor and informed urgently to EIL/Owner.

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 that his top most executive at site attends all the Safety Committee/HSE meetings arranged
by EIL/Owner and carries out safety walk through regularly. Only in case of his absence
from site that a second senior most person shall be nominated by him, in advance, and
communicated to EIL/Owner for performing the above tasks.
 display at site office and at prominent locations HSE Policy, caution boards, list of
hospitals, emergency services available, safety signs like Men at work, Speed Limits,
Hazardous Area, various do’s & don’ts, etc.
 provide posters, banners for safe working to promote safety consciousness.
 identify, assess, analyze & mitigate the construction hazards & incorporate relevant control
measures before actually executing site works. (HIRAC = Hazard Identification, Risk
Analysis and Control).
 arrange testing, examination, inspection of own as well as borrowed construction

equipments / machinery (stationary & mobile) before being used at site and also at
periodical interval, through own resources and also by 3rd party competent agencies (as
deemed fit in statutes). Records of such test, examination etc. shall be maintained & shall
be submitted to EIL/Owner as & when asked for.
 carryout audits/inspection (internal & external) at his works as well as sub contractor works
as per approved HSE plan/procedure/programme & submit the compliance reports of
identified shortfalls for EIL/Owner review.
 arranging HSE training for site workmen (of his own & sub contractors) through internal or
external faculty at periodical intervals.
 assistance & cooperate during HSE audits by EIL/Owner or any other 3rd party and submit
compliance report.
 generate & submit of HSE records/report as per this specification.
 apprise EIL/Owner on HSE activities at site regularly.
 carry-out all dismantling activities safely, with prior approval of EIL/Owner representative.
 The Contractor shall ensure that “Hot works” and painting works do not continue at the
same place / location at project site for which chance or probability of “fire” incident
exists.
4.3 During Short Listing Of The Sub-Contractors
The contractor shall review the HSE management system of the sub-contractors in line with the
requirements given in this specification. The contractor shall be held responsible for the
shortcomings observed in the HSE management system of the sub-contractor(s) during
execution of the job.

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5.0 RECORDS
At the minimum, the contractor shall maintain/ submit HSE records in the following reporting
formats/:
Safety Walk Through Report HSE-1

Accident/ Incident Report HSE-2
Supplementary Accident/ Incident Investigation report HSE-3
Near Miss Incident Report HSE-4
Monthly HSE Report HSE-5
Permit for working at height HSE-5
Permit for working in confined space HSE-7
Permit for radiation work HSE-8
Permit for demolishing/ dismantling HSE-9
Daily Safety checklist HSE-10
House keeping Assessment & compliance HSE-11
Inspection of temporary electrical booth/installation HSE-12
Inspection for scaffolding HSE-13
Permit for erection/modification &dismantling of scaffolding HSE-14
Permit for heavy lift/critical erection. HSE-15
Permit for Energy isolation and de-isolation. HSE-16
Permit for Excavation HSE-17
Inspection reports of Equipment/tools/tackles *
Report of Toolbox talks As indicated in
specification
PPE issue report/register *
Site inspection reports *
Training records *
(*) The formats shall be developed in consultation with EIL/Owner

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APPENDIX-A
(Sheet 1 of 2)
A. IS CODES ON HSE
SP: 53 Safety code for the use, Care and protection of hand operated tools.
IS: 838 Code of practice for safety & health requirements in electric and gas welding
and cutting operations
IS: 1179 Eye & Face precautions during welding, equipment etc.
IS: 1860 Safety requirements for use, care and protection of abrasive grinding wheels.
IS: 1989 (Pt -II) Leather safety boots and shoes
IS: 2925 Industrial Safety Helmets
IS: 3016 Code of practice for fire safety precautions in welding & cutting operation.
IS: 3043 Code of practice for earthing
IS: 3764 Code of safety for excavation work
IS: 3786 Methods for computation of frequency and severity rates for industrial injuries
and classification of industrial accidents
IS: 3696 Safety Code of scaffolds and ladders
IS: 4083 Recommendations on stacking and storage of construction materials and
components at site
IS: 4770 Rubber gloves for electrical purposes
IS: 5121 Safety code for piling and other deep foundations
IS: 5216 (Pt-I) Recommendations on Safety procedures and practices in electrical works
IS: 5557 Industrial and Safety rubber lined boots
IS: 5983 Eye protectors
IS: 6519 Selection, care and repair of Safety footwear
IS: 6994 (Pt-I) Industrial Safety Gloves (Leather & Cotton Gloves)
IS: 7293 Safety Code for working with construction Machinery
IS: 8519 Guide for selection of industrial safety equipment for body protection
IS: 9167 Ear protectors
IS: 11006 Flash back arrestor (Flame arrestor)
IS: 11016 General and safety requirements for machine tools and their operation
IS: 11057 Specification for Industrial safety nets
IS: 11226 Leather safety footwear having direct moulded rubber sole
IS: 11972 Code of practice for safety precaution to be taken when entering a sewerage
system
IS: 13367 Code of practice-safe use of cranes
IS: 13416 Recommendations for preventive measures against hazards at working place

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APPENDIX-A
(Sheet 2 of 2)
B. INTERNATIONAL STANDARDS ON HSE
Safety Glasses : ANSI Z 87.1, ANSI ZZ 87.1, AS 1337, BS 2092,

BS 1542, BS 679, DIN 4646/ 58311
Safety Shoes : ANSI Z 41.1, AS 2210, EN 345
Hand Gloves : BS 1651
Ear Muffs : BS 6344, ANSI S 31.9
Hard Hat : ANSI Z 89.1/89.2, AS 1808 , BS 5240, DIN 4840
Goggles : ANSI Z 87.1
Face Shield : ANSI Z 89.1
Breathing Apparatus : BS 4667, NIOSH
Welding & Cutting : ANSI Z 49.1
Safe handling of compressed: P-1 (Compressed Gas Association Gases in cylinders 1235
Jefferson Davis Highway,
Arlington VA 22202 - USA)
Full body harness : EN-361
Lanyard : EN-354
Karabiner : EN-362 and EN-12275

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APPENDIX-B
DETAILS OF FIRST AID BOX
------------------------------------------------------------------------------------------------------------------------
SL. DESCRIPTION QUANTITY
NO.
------------------------------------------------------------------------------------------------------------------------
1. Small size Roller Bandages, 1 Inch Wide (Finger Dressing small) 6 Pcs.
2. Medium size Roller Bandages, 2 Inches Wide (Hand & Foot Dressing) 6 Pcs.
3. Large size Roller Bandages, 4 Inches Wide (Body Dressing Large) 6 Pcs.
4. Large size Burn Dressing (Burn Dressing Large) 4 Pkts.
5. Cotton Wool (20 gms packing) 4 Pkts.
6. Antiseptic Solution Dettol (100 ml.) or Savlon 1 Bottle
7. Mercurochrome Solution (100 ml.) 2% in water 1 Bottle
8. Ammonia Solution (20 ml.) 1 Bottle
9. A Pair of Scissors 1 Piece
10. Adhesive Plaster (1.25 cm X 5 m) 1 Spool
11. Eye pads in Separate Sealed Pkt. 4 pcs.
12. Tourniqut 1 No.
13. Safety Pins 1 Dozen
14. Tinc. Iodine/ Betadin (100 ml.) 1 Bottle
15. Polythene Wash cup for washing eyes 1 No.
16. Potassium Permanganate (20 gms.) 1 Pkt.
17. Tinc. Benzoine (100 ml.) 1 Bottle
18. Triangular Bandages 2 Nos.
19. Band Aid Dressing 5 Pcs.
20. Iodex/Moov (25 gms.) 1 Bottle
21. Tongue Depressor 1 No.
22. Boric Acid Powder (20 gms.) 2 Pkt.
23. Sodium Bicarbonate (20 gms.) 1 Pkt.
24. Dressing Powder (Nebasulf) (10 gms.) 1 Bottle
25. Medicinal Glass 1 No.
26. Duster 1 No.
27. Booklet (English & Local Language) 1 No. each
28. Soap 1 No.
29. Toothache Solution 1 No.
30. Vicks (22 gms.) 1 Bottle
31. Forceps 1 No.
32. Note Book 1 No.
33. Splints 4 Nos.
34. Lock 1 Piece
35. Life Saving/Emergency/Over-the counter Drugs As decided at site
-----------------------------------------------------------------------------------------------------------------
Box size: 14" x 12" x 4"
-----------------------------------------------------------------------------------------------------------------
Note : The medicines prescribed above are only indicative. Equivalent medicines can also be used.
A prescription, in this regard, shall be required from a qualified Physician.

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APPENDIX-C
TYPE OF FIRES VIS-À-VIS FIRE EXTINGUISHERS
Fire
Extinguisher
Multi purpose
Fire Water Foam CO2 Dry Powder
(ABC)
Originated from can control can control

  minor surface 
paper, clothes, wood minor surface
fires fires
Inflammable liquids
like alcohol, diesel,     
petrol, edible oils,
bitumen
Originated from
gases like LPG,     
CNG, H2
Electrical fires     
LEGEND :  : CAN BE USED
 : NOT TO BE USED
Note: Fire extinguishing equipment must be checked at least once a year and after every use by an
authorized person. The equipment must have an inspection label on which the next inspection date is
given. Type of extinguisher shall clearly be marked on it.

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APPENDIX-D
List of Statutory Acts & Rules Relating to HSE
- The Indian Explosives Act and Rules

- The Motor Vehicle Act and Central Motor Vehicle Rules
- The Factories Act and concerned Factory Rules
- The Petroleum Act and Petroleum Rules
- The Workmen Compensation Act
- The Gas Cylinder Rules and the Static & Mobile Pressure Vessels Rules
- The Indian Electricity Act and Rules
- The Indian Boiler Act and Regulations
- The Water (Prevention & Control & Pollution) Act
- The Water (Prevention & Control of Pollution) Cess Act
- The Mines & Minerals (Regulation & Development) Act
- The Air (Prevention & Control of Pollution) Act
- The Atomic Energy Act
- The Radiation Protection Rules
- The Indian Fisheries Act
- The Indian Forest Act
- The Wild Life (Protection) Act
- The Environment (Protection) Act and Rules
- The Hazardous Wastes (Management & Handling) Rules
- The Manufacturing, Storage & import of Hazardous Chemicals Rules
- The Public Liability Act
- The Building and Other Construction Workers (Regulation of Employment and Condition of service)
Act
- Other statutory acts Like EPF, ESIS, Minimum Wage Act.

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APPENDIX-E (Sheet 1 of 12)
CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES
TYPE OF EFFECT OF
ACTIVITY PREVENTIVE MEASURES
HAZARD HAZARD
(A) Falling into pit Personal injury Provide guard rails/ barricade with warning
EXCAVATION signal
Provide at least two entries/ exits.
Pit Excavation Provide escape ladders.
upto 3.0m Earth Collapse Suffocation/ Provide suitable size of shoring and strutting, if
Breathlessness required.
Buried Keep soil heaps away from the edge equivalent to
1.5m or depth of pit whichever is more.
Don't allow vehicles to operate too close to
excavated areas. Maintain at least 2m distance
from edge of cut.
Maintain sufficient angle of repose. Provide
slope not less than 1:1 and suitable bench of 0.5m
width at every 1.5m depth of excavation in all
soils except hard rock.
Battering/benching the sides.
Contact with Electrocution Obtain permission from competent authorities,
buried electric Explosion prior to excavation, if required.
cables Locate the position of buried utilities by referring
Gas/ Oil to plant drawings.
Start digging manually to locate the exact
Pipelines position of buried utilities and thereafter use
mechanical means.
Pit Excavation Same as above Can cause Prevent ingress of water
beyond 3.0m plus drowning situation Provide ring buoys
Flooding due to Identify and provide suitable size dewatering
excessive rain/ pump or well point system
underground
water
Digging in the Building/Structure Obtain prior approval of excavation method from
vicinity of may collapse local authorities.
existing Building/ Loss of health & Use under-pining method
Structure wealth Construct retaining wall side by side.
Movement of May cause cave-in Barricade the excavated area with proper lighting
vehicles/ or slides. arrangements
equipments close Persons may get Maintain at least 2m distance from edge of cut
to the edge of cut. buried. and use stop blocks to prevent over-run
Strengthen shoring and strutting

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APPENDIX-E: (Sheet 2 of 12)
CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (…Contd.)
TYPE OF EFFECT OF
HAZARD HAZARD
Narrow deep Same as above May cause severe Battering/benching of sides
excavations for plus injuries or prove Provide escape ladders
pipelines, etc. Frequent cave-in fatal
or slides
Flooding due to May arise drowning Same as above plus
Hydro- static situation Bail out accumulated water
testing Maintain adequate ventilation.
Rock by Improper May prove fatal Ensure proper storage, handling & carrying of
excavation handling of explosives by trained personnel.
blasting explosives Comply with the applicable explosive acts &
rules.
Uncontrolled May cause severe Allow only authorized persons to perform
explosion injuries or prove blasting operations.
fatal Smoking and open flames are to be strictly
prohibited
Scattering of Can hurt people Use PPE like goggles, face mask, helmets etc.
stone pieces in
atmosphere
Rock excavation Entrapping of May cause severe Barricade the area with red flags and blow siren
by blasting persons/ animals. injuries or prove before blasting.
(Contd) fatal
Misfire May explode Do not return to site for at least 20 minutes or
suddenly unless announced safe by designated person.
Piling Work Failure of pile- Can hurt people Inspect Piling rigs and pulley blocks before the
driving beginning of each shift.
equipment
Noise pollution Can cause deafness Use personal protective equipments like ear
and psychological plugs, muffs, etc.
imbalance.
Extruding Can hurt people Barricade the area and install sign boards
rods/casing Provide first-aid
Working in the Can cause Keep sufficient distance from Live-Electricity as
vicinity of 'Live- electrocution/ per IS code.
Electricity' Asphyxiation Shut off the supply, if possible
Provide artificial/rescue breathing to the injured
(B) Air pollution by May affect Wear respirators or cover mouth and nose with
CONCRETING cement Respiratory System wet cloth.
Handling of Hands may get Use gloves & other PPE.
ingredients injured
Protruding Feet may get Use Provide platform above reinforcement for
reinforcement injured movement of workers.
rods.

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APPENDIX-E : (Sheet 3 of 12)
TYPE OF EFFECT OF
HAZARD HAZARD
Earthing of Can cause Ensure earthing of equipments and proper
electrical electrocution/ functioning of electrical circuit before
mixers, asphyxiation commencement of work.
vibrators, etc.
not done.
Falling of Persons may get Use hard hats
materials from injured Remove surplus material immediately from work
height place.
Ensure lighting arrangements during night hours
Continuous Cause tiredness of Insist on shift pattern
pouring by same workers and may Provide adequate rest to workers between
gang lead to accident. subsequent pours.
Revolving of Parts of body or Allow only mixers with hopper
concrete mixer/ clothes may get Provide safety cages around moving motors
vibrators entrapped. Ensure proper mechanical locking of vibrator
Super-structure Same as above Shuttering/props Avoid excessive stacking on shuttering material
plus may collapse and Check the design and strength of shuttering
Deflection in prove fatal material before commencement of work
props or Rectify immediately the deflection noted during
shuttering concreting.
material
Passage to work Improperly tied and Ensure the stability and strength of passage
place designed before commencement of work.
props/planks may Do not overload and stand under the passage.
collapse
(C) Curtailment and Persons may get Use PPE like gloves, shoes, helmets, etc.
REINFOR- binding of rods injured Avoid usage of shift tools
CEMENT Carrying of rods Workers may get Provide suitable pads on shoulders and use safety
for short injured their hands gloves.
distances/at and shoulders. Tie up rods in easily liftable bundles
heights Ensure proper staging.
Checking of Rods may cut or Use measuring devices like tape, measuring rods,
clear distance/ injure the fingers etc.
cover with hands
Hitting projected Persons may get Use safety shoes and avoid standing
rods and injured and fell unnecessarily on cantilever rods
standing on down Avoid wearing of loose clothes
cantilever rods.

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TYPE OF EFFECT OF
HAZARD HAZARD
Falling of material May prove fatal Use helmets
from height Provide safety nets
Transportation of Protruded rods may Use red flags/lights at the ends

rods by trucks/ hit the persons Do not protrude the rods in front of or by the side
trailers of driver's cabin.
Do not extend the rods 1/3rd of deck length or
1.5m whichever is less
(D)WELDING Welding radiates Radiation can Use specified shielding devices and other PPE of
AND GAS invisible damage eyes and correct specifications.
CUTTING ultraviolet and skin. Avoid thoriated tungsten electrodes for GTAW
infra-red rays
Improper Explosion may occur Move out any leaking cylinder
placement of Keep cylinders in vertical position
oxygen and Use trolley for transportation of cylinders and
acetylene cylinders chain them
Use flashback arrestors
Leakage/ cuts in May cause fire Purge regulators immediately and then turn off
hoses Never use grease or oil on oxygen line
connections and copper fittings on acetylene lines
Inspect regularly gas carrying hoses
Always use red hose for acetylene & other
fuel gases and black for oxygen
Opening-up of Cylinder may burst Always stand back from the regulator while
cylinder opening the cylinder
Turn valve slowly to avoid bursting
Cover the lug terminals to prevent short
circuiting
Welding of tanks, Explosion may occur Empty & purge them before welding
container or pipes Never attach the ground cable to tanks, container
storing flammable or pipe storing flammable liquids
liquids Never use LPG for gas cutting

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CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES …(Contd.)
TYPE OF EFFECT OF
HAZARD HAZARD
(E) Ionizing Radiations may react Ensure Safety regulations as per BARC/AERB
RADIOGRAPHY radiation with the skin and can before commencement of job.
cause cancer, skin Cordon off the area and install Radiation warning
irritation, dermatitis, symbols
etc. Restrict the entry of unauthorized persons
Wear appropriate PPE and film badges issued by
BARC/AERB
Transpor-tation Same as above Never touch or handle radiography source with
and Storage of hands
Radiog-raphy Store radiography source inside a pit in an
source exclusive isolated storage room with lock and
key arrangement. The pit should be approved by
BARC/AERB.
Radiography source should never be carried
either in passenger bus or in a passenger
compartment of trains.
BARC/AERB has to be informed before source
movement.
Permission from Director General of Civil
Aviation is required for booking radio isotopes
with airlines.
Loss of Radio Same as above Try to locate with the help of Survey Meter.
isotope Inform BARC/AERB (*)
(F) ELECTRICAL Short circuiting Can cause Use rubberized hand gloves and other PPE
INSTALLATION Electrocution or Fire Don't lay wires under carpets, mats or door ways.
AND USAGE Allow only licensed electricians to perform on
electrical facilities
Use one socket for one appliance
Ensure usage of only fully insulated wires or
cables
Don't place bare wire ends in a socket
Ensure earthing of machineries and equipments
Do not use damaged cords and avoid temporary
connections
Use spark-proof/flame proof type field
distribution boxes.
(*) Atomic Energy Regulatory Board (AERB),

Bhabha Atomic Research Centre (BARC)
Anushaktinagar, Mumbai – 400 094

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TYPE OF EFFECT OF
ACTIVITY
HAZARD HAZARD
PREVENTIVE MEASURES
Do not allow open/bare connections
Provide all connections through ELCB
Protect electrical cables/equipment's from water
and naked flames
Check all connections before energizing
Overloading of Bursting of system Display voltage and current ratings prominently
Electrical can occur which with 'Danger' signs.
System leads to fire Ensure approved cable size, voltage grade and
type
Switch off the electrical utilities when not in use
Do not allow unauthorized connections.
Ensure proper grid wise distribution of Power
Improper laying Can cause Do not lay unarmoured cable directly on ground,
of overhead and electrocution and wall, roof of trees
underground prove fatal Maintain at least 3m distance from HT cables
transmission All temporary cables should be laid at least 750
lines/cables mm below ground on 100 mm fine sand
overlying by brick soling
Provide proper sleeves at crossings/ inter-
sections
Provide cable route markers indicating the type
and depth of cables at intervals not exceeding
30m and at the diversions/termination
(G) FIRE Small fires can Cause burn injuries In case a fire breaks out, press fire alarm system
PREVENTION become big ones and may prove fatal and shout "Fire, Fire"
AND and may spread Keep buckets full of sand & water/ fire
PROTECTION to the extinguishing equipment near hazardous
surrounding locations
areas Confine smoking to 'Smoking Zones' only.
Train people for using specific type of fire
fighting equipments under different classes of fire
Keep fire doors/shutters, passages and exit doors
unobstructed
Maintain good housekeeping and first-aid boxes
(for details refer Appendix-B)
Don't obstruct assess to Fire extinguishers.
Do not use elevators for evacuation during fire.
Maintain lightening arrestors for elevated
structures
Stop all electrical motors with internal
combustion

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TYPE OF EFFECT OF
HAZARD HAZARD
Move the vehicles from dangerous locations
Remove the load hanging from the crane booms
Remain out of the danger areas.
Improper It may not Ensure usage of correct fire extinguisher meant
selection of Fire extinguish the fire for the specified fire (for details refer Appendix-
extinguisher C).
Do not attempt to extinguish Oil and electric
fires with water. Use foam cylinders/CO2/sand
or earth.
Improper storage Same as above Maintain safe distance of flammable substances
of highly from source of ignition
inflammable Restrict the distribution of flammable materials
substances to only min. necessary amount
Construct specifically designed fuel storage
facilities
Keep chemicals in cool and dry place away from
heat. Ensure adequate ventilation
Before welding operation, remove or shield the
flammable material properly
Store flammable materials in stable racks,
correctly labeled preferably with catchment
trays.
Wipe off the spills immediately
Short circuiting Same as above Don't lay wires under carpets, mats or door ways
of electrical Can cause Use one socket for one appliance.
system Electrocution Use only fully insulated wires or cables
Do not allow open/bare connections
Provide all connections through ELCB
Ensure earthing of machineries and equipments
(H) Crossing the Personal injury Obey speed limits and traffic rules strictly
VEHICULAR Speed Limits Always expect the unexpected and be a
MOVEMENT (Rash driving) defensive driver
Use seat belts/helmets
Blow horn at intersections and during
overtaking operations.
Maintain the vehicle in good condition
Do not overtake on curves, bridges and slopes
Adverse weather Same as Above Read the road ahead and ride to the left
condition Keep the wind screen and lights clean
Do not turn at speed.
Recognize the hazard, understand the defense
and act correctly in time.

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TYPE OF EFFECT OF
HAZARD HAZARD
Consuming Same as above Alcohol and driving do not mix well. Either
alcohol before choose alcohol or driving.
and during the If you have a choice between hitting a fixed
driving object or an on-coming vehicle, hit the fixed
operation object
Quit the steering at once and become a passenger.
Otherwise take sufficient rest and then drive.
Do not force the driver to drive fast and round the
clock.
Do not day dream while driving
Falling objects/ May prove fatal Ensure effective braking system, adequate
Mechanical visibility for the drives, reverse warning alarm..
failure Proper maintenance of the vehicle as per
manufacturer instructions
(I) PROOF Bursting of May cause injury Prepare test procedure & obtain EIL/owner's
TESTING piping and prove fatal approval
(HYDROSTATI Collapse of Provide separate gauge for pressurizing pump
C /PNEUMATIC tanks and piping/equipment
TESTING) Tanks flying off Check the calibration status of all pressure
gauges, dead weight testers and temperature
recorders
Take dial readings at suitable defined intervals
and ensure most of them fall between 40-60% of
the gauge scale range
Provide safety relief valve (set at pressure
slightly higher than test pressure) while testing
with air/ nitrogen
Ensure necessary precautions, stepwise increase
in pressure, tightening of bolts/nuts, grouting, etc.
before and during testing
Keep the vents open before opening any valve
while draining out of water used for hydro-testing
of tanks.
Pneumatic testing involves the hazard of released
energy stored in compressed gas. Specific care
must therefore be taken to minimize the chance
of brittle failure during a pneumatic leak test.
Test temperature is important in this regard and
must be considered when the designer chooses
the material of construction.

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TYPE OF EFFECT OF
HAZARD HAZARD
A pressure relief device shall be provided, having
a set pressure not higher than the test pressure
plus the lesser of 345 KPa (50 psi) or 10% of the
test pressure.
The gas used as test fluid, if not air, shall be
nonflammable and nontoxic.
(J) Person can fall May sustain severe Provide guard rails/barricade at the work place
WORKING AT down injuries or prove Use PPE like full body harness, life line, helmets,
HEIGHTS fatal safety shoes, etc.
Obtain a permit before starting the work at height
above 3 meters
Fall arrest and safety nets, etc. must be installed
Provide adequate working space (min. 0.6 m)
Tie/weld working platform with fixed support
Use roof top walk ladder while working on a
slopping roofs
Avoid movement on beams
May hit the Keep the work place neat and clean
scrap/material Remove the scrap immediately
stacked at the
ground or in
between
Material can fall May hit the workers Same as above plus
down working at lower Do not throw or drop materials or equipment
levels and prove from height. I.e. do not bomb materials
fatal All tools to be carried in a tool-kit
Bag or on working uniform
Remove scrap from the planks
Ensure wearing of helmet by the workers
working at lower levels
(K) CONFINED Suffocation/ Unconsciousness, Use respiratory devices, if reqd.
SPACES drowning death Avoid over crowding inside a confined space
Provide Exhaust fans for ventilation
Do not wear loose clothes, neck ties, etc
Fulfill conditions of the permit

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TYPE OF EFFECT OF
HAZARD HAZARD
Check for presence of hydrocarbons, O2 level
Obtain work permit before entering a confined
space
Ensure that the connected piping of the
equipment which is to be opened is pressure
free, fluid has been drained, vents are open and
piping is positively isolated by a blind flange
Presence of Inhalation can pose Same as above plus

foul smell and threat to life Check for hydrocarbon and Aromatic compounds
toxic before entering a confined space
substances Depute one person outside the confined space for
continuous monitoring and for extending help in
case of an emergency
Ignition/ flame Person may sustain Keep fire extinguishers at a hand distance
can cause fire burn injuries or Remove surplus material and scrap immediately
explosion may occur Do not smoke inside a confined space
Do not allow gas cylinders inside a confined
space
Use low voltage (24V) lamps for lighting
Use tools with air motors or electric tools with
max. voltage of 24V
Remove all equipments at the end of the day
(L) Failure of load Can cause accident Avoid standing under the lifted load and within
HANDLING lifting and and prove fatal the operating radius of cranes
AND moving Check periodically oil, brakes, gears, horns and
LIFTING equipments tyre pressure of all moving machinery
EQUIPMENTS Check quality, size and condition of all chain
pulley blocks, slings, U-clamps, D-shackles, wire
ropes, etc.
Allow crane to move only on hard, firm and
leveled ground.
Allow lifting slings as short as possible and
check gunny packings at the friction points
Do not allow crane to tilt its boom while moving
Install Safe Load Indicator
Ensure certification by applicable authority

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TYPE OF EFFECT OF
HAZARD HAZARD
Overloading of Same as above Safe lifting capacity of derricks and winches
lifting written on them shall be got verified
equipments The max. safe working load shall be marked on
all lifting equipments
Check the weight of columns and other heavy
items painted on them and accordingly decide
about the crane capacity, boom and angle of
erection
Allow only trained operators and riggers during
crane operation.
Overhead Can cause Do not allow boom or other parts of crane to
electrical wires electrocution and come within 3m reach of overhead HT cables
fire Hook and load being lifted shall preferably
remain in full visibility of crane operators.
(M) Person can fall Person May sustain Provide guard rails for working at height
SCAFFOLDI down severe injuries and Face ladder while climbing and use both hands.
NG, prove fatal Ladders shall extend about 1m above landing for
FORMWOR easy access and tying up purpose
K Do not place ladders against movable objects and
AND maintain base at 1/4 unit of the working length of
LADDERS the ladder.
Suspended scaffolds shall not be less than 500
mm wide and tied properly with ropes
No loose planks shall be allowed
Use PPE, like helmets, safety shoes,etc
Failure of Same as above Inspect visually all scaffolding materials for
scaffolding stability and anchoring with permanent
material structures.
Design scaffolding for max. load carrying
capacity.
Scaffolding planks shall not be less than 50X250
mm full thickness lumber or equivalent. These
shall be cleated or secured and must extend over
the end supports by at least 150mm and not more
than 300mm
Don't overload the scaffolds
Do not splice short ladders to make a longer one.
Vertical ladders shall not exceed 6m.
Material can Persons working at Remove excess material and scrap immediately
fall down lower level gets Carry the tools in a tool-kit bag only
injured Provide safety nets

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TYPE OF EFFECT OF
HAZARD HAZARD
(N) Personal Can cause injury or Do not take rest inside rooms built for welding
STRUCTUR negligence and casualty machines or electrical distribution system.
AL WORKS danger of fall Avoid walking on beams at height
Wear helmet with chin strap and full body
harness while working at height.
Use hand gloves and goggles during grinding
operations
Cover or mark the sharp and projected edges
Do not stand within the operating radius of
cranes
Lifting/ slipping Same as above Do not stand under the lifted load
of material Stack properly all the materials. Avoid slippage
during handling
Control longer pieces lifted up by cranes from
both ends
Remove loose materials from height
Ensure tightening of all nuts & bolts
(O) Erection/ Can cause injury Do not stand under the lifted load
PIPELINE lowering failure Do not allow any person to come within the
WORKS radii of the side boom handling pipes
Check the load carrying capacity of the lifting
tools & tackles
Use safe Load Indicators
Use appropriate PPEs
Other Same as above Wear gum boots in marshy areas
Allow only one person to perform signaling
operations while lowering of pipes
Provide night caps on pipes
Provide end covers on pipes for stoppage of pigs
while testing/ cleaning operations
(P) Pollution in Can cause personal Ensure the blasting is done in enclosed shed.
GRIT neighboring injury Keep safe distance while blasting operations.
BLASTING area, hit by grits Wear positive pressure blast hood or helmet
and high with view –window, ear-muff/plug, gloves,
pressure air overall or leather coat /apron, rubber shoes.

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APPENDIX-F
TRAINING SUBJECTS / TOPICS

(For contractors’ personnel)
1. The Law & Safety – Statutory Requirement / Applicable statutes / Duties of employer / employee
2. Policy & Administration – Why HSE? / Duties & Responsibilities of Safety Personnel at project
site / Effect of incentive on accident prevention
3. HSE & Supervision – Duties of Supervisor / HSE integrated supervision / Who should be held
responsible for site accidents?
4. Safety Budget / Cost of Accidents – Direct costs / Indirect costs
5. Hazard Identification / Type of hazards / HIRAC
6. Behavioural Safety & Motivation
7. Housekeeping – Storage / Stacking / Handling of materials / Hydra handling
8. Occupational Health in Construction sector
9. Personal Protective Equipments – Respiratory & Non- respiratory
10. Electricity & Safety – ELCB / Fuse / Powered tools / Project illumination
11. Handling of Compressed Gas – Transportation / Storage / FBAs / Fire prevention
12. Machine Safety – Machine guarding / Maintenance
13. Transportation – Hazards & risks in transp. of materials / ODC consignments
14. Cranes & Other Lifting machinery – Legal requirements vis-à-vis essential safety requirements.
15. Communication – HSE Induction / TBTs / Safety Committee / Safety meeting / Safety
propaganda / Publicity.
16. Excavation – Risks & Dangers / Safety measures
17. Working at Heights – Use of ladder / Work on roofs / Scaffolds / Double harness lanyards / Life-
line / Fall arrester / Safety Nets / Floor openings
18. Hazards in Welding & important safety precautions
19. Gas Cutting – Hazards & safety measures
20. Fire prevention & fire protection

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APPENDIX - G
CONSTRUCTION POWER BOARD( typ)

Page 155 of 465
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APPENDIX-H
LIST OF PROCEDURES (MINIMUM) TO BE FORMING PART OF HSE PLAN:-
A. HSE Management Procedures:
 HSE Risk Management (including JSA/HIRA)

 HSE Legal Compliance and Other Requirements
 HSE Objectives & Performance
 HSE Training and Competence (including Induction)
 HSE Motivation & Award Scheme
 HSE Audits
 HSE Meetings
 HSE Sub Contractor Management
 HSE Emergency Management
 HSE Incidents Reporting and Management
 HSE Reports
 HSE Management System Review
 HSE Change Management
 HSE procedure for Behaviour based Safety
 First Aid & Management
 Roles, Responsibility, accountabilities and Authorities
B. Job procedures/Safe Operating procedures
 Setting Up Site & Signage’s

 Handling of Electrical Appliances
 Working at Height
 Confined Space Entry
 Permit to Work (including hot works)
 Housekeeping
 Lifting Operations
 Transportation of materials including Manual Handling
 Compressed Air Tools and Units
 Earthmoving Operations & excavation
 Scaffolding
 Fire Prevention/Protection
 Hazardous Substance handling & Storage
 Radiation Hazard
 Personal Protective Equipment

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FORMAT NO. : HSE-1 REV 0

(Sheet 1 of 6)
SAFETY WALK-THROUGH REPORT
(Name & signature of walk through performer to be inserted at the bottom of each page)
Project : _____________ Report no. : ___________
Date : _____________ Contractor : ___________
Inspection by :_____________ Owner : ___________
Frequency : Monthly Job no. : ___________
Note : Write ‘NA’ wherever the item is not applicable

Non
SL. Satisafctory
ITEM satisfactory/ Remarks Action
NO. / Yes
No
1. HOUSEKEEPING
a) Waste containers provided and used
b) Sanitary facilities adequate and Clean
c) Passageways and Walkways Clear
d) General neatness of working areas
e) Other
2. PERSONNEL PROTECTIVE EQUIPMENT
a) Goggles; Shields
b) Face protection
Hearing protection
Foot protection
e) Hand protection
f) Respiratory Masks etc.
g) Full body harness conforming to CЄ, EN 361
h) Hard hat (HDPE)
i) Other
3. EXCAVATIONS/OPENINGS
a) Openings properly covered or barricaded

b) Excavations shored
c) Excavations barricaded
d) Overnight lighting provided
e) Other
Safety walk-through performer (Name & Signature)……………………………………………..

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(Sheet 2 of 6)
Non
SL. Satisafctory
ITEM satisfactory/ Remarks Action
NO. / Yes
No
4. WELDING & GAS CUTTING
a) Gas cylinders chained upright
b) Cables and hoses not obstructing
c) Screens or shields used
d) Flammable materials protected
e) Live electrode bits contained properly
f) Fire extinguisher (s) accessible
g) Other
5. SCAFFOLDING & BARRICADING
a) Fully decked platforms
b) Guard and intermediate rails in place
c) Toe boards in place
d) Adequate shoring
e) Adequate access
f) Positive barricading for critical activities
g) Installation of warning signs
h) Other
6. LADDERS
a) Extension side rails 1 m above
b) Top of landing
c) Properly secured
d) Angle + 700 from horizontal
e) Other
Safety walk-through performer (Name & Signature)……………………………………………..

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(Sheet 3 of 6)
Non
SL. Satisafctory
ITEM satisfactory Remarks Action
NO. / Yes
/No
7. HOISTS, CRANES AND DERRICKS
a) Condition of cables and sheaves OK
b) Condition of slings, chains, hooks and eyes

O.K.
c) Inspection and maintenance log-books
maintained
d) Outriggers used
e) Reverse horn installed / active / coupled with

gear
f) Signs/barricades provided
g) Signals observed and understood
h) Qualified operators
i) Other
8. MACHINERY, TOOLS AND EQUIPMENT
a) Proper instruction
b) Safety devices
c) Proper cords
d) Inspection and maintenance
e) Other
9. VEHICLE AND TRAFFIC
a) Rules and regulations observed
b) Inspection and maintenance
c) Licensed drivers
d) Other
Safety walk-through performer (Name & Signature)………………………………………

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(Sheet 4 of 6)
Non
SL. Satisafctory
NO. / Yes
/No
10. TEMPORARY FACILITIES
a) Emergency instructions posted
b) Fire extinguishers provided
c) Fire-aid equipment available
d) Secured against storm damage
e) General neatness
f) In accordance with electrical requirements
g) Other
11. FIRE PREVENTION
a) Personnel trained & instructed to make use

of facility
b) Fire extinguishers checked periodically &
record maintained
c) No smoking in Prohibited areas.
d) Fire Hydrants not obstructed Clear
e) Other Regular fire drill conducted
12. ELECTRICAL
a) Use of 3-core armored cables everywhere
b) Usage of 'All insulated' or 'double-insulated'

electrical tools
c) All electrical connection are routed through
ELCB
d) Natural Earthing at the source of power
(Main DB)
e) Continuity and tightness of earth conductor
f) Effective covering of junction boxes, panels

and other energized wiring places
g) Ground fault circuit interrupters provided
h) Prevention of tripping hazards maintained
f) DCP extinguishers arranged & licensed

electrician engaged at site
Safety walk-through performer (Name & Signature)…………………………………………

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(Sheet 5 of 6)
Non
SL. Satisafctory
NO. / Yes
/No
14. HANDLING AND STORAGE OF
MATERIALS
a) Safely stored or stacked
b) Passageways clear / free from obstructions
c) Fire fighting facility in place
15. FLAMMABLE GASES AND LIQUIDS
a) Containers clearly identified / protected from
fire
b) Safe storage & transportation arrangement
made
c) Fire extinguishers positioned nearby
d) Facilities kept away from electric spark, hot
spatters & ignition source.
16. WORKING AT HEIGHT
a) Approved Erection plan and work permit in
place
b) Safe access, Safe work platform & Safety
nets provided
c) Life lines, Fall arrester, Full body harness
and with double lanyards used;
d) Health Check record available for workers
going up?
e) Protective handrails arranged around floor
openings
17. CONFINED SPACE
a) Work Permit obtained from requisite
authority
b) Test for toxic gas and sufficient availability
of oxygen conducted & status
c) Supervisor present at site & at least one
person outside the confined space for
monitoring deputed
d) Availability of safe means of entry, exit and
ventilation (register for entry & exit
maintained)
e) Fire extinguisher and first-aid facility
ensured
f) Lighting provision made by using 24V Lamp
g) Proper usage of PPEs ensured
18. RADIOGRAPHY
a) Proper storage and handling of source as per
BARC/ AERB guidelines (authorized
radiographer available)
b) Work permit obtained

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(Sheet 6 of 6)
Non
SL. Satisafctory
NO. / Yes
/No
c) Cordoning of the area done
d) Use of appropriate PPE's ensured
e) HSE training to workers/supervisors
imparted during the fortnight (indicate topic)
f) Minimum occupancy of workplace ensured
19. HEALTH CHECKS
a) All Workers medically examined and found

be fit for working at heights (slinging,
rigging, painting etc.)
in confined space
in excavation / trenching
in shot blasting
b) Availability of First Aid box with contents
c) Proper sanitation at site, office and labour
camps
d) Arrangement of medical facilities.
e) Measures for dealing with illness at site &
labour camps.
f) Availability of Potable drinking water for
workmen & staff.
g) Provision of crèches for children.
h) Stand by vehicle / ambulance available for

evacuation of injured
20. ENVIRONMENT
a) Chemical and Other Effluents properly
disposed
b) Cleaning liquid of pipes disposed off
properly
c) Seawater used for hydro-testing disposed off
as per agreed procedure
d) Lubricant Waste/Engine oils properly
disposed
e) Waste from Canteen, offices, sanitation etc
disposed properly
f) Disposal of surplus earth, stripping materials,
Oily rags and combustible materials done
properly
g) Green belt protection

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(Sheet 1 of 3)
ACCIDENT / INCIDENT REPORT
(To be submitted by Contractor after every Incident / Accident within 24 hours to EIL/ Owner)
Report No.: ____________________________ Date: ______________________

Project site: ____________________________ Name of work: _______________________
Contractor’s name: ________________ Contractor’s Job Engineer (name) ________
Non-disabling injury (Non- Hospitalized but resumed duty before end of 48 hrs
LTA)
Disabling injury (other LTA) Hospitalized & failed to resume duty within next 48 hrs
Fatal (LTA): Death / Expiry
First Aid case (non LTA) Resume duty after first aid
Name of the injured: _______________________ Father's name of victim: _________________

Sub Contractor’s Name: ……………………………………………………………………………….
Gate Pass No.:……….. Age: _____Yrs. Victim’s medical fitness exam. (Pre-empl.) date: - ______
Date & time of Accident / Incident: _______________________________________________

Names of Witnesses: (1________________ (2)___________________ (3) ________________
Profession of victim:
Bar bender Carpenter Meson
Fitter Helper Gas cutter
Grinder Welder Electrician
Driver Rigger M/c.operator
Engineer Manager Other/specify
Qualification
No formal education Non-Matriculate Matriculate
Graduate Post- grad Other/specify
Job Experience
NIL Less than 2 yrs 2-5 yrs
5-10 yrs 11-15 yrs 15 years and above
Location where the incident happened: ___________________________________________

______________________________________________________________________________

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(Sheet 2 of 3)
Activity / Works that was continuing during incident / accident: -

Excavation Demolition Concrete carrying
Concrete pouring Transportation of materials Transportation of
(manually) materials (mechanically)
Work on or adjacent to water Work at height (+2.0 mts) Scaffold preparation
Scaffold dismantling Piling works Welding
Grinding Gas-cutting Pipe fit-ups & fabrication
Structural fabrications Machine works Hydro-testing works
Electrical works Erection activities Other/specify
What exactly the victim was doing just before the incident / accident? ....................................
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
Nature of injury:
Bruise or Contusion Abrasion (superficial wound) Sprains or strains
Cut or Laceration Puncture or Open wound Burn
Inhalation of toxic or Absorption Amputation
Poisonous fumes or gases
Fracture Other/specify
Parts of body involved in incident / accident

Head Face Eyes
Throat Arm (above wrist) Hand (including wrist)
Fingers Truck (Abdomen / Back / Throat
Chest / Shoulder)
Leg (above ankle) Foot (incl. ankle) Toes
Multiple Other/specify
Accident type:
Struck against Struck by Fall from Elevation
Fall on same level caught in caught under
caught in between Rubbed or abraded Contact with (Electricity)
Contact with (Temp./ Contact with chemicals or Vehicle accident

extremes) oils
Other/specify

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(Sheet 3 of 3)
Medical Aid provided: - (indicate specific aids / treatment etc.)-

………………………………………………………………………………………………………….
…………………………………………………………………………………………………………..
-------------------------------------------------------------------------------------------------------------------------
Actions taken to prevent recurrence of similar incident / accident: ………………………………
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
………………………………………………………………………………………………………...
_____________________________________________________________________________
Intimation to local authorities (Dist Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ………………………………………………………………………………………..
Safety Officer Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)
Stamp of Contractor
To : Owner
: RCM/Site-in-charge EIL (3 copies)
Divisional Head (Constn) through RCM

Project Manager, EIL, through RCM

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(Sheet 1 of 5)
SUPPLEMENTARY INCIDENT / ACCIDENT INVESTIGATION REPORT

TICK THE APPROPRIATE ONE AS APPLICABLE (furnish within 72 hours)
Supplementary to Incident / Accident Report No: ______ (Copy enclosed)
Report No.: ____________________________ Date: ______________________
Project site: ____________________________ Name of work: _______________________
Contractor’s name: ________________ Contractor’s Job Engineer (name) ________
Non-disabling injury (Non- Hospitalized but resumed duty before end of 48 hrs
LTA)
Disabling injury (other LTA) Hospitalized & failed to resume duty within next 48 hrs
Fatal (LTA): Death / Expiry
First Aid case (non LTA) Resume duty after first aid
Name of the injured: _______________________ Father's name of victim: _________________

Sub Contractor’s Name: ……………………………………………………………………………….
Gate Pass No.:……….. Age: _____Yrs. Victim’s medical fitness exam. (Pre-empl.) date: - ______
Date & time of Accident / Incident: _______________________________________________

Names of Witnesses: (1________________ (2)___________________ (3) ________________
Profession of victim:
Bar bender Carpenter Meson
Fitter Helper Gas cutter
Grinder Welder Electrician
Driver Rigger M/c.operator
Engineer Manager Other/specify
Qualification
No formal education Non-Matriculate Matriculate
Graduate Post- grad Other/specify
Job Experience
NIL Less than 2 yrs 2-5 yrs
5-10 yrs 11-15 yrs 15 years and above
Location where the incident happened: ___________________________________________

______________________________________________________________________________

Page 166 of 465
HEALTH, SAFETY &
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(Sheet 2 of 5)
Activity / Works that was continuing during incident / accident: -
Excavation Demolition Concrete carrying
Concrete pouring Transportation of materials Transportation of
(manually) materials (mechanically)
Work on or adjacent to water Work at height (+2.0 mts) Scaffold preparation
Scaffold dismantling Piling works Welding
Grinding Gas-cutting Pipe fit-ups & fabrication
Structural fabrications Machine works Hydro-testing works
Electrical works Erection activities Other/specify
What exactly the victim was doing just before the incident / accident? ....................................
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
Particular of tools & tackles being used and condition of the same after incident/accident:
…………………………………………………………………………….........................................
………………………………………………………………………………………………………
Description of Incident/Accident (How the incident was caused):
……………………………………………………………………………………….
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
Nature of injury:
Bruise or Contusion Abrasion (superficial wound) Sprains or strains
Cut or Laceration Puncture or Open wound Burn
Inhalation of toxic or Absorption Amputation
Poisonous fumes or gases
Fracture Other/specify
Parts of body involved in incident / accident

Head Face Eyes
Throat Arm (above wrist) Hand (including wrist)
Fingers Truck (Abdomen / Back / Throat
Chest / Shoulder)
Leg (above ankle) Foot (incl. ankle) Toes
Multiple Other/specify

Page 167 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(Sheet 3 of 5)
Accident type:
Struck against Struck by Fall from Elevation
Fall on same level caught in caught under
caught in between Rubbed or abraded Contact with (Electricity)
Contact with (Temp./ Contact with chemicals or Vehicle accident

extremes) oils
Other/specify
Name & Designation of person who provided First-Aid to the victim: ---------------------------------------
Name & Telephone number of Hospital where the victim was treated_________________________
Mode of transport used for transporting victim – Ambulance / Private car / Tempo / Truck / Others
How much time taken to shift the injured person to Hospital________________________________
In case of FATAL incident, indicate clearly the BOCW Registration No. of the victim
/Company……………………………………………………………………………………………
Comments of Medical Practitioner, who treated / attended the victim/injured (attached / described
here)_____________________________________________________________________
What actions are taken for investigation of the incident, please indicate clearly – (Video film /
Photography / Measurements taken etc……………………………………………………………..)
Immediate cause (Please tick the right applicable) –

Hazardous methods or Poor housekeeping Inadequate or improper
procedures inadequately PPE
guarded
Environmental hazards improper Working on dangerous
(excess noise/ space illumination/Moving on oval equipment
constraint/ inadequate surface
ventilation

Page 168 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(Sheet 4 of 5)
Failure to secure Horse-play Failure to use PPE
Inattention to surroundings Improper use of hands & By-passing safety devices

body-parts
Unsafe mixing or placement Bypassing standard Failure in communication
of tools & tackles procedures
Operating without authority Improper use of equipment drug or alcoholic
or tools & tackles influence
excessive haste Others(specify)
Basic cause
Over confidence Impulsiveness over-exertion

Faulty judgement or poor Failing to keep attention Nervousness & Fear
understanding constantly
Fatigue Defective vision Ill health or sickness
Slow reaction Others(specify)
Root cause
Inadequate Engg Improper Design Inadequate Planning &

organization
Inadequate knowledge Inadequate skill Inadequate training
Inadequate supervision Improper work procedure Inadequate compliance
with standard
Substandard performance Inadequate maintenance Improper inspection
Others(specify)
Loss of man days and impact on site works, (if any) –
Remarks from Contractor’s Safety Officer / Engineer –
Was the victim performing relevant tasks for which he was engaged /employed? Yes / No
Was the Supervisor present on work-site during the incident? Yes / No
Have the causes of incident rightly identified? Yes / No
Cause of Accident was_____________________________________________________________

Page 169 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(Sheet 5 of 5)
Remedial measures recommended by Safety Officer of Contractor for avoiding similar incident in
future
: ………………………………
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
………………………………………………………………………………………………………...
Intimation to local authorities (Dist Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ………………………………………………………………………………………..
_____________________________________________________________________________
Safety Officer Site Head / Resident Construction Manager

Stamp of Contractor
To : Owner
: RCM// Site-in-charge of EIL (3 copies)
Project Manager EIL, through RCM

Page 170 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
NEAR MISS INCIDENT/ DANGEROUS OCCURRENCE SUGGESTED PROFORMA

(to be submitted within 24 hours)
 Near Miss : Human injury escaped & no damage to property, equipment

or interruption to work.
 Dangerous Occurrence: Damage to property, equipment or interruption of work, but not
resulting in personal injury/illness, e.g. Fire incident, collapse of structure, crane failure,
etc
Report No.: _________________
Name of Site: _________________________ Date: ______________________
Name of work: __________________________ Contractor: __________________
__________________________________________________________________________________
Incident reported by :
Date & Time of Incident :
Location :
__________________________________________________________________________________
Brief description of incident
__________________________________________________________________________________
Probable cause of incident
__________________________________________________________________________________
Suggested corrective action
__________________________________________________________________________________
Steps taken to avoid recurrence Yes No
To : Owner
: RCM/Site-in-charge EIL (3 copies)

Project Manager EIL, through RCM

Page 171 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

MONTHLY HEALTH, SAFETY & ENVIRONMENT (HSE) REPORT
(To be submitted by each Contractor)
Actual work start Date: _______________ For the Month of: __________________
Project: ____________________________ Report No: ________________________
Name of the Contractor: ______________ Status as on : ______________________
Name of Work : _____________________ Job No : __________________________
(Contractor in consultation with EIL shall generate the reports through web based
package(www.eil.co.in/conthse) only.
UPTO
THIS
ITEM PREVIOUS CUMULATIVE
MONTH
MONTH
1) Average number of Staff & Workmen
(average daily headcount, not man days)
2) Man-hours worked
3) Number of Induction programmes conducted
4) Number of HSE meetings organized at site
5) Number of HSE awareness programmes conducted at site
6) Number of Tool Box Talks conducted
7) Number of Lost Time Accidents (LTA) Fatal
Other LTA
8) Number of Loss Time Injuries (LTI) Fatalities
Other LTI
9) Number of Non-Loss Time Accidents
10) Number of First Aid Cases
11) Number of Near Miss Incidents
12) No. of unsafe acts/ practices detected
13) No. of disciplinary actions taken against staff/ workmen
14) Man-days lost due to accidents

15) LTA Free man-hours i.e. LTA free man-hours counted from the
Last LTA (enter date: ……….)
16) Frequency Rate (No. of LTA per 2 lacs man-hours worked)
17) Severity Rate (No. of man days lost per 2 lacs man-hours
worked)
18) Loss Time Injury Frequency (No. of LTI per 2 lacs man-hours
worked)
19) No. of activities for which Job Safety Analysis (JSA) completed
20) No. of incentives/ awards given
21) No. of occasions on which penalty imposed by EIL/ Owner
22) No. of Audits conducted
23) No. of pending NCs in above Audits

24) Compensation cases raised with Insurance
25) Compensation cases resolved and paid to workmen
26) Whether workmen compensation policy taken Yes No
27) Whether workmen compensation policy is valid Yes No
28) Whether workmen registered under ESI Act, as applicable Yes No
Remarks, if any
Date:
Prepared by Safety Officer Approved by Site Head / Resident Construction Manager
To : - OWNER
- RCM EIL (2 copies)

Page 172 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

PERMIT FOR WORKING AT HEIGHTS (ABOVE 2.0 METER)
(In duplicate to be issued daily for site and for office)
Permit No…………….. Name of Main Contractor……………………
Name of work executing agency / sub agency / vendor:…………………………………………………...
Date……………… Exact Location of work……………………………………
Nature of work ……………………………………..Duration of work (from) ………… (to) ……….......
Number of workers covered within this permit……………………………………………………………
(List enclosed with name & gate pass numbers.)
Sl. Status of compliance

Items / Subjects
No. (Yes / No)
1 Work areas / Equipments inspected
2 Work area cordoned off
3 Adequate lighting is provided
4 Precautions against public traffic taken
5 Concerned persons in & around have been alerted & cautioned
Hazards / risks involved in routine / non-routine task assessed and control
6
measures have been implemented at specific task
7 ELCB provided for electrical connection & found working
8 Ladder safely attached / fixed
9 Scaffoldings are checked and TAGs are found used correctly
10 Working platforms are provided and are found sound /safe for use
Safe access & egress arrangements (e.g. ladders, fall arresters, life-lines etc.)
11
are satisfactorily incorporated
a. Openings on platform / floors are effectively cordoned / covered
12
b. Safety Nets are provided wherever required
Use of following safety gadgets by people working at area under this permit, is
checked and found satisfactory -
Safety helmet
13 Safety harness (full body) with double lanyard
Safety Shoes
Safety gloves
Safety goggles
14 Housekeeping of work area found satisfactorily tidy / clean & clear
Adequate measures have been taken for works being continued at the ground
15
level, when simultaneous works are permitted overhead at that very location.
16 Materials are not thrown from heights on to ground
17 Medical examination of workers are made & found satisfactory
Responsible job engineer / supervisor found physically present at work spot for
18
overall administration of work as well as safety of people.
Above items have been checked & compliance has been found in place. Hence work is permitted to
start / continue at the above-mentioned location. Work shall not start till identified lapses are rectified.
Additional Precautions, if any …………………………………………………………….

……………………………………………………………………………………………..
Work Permit issued by Verification By

Contractor Engineer/RCM Contractor Safety Officer
AT THE END OF THE DAY/WORK:

All works at height are completed & workmen have returned safely from work location at
(time)………….. (date)……………
(Sig. Contractor Engineer)

Page 173 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
CONFINED SPACE ENTRY PERMIT

Project site ___________________________ Sr.No. _________________________
Name of the work ______________________ Date ___________________________
Name of Contractor ____________________ Nature of work ___________________
Exact location of work _____________
Safety Requirements POSITIVE ISOLATION OF THE VESSEL IS MANDATORY

(A) Has the equipment been ?
Y NR Y NR Y NR
  Isolated from   water flushed &/or   radiation sources
power/steam/air steamed removed
  isolated from liquid or   Man ways open &   proper lighting
gases ventilated provided
  depressurized &/or   cont. inert gas flow  
drained arranged
  blanked/ blinded/   adequately cooled  
disconnected
(B) Expected Residual Hazards
  lack of O2   combustible gas/ liquid   H2S / toxic gases
  corrosive chemicals   pyrophoric iron / scales   electricity / static
  heat/ steam / frost   high humidity   ionizing radiation
     
(C) Protection Measures
  gloves   ear plug / muff   goggles / face shield
  protective clothing   dust / gas / air line mask   personal gas alarm
  grounded air duct/blower   attendant with SCBA/air   rescue
/AC mask equipment/team
  Fire fighting arrangements   safety harness & lifeline   communication
equipment
     
Authorization / Renewal (It is safe to enter the confined space)
Signature Time Signature
No. of Contractor's Contractor's From To Workman
persons Name of persons allowed Supervisor Safety Officer
allowed
Permit Closure :
(A) Entry  was closed  stopped  will continue on ...
(B)  Site left in a safe condition  Housekeeping done
(C) Multilock  removed  key transferred

 Ensured all men have come out  Man-ways barricaded
Remarks, if any:

Page 174 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
RADIATION WORK PERMIT
Project : Sr.No. :
Name of the work : Date :
Name of site contractor : Job No. :
Location of work :
Source strength :
Cordoned distance (m) :
Name of Radiography agency : Approved by Owner/EIL
No. of workers engaged :

The following items have been checked &compliance shall be ensured during currency of the
permit:
S. No. Item description Done

Safety regulations as per BARC/AERB ensured while source in use/in transit & during
storage
Area cordoned off / safe working platform provided
Lighting arrangements for working during nights ensured
Warning signs/ flash lights installed
Cold work permit taken (if applicable)
PPEs like film badges, dosimeters used
Additional precautions, if any ______________________________________________________
(Radiography Agency’s BARC/AERB authorized Supervisor)
Permission is granted.
Permit is valid from ___________ AM/PM ____________ Date to ___________ AM/PM _________
Date
(Signature of permit issuing authority of site contractor)
Name :Designation: Date:

Permit renewal:
Sign of issuing authority with
Permit extended up to Additional precautions required, if any
date (of site contractor)
Date Time
Work completed/ stopped/ area cleared at ________ Hrs of Date ______________

(Sign. of permit issuing authority)
Name & Signature of site contractor:

Page 175 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

DEMOLISHING/DISMANTLING WORK PERMIT
Project : Sr.No. :
Name of contractor : Job No. :
Name of sub-contractor : No. of workers to be engaged:

Line No./ Equipment No./ Structure to be dismantled :

Location details of dismantling/ demolition with sketch : (clearly indicate the area)
The following items have been checked &compliance shall be ensured during currency of the
permit:
S. Item description Done Not

No. Applicable
Services like power, gas supply, water, etc. disconnected
Dismantling/ Demolishing method reviewed & approved
Usage of appropriate PPEs ensured
Precautions taken for neighbouring structures
First-Aid arrangements made
Fire fighting arrangements ensured
Precautions taken for blasting
(Contractor’s Supervisor) (Contractor’s Safety Officer)
Permission is granted.
(Permit issuing authority)
Name :
Date :
Completion report :
Dismantling/ Demolishing is completed on _____________ Date at ____________ Hrs.
Materials/ debris transported to identified location Tagging completed (as applicable)
Services like power, gas supply, water, etc. restored
(Permit issuing authority)
CONTRACTOR’s NAME

Page 176 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
DAILY SAFETY CHECKLIST

(To make use of before start of day’s work)
Project : Sr.No. :
Description of Job decided to perform : -
 Use of PPE / Safety Gadgets
Sl. Compliance Sl. Compliance (Yes

PPEs PPEs
No (Yes / No) No / No)
1 Safety Helmets 6 Face Shield
2 Safety Shoes 7 Full body harness
3 Hand Gloves 8 Fall Arrest System
4 Dust Musk 9 Safety net
Horizontal life-line made
5 Safety Goggles 10 of steel wire, (dia not
less than 8.0 mm.)
(Serial No. 1 & 2 are compulsory for everyone. Specify & ensure use of other safety gadgets as required for the job)
 Identify following important unsafe conditions: -
Sl. No Conditions Yes / No

1 Access to work site / emergency escape clear
2 Soil / Loose earth kept away from excavated pit / slope / ladder provided
Electrical wire / welding lead lying entangled on ground / welding m/c. booth
3
accessible
4 Elevated work platform / open ends are protected
Ground area cordoned off before lifting works or erection at height / ground
5
area checked & cordoned-off before start of height works
Structural members / erected pipes / wooden boards/pieces etc. are safely
6 anchored at heights and are not likely to fall down on people when working
beneath
Rope ladders tied-up on tall steel structures, long before are removed to get
7
rid of their use
8 Any Other
 Indicate actions taken, if status of any of the above items is found “No”
………………………………
……………………………………………………………………………………………………………….
 Specific Safety guidelines / precautions, if any (communicated thro’ TBT)

……………………………
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
 Above conditions and PPE compliances are checked by undersigned and correct status are indicated after
verification
Inspected by Verification By
Contractor Engineer Contractor Safety Officer

Page 177 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(Sheet 1 of 2)
HOUSEKEEPING ASSESSMENT & COMPLIANCE
Project : Sr.No. :
Name of contractor : Fortnightly
Sl Satisafctory/ Non
No.
Subjects of Review Remarks Action
Yes satisfactory/No
1. Cleanliness at the Main entry / access of site
2. Ground condition / floor areas free from water-
logging / oil spillage
3. Ground & elevated floors free from rubbish /
wastes / accumulated debris / scraps.
4. Manholes / openings are covered / fenced
5. Trenches are barricaded / walkways are in place
6. Drains are cleaned / not choked / not occupied
by dumped materials
7. Sufficient CAUTION boards / instructions
displayed
8. Construction machinery are maintained &
parked in orderly manner.
9. Movement of site people are not obstructed
because of dumping / storing of construction
materials
10. Access / egress to Electrical Distribution Boards
/ Panels clear from wires / cables / earth-strips
etc.
11. Electrical panel rooms / sheds / MCC / Control
rooms / Substations etc. are clean & tidy and not
used for storing dress / clothes, tiffin-box or
bicycles.
12. Passage behind Elec. panels are free for access
13. Fire extinguishers / fire-buckets are accessible
without any difficulty.
14. Stair-steps, platforms & landings are clear & tidy
15. Sheds / rooms & work areas have got sufficient
illumination as well as ventilation
16. Cables / Wires / welding leads are routed /
hanged appropriately & are not creating unsafe
condition.
17. Stacking / storing of insulation materials or their
packing.
18. Removal or cleanliness of left-over sand,
concrete, brick-bats, insulation-materials, excess
earth, wastes etc.
19. Storing / stacking of sand, metal chips, re-bars,
steel pipes, valves, fittings etc.
20. One escape route at ground & minimum two
escape routes at elevation available,

Page 178 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(Sheet 2 of 2)
Sl Satisafctory/ Non
No.
Subjects of Review Remarks Action
Yes satisfactory/No
21. Captions / Posters / Slogans on various safety
instructions are displayed legibly in local
language
22. Cable trenches are water-free or regular
arrangement for taking out accumulated water
exists.
23. Windows of rooms / offices are regularly
cleaned
24. Facilities for cycle sheds, drinking water,
washing, rest-rooms etc. are maintained in tidy
manner.
25. Toilet, Urinals, Canteen / kitchen / pantry etc.
are maintained & free from obnoxious smell.
26. Construction tools / tackles are stored
systematically - the items are tagged / tested /
certified by competent third party.
27. Sufficient numbers of Dust-bins / Waste-bins
found at site and are regularly emptied.
Additional remarks, if any -

………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
……………………………………

Page 179 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
INSPECTION OF TEMPORARY ELECTRICAL BOOTH / INSTALLATION

Project : Sr.No. :
Sub Station No:/Booth No Location:
SL
SUBJECTS OBSERVATION (YES /NO) ACTION TAKEN
NO
Switchboards installed properly are in order and
1
protected from rain & water-logging.
Adequate illumination provided for switchboard
2 operation during night hours & the lamps are protected
from direct human contact.
Voltage ratings, DANGER signs, Shock-Treatment-
3
Chart displayed in the installation / booth
Fire extinguisher (DCP or CO2) & Sand Bucket kept in
4
close vicinity of Switchboards
Valid License & Competent Electrician / Wireman
5 available & name/ license no. displayed at booth /
installation.
General housekeeping in & around booth / installation
6
found in order.
7 Cable-route-markers for U/G cables provided.
Monthly inspection report of Electrical hand tools
8
available in booth / installation.
9 Insulated Mat provided in front of Elec. Panels.
10 Rubber hand gloves available/ used by Electricians
Availability of CAUTION boards for shutdown & / or
11
repairing works.
All incoming & outgoing feeders have proper MCCB /
12
HRC fuses / Switches.
Switchboards “earthed” at two distinctly isolated
13
locations.
Switchboards have adequate operating space at the front
14
face & at the rear face too.
15 All connections provided through 30mA ELCB.
16 Testing records of all ELCBs available at site
17 Only industrial type plugs & sockets are used.
Temporary connections are 3-core double insulated &
18 free from cuts & joints and 3rd core is earthed at both
ends
Socket boards are properly mounted on stand &
19
protected from water ingress.
Electrical equipments operating above 250V have two
20
earthing / double earthing.
All incoming / outgoing cables are properly glanded &
21
terminated with “lugs”.
22 Switch-boards are of industrial variety / type.
Sketch for installation / connection (SLD) made &
23
pasted & other safety labels/display boards
24 Labeling of incoming / outgoing feeders made.
25 All hand lamps are protected from direct contact.
26 All electrical cable / joints are in safe condition

Page 180 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(Sheet 1 of 2)
INSPECTION FOR SCAFFOLDING
Project : Sr.No. :
Sl. Actions
Description Yes No N.A
No taken
1 Whether work permit is obtained to take up work at height above 1.5 Mts?
Whether atmospheric condition is “stormy” or “raining” and works at
2
heights have been permitted?
3 Whether steel pipes scaffoldings are used for units /off-site areas?
Whether scaffolding has been erected on rigid/firm/leveled surfaces /
4 ground? Whether “foot-seals” or “base-plates” are used beneath the up-
rights (vertical steel pipes)
Whether scaffold construction is as per IS specification with toe-board and
5
hand-rails (top-rail as well as mid-rail)?
Whether distance between two successive up-rights are less than 2.5 Mts
6 (height of scaffold & load carrying capacity governs the distance between
two uprights)
Whether all uprights are extended at least 900 mm above the top most
7
working platform (to enable fitting of handrails)?
Whether vertical distance of two successive ledgers is satisfactory?
8
(varying between 1.3 Mts. To 2.1 Mts)
Whether the peripheral areas of working at height are cordoned-off? (for
9
avoiding accident to people arising out of dropped / deflected materials)
10 Whether platform is provided? Is it safely approachable?
Whether end of scaffold platform / board are extended beyond transoms?
11
(125mm to 150 mm)
Whether CE / IS approved quality and worthy conditioned full-body safety
12 harness (with double lanyard & karabiners) are used while working at
heights?
Whether life-line of safety harness is anchored to an independent secured
13
support capable of withstanding load of a falling person?
Whether the area around the scaffold is cordoned off to prohibit the entry of
14
unauthorized person / vehicle?
Whether clamps used are of good condition, of adequate strength and free
15
from defects?
16 Whether ladder is placed at secured and leveled surface?
17 Whether water-pass and oil-spills are avoided around the scaffold structure?
18 Whether ladder is extended 1.5mts. above the landing point at height?
19 Whether more than one access/egress provided to the scaffold?
Whether ladder used are of adequate length and overlapping of short
20
ladders avoided?
Whether metallic ladders are placed much away from near-by electrical
21
transmission line?
22 Whether rungs of ladder are inspected and found in good order?
23 Whether fall-arresters provided on both the access/egress routes?
Whether diagonal (cross) bracings are provided at regular interval on the
24
scaffold?
Whether working platform on the scaffold has been made free from “jolt”
25
or “gap”?
Whether tools or materials are removed after completion of the day’s job at
26
heights?
Whether a valid Permit for Work (PFW) is obtained before taking up work
27
over asbestos or fragile roof?
28 Whether sufficient precaution is taken while working on fragile roof?

Page 181 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
(Sheet 2 of 2)
Sl. Actions
Description Yes No N. A
No taken
Whether provision is made to arrange duck ladder, crawling board for
29
working on fragile roof?
Whether scaffold has been inspected by qualified civil engineers prior to
30
their use?
Whether the scaffolding has been designed for the load to be borne by the
31
same?
Whether the erection and dismantling of the scaffolding is being done by
32
trained persons and under adequate supervision?
Whether safety net with proper working arrangement and life-line has
33
been provided?
Whether TAGS (Green for acceptable and Red for incomplete/unsafe
34
scaffolds) are used on scaffolds?
Whether sufficient illumination is provided in and around the scaffold
35
and access?
Whether emergency rescue / response arrangements are made in place
36

Page 182 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(sheet 1 of 2)
PERMIT FOR ERECTION / MODIFICATION & DISMANTLING OF SCAFFOLDING
Project : Sr.No. :
Nature of activities : Duration: From………To…………
SL. NOT
SUBJECTS / ITEMS DONE REMARKS
No. DONE
Specific task of Erection / Modification / Dismantling of scaffolds,
1 identified & TAGGED accordingly (before as well as after carrying-
out jobs).
People engaged in doing the job are identified & are certified by Job Names to be
2
Engineer of Main Contractor as experienced / trained. noted
Concerned persons are alerted by the Job Engineer of Main Contractor
3 in connection with possible hazards & what the workmen MUST do /
MUST not do.
Verification by Job Engineer of Main Contractor made for confirming
that all persons permitted to carry-out the jobs are making use of
4
Helmet, Safety Shoes, Goggles, Gloves & Double lanyard safety
harness and other relevant PPEs.
5 Area of work is effectively cordoned-off / barricaded / illuminated.
For taking-up / lowering down Scaffolding members / clamps /
couplings etc. appropriate ropes / pulleys/ chains etc. have been
6
arranged for use (not to throw any item) & the same have been
verified as “fit for purpose”.
Items / members of scaffold, being lowered are removed from the area
7
& stacked correctly.
Ropes, chains, pulley blocks etc. being used for lifting or lowering
scaffold items, are inspected by the Job Engineer & their certifications
8
as well as physical conditions have been found O.K, before signing
this PERMIT.
Safety Net / Life-line / Fall Arresters etc. are arranged in position and
9 Job Engineer has found working conditions favourable for activities to
start.
Scaffold erection or dismantling tasks are being supervised by
10
Experienced Engineer / Competent person.
Only competent & experienced people have been selected / engaged in
11
Scaffolding erection, modification or dismantling tasks.
Adequate & effective actions for traffic and movement of people
12
around the cordoned-off area taken to avoid inadvertent incident
13 Working platforms are protected with handrails & toe-boards.
14 Access & Exit (for reach & escape) are safe for use by people.
Tools, tackles to be used for above jobs are verified by job Engineers
15 of Main contractor as genuinely good and tied-up at height (to prevent
their fall).
16 Site important Telephone Nos. are made known to everyone
SOP (Safe Operating Procedure) for the specific task is made &
17
followed too.
18 Emergency vehicle has been arranged at work locations.
 This permit for work shall be available at specific work location all the time.
 After completion of work, permit shall be returned to safety cell of main contractor, without fail.
 This Permit shall be issued maximum upto (Monday to Sunday).
 Additional Precautions, if any
…………………………………………………………………………………………………………………
 ACCORD OF PERMISSION (to be ticked) - YES ( ) / NO ( )
Contractor Engineer Contractor Safety Officer]

Page 183 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6

(sheet 2of 2)
Everyday Site working conditions & performance of workmen shall be assessed / checked by Contractor
Site Engr. and Safety Officer shall verify the same .
Name / Sign. MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Site
Engr.
Safety
Off.

Page 184 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
PERMIT FOR HEAVY LIFT/CRITCAL ERECTION
Project : Sr.No. :
Nature of activities : Duration: From………To…………
Location of work : Name /Type of crane :
Equipment/Structure to be erected: Wt. of equipment/ structure to be erected :
SL. COMPLIANCE STATUS
Description of Item
NO. Remarks
Yes No Not applicable
1) Is the crane type suitable for lift or as per erection
procedure?
2) Is the crane have the correct number of counterweights
fitted?
3) Availability of Load Certification of crane from
authorized agency.
4) Is the load chart of crane available in carne cabin/or with
Crane operator?
5) Is the device to check the Wind speed in crane is working?
Is the safety features in crane are working?
6) Availability of Load certification of slings and other
accessories from authorized agency
7) Availability of Licensee/certificate for crane operator from
authorized agency.
8) Availability of approved JSA for the subject activities.
9) Availability of approved erection/rigging procedures.
10) Availability of temporary gratings/ platforms for critical
lifting(as applicable)
11) Tool Box conducted before erection?
12) Has the area been cordoned off?
13) Are the authorized persons during erection are identified?
14) Does each person identified for erection understand their
roles and responsibilities?
15) Is the ground on which crane will rest or outrigger support
are correct?
16) Is hard stand requirement (if any) complied?
17) Is the communication system (viz walkie talkies,etc are
working properly?
18) If more than one crane is lifting the load, is an
Intermediate rigger will supervise the lift?
19) If there is other obstruction within the operating radius of
the crane, have correct precautions been taken to prevent
collision?
20)
All the persons are wearing the requisite PPE?
Inspected & Issued by Verification By

Contractor Engineer/RCM Contractor Safety Officer

Page 185 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
PERMIT FOR ENERGY ISOLATION & DE-ISOLATION
Project : Sr.No. :
ENERGY ISOLATION PERMIT
 Clearance required from:…..Hrs ………Date To …. ..Hrs ….Date
 Name of equipment/ energy source etc ………………………………………………………………….
 Nature of job to be done: ……………………………………………………………………………….
 Area………………………….Location:…………………………………………………………………..
PERMIT VALIDATION PERFORMING AUTHORITY

I hereby authorize the …………..personnel(performer) The work and precautions will be carried out under my
to isolate the above equipment/energy source from all overall responsibility.(Testing/execution engineer)
sources of power and handover the equipment/energy
source for maintenance/repair.
Signature: Date:
Issuing authority Name:
Area –Incharge/RCM
Signature: Date:
Name:
SAFETY PRECAUTIONS FOR CLEARANCE NORMALISING AFTER CLEARANCE

1. Notify workers of intent to de- energize 1. Notify workers of intent to re- energize
2. Obtain lock,tag or locking/tagging devices 2. Conduct visual inspection to confirm that the
3. Shut down ,de energize, dissipate any danger zone is clear of workers
residual energies. 3. Conduct visual inspection to confirm that tools
4. Apply lock ,tag and locking and/or tagging ,equipments danger zone is clear of workers
devices 4. Reposition the safety devices(interlocks,
5. *Any other job specific precautions valves, guards, covers ,sensors, as applicable, etc)
6. Verify effectiveness of lockout by 5. *Any other job specific normalizing details
attempting to restart. 6. Remove lock, tag and locking and/or tagging
7. Proper PPE is ensured devices.
7. Re energize.
I certify that the energy source mentioned above is 8. Confirm system is operating properly& safely
isolated from all sources and is safe to start the work. I certify that the energy source mentioned above is
isolated from all sources and is safe to start the work.
Tag No:…… Lock No:………….
Tag No:…… Lock No:………….
Issuing authority Issuing authority
Area –Incharge/RCM Area –Incharge/RCM
Signature: Date: Signature: Date:
Name: Name:
(*to be included by contractor in consultation with (*to be included by contractor in consultation with
EIL/owner) EIL/owner)
ENERGY DE-ISOLATION PERMIT
PERMIT VALIDATION PERFORMING AUTHORITY
I hereby authorize the …………..personnel(performer) I herby certify that the equipment/energy source
to de- isolate the above equipment/energy source from mentioned above has been de-isolated and is ready for
all sources of power and handover the equipment/energy normal operation.(Testing/execution engineer)
source for normal operation..
Issuing authority Signature: Date:

Area –Incharge/RCM Name:
Signature: Date:
Name: Countersigned by Issuing authority

Page 186 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
PERMIT FOR EXCAVATION (depth 2m and above)

(Sheet 1of 2)
Project : Sr.No. :
Job Description : Location:
Size of excavation :
SL. COMPLIANCE STATUS Remarks

Description of Item
NO. Yes No Not
applicable
1) Suitable and sufficient risk assessments and method statements
has been carried to ensure that the work shall be undertaken in
accordance with specification and standard.
2) Are plans/details of underground services available and the
same has been reviewed?
3) Has survey done to locate the services/obstacles, etc.
4) Has the live services (electrical, water line, air line, telephone
line,etc) has been disabled for carrying out the job.
5) Is adequate barriers/fences to protect the excavation are in
place?
6) Is Adequate warning signs are in place?
7) Is Assessment of ground conditions done and remedial action (if
any) taken?
8) Safe access / egress (e.g. ramp / steps / ladders etc.) provided for
site workmen & supervisors.
9) Is the excavation work being undertaken in proximity of
structure, etc ? If Yes, it’s effect is considered?
10) Availability of competent person for supervising the excavation
work?
11) Adequate safe arrangement to prevent collapse of edges (e.g.
shoring / strutting / benching / sloping etc.) made at site.
12) Hard barricades (at least 1.0M away from edge & for excavation
near site access roads) with warning signs/caution boards are
provided
13) Accumulation / passage-ways of water at periphery of
excavation / trench stopped/ restricted.
14) Is the equipment being used for excavation has been checked for
adequacy and is in good working condition having all the safety
features?
15) Age & fitness of workmen ensured by medical test before
engagement in job ?
16) Arrangement of Monitoring of possible oxygen deficiency or
obnoxious gases done & action taken?
PERMIT GRANTED - Yes / No
Name & Signature of Site Engr Name & Signature of Safety Officer
Contractor (Initiator) Contractor (Issuing authority)

Page 187 of 465
HEALTH, SAFETY &
6-82-0001 Rev. 6
PERMIT FOR EXCAVATION

(Sheet 2of 2)
NOTES: -
1. Slopes or benches for excavation beyond 2.0M depth shall be designed & approved by Contractor’s site
head.
2. Excavated earth to be kept at least 1.5M away from edges
3. Safety helmets, Safety shoes or gum-boots, gloves, goggles, Face shield, Safety Harness shall be essential
PPEs.
4. Permit shall be made in duplicate and original shall be available at site of work.
5. Permit shall be issued for maximum one week only (Monday to Sunday)
6. After completion of works, permit shall be closed & preserved for record purpose
GRANT OF PERMIT AND EXTENSIONS
Issuing authority
Initiator (site Review by EIL /
Sl. Validity period Working Time (Safety Officer
Engr. of Main Owner (Remarks
No. From ____To ____ From _____To _____ of Main
Contractor) with date
Contractor)
1.
2.
3.
4.
5.
6.
7.
Additional safety instructions if any: -

1.
2.
3.

Page 188 of 465
SAFETY PRACTICES DURING CONSTRUCTION
OISD-GDN-192
Oil Industry Safety Directorate

Government of India
Ministry of Petroleum and Natural Gas
OISD-192
Page 189 of 465

CONTENTS
SECTION Page No.
1.0 Introduction 1
2.0 Scope 1
3.0 Definitions 1
4.0 General Duties 2
4.1 General Duties Of Execution Agencies 2
4.2 General Duties Of Owners 3
5.0 Safety Practices At Work Places 3
5.1 General Provisions 3
5.2 Means Of Access And Egress 4
5.3 Housekeeping 4
5.4 Precautions Against The Fall Of Materials And Persons, 4
And Collapse Of Structures
5.5 Prevention Of Unauthorised Entry 4
5.6 Fire Prevention And Fire Fighting 4
5.7 Lighting 5
5.8 Plant, Machinery, Equipment and Hand Tools 5
6.0 Construction Activities 6
6.1 Excavation 6
6.2 Scaffolding, Platforms & Ladders 8
6.3 Structural Work, Laying Of Reinforcement & Concreting 10
6.4 Road Work 13
6.5 Cutting/Welding 13
6.6 Working In Confined Spaces 14
6.7 Proof/Pressure Testing 15
6.8 Working At Heights 16
6.9 Handling And Lifting Equipment 17
6.10 Vehicle Movement 21
6.11 Electrical 22
6.12 Offshore 24
6.13 Demolition 27
6.14 Radiography 28
6.15 Sand/Shot Blasting / Spray Painting 28
6.16 Work above Water 29
7.0 Additional Safety Precaution for Units with Hydrocarbons 29
8.0 First Aid 30
9.0 Documentation 31
10.0 Safety Awareness & Training 31
11.0 References 32
Annexure I 33
OISD-192
Page 190 of 465

SAFETY PRACTICES DURING CONSTRUCTION
replace or supersede the prevailing statutory

1.0 INTRODUCTION requirements, which shall also be followed
as applicable. For Personal Protective
Safety in Construction Management Equipment, OISD-STD-155 (Part I&II) shall
deserves utmost attention especially in the be referred to. The scope of this document
hydrocarbon industry, such as Exploration, does not include the design aspects and
Refineries, Pipelines and Marketing quality checks during construction.
installations, Gas Processing units etc.
Construction is widely recognised as one of 3.0 DEFINITIONS
the accident prone activities. Most of the
accidents are caused by inadequate Definitions of various terminology are given
planning, failure during the construction below:
process and/or because of design
deficiencies. Besides property loss, • Adequate, appropriate or suitable are
accidents also result in injuries and fatalities used to describe qualitatively or
to the personnel; same needs to be quantitatively the means or method
prevented. used to protect the worker.
The reasons for accidents during • Brace: A structural member that holds
construction activities are related to unique one point in a fixed position with respect
nature of the industry, human behaviour, to another point; bracing is a system of
difficult work-site conditions, extended odd structural members designed to prevent
duty hours, lack of training & awareness and distortion of a structure.
inadequate safety management. Unsafe
working methods, equipment failure and • By hand: The work is done without the
improper housekeeping also tend to help of a mechanised tool.
increase the accident rate in construction.
Ensuring good quality of materials, • Competent Authority: A stautory agency
equipment and competent supervision along having the power to issue regulations,
with compliance of standard engineering orders or other instructions having the
practices shall go a long way to in built force of law.
safety into the system.
• Competent person: A person
The objective of this standard is to provide possessing adequate qualifications,
practical guidance on technical and educa- such as suitable training and sufficient
tional framework for safety and health in knowledge, experience and skill for the
construction with a view to: safe performance of the specific work.
(a) prevent accidents and harmful The competent authorities may define
appropriate criteria for the designation
effects on the health of workers
of such persons and may determine the
arising from employment in
construction; duties to be assigned to them.
(b) ensure appropriate safety during
implementation of construction;
• Execution agency:
(c) provide safety practice guidelines Any physical or legal person, having
for appropriate measures of contractual obligation with the owner,
planning, control and enforcement. and who employs one or more workers
on a construction site
2.0 SCOPE
• Owner:
This document specifies broad guidelines on
safe practices to be adhered to during Any physical or legal person for whom
construction activities in oil industry. construction job is carried out.
However, before commencing any job, It shall also include owner's designated
specific hazards and its effects should be representative/consultant/nominee/agent
assessed and necessary , authorised from time to time to act for
corrective/preventive actions should be and on its behalf, for supervising/
taken by all concerned. The document is
intended only to supplement and not to
OISD-192
Page 191 of 465

coordinating the activities of the construction work so that, there is
execution agency. no risk of accident or injury to health
of workers. In particular,
• Hazard: Danger or potential danger. construction work should be
planned, prepared and undertaken
• Guard-rail: An adequately secured rail so that:
erected along an exposed edge to
prevent persons from falling. (a) dangers, liable to arise at the
workplace, are prevented;
• Hoist: A machine, which lifts materials (b) excessively or unnecessarily
or persons by means of a platform, strenuous work positions and
which runs on guides. movements are avoided;
(c) organisation of work takes into
• Lifting gear: Any gear or tackle by account the safety and health of
means of which a load can be attached workers;
to a lifting appliance but which does not (d) materials and products used are
form an integral part of the appliance or suitable from a safety and health
load. point of view;
(e) working methods are adopted to
• Lifting appliance: Any stationary or safeguard workers against the
mobile appliance used for raising or harmful effects of chemical,
lowering persons or loads. physical and biological agents.
• Means of access or egress:

iii) establish committees with repre-
sentatives of workers and
Passageways, corridors, stairs, plat-
management or make other
forms, ladders and any other means for
arrangement for the participation of
entering or leaving the workplace or for
workers in ensuring safe working
escaping in case of danger.
conditions.
• Scaffold: Any fixed, suspended or iv) arrange for periodic safety inspec-
mobile temporary structure supporting tions by competent persons of all
workers and material or to gain access buildings, plant, equipment, tools,
to any such structure and which is not a machinery, workplaces and review
lifting appliance as defined above. of systems of work, regulations,
standards or codes of practice. The
• Toe-board: A barrier placed along the competent person should examine
edge of a scaffold platform, runway, and ascertain the safety of
etc., and secured there to guard against construction machinery and
the slipping of persons or the falling of equipment.
material.
v) provide such supervision to ensure
• Worker: Any person engaged in that workers perform their work with
construction activity. due regard to safety and health of
theirs as well as that of others.
• Workplace: All places where workers vi) Employ only those workers who are
need to be or to go by reason of their qualified, trained and suited by their
work. age, physique, state of health and
4.0 GENERAL DUTIES skill.
4.1 GENERAL DUTIES OF vii) satisfy themselves that all workers

EXECUTION AGENCIES are informed and instructed in the
hazards connected with their work
4.1.1 Execution agency should: and environment and trained in the
precautions necessary to avoid
i) provide means and organisation to accidents and injury to health.
comply with the safety and health viii) Ensure that buildings, plant,
measures required at the workplace. equipment, tools, machinery or
ii) provide and maintain workplaces, workplaces in which a dangerous
plant, equipment, tools and defect has been found should not be
machinery and organise used until the defect has been
rectified.
OISD-192
Page 192 of 465

ix) Organise for and remain always substances, running machines or
prepared to take immediate steps to vehicles and heavy equipment etc.
stop the operation and evacuate
xvii) Obtain the necessary
workers as appropriate, where there
clearance/permits as required and
is an imminent danger to the safety
specified by owner
of workers.
x) establish a checking system by xviii) As per the Govt. circular as
which it can be ascertained that all amended from time to time all
the members of a shift, including contractors who employ more than
operators of mobile equipment, have 50 workers or where the contract
returned to the camp or base at the value exceeds Rs. 50 crores, the
close of work on dispersed sites and following facilities are to be provided
where small groups of workers by contractor at site :
operate in isolation. • Arrangement for drinking water
xi) provide appropriate first aid, training • Toilet facilities
and welfare facilities to workers as
per various statutes like the • A creche where 10 or more women
Factories Act, 1948 etc. and, workers are having children below
whenever collective measures are the age of 6 years
not feasible or are insufficient, • Transport arrangement for attending
provide and maintain personal to emergencies
protective equipment and clothing in
line with the requirement as per xix) should deploy a safety officer at site
OISD-STD-155 (Vol. I& II) on 4.2 GENERAL DUTIES OF OWNERS
Personnel Protective Equipment.
They should also provide access to 4.2.1 Owners should:
workers to occupational health
services. i) co-ordinate or nominate a
competent person to co-ordinate all
xii) Educate workers about their right activities relating to safety and
and the duty at any workplace to health on their construction projects;
participate in ensuring safe working ii) inform all contractors on the project
conditions to the extent of their of special risks to health and safety;
control over the equipment and iii) Ensure that executing agency is
methods of work and to express aware of the owner's requirements
views on working procedures and the executing agency's
adopted as may affect safety and responsibilities with respect to
health. safetry practices before starting the
xiii) Ensure that except in an job.
emergency, workers, unless duly 5.0 SAFETY PRACTICES AT
authorised, should not interfere with, WORK PLACES
remove, alter or displace any safety
device or other appliance furnished 5.1. GENERAL PROVISIONS
for their protection or the protection
5.1.1 All openings and other areas likely to
of others, or interfere with any
pose danger to workers should be
method or process adopted with a clearly indicated.
view to avoiding accidents and injury
to health. 5.1.2 Workers & Supervisors should use
the safety helmet and other requisite
xiv) Ensure that workers do not operate Personal Protective Equipment
or interfere with plant and equipment
according to job & site requirement.
that they have not been duly
They should be trained to use
authorised to operate, maintain or personal protective equipment.
use.
5.1.3 Never use solvents, alkalis and
xv) Ensure that workers do not sleep,
other oils to clean the skin.
rest or cook etc in dangerous places
such as scaffolds, railway tracks, 5.1.4 Lift the load with back straight and
garages, confined spaces or in the knees bent as far as possible. Seek
vicinity of fires, dangerous or toxic the help in case of heavy load.
OISD-192
Page 193 of 465

5.1.5 Ensure the usage of correct and effectively covered or fenced and
tested tools and tackles. Don't allow displayed prominently.
the make shift tools and tackles.
5.4.4 As far as practicable, guardrails and
5.1.6 No loose clothing should be allowed toe-boards should be provided to
while working near rotating protect workers from falling from
equipment or working at heights. elevated workplaces.
5.2 MEANS OF ACCESS AND 5.5 PREVENTION OF
EGRESS UNAUTHORISED ENTRY
Adequate and safe means of access 5.5.1 Construction sites located in built-up
(atleast two, differently located) to areas and alongside vehicular and
and egress from all workplaces pedestrian traffic routes should be
should be provided. Same should be fenced to prevent the entry of
displayed and maintained. unauthorised persons.
5.3 HOUSEKEEPING 5.5.2 Visitors should not be allowed
access to construction sites unless
5.3.1 Ensure: accompanied by or authorised by a
competent person and provided with
i) proper storage of materials and
the appropriate protective
equipment;
equipment.
ii) removal of scrap, inflammable
material, waste and debris at 5.6 FIRE PREVENTION AND FIRE
appropriate intervals. FIGHTING
5.3.2 Removal of loose materials, which
5.6.1 All necessary measures should be
are not required for use, to be
taken by the executing agency and
ensured. Accumulation of these at
owner to:
the site can obstruct means of
access to and egress from i) avoid the risk of fire;
workplaces and passageways. ii) control quickly and efficiently
any outbreak of fire;
5.3.3 Workplaces and passageways, that
iii) bring out a quick and safe
are slippery owing to oil, grease or
evacuation of persons.
other causes, should be cleaned up
iv) Inform unit/fire station control
or strewn with sand, sawdust, ash
room, where construction work
etc.
is carried out within existing
5.4 PRECAUTIONS AGAINST THE operating area.
FALL OF MATERIALS &
5.6.2 Combustible materials such us
PERSONS AND COLLAPSE OF
packing materials, sawdust,
STRUCTURES
greasy/oily waste and scrap wood or
plastics should not be allowed to
5.4.1 Precautions should be taken such as accumulate in workplaces but
the provision of fencing, look-out
should be kept in closed metal
men or barriers to protect any
containers in a safe place.
person against injury by the fall of
materials, or tools or equipment 5.6.3 Places where workers are employed
being raised or lowered. should, if necessary to prevent the
danger of fire, be provided with:
5.4.2 Where necessary to prevent danger,
guys, stays or supports should be i) suitable and sufficient fire-
used or other effective precautions extinguishing equipment, which
should be taken to prevent the should be easily visible and
collapse of structures or parts of accessible;
structures that are being erected, ii) an adequate water supply at
maintained, repaired, dismantled or sufficient pressure meeting the
demolished. requirements of various OISD
standards.
5.4.3 All openings through which workers
are liable to fall should be kept 5.6.4 To guard against danger at places
having combustible material,
OISD-192
Page 194 of 465

workers should be trained in the d) be operated only by workers who
action to be taken in the event of have been authorised and given
fire, including the use of means of appropriate training.
escape. e) be provided with protective
guards, shields or other devices
5.6.5 At sites having combustible
as required.
material, suitable visual signs
should be provided to indicate ii) Adequate instructions for safe use
clearly the direction of escape in should be provided.
case of fire.
iii) Safe operating procedures should
5.6.6 Means of escape should be kept be established and used for all
clear at all times. Escape routes plant, machinery and equipment.
should be frequently inspected
iv) Operators of plant, machinery and
particularly in high structures and
equipment should not be distracted
where access is restricted.
while work is in progress.
5.7 LIGHTING
v) Plant, machinery and equipment
should be switched off when not in
5.7.1 Where natural lighting is not
use and isolated before any
adequate, working light fittings or
adjustment, clearing or maintenance
portable hand-lamps should be
is done.
provided at workplace on the
construction site where a worker will vi) Where trailing cables or hose pipes
do a job. are used they should be kept as
short as practicable and not allowed
5.7.2 Emergency lighting should be to create a hazard.
provided for personnel safety during
vii) All moving parts of machinery and
night time to facilitate standby
equipment should be enclosed or
lighting source, if normal system
adequately guarded.
fails.
viii) Every power-driven machine and
5.7.2 Artificial lighting should not produce
equipment should be provided with
glare or disturbing shadows.
adequate means, immediately
5.7.3 Lamps should be protected by accessible and readily identifiable to
guards against accidental breakage. the operator, of stopping it quickly
and preventing it from being started
5.7.4 The cables of portable electrical
again inadvertently.
lighting equipment should be of
adequate size & characteristics for ix) Operators of plant, machinery,
the power requirements and of equipment and tools should be
adequate mechanical strength to provided with PPEs, including where
withstand severe conditions in necessary, suitable ear protection.
construction operations.
5.8.2 Hand tools
5.8 PLANT, MACHINERY,
i) Hand tools should be repaired by
EQUIPMENT AND HAND TOOLS
competent persons.
5.8.1 General Provisions ii) Heads of hammers and other shock
tools should be dressed or ground to
i) Plant, machinery and equipment a suitable radius on the edge as
including hand tools, both manual soon as they begin to mushroom or
and power driven, should: crack.
a) be of proper design and iii) When not in use and while being
construction, taking into account carried or transported sharp tools
health, Safety and ergonomic should be kept in sheaths, shields,
principles. chests or other suitable containers.
b) be maintained in good working
order; iv) Only insulated or nonconducting
c) be used only for work for which they tools should be used on or near live
have been designed. electrical installations.
OISD-192
Page 195 of 465

v) Only non-sparking tools should be c) have devices to stop them from a
used near or in the presence of safe place in an emergency.
flammable or explosive dusts or
vapours. ii) IC engines should not be run in
confined spaces unless adequate
5.8.3 Pneumatic Tools exhaust ventilation is provided.
i) Operating triggers on portable iii) When IC engines are being fuelled:

pneumatic tools should be:
a) so placed as to minimise the risk of a) the engine should be shut off.
accidental starting of the machine. b) care should be taken to avoid
b) so arranged as to close the air inlet spilling fuel;
valve automatically when the c) no person should smoke or have an
pressure of the operator's hand is naked light in the vicinity.
removed. d) a fire extinguisher should be kept
readily available.
ii) Hose and hose connections for
iv) Secondary fuel reservoir should be
compressed air supply to portable
pneumatic tools should be: placed outside the engine room.
a) designed and tested for the

pressure and service for which they 6.0 CONSTRUCTION ACTIVITIES
are intended;
b) fastened securely on the pipe outlet The various common activities in
and equipped with the safety chain, construction are as under:
as appropriate.
• Excavation
iii) Pneumatic shock tools should be
equipped with safety clips or
• Scaffolding, Platforms & Ladders
retainers to prevent dies and tools • Structural Work, Laying of
from being accidentally expelled Reinforcement & Concreting
from the barrel. • Road Work (Laying of roads)
iv) Pneumatic tools should be • Cutting /Welding
disconnected from power and the
pressure in hose lines released • Working in Confined Space
before any adjustment or repair is • Proof/Pressure Testing
made.
• Working at Heights
5.8.4 Electrical Tools • Handling & Lifting Equipments
i) Low voltage portable electrical tools • Vehicle Movement

should generally be used. • Electrical
ii) All electrical tools should be
earthed, unless they are "all
• Offshore
insulated" or "double insulated" tools • Demolition
which do not require earthing. • Radiography
iii) All electrical tools should get • Sand/shot blasting/ spray
inspected and maintained on a painting
regular basis by a competent
electrician and complete records
• Work above water
kept. The safe practices to be followed
during the implementation of above
5.8.5 Engines
construction activities are given
i) Engines should: below:
a) be installed so that they can be 6.1 EXCAVATION
started safely and the maximum
safe speed cannot be exceeded. 6.1.1 All excavation work should be
b) have controls for limiting speed. planned and the method of
excavation and the type of support
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work required should be decided its collapse and thereby endanger
considering the following: any person unless precautions such
as the provision of shoring or piling
i) the stability of the ground;
are taken to prevent the sides from
ii) the excavation will not affect
collapsing.
adjoining buildings, structures or
roadways; 6.1.8 Adequately anchored stop blocks
iii) to prevent hazard, the gas, water, and barriers should be provided to
electrical and other public utilities prevent vehicles being driven into
should be shut off or the excavation. Heavy vehicles
disconnected, if necessary; should not be allowed near the
iv) presence of underground pipes, excavation unless the support work
cable conductors, etc., has been specially designed to
v) the position of culvert/bridges, permit it.
temporary roads and spoil heaps
6.1.9 If an excavation is likely to affect the
should be determined;
security of a structure on which
6.1.2 Before digging begins on site, all persons are working, precautions
excavation work should be planned should be taken to protect the
and the method of excavation and structure from collapse.
the type of support work required
6.1.10 Barricade at 1m height (with red &
decided.
white band/self glowing caution
6.1.3 All excavation work should be board) should be provided for
supervised. excavations beyond 1.5m depth.
Provide two entries/exits for such
6.1.4 Sites of excavations should be
excavation.
thoroughly inspected:
6.1.11 Necessary precautions should be
i) daily, prior to each shift and after
taken for underground utility lines
interruption in work of more than
like cables, sewers etc. and
one day;
necessary approvals/clearances
ii) after every blasting operation;
from the concerned authorities shall
iii) after an unexpected fall of
be obtained before commencement
ground;
of the excavation job.
iv) after substantial damage to
supports; 6.1.12 Water shall be pumped/bailed out, if
v) after a heavy rain, frost or snow; any accumulates in the trench.
vi) when boulder formations are Necessary precautions should be
encountered. taken to prevent entry of surface
water in trenches.
6.1.5 Safe angle of repose while
excavating trenches exceeding 6.1.13 During rains, the soil becomes
1.5m depth upto 3.0m should be loose. Take additional precaution
maintained. Based on site against collapse of side wall.
conditions, provide proper slope,
0 6.1.14 In hazardous areas, air should be
usually 45 ,and suitable bench of
tested to ascertain its quality. No
0.5m width at every 1.5m depth of
one should be allowed entry till it is
excavation in all soils except hard
suitable for breathing.
rock or provide proper shoring and
strutting to prevent cave-in or slides. 6.1.15 In case of mechanised excavation,
precaution shall be taken to not to
6.1.6 As far as possible, excavated earth
allow anybody to come within one
should not be placed within one
meter of extreme reach of the
meter of the edge of the trench or
mechanical shovel. The mechanised
depth of trench whichever is greater.
excavator shall be operated by a
6.1.7 Don't allow vehicles to operate too well-trained experienced operator.
close to excavated area. Maintain When not in operation, the machine
atleast 2m distance from edge of shall be kept on firm leveled ground
excavation. No load, plant or with mechanical shovel resting on
equipment should be placed or ground. Wheel or belt shall be
moved near the edge of any suitably jammed to prevent any
excavation where it is likely to cause accidental movement of the
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machine. Suitable precautions as viii) Tubes should be free from cracks,
per manufacturer guidelines should splits and excessive corrosion and
be taken for dozers, graders and be straight to the eye, and tube ends
other heavy machines. cut cleanly square with the tube
axis.
6.1.16 In case of blasting, follow strictly
IS:4081-1986 & Indian Explosive ix) Scaffolds should be designed for
Act and rules for storage, handling their maximum load as per relevant
and carrying of explosive materials code.
and execution of blasting operation.
x) Scaffolds should be adequately
6.2 SCAFFOLDING, PLATFORMS & braced.
LADDERS
xi) Scaffolds which are not designed to
6.2.1 Metal as material of construction be independent should be rigidly
connected to the building at
i) A scaffold should be provided and designated vertical and horizontal
maintained or other equally safe and places.
suitable provision should be made
xii) A scaffold should never extend
where work cannot safely be done
above the highest anchorage to an
on or from the ground or from part of
extent which might endanger its
a building or other permanent
stability and strength.
structure.
xiii) Loose bricks, drainpipes, chimney-
ii) Scaffolds should be provided with
pots or other unsuitable material
safe means of access, such as
should not be used for the
stairs, ladders or ramps. Ladders
construction or support of any part
should be secured against
of a scaffold.
inadvertent movement.
xiv) Scaffolds should be inspected and
iii) Every scaffold should be
certified:
constructed, erected and maintained
so as to prevent collapse or (a) before being taken into use;
accidental displacement when in (b) at periodic intervals thereafter as
use. prescribed for different types of
scaffolds;
iv) Every scaffold and part thereof
(c) after any alteration, interruption in
should be constructed :
use, exposure to weather or
(a) in such a way so as not to cause seismic conditions or any other
hazards for workers during erec- occurrence likely to have affected
tion and dismantling; their strength or stability.
(b) in such a way so as guard rails
xv) Inspection should more particularly
and other protective devices,
ascertain that:
platforms, ladders, stairs or
ramps can be easily put together; (a) the scaffold is of suitable type
(c) with sound material and of and adequate for the job;
requisite size and strength for the (b) materials used in its construction
purpose for which it is to be used are sound and of sufficient
and maintained in a proper strength;
condition. (c) it is of sound construction and
stable;
v) Boards and planks used for scaf-
(d) that the required safeguards are
folds should be protected against
in position.
splitting.
xvi) A scaffold should not be erected,
vi) Materials used in the construction of
substantially altered or dismantled
scaffolds should be stored under
except by or under the supervision.
good conditions and apart from any
material unsuitable for scaffolds. xvii) Every scaffold should be maintained
in good and proper condition, and
vii) Couplers should not cause
every part should be kept fixed or
deformation in tubes. Couplers
secured so that no part can be
should be made of drop forged steel
or equivalent material.
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displaced in consequence of normal more than 100mm apart, to give
use. support to each plank.
xviii) If out-rigger scaffolding is to be x) Platform plank shall not project
used, it should be specifically beyond its end support to a distance
designed and inspected before exceeding 4 times the thickness of
putting in use. plank, unless it is effectively secured
to prevent tipping. Cantilever planks
6.2.2 Lifting appliances on scaffolds
should be avoided.
i) When a lifting appliance is to be xi) The platform edges shall be
used on a scaffold: provided with 150mm high toe board
to eliminate hazards of tools or other
(a) the parts of the scaffold should
objects falling from platform.
be carefully inspected to
determine the additional xii) Erect ladders in the “four up-one out
strengthening and other safety position”
measures required;
xiii) Lash ladder securely with the
(b) any movement of the scaffold
structure.
members should be prevented;
(c) if practicable, the uprights should xiv) Using non-slip devices, such as,
be rigidly connected to a solid rubber shoes or pointed steel ferules
part of the building at the place at the ladder foot, rubber wheels at
where the lifting appliance is ladder top, fixing wooden battens,
erected. cleats etc.
6.2.3 Prefabricated scaffolds xv) When ladder is used for climbing
over a platform, the ladder must be
i) In the case of prefabricated scaffold of sufficient length, to extend at least
systems, the instructions provided one meter above the platform, when
by the manufacturers or suppliers erected against the platform in “four
should be strictly adhered to. up-one out position.”
Prefabricated scaffolds should have
xvi) Portable ladders shall be used for
adequate arrangements for fixing
heights not more than 4mt. Above
bracing.
4mt flights, fixed ladders shall be
ii) Frames of different types should not provided with at least 600 mm
be intermingled in a single scaffold. landings at every 6mt or less.
iii) Scaffolding shall be erected on firm xvii) The width of ladder shall not be less
and level ground. than 300mm and rungs shall be
spaced not more than 300mm.
iv) All members of metal scaffolding
shall be checked periodically to xviii) Every platform and means of access
screen out defective / rusted shall be kept free from obstruction.
members. All joints should be
xix) If grease, mud, gravel, mortar etc.,
properly lubricated for easy
fall on platform or scaffolds, these
tightening.
shall be removed immediately to
v) Entry to scaffolding should be avoid slippage.
restricted.
xx) Workers shall not be allowed to
vi) Erection, alteration and removal work on scaffolds during storms or
shall be done under supervision of high wind. After heavy rain or
experienced personnel. storms, scaffolds shall be inspected
before reuse.
vii) Use of barrels, boxes, loose bricks
etc., for supporting platform shall not xxi) Don't overload the scaffolding.
be permitted. Remove excess material and scrap
immediately.
viii) Each supporting member of platform
shall be securely fastened and xxii) Dismantling of scaffolds shall be
braced done in a pre-planned sequential
manner.
ix) Where planks are butt-joined, two
parallel putlogs shall be used, not
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6.2.4 Suspended scaffolds/boatwain's engineering works, formwork,
chair falsework and shoring should be
carried out by trained workers only
i) In addition to the requirements for under the supervision of a
scaffolds in general as regards competent person.
soundness, stability and protection
ii) Precautions should be taken to
against the risk of falls, suspended
guard against danger to workers
scaffolds should meet the following
arising from any temporary state of
specific requirements.
weakness or instability of a
(a) platforms should be designed structure.
and built with dimensions that are
iii) Formwork, falsework and shoring
compatible with the stability of
should be so designed, constructed
the structure as a whole,
and maintained that it will safely
especially the length;
support all loads that may be
(b) the number or anchorage should
imposed on it.
be compatible with the
dimensions of the platform; iv) Formwork should be so designed
(c) the safety of workers should be and erected that working platforms,
safeguarded by an extra rope means of access, bracing and
having a point of attachment means of handling and stabilising
independent of the anchorage are easily fixed to the formwork
arrangements of the scaffold; structure.
(d) the anchorage and other
6.3.2. Erection and dismantling of steel
elements of support of the
and prefabricated structures
scaffold should be designed and
built in such a way as to ensure
sufficient strength; i) The safety of workers employed on
the erection and dismantling of steel
(e) the ropes, winches, pulleys or
and prefabricated structures should
pulley blocks should be
designed, assembled, used and be ensured by appropriate means,
such as provision and use of:
maintained according to the
requirements established for (a) ladders, gangways or fixed
lifting gear adapted to the lifting platforms;
of persons according to national (b) platforms, buckets, boatswain's
laws and regulations; chairs or other appropriate
(f) Before use, the whole structure means suspended from lifting
should be checked by a appliances;
competent person. (c) safety harnesses and lifelines,
6.2.5 Bamboo Scaffolding catch nets or catch platforms;
(d) Power-operated mobile working
platforms.
i) In general, it should be avoided as
far as possible. It should not be ii) Steel and prefabricated structures
used in the unit/off-site areas and should be so designed and made
where hot work is to be done. that they can be safely transported
and erected.
ii) For construction and maintenance of
residential and office buildings, iii) In addition to the need for the
situated outside explosive licensed stability of the part when erected,
area, bamboo scaffold, if used, the design should explicitly take
should conform to provisions given following into account:
in lS-3696 (Part 1)-1987.
(a) the conditions and methods of
6.3 STRUCTURAL WORK, LAYING attachment in the operations of
OF REINFORCEMENT & transport, storing and temporary
CONCRETING support during erection or
dismantling as applicable;
6.3.1 General provisions
(b) Methods for the provision of
safeguards such as railings and
i) The erection or dismantling of
working platforms, and, when
buildings, structures, civil
necessary, for mounting them
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easily on the structural steel or (a) be of such shape and dimensions
prefabricated parts. as to ensure a secure grip
without damaging the part;
iv) The hooks and other devices built in
(b) be marked with the maximum
or provided on the structural steel or
permissible load in the most
prefabricated parts that are required
unfavourable lifting conditions.
for lifting and transporting them
should be so shaped, dimensioned x) Structural steel or prefabricated
and positioned as: parts should be lifted by methods or
appliances that prevent them from
(a) to withstand with a sufficient
spinning accidentally.
margin the stresses to which they
are subjected; xi) When necessary to prevent danger,
(b) Not to set up stresses in the part before they are raised from the
that could cause failures, or ground, structural steel or
stresses in the structure itself not prefabricated parts should be
provided for in the plans, and be provided with safety devices such as
designed to permit easy release railings and working platforms to
from the lifting appliance. Lifting prevent falls of persons.
points for floor and staircase
xii) While structural steel or
units should be located (recessed
prefabricated parts are being
if necessary) so that they do not
erected, the workers should be
protrude above the surface;
provided with appliances for guiding
(c) To avoid imbalance or distortion
them as they are being lifted and set
of the lifted load.
down, so as to avoid crushing of
v) Storeplaces should be so hands and to facilitate the
constructed that: operations. Use of such appliances
should be ensured.
(a) there is no risk of structural steel
or prefabricated parts falling or xiii) A raised structural steel or
overturning; prefabricated part should be so
(b) storage conditions generally secured and wall units so propped
ensure stability and avoid that their stability cannot be
damage having regard to the imperiled, even by external agencies
method of storage and atmo- such as wind and passing loads
spheric conditions; before its release from the lifting
(c) racks are set on firm ground and appliance.
designed so that units cannot
xiv) At work places, instruction should be
move accidentally.
given to the workers on the
vi) While they are being stored, methods, arrangements and means
transported, raised or set down, required for the storage, transport,
structural steel or prefabricated lifting and erection of structural steel
parts should not be subjected to or prefabricated parts, and, before
stresses prejudicial to their stability. erection starts, a meeting of all
those responsible should be held to
vii) Every lifting appliance should:
discuss and confirm the
(a) be suitable for the operations and requirements for safe erection.
not be capable of accidental
xv) During transportation within the
disconnection;
construction area, attachments such
(b) be approved or tested as per
as slings and stirrups mounted on
statutory requirement.
structural steel or prefabricated
viii) Lifting hooks should be of the self- parts should be securely fastened to
closing type or of a safety type and the parts.
should have the maximum
xvi) Structural steel or prefabricated
permissible load marked on them.
parts should be so transported that
ix) Tongs, clamps and other appliances the conditions do not affect the
for lifting structural steel and stability of the parts or the means of
prefabricated parts should: transport result in jolting, vibration or
stresses due to blows, or loads of
material or persons.
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xvii) When the method of erection does placed in position and secured
not permit the provision of other against dislodgment.
means of protection against fall of
6.3.3 Reinforcement
persons, the workplaces should be
protected by guardrails, and if
i) Ensure that workers use Personnel
appropriate by toe-boards.
Protective equipment like safety
xviii) When adverse weather conditions helmet, safety shoes, gloves etc.
such as snow, ice and wind or
ii) Don't place the hand below the rods
reduced visibility entail risks of
for checking clear distance. Use
accidents, the work should be
carried on with particular care, or, if measuring devices.
necessary, interrupted. iii) Don't wear loose clothes while
checking the rods.
xix) Structures should not be worked on
during violent storms or high winds, iv) Don't stand unnecessarily on
or when they are covered with ice or cantilever rods.
snow, or are slippery from other
causes. v) To carry out welding/cutting of rods,
safety procedures/precautions as
xx) If necessary, to prevent danger, mentioned in Item No. 6.5 to be
structural steel parts should be followed.
equipped with attachments for
suspended scaffolds, lifelines or vi) For supplying of rods at heights,
safety harnesses and other means proper staging and/or bundling to be
of protection. provided.
xxi) The risks of falling, to which workers vii) Ensure barricading and staging for
moving on high or sloping girders supplying and fixing of rods at
are exposed, should be limited by all height.
means of adequate collective viii) For short distance carrying of
protection or, where this is imposs- materials on shoulders, suitable
ible, by the use of a safety harness pads to be provided.
that is well secured to a strong
support. ix) While transporting material by
trucks/trailers, the rods shall not
xxii) Structural steel parts that are to be protrude in front of or by the sides of
erected at a great height should as driver's cabin. In case such
far as practicable be assembled on protrusion cannot be avoided behind
the ground. the deck, then it should not extend
rd
xxiii) When structural steel or 1/3 of deck length or 1.5M which
prefabricated parts are being ever is less and tied with red
erected, a sufficiently extended area flags/lights.
underneath the workplace should be 6.3.4 Concreting
barricaded or guarded
xxiv) Steel trusses that are being erected i) Ensure stability of shuttering work
should be adequately shored, before allowing concreting.
braced or guyed until they are ii) Barricade the concreting area while
permanently secured in position. pouring at height/depths.
xxv) Load-bearing structural member iii) Keep vibrator hoses, pumping
should not be dangerously concrete accessories in healthy
weakened by cutting, holing or other conditions and mechanically locked.
means.
iv) Pipelines in concrete pumping
xxvi) Structural members should not be system shall not be attached to
forced into place by the hoisting temporary structures such as
machine while any worker is in such scaffolds and formwork support as
a position that he could be injured the forces and movements may
by the operation. effect their integrity.
xxvii) Open-web steel joists that are
hoisted singly should be directly
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v) Check safety cages & guards with aggregate, shall be provided
around moving motors/parts etc. with PVC hand gloves and rubber
provided in concreting mixers. shoes with legging up to knee joints.
vi) Use Personal Protective Equipment 6.4.6 At the end of day's work, surplus hot
like gloves, safety shoes etc. while bitumen in tar boiler shall be
dealing with concrete and wear properly covered by a metal sheet,
respirators for dealing with cement. to prevent anything falling in it,
vii) Earthing of electrical mixers, 6.4.7 If bitumen accidentally falls on
vibrators, etc. should be done and ground, it shall be immediately
verified. covered by sprinkling sand, to
prevent anybody stepping on it.
viii) Cleaning of rotating drums of
Then it shall be removed with the
concrete mixers shall be done from
help of spade.
outside. Lockout devices shall be
provided where workers need to 6.4.8 For cement concrete roads, besides
enter. site barricading and installation of
warning signs for traffic diversion,
ix) Where concrete mixers are driven
safe practices mentioned in the
by internal combustion engine,
chapter on "Concreting", shall also
exhaust points shall be located
be applicable.
away from the worker's workstation
so as to eliminate their exposure to 6.5 CUTTING/WELDING
obnoxious fumes.
6.5.1 Common hazards involved in
x) Don't allow unauthorised person to
welding/cutting are sparks, molten
stand under the concreting area.
metal, flying particles, harmful light
xi) Ensure adequate lighting rays, electric shocks etc. Following
arrangements for carrying out precautions should be taken: -
concrete work during night.
i) A dry chemical type fire extinguisher
xii) Don't allow the same workers to shall be made available in the work
pour concrete round the clock. Insist area.
on shift pattern.
ii) Adequate ventilation shall be
xiii) During pouring, shuttering and its ensured by opening manholes and
supports should be continuously fixing a shield or forced circulation of
watched for defects. air etc, while doing a job in confined
space.
6.4 ROAD WORK
iii) Ensure that only approved and well-
6.4.1 Site shall be barricaded and maintained apparatus, such as
provided with warning signs, torches, manifolds, regulators or
including night warning lamps at pressure reducing valves, and
appropriate locations for traffic acetylene generators, be used.
diversion.
iv) All covers and panels shall be kept
6.4.2 Filled and empty bitumen drums in place, when operating an electric
shall be stacked separately at Arc welding machine.
designated places.
v) The work piece should be
6.4.3 Mixing aggregate with bitumen shall connected directly to Power supply,
preferably be done with the help of and not indirectly through
bitumen batch mixing plant, unless pipelines/structures/equipments etc.
operationally non-feasible.
vi) The welding receptacles shall be
6.4.4 Road rollers, Bitumen sprayers, rated for 63 A suitable for 415V, 3-
Pavement finishers shall be driven Phase system with a scraping earth.
by experienced drivers with valid Receptacles shall have necessary
driving license. mechanical interlocks and earthing
facilities.
6.4.5 Workers handling hot bitumen
sprayers or spreading bitumen vii) All cables, including welding and
aggregate mix or mixing bitumen ground cables, shall be checked for
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any worn out or cracked insulation xxiv) Do not use matches to light torches,
before starting the job. Ground cable use a friction lighter.
should be separate without any
xxv) Move out any leaking cylinder
loose joints.
immediately.
viii) Cable coiling shall be maintained at
xxvi) Use trolleys for oxygen & acetylene
minimum level, if not avoidable.
cylinder and chain them.
ix) An energised electrode shall not be
xxvii) Always use Red hose for acetylene
left unattended.
and other fuel gases and Black for
x) The power source shall be turned off oxygen, and ensure that both are in
at the end of job. equal length.
xi) All gas cylinders shall be properly xxviii) Ensure that hoses are free from
secured in upright position. burns, cuts and cracks and properly
clamped.
xii) Acetylene cylinder shall be turned
and kept in such a way that the xxix) Avoid dragging hoses over sharp
valve outlet points away from edges and objects
oxygen cylinder.
xxx) Do not wrap hoses around cylinders
xiii) Acetylene cylinder key for opening when in use or stored.
valve shall be kept on valve stem,
xxxi) Protect hoses from flying sparks, hot
while cylinder is in use, so that the
slag, and other hot objects.
acetylene cylinder could be quickly
turned off in case of emergency. xxxii) Lubricants shall not be used on Ox-
Use flash back arrestors to prevent fuel gas equipment.
back-fire in acetylene/oxygen
xxxiii) During cutting/welding, use proper
cylinder.
type goggles/face shields.
xiv) When not in use, valves of all
cylinders shall be kept closed. 6.6 WORKING IN CONFINED SPACES
xv) All types of cylinders, whether full or 6.6.1 Following safety practices for
empty, shall be stored at cool, dry working in confined space like
place under shed. towers, columns, tanks and other
vessels should be followed in
xvi) Forced opening of any cylinder
addition to the safety guidelines for
valve should not be attempted.
specific jobs like scaffolding,
xvii) Lighted gas torch shall never be left cutting/welding etc.
unattended.
i) Shut down, isolate, depressurise
xviii) Store acetylene and oxygen
cylinders separately. and purge the vessel as per laid
down procedures.
xix) Store full and empty cylinders
ii) Entry inside the vessel and to carry
separately.
out any job should be done after
xx) Avoid cylinders coming into contact issuance of valid permit only in line
with heat. with the requirement of OISD-STD-
105.
xxi) Cylinders that are heavy or difficult
to carry by hand may be rolled on iii) Ensure proper and accessible
their bottom edge but never means of exit before entry inside a
dragged. confined space.
xxii) If cylinders have to be moved, be iv) The number of persons allowed
sure that the cylinder valves are inside the vessel should be limited
shut off. to avoid overcrowding.
xxiii) Before changing torches, shut off v) When the work is going on in the
the gas at the pressure reducing confined space, there should always
regulators and not by crimping the be one man standby at the nearby
hose. manway.
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vi) Before entering inside the vessels xix) The gas cylinders used for
underground or located at lower cutting/welding shall be kept
elevation, probability of dense outside.
vapours accumulating nearby
xx) All cables, hoses, welding
should also be considered in
equipment etc., shall be removed
addition to inside the vessel.
from confined space at end of each
vii) Ensure requisite O2 level before work day, even if the work is to be
entry in the confined space and resumed in the same space the next
monitor level periodically or other day.
wise use respiratory devices.
xxi) To the extent possible sludge shall
viii) Check for no Hydrocarbon or toxic be cleared and removed from
substances before entry and monitor outside before entering.
level periodically or use requisite
xxii) No naked light or flame or hot work
Personal Protective Equipment.
such as welding, cutting and
ix) Ensure adequate ventilation or use soldering should be permitted inside
respiratory devices. a confined space or area unless it
has been made completely free of
x) Depending upon need, necessary
the flammable atmosphere, tested
respirator system, gas masks and
and found safe by a competent
suit shall be worn by everyone
person. Only non-sparking tools and
entering confined space. In case of
flameproof hand lamps protected
sewer, OWS or in the confined area
with guard and safety torches
where there is a possibility of toxic
should be used inside such confined
or inert gas, gas masks shall be
space or area for initial inspection,
used by everyone while entering.
cleaning or other work required to
xi) Barricade the confined spaces be done for making the area safe.
during hoisting, radiography,
xxiii) Communication should be always
blasting, pressure testing etc.
maintained between the worker and
xii) Use 24V flameproof lamp fittings the attendant.
only for illumination.
6.7 PROOF/PRESSURE TESTING
xiii) Use tools with air motors or electric
tools with maximum voltage of 24V. 6.7.1 Review test procedure before
allowing testing with water or air or
xiv) House keeping shall be well
any other fluid.
maintained.
6.7.2 Provide relief valves of adequate
xv) Safety helmet, safety shoes and
size while testing with air or other
safety belt shall be worn by
gases.
everyone entering the confined
space. 6.7.3 Ensure compliance of necessary
precautions, step wise loading,
xvi) Don't wear loose clothing while
tightening of fasteners, grouting etc.
working in a confined space.
before and during testing.
xvii) In case of the vessels which are
6.7.4 Inform all concerned in advance of
likely to contain pyropheric
the testing.
substances (like Iron Sulphide),
special care need to be taken before 6.7.5 Keep the vents open before opening
opening the vessel. Attempt should any valve for filling/draining of liquid
be made to remove the pyropheric used for hydrotesting. The
substances. Otherwise, these filling/draining should not exceed the
should be always kept wet by designed rate for pressure testing.
suitable means.
6.7.6 Provide separate gauges of suitable
xviii) The cutting torches should also be range for pressurising pump and the
kept outside the vessel immediately equipment to be tested.
after the cutting.
6.7.7 Provide gauges at designated
locations for monitoring of
pressures.
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6.7.8 Check the calibration of all ii) Roof work should only be
pressurising equipment and undertaken by workers who are
accessories and maintain records. physically and psychologically fit
and have the necessary knowledge
6.7.9 Take readings at pre-defined
and experience for such work.
intervals.
iii) Work on roofs shouldn't be carried
6.8 WORKING AT HEIGHTS
on in weather conditions that
6.8.1 General Provision threaten the safety of workers.
iv) Crawling boards, walkways and roof
i) While working at a height of more
ladders should be securely fastened
than 3 meters, ISI approved safety to a firm structure.
belt shall be used.
v) Roofing brackets should fit the slope
ii) While working at a height of more
of the roof and be securely
than 3 meters, permit should be supported.
issued by competent person before
commencement of the job. vi) Where it is necessary for a person
to kneel or crouch near the edge of
iii) Worker should be well trained on the roof, necessary precautions
usage of safety belt including its
should be taken.
proper usage at the time of
ascending/descending. vii) On a large roof where work have to
be carried out at or near the edge, a
iv) All tools should be carried in tool kits
simple barrier consisting of crossed
to avoid their falling.
scaffold tubes supporting a tubing
v) If the job is on fragile/sloping roof, guardrail may be provided.
roof walk ladders shall be used.
viii) All covers for openings in roofs
vi) Provide lifeline wherever required. should be of substantial construction
and be secured in position.
vii) Additional safety measures like
providing Fall Arrestor type Safety ix) Roofs with a pitch of more than 10
belt, safety net should be provided should be treated as sloping.
depending upon site conditions, job x) When work is being carried out on
requirements.
sloping roofs, sufficient and suitable
viii) Keep working area neat and clean. crawling boards or roof ladders
Remove scrap material immediately. should be provided and firmly
secured in position.
ix) Don't throw or drop
material/equipment from height. xi) During extensive work on the roof,
strong barriers or guardrails and toe-
x) Avoid jumping from one member to boards should be provided to stop a
another. Use proper passageway. person from falling off the roof.
xi) Keep both hands free while xii) Where workers are required to work
climbing. Don't try to bypass the on or near roofs or other places
steps of the ladder. covered with fragile material,
xii) Try to maintain calm at height. Avoid through which they are liable to fall,
over exertion. they should be provided with
suitable roof ladders or crawling
xiii) Avoid movements on beam. boards strong enough and when
xiv) Elevated workplaces including roofs spanning across the supports for the
should be provided with safe means roof covering to support those
of access and egress such as stairs, workers.
ramps or ladders. xiii) A minimum of two boards should be
6.8.2 Roof Work provided so that it is not necessary
for a person to stand on a fragile
i) All roof-work operations should be roof to move a board or a ladder, or
pre-planned and properly for any other reason.
supervised.
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6.8.3 Work on tall chimneys c) haul heavy materials or
equipment up and down by hand
i) For the erection and repair of tall to or from the workplace on the
chimneys, scaffolding should be chimney;
provided. A safety net should be d) fasten pulleys or scaffolding to
maintained at a suitable distance reinforcing rings without first
below the scaffold. verifying their stability;
e) work alone;
ii) The scaffold floor should always be
f) climb a chimney that is not
at least 65 cm below the top of the
provided with securely anchored
chimney. ladders or rungs;
iii) Under the working floor of the g) Work on chimneys in use unless
scaffolding the next lower floor the necessary precautions to
should be left in position as a catch avoid danger from smoke and
platform. gases have been taken.
iv) The distance between the inside x) Work on independent chimneys
edge of the scaffold and the wall of should not be carried on in high
the chimney should not exceed 20 winds, icy conditions, fog or during
cm at any point. electrical storms.
v) Catch platforms should be erected 6.9 HANDLING AND LIFTING
over: EQUIPMENT:
(a) the entrance to the chimney; 6.9.1 General Provisions
(b) Passageways and working
places where workers could be Following are the general guidelines
endangered by falling objects. to be followed with regard to all
types of handling and lifting
vi) For climbing tall chimneys, access equipment in addition to the
should be provided by:
guidelines for specific type of
(a) stairs or ladders; equipments dealt later on.
(b) a column of iron rungs securely
embedded in the chimney wall; i) There should be a well-planned
(c) Other appropriate means. safety programme to ensure that all
the lifting appliances and lifting gear
vii) When workers use the outside rungs are selected, installed, examined,
to climb the chimney, a securely
tested, maintained, operated and
fastened steel core rope looped at
dismantled with a view to preventing
the free end and hanging down at the occurrence of any accident;
least 3 m should be provided at the
top to help the workers to climb on
ii) All lifting appliances shall be
to the chimney.
examined by competent persons at
viii) While work is being done on frequencies as specified in "The
independent chimneys the area Factories act".
surrounding the chimney should be
iii) Check thoroughly quality, size and
enclosed by fencing at a safe
condition of all lifting tools like chain
distance.
pulley blocks, slings, U-clamps, D-
ix) Workers employed on the shackles etc. before putting them in
construction, alteration, use.
maintenance or repair of tall
iv) Safe lifting capacity of all lifting &
chimneys should not:
handling equipment, tools and
a) work on the outside without a shackles should be got verified and
safety harness attached by a certificates obtained from competent
lifeline to a rung, ring or other authorities before its use. The safe
secure anchorage; working load shall be marked on
b) put tools between the safety them.
harness and the body or in
v) Check periodically the oil, brakes,
pockets not intended for the
gears, horns and tyre pressure of all
purpose;
moving equipments like cranes,
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forklifts, trailers etc as per i) Hoist shafts should be enclosed with
manufacturer's recommendations. rigid panels or other adequate
fencing at:
vi) Check the weights to be lifted and
accordingly decide about the crane (a) ground level on all sides;
capacity, boom length and angle of (b) all other levels at all points at
erection. which access is provided;
(c) all points at which persons are
vii) Allow lifting slings as short as
liable to be struck by any moving
possible and check packing at the
part.
friction points.
ii) The enclosure of hoist shafts,
viii) While lifting/placing of the load, no
except at approaches should extend
unauthorised person shall remain
where practicable at least 2mt
within the radius of the boom and
above the floor, platform or other
underneath the load.
place to which access is provided
ix) While loading, unloading and except where a lesser height is
stacking of pipes, proper wedges sufficient to prevent any person
shall be placed to prevent rolling falling down the hoistway and there
down of the pipes. is no risk of any person coming into
contact with any moving part of the
x) Control longer jobs being lifted up hoist, but in no case should the
from both ends.
enclosure be less than 1mt in
xi) Only trained operators and riggers height.
should carry out the job. While the iii) The guides of hoist platforms should
crane is moving or lifting the load,
offer sufficient resistance to bending
the trained rigger should be there for
and, in the case of jamming by a
keeping a vigil against hitting any safety catch, to buckling.
other object.
iv) Where necessary to prevent danger,
xii) During high wind conditions and
adequate covering should be
nights, lifting of heavy equipments provided above the top of hoist
should be avoided. If unavoidable to
shafts to prevent material falling
do erection in night, operator and
down them.
rigger should be fully trained for
night signaling. Also proper v) Outdoor hoist towers should be
illumination should be there. erected on firm foundations, and
securely braced, guyed and
xiii) Allow crane to move on hard, firm anchored.
and leveled ground.
vi) A ladderway should extend from the
xiv) When crane is in idle condition for
bottom to the top of outdoor hoist
long periods or unattended, crane towers, if no other ladderway exists
boom should either be lowered or
within easy reach.
locked as per manufacturer's
guidelines. vii) Hoisting engines should be of ample
capacity to control the heaviest load
xv) Hook and load being lifted shall
that they will have to move.
remain in full visibility of crane
operators, while lifting, to the extent viii) Hoists should be provided with
possible. devices that stop the hoisting engine
as soon as the platform reaches its
xvi) Don't allow booms or other parts of
highest stopping place.
crane to come within 3 meters reach
of overhead electrical cables. ix) Winches should be so constructed
that the brake is applied when the
xvii) No structural alterations or repairs
control handle is not held in the
should be made to any part of a operating position.
lifting appliance, which may affect
the safety of the appliance without x) It should not be possible to set in
the permission and supervision of motion from the platform a hoist,
the competent person. which is not designed for the
conveyance of persons.
6.9.2 Hoists
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xi) Winches should not be fitted with
pawl and ratchet gears on which the
• on the platform or cage: the
maximum number of persons
pawl must be disengaged before the to be carried at one time;
platform is lowered.
(c) on hoists for goods only:
xii) Hoist platforms should be capable of
supporting the maximum load that • on every approach to the hoist
they will have to carry with a safety and on the platform: prohi-
factor. bition of use by persons.
xiii) Hoist platforms should be equipped xxi) Hoists intended for the carriage of
with safety gear that will hold the persons should be provided with a
platform with the maximum load if cage so constructed as to prevent
the hoisting rope breaks. any person from falling out or being
xiv) If workers have to enter the cage or trapped between the cage and any
go on the platform at landings there fixed part of the structure when the
should be a locking arrangement cage gate is shut, or from being
preventing the cage or platform from struck by the counterbalance weight
moving while any worker is in or on or by articles or materials tailing
it. down the hoistway.
xv) On sides not used for loading and xxii) On each side in which access is
unloading, hoist platforms should be provided, the cage should have a
provided with toe-boards and gate fitted with devices which
enclosures of wire mesh or other ensure that the gate cannot be
suitable material to prevent the fall opened except when the cage is at
of parts of loads. a landing and that the gate must be
closed before the cage can move
xvi) Where necessary to prevent danger away from the landing.
from falling objects, hoist platforms
should be provided with adequate xxiii) Every gate in the enclosure of the
covering. hoist shaft which gives access from
a landing place to the cage should
xvii) Counterweights consisting of an be fitted with devices to ensure that
assemblage of several parts should the gate cannot be opened except
be made of specially constructed when the cage is at that landing
parts rigidly connected together. place, and that the cage cannot be
xviii) Counterweights should run in moved away from that landing place
guides. until the gate is closed.
xix) Platforms should be provided at all 6.9.3 Derricks

landings used by workers. Stiff-leg derricks
xx) Following notices should be posted
up conspicuously and in very legible i) Derricks should be erected on a firm
characters: base capable of taking the
combined weight of the crane
(a) on all hoists: structure and maximum rated load.
• on the platform: the carrying ii) Devices should be used to prevent
capacity in kilograms or other masts from lifting out of their
appropriate standard unit of seating.
weight; iii) Electrically operated derricks should
• on the hoisting engine: the
be effectively earthed from the sole
plate or framework.
lifting capacity in kilograms or
other appropriate standard iv) Counterweights should be so
unit of weight; arranged that they do not subject
the backstays, sleepers or pivots to
(b) on hoists authorised or certified for
excessive strain.
the conveyance of persons:
v) When derricks are mounted on
wheels:
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a) a rigid member should be used to iii) Gin poles should be fastened at
maintain the correct distance their feet to prevent displacement in
between the wheels; operation.
b) they should be equipped with
iv) Gin poles, which are moved from
struts to prevent them from
place to place and re-erected,
dropping if a wheel breaks or the
should not be taken into use again
derrick is derailed.
before the pole, lifting ropes, guys,
vi) The length of a derrick jib should not blocks and other parts have been
be altered without consulting the inspected, and the whole appliance
manufacturer. has been tested under load.
vii) The jib of a scotch derrick crane v) When platforms or skips are hoisted
should not be erected within the by gin poles, precautions should be
backstays of the crane. taken to prevent them from spinning
and to provide for proper landing.
Guy derricks
6.9.5 Tower cranes
i) The restraint of the guy ropes
should be ensured by fitting stirrups i) Where tower cranes have cabs at
or anchor plates in concrete high level, persons, capable and
foundations. trained to work at heights, should
only be employed as crane
ii) The mast of guy derricks should be
operators.
supported by six top guys spaced
approximately equally. ii) The characteristics of the various
machines available should be
iii) The spread of the guys of a guy
considered against the operating
derrick crane from the mast should
0 requirements and the surroundings
not be more than 45 from the
in which the crane will operate
horizontal.
before a particular type of crane is
iv) Guy ropes of derricks should be selected.
equipped with a stretching screw or
iii) Care should be taken in the
turnbuckle or other device to
assessment of wind loads both
regulate the tension.
during operations and out of service.
v) Gudgeon pins, sheave pins and fool Account should also be taken of the
bearings should be lubricated effects of high structures on wind
frequently. forces in the vicinity of the crane.
vi) When a derrick is not in use, the iv) The ground on which the tower
boom should be anchored to crane stands should have the
prevent it from swinging. requisite bearing capacity. Account
should be taken of seasonal
6.9.4 Gin poles variations in ground conditions.
i) Gin poles should: v) Bases for tower cranes and tracks
for rail-mounted tower cranes should
(a) be straight; be firm and level. Tower cranes
(b) consist of steel or other suitable should only operate on gradients
metal; within limits specified by the
(c) be adequately guyed and manufacturer. Tower cranes should
anchored; only be erected at a safe distance
(d) be vertical or raked slightly from excavations and ditches.
towards the load;
(e) be of adequate strength for the vi) Tower cranes should be sited where
loads that they will be required to there is clear space available for
lift/move. erection, operation and dismantling.
As far as possible, cranes should be
ii) Gin poles should not be spliced and sited so that loads do not have to be
if a gin pole is composed of different handled over occupied premises,
elements, they should be assembled over public thoroughfares, other
in conformity with their intrinsic construction works and railways or
material strength. near power cables.
OISD-192
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vii) Where two or more tower cranes are i) Only ropes with a known safe
sited in positions where their jibs working capacity should be used as
could touch any part of the other lifting ropes.
crane, there should be direct means
ii) Lifting ropes should be installed,
of communication between them
maintained and inspected in
and a distinct warning system
accordance with manufacturers'
operated from the cab so that one
instructions.
driver may alert the other of
impending danger. iii) Repaired steel ropes should not be
used on hoists.
viii) The manufacturers' instructions on
the methods and sequence of iv) Where multiple independent ropes
erection and dismantling should be are used, for the purpose of stability,
followed. The crane should be to lift a work platform, each rope
tested before being taken into use. should be capable of carrying the
load independently.
ix) The climbing operation of climbing
tower cranes should be carried out 6.10 VEHICLE MOVEMENT
in accordance with manufacturers'
6.10.1 Park vehicles only at designated
instructions. The free-standing
places. Don't block roads to create
height of the tower crane should not
extend beyond what is safe and hindrance for other vehicles.
permissible in the manufacturers' 6.10.2 Don't overload the vehicle.
instructions.
6.10.3 Obey speed limits and traffic rules.
x) When the tower crane is left
unattended, loads should be 6.10.4 Always expect the unexpected and
removed from the hook, the hook be a defensive driver.
raised, the power switched off and 6.10.5 Drive carefully during adverse
the boom brought to the horizontal. weather and road conditions.
For longer periods or at times when
adverse weather conditions are 6.10.6 Read the road ahead and ride to the
expected, out of service procedures left.
should be followed. The main jib 6.10.7 Be extra cautious at nights. Keep
should be slewed to the side of the wind screens clean and lights in
tower away from the wind, put into working condition.
free slew and the crane immobilised.
6.10.8 All vehicles used for carrying
xi) A windspeed measuring device workers and construction materials
should be provided at an elevated must undergo predictive/preventive
position on the tower crane with the maintenance and daily checks
indicator fitted in the drivers' cab.
6.10.9 Driver with proper valid driving
xii) Devices should be provided to license shall only be allowed to drive
prevent loads being moved to a the vehicle
point where the corresponding safe
working load of the crane would be 6.10.10 Routes shall be leveled, marked and
exceeded. Name boards or other planned in such a way so as to
items liable to catch the wind should avoid potential hazards such as
not be mounted on a tower crane overhead power lines and sloping
other than in accordance with the ground etc.
manufacturers' instructions. 6.10.11 While reversing the vehicles, help of
xiii) Tower cranes should not be used for another worker should be ensured
magnet, or demolition ball service, at all times
piling operations or other duties, 6.10.12 An unattended vehicle should have
which could impose excessive the engine switched off
loading on the crane structure.
6.10.13 Wherever possible one-way system
6.9.6 Lifting ropes shall be followed
6.10.14 Barriers/fixed stops should be
provided for excavation/openings to
prevent fall of vehicle
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6.10.15 Load should be properly secured xiv) ELCB for all temporary connections
must be provided. Use insulated 3-
6.10.16 The body of the tipper lorry should
pin plug tops.
always be lowered before driving
the vehicle off. xv) All power supply cables should be
laid properly and neatly so that they
6.10.17 Signs/signals/caution boards etc.
don't cause hindrance to persons
should be provided on routes .
working and no physical damage
6.11 ELECTRICAL also takes place to the cables during
various construction activities.
6.11.1 General Provisions
xvi) All Power cables to be properly
i) Only persons having valid licenses terminated using glands and lugs of
should be allowed to work on proper size and adequately crimped.
electrical facilities.
xvii) Use spark-proof/flame proof type
ii) No person should be allowed to electrical fittings in Fire Hazard
work on live circuit. The same, if zones as per area classification
unavoidable, special care and under OISD-STD-113.
authorisation need to be taken. xviii) Check installations of steel
iii) Treat all circuits as "LIVE" unless plates/pipes to protect underground
ensured otherwise. cables at crossings.
iv) Electrical "Tag Out" procedure xix) Don't lay unarmored cable directly
"MUST" be followed for carrying out on ground, wall, roof or trees. All
maintenance jobs. temporary cables should be laid at
least 750 mm below ground and
v) Display voltage ratings prominently cable markers should be provided.
with "Danger" signs. Proper sleeves should be provided
vi) Put caution/notice signs before at road crossings. In case temporary
starting the repair works. cables are to be laid on wooden
poles/steel poles, the minimum
vii) All electrical equipment operating cable heights should be 4.5 M.
above 250V shall have separate and
distinct connections to earth grid. xx) Maintain safe overhead distance of
HT cables as per Indian Electricity
viii) Proper grounding to be ensured for Rules and relevant acts.
all switch boards and equipment
including Portable ones prior to xxi) Don't connect any earthing wire to
taking into service. the pipelines/structures.
ix) Make sure that electrical switch xxii) Don't make any unsafe temporary
boards, portable tools, equipments connections, naked joints/wiring etc.
(like grinding machine etc.) don't get xxiii) Ensure that temporary cables are
wet during their usage. If it happens, free from cuts, damaged insulation,
stop the main supply, make the tools kinks or improper insulated joints.
dry and then only use them. Check
proper earthing. xxiv) Check at periodic intervals that pins
of sockets and joints are not loose.
All temporary switch boards/
KIOSKS put up at work site should xxv) Protect electrical wires/equipments
be suitably protected from rain and from water and naked flames.
the level of same should be high xxvi) Illuminate suitably all the work
enough to avoid contact with water
areas.
due to water logging.
xxvii) All switchboards should be of MS
x) Don't work wet on electrical system. structure only and incoming source
xi) Don't overload the electrical system. should be marked.
xii) Use only proper rated HRC fuses. xxviii) Hand lamps should not be of more
than 24V rating.
xiii) Industrial type extension boards and
Plug sockets are only to be used. xxix) Fire extinguishers (DCP/CO2/Sand
buckets) should be kept near
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temporary switch boards being used ensure suitability for its proposed
for construction purposes. Don't use use.
water for fighting electrical fires.
ii) At the beginning of every shift, the
xxx) Insulating mats shall be provided in person using the electrical
the front and back end of switch equipment should make a careful
boards. external examination of the
equipment and conductors,
xxxi) All parts of electrical installations
especially the flexible cables.
should be so constructed, installed
and maintained as to prevent iii) Apart from some exceptional cases,
danger of electric shock, fire and work on or near live parts of
external explosion. electrical equipment should be
forbidden.
Periodic checking/certification of
electrical safety appliances such as iv) Before any work is begun on
gloves, insulating mats, hoods etc. conductors or equipment that do not
to be done/witnessed along with have to remain live:
maintaining a register at site signed
a) the current should be switched
by competent authority.
off by a responsible authorised
xxxii) A notice displaying following, should person;
be kept exhibited at suitable places: b) precautions should be taken to
prevent the current from being
a) prohibiting unauthorised persons
switched on again;
from entering electrical
c) the conductors or the equipment
equipment rooms or from
should be tested to ascertain that
handling or interfering with elec-
they are dead;
trical apparatus;
d) the conductors and equipment
b) containing directions as to
should be earthed and short-
procedures in case of fire, rescue
circuited;
of persons in contact with live
e) neighbouring live parts should be
conductors and the restoration of
adequately protected against
persons suffering from electric
accidental contact.
shock;
c) specifying the person to be v) After work has been done on
notified in case of electrical conductors and equipment, the
accident or dangerous current should only be switched on
occurrence, and indicating how to again on the orders of a competent
communicate with him. person after the earthing and short-
circuiting have been removed and
xxxiii) No other cables/pipes to be laid n i
the workplace reported safe.
trench used for electrical cables.
xxxiv) Utmost care should be taken while vi) Electricians should be provided with
excavating Earth from cable trench approved and tested tools, and
to avoid damage or any accident. personal protective equipment such
xxxv) Sub-station floor cut-outs meant for as rubber gloves, mats etc.
switch board installations to be
vii) All conductors and equipment
covered wherever installation is
should be considered to be live
incomplete.
unless there is a proof of the
NOTE: A Residual Current Operated Circuit contrary.
Breaker (RCCB) or Earth Leakage
viii) When work has to be done in
Circuit Breaker (ELCB), when
dangerous proximity to live parts the
installed, protects a human being to
current should be cut off. If for
the widest extent. RCCB or ELCB
operational reasons this is not
should be provided as per Indian
possible, the live parts should be
Electricity Rules.
fenced off or enclosed by qualified
6.11.2 Inspection and maintenance staff from the sub-station concerned.
i) All electrical equipment should be

inspected before taking into use to
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6.11.3. Testing 6.12.2 Drilling Rigs
i) Electrical installations should be i) Location of jack up rigs should not

inspected and tested and the results be less than 5 Kms from shipping
recorded. route. Orientation of the rig, wind
direction etc are required for safe
ii) Periodic testing of the efficiency of
landing of helicopter. Information
the earth leakage protective devices
w.r.t. sea currents, wind speed, Hi-
should be carried out.
lo tide etc are required for mooring
iii) Particular attention should be paid to of supply vessels.
the earthing of apparatus, the
ii) Sea bed condition at every location
continuity of protective conductors,
should be ensured for safety of rig.
polarity and insulation resistance,
protection against mechanical iii) Radio and other communication
damage and condition of facilities should be such to maintain
connections at points of entry. contact with base all times.
6.12 OFFSHORE iv) During toeing of rig, the rig deck
should be clear of load, toeing lines
6.12.1 General
should be in good condition and
tensions in various toeing lines
The isolated nature of offshore installations
should be constantly monitored.
are hazardous. They call for greater need for
safety and survival at offshore. Safety at v) Few steps during toeing are:
offshore is safety of installations and safety
a) crane booms should be
of personnel. Safety problems and accidents
secured to their vesta,
at offshore have high risks due to limited
b) all hatches and water tight
space, helicopter operation, sea transport
doors should be closed,
etc. Following are the general safety
c) number of personnel on board
guidelines to be followed in addition to the
should be restricted,
safety guidelines stipulated for specific jobs
d) evacuate in case of emergency
dealt later on:
and operation should be
i) Workers should be well trained to completed preferably in day
do their job independently with high light.
degree of self-control and self-
6.12.3 Drilling
discipline.
ii) On arrival at offshore, everyone i) In view of CO2 and H2S gas cut from
should be briefed about the safety well, effective ventilation should be
rules to be followed at offshore, provided where drilling is in
evacuation system etc. All progress.
personnel should wear overall
ii) Safety alarm shall be checked in
(dangri), helmet and shoes for
advance in view of failure of
personnel protection.
ventilation system.
iii) In case of emergency, workers
iii) Suitable sensors for H2S and
should follow instruction of Field
Methane should be function tested
Production Superintendent (F.P.S.)
time to time and suitable colour
In certain cases instructions may be
code should be given.
given to abandon the offshore
installation and evacuate the iv) Working areas of the crane should
persons to safe location. be illuminated during night to avoid
accident.
iv) To overcome above problems,
offshore personnel must receive v) Clear space should be available for
training for using life saving despatch and receipt of load and, in
appliances and other personal particular, basket transfer of
survival techniques. passengers. Persons engaged in
loading/unloading of materials
v) Any person working at offshore
should be protected from falling into
should have one person as standby
the sea.
for any eventuality.
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vi) Signal light should be fitted at the iii) Surface safety valve or SDV should
top of the jib. be checked for no gas leakage from
vii) Crane hook should be fitted with bleed port / flange etc., in the well
safety latches. head area. It should not be in
"mechanical override" or bypassed
viii) Experienced person should be from panel.
engaged in operation of specific
equipment like winches, cranes etc. iv) High pressure gas lift lines -
blowdown system should be O.K.
ix) At least three cable turns shall
always be there on the winch drum. v) Auto actuation of SDVs in the inlet
of pressure vessels should be O.K.
x) Adequate communication like walkie
talkie, round robin phone should be and in "normal position" from
available between the crane shutdown panels. A record of status
operator, supervisor and helper. of switches normal/bypassed in
auto-con* panels (PSH, PSL, LSL,
xi) Crane operation should be
ILSL) should be maintained.
completely stopped during
helicopter landing/taking off.
∗ Shut Down Panels
xii) Except for helicopter landing deck,
vi) Welders rectifier set and electrical
all decks, platforms, bridges,
connections to it should be checked
ladders should have rigid and fixed
guard rails atleast one meter high and approved by electrical-in-
and should have one intermediate charge for proper electrical safely.
rail midway between the handrail vii) “SCADA" telementry system if
and 100 mm toe board. available should be operational for
xiii) Wooden ladders shall not be used remote opening and closing of wells
at offshore. at unmanned platforms (through
RPMC).
xiv) Flow sensor in the flow line should
be ensured for safe working and to viii) Local ESD/FSD (near the work site)
avoid blow out. should be provided for jobs of very
critical nature, so that the persons
xv) Hydrogen sulphuide gas In offshore
working can access it immediately in
is of great risk and at 10 ppm
(0.001%) concentration in air, a emergency for safety. Safety officer
person should not be exposed for should judge the requirement &
more than 8 hours, If concentration inform FPS for the same.
is more, then breathing apparatus ix) Railings and Gratings etc. in and
should be used. Corrosion of around work area should be O.K.
equipment is also caused by H2S. and inspected to avoid slippage of
xvi) Portable H2S gas detector should man into sea.
be continously used. x) Emergency shut down (ESD)
6.12.4 Production Platforms system is initiated when an
abnormal condition is detected.
i) In case hydrocarbon Is released due ESD should be checked once in six
to overpressure, leak, overflow, gas months.
blow etc., shut down process to stop xi) Platform should be manned round
flow of hydrocarbon. Prevent ignition the clock.
of released hydrocarbon and in case
of fire shut in the process complex xii) Welding and cutting work should be
and follow emergency contigency regulated by hot work permit.
plan. xiii) All detectors should be calibrated as
ii) Sub surface safetv valve (SSSV)) per recommendation of the
below the well head should be manufacturer.
actuated during uncontrolled well - xiv) No system should be by-passed
flow and they should be regularly which affects the system of platform.
checked.
OISD-192
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xv) In H2S field platforms, due care shall accommodate twice the number of
be taken as per recommendations. persons onboard installation.
xvi) Follow the instructions of F.P.S. iii) Launching appliances and life boat
during stay at platform equipment should be checked every
week.
6.12.5 Fire Prevention And Control
iv) Boat landing areas should be
i) Provision be made for safe handling adequately illuminated.
and storage of dirty rags, trash, and
v) Life raft has no power and they rely
waste oil. Flammable liquids and
on drift.
chemicals applied on platform
should be immediately cleaned. vi) Life jacket lifts the wearer after
entering water.
ii) Paint containers and hydrocarbon
samples, gas cylinders for welding vii) Life buoys are used to rescue
and cutting should be stored persons if any person accidentally
properly. Cylinders should be falls in the sea.
transported in hand-cart.
viii) All life saving appliances should be
iii) Smoking should be restricted and inspected by the MMD surveyor /sr.
no smoking area should be officials once a year.
identified.
ix) Every life boat shall be inspected
iv) Special attention should be given to once a week.
crude oil pump seals, diesel and
x) Every life boat and life raft should
gas engines which are potential
be serviced once a year by a
source of ignition in the event of
competent authority,
failure.
6.12.7 Safety Precautions during
v) Fire and smoke detectors i.e.
Helicopter Transportation
ultraviolet heat, thermal and smoke
detector should be function tested
i) Passenger briefing regarding safety
once in three months.
rules while travelling in helicopter
vi) Fire is controlled in offshore by should be carried out before
water spraying, Halon, CO2 boarding the helicopter.
flooding, DCP and sprinkler system.
ii) Emergency procedure should be
vii) Foaming agent is applied for briefed to all the passenger In case
controlling fire in liquid hydrocarbon. helicopter is to ditch into the sea.
The system is not effective in gas
iii) Heli-pad should have a non-skid
fire.
surface. Nylon rope net should be
viii) Light weight breathing system stretched on the deck.
should be used.
iv) Proper drainage should be available
ix) The fire control plan at offshore on helideck.
should reveal control station, fire
v) There should be no obstruction on
alarms and fire detectors, deluge
the helideck itself and within 3
valves and sprinkler, fire
extinguishing appliances, fireman meters of its parameter. Closest
super structure above the helideck
outfit and ventilation system.
should have red obstruction light.
x) Fire fighting equipment should be
maintained in ready to use vi) While landing fire crew of two
persons should be standby adjacent
condition.
to helideck.
6.12.6 Life Saving Appliances
vii) Heli-deck should be properly
illuminated for night landing.
i) Life boats with a speed of 6 knots
and carrying capacity upto 50 viii) During switching off helicopter,
persons are used in offshore. persons should not be allowed to go
out/ towards helicopter
ii) No. of life boats on one installation
should have a capacity to
OISD-192
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6.13 DEMOLITION posted. To protect the public a fence
2m high should be erected
6.13.1. General provisions
enclosing the demolition operations
and the access gates should be
i) When the demolition of any building secured outside working hours.
or structure might present danger to
workers or to the public: vi) The fabric of buildings contaminated
with substances hazardous to health
(a) necessary precautions, methods should be decontaminated.
and procedures should be
Protective clothing and respiratory
adopted, including those for the
devices should be provided and
disposal of waste or residues; worn.
(b) the work should be planned and
undertaken only under the vii) Where plant has contained
supervision of a competent flammable materials, special
person. precautions should be taken to
avoid fire and explosion.
ii) Before demolition operations begin:
viii) The plant to be demolished should
(a) structural details and builders' be isolated from all other plant that
drawings should be obtained
may contain flammable materials.
wherever possible;
Any residual flammable material in
(b) details of the previous use should the plant should be rendered safe by
be obtained to identify any
cleaning, purging or the application
possible contamination and
of an inert atmosphere as
hazards from chemicals, appropriate.
flammables, etc.;
(c) an initial survey should be carried ix) Care should be taken not to
out to identify any structural demolish any parts, which would
problems and risks associated destroy the stability of other parts.
with flammable substances and
x) Demolition activities should not be
substances hazardous to health.
continued under adverse climatic
The survey should note the type
conditions such as high winds,
of ground on which the structure
which could cause the collapse of
is erected, the condition of the
already weakened structures.
roof trusses, the type of framing
used in framed structures and the xi) To prevent hazards parts of struc-
load-bearing walls; tures should be adequately shored,
(d) a method of demolition should be braced or otherwise supported.
formulated after the survey and
xii) Structures should not be left in a
recorded in a method statement
condition in which they could be
having taken all the various
brought down by wind pressure or
considerations into account and
vibration.
identifying the problems and their
solutions; xiii) Where a deliberate controlled
collapse technique is to be used,
iii) All electric, gas, water and steam
expert engineering advice should be
service lines should be shut off and,
obtained, and:
as necessary, capped or otherwise
controlled at or outside the (a) it should only be used where the
construction site before work whole structure is to come down
commences. because it relies on the removal
of key structural members to
iv) If it is necessary to maintain any
effect a total collapse;
electric power, water or other
(b) it should only be used on sites
services during demolition
that are fairly level and where
operations, they should be
there is enough surrounding
adequately protected against
space for all operatives and
damage.
equipment to be withdrawn to a
v) As far as practicable, the danger safe distance.
zone round the building should be
xiv) When equipment such as power
adequately fenced off and sign
shovels and bulldozers are used for
OISD-192
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demolition, due consideration should 6.14.9 All personnel working with
be given to the nature of the building radiography sources should wear
or structure, its dimensions, as well appropriate protective equipment
as to the power of the equipment and film badges issued by BARC.
being used.
6.14.10 Protection facilities such as
xv) If a swinging weight is used for manipulator rod, remote handling
demolition, a safety zone having a tongs, lead pots, radiation hazard
width of at least one-and-a-half placards and means of cordon off
times the height of the building or shall be available at each site.
structure should be maintained
6.14.11 The radiography source shall never
around the points of impact.
be touched or handled directly with
6.13.2. Demolition of structural steelwork hands.
6.14.12 The package containing radiography
i) All precautions should be taken to
cameras and sources should never
prevent danger from any sudden
be carried by public transport like
twist, spring or collapse of
bus, train etc.
steelwork, ironwork or reinforced
concrete when it is cut or released. 6.14.13 Radiography sources and cameras,
when not in use, should be stored
ii) Steel construction should be
inside a source pit with lock and key
demolished tier by tier.
arrangement as approved by BARC.
iii) Structural steel parts should be The storage room should preferably
lowered and not dropped from a be located in an isolated area of
height. minimum occupancy and radiation
level outside the storage room
6.14 RADIOGRAPHY
should not exceed 0.25 mR/hr as
per BARC Regulations.
6.14.1 All radiography jobs shall be carried
out as per BARC Safety Regulations 6.14.14 In case of an accident (due to loss
or of damage to radiography
6.14.2 During field radiography, nearby source), action should be taken in
area around the radiation source line with BARC Safety
should be cordoned off. Rules/Guidelines.
6.14.3 If the field radiography is to be done
at the same location repeatedly, it is 6.15 SAND/SHOT BLASTING/ SPRAY
advisable to provide either a wire PAINTING
fencing around or a temporary brick
enclosure. 6.15.1 Sand blasting should be used only
6.14.4 Special permission/permit should be after approval from competent
taken for radiography from area-in- person.
charge. 6.15.2 Air Compressor used for sand/shot
6.14.5 As far as possible, field radiography blasting/painting should have guard
should be done only during night and positioned away from the work
time when there is little or no place.
occupancy there. 6.15.3 Exhaust of the prime mover, if IC
6.14.6 Radiation warning signals should be engine is used, should be directed
pasted all along the cordoned off away from the work place.
area. 6.15.4 In case of motor driven compressor,
6.14.7 Entry into the restricted area by the body of the motor as well as the
unauthorised persons should be compressor to be properly earthed.
strictly prohibited during exposure. 6.15.5 The hoses used for compressed air
6.14.8 The radiation level alongwith the should be of proper quality, and
cordon should be monitored by a health of the same to be ensured
suitable and well-calibrated radiation through regular check/ test.
survey meter.
OISD-192
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6.15.6 The operator of sand/shot iv) All deck openings including those for
blasting/painting should wear buckets should be fenced.
suitable PPE's including mask.
6.16.2 Rescue & Emergency procedures
6.15.7 Adequate measures to be taken to
suppress dust/spray particle.
i) Persons who work over water
6.15.8 Sand used for sand blasting should should be provided with some form
be suitably covered & protected of buoyancy aid. Life jackets should
from to rain/moisture. provided sufficient freedom of
movement, have sufficient buoyancy
6.15.9 When these activities are done in
to bring persons to the surface and
confined places, adequate measure
keep them afloat face upwards, be
to be taken for proper ventilation.
easily secured to the body, be
6.16 WORK ABOVE WATER readily visible by way of self
luminous paint/strip.
6.16.1 General Provisions ii) Nobody should work alone on or
i) Where work is done over or in close above water.
proximity to water & where iii) Each worker should be trained in the
possibility of drowning exists, procedure to be followed in the
provision should be made for: event of an emergency.
a) Preventing workers from falling into
7.0 ADDITIONAL SAFETY
water;
b) The rescue of workers in danger PRECAUTION FOR UNITS
of drowning; WITH HYDROCARBONS
c) Safe and sufficient transport. In addition to general safety
precautions as outlined above for
ii) Provisions for the safe performance the activities in Clause 6.0, following
of work over or in close proximity to additional safety precautions need
water should include, where to be taken for the sites within the
appropriate, the provision and use of operating area or nearby, where
suitable and adequate: presence of Hydrocarbons cannot
be ruled out.
a) fencing, safety nets and safety
i) No job shall be carried out without a
harnesses;
valid permit. Permit should be in
b) lifebuoys, life jackets and manned
line with OISD-STD-105 "Work
boats;
Permit System".
c) protection against such hazards
as reptiles and other animals. ii) Smoking should be prohibited in all
iii) Gangways, pontoons, bridges, places containing readily
footbridges and other walkways or combustible or flammable materials
work places over water should: and "No Smoking" notices be
a) possess adequate strength and prominently displayed.
stability;
iii) In confined spaces and other places
b) be sufficiently wide to allow safe
where flammable gases, vapours or
movement of workers;
dusts can cause danger, following
c) have level surfaces free from
measures should be taken:
tripping hazards;
d) be adequately lit when natural (a) only approved type electrical
light is insufficient; installations and equipment,
e) where practicable and necessary, to including portable lamps, should
prevent danger, be provided with be used;
toe-boards, guard rails, hand ropes (b) there should be no naked
etc. flames or source of ignition;
f) be secured to prevent (c) oily rags, waste and clothes or
dislodgment by rising water or high other substances liable to
winds; spontaneous ignition should be
g) if necessary, be equipped with removed without delay to a safe
ladders which should be sound, of place;
sufficient strength and length and be (d) ventilation should be provided.
securely lashed to prevent slipping.
OISD-192
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iv) Regular inspections should be made xi) A dry chemical type fire extinguisher
of places where there are fire risks. shall be made available in the work
These include the vicinity of heating area. Also fire protection facilities
appliances, electrical installations like running hoses etc. as per permit
and conductors, stores of flammable should be complied with.
and combustible materials, welding
xii) Wherever required, welding screens
and cutting operations.
shall be put up to protect other
v) Welding, flame cutting and other hot equipment in adjoining areas
work should only be done after against flying sparks. Material used
issuance of work permit in line with should be metal/asbestos/water
the requirement of OISD-STD-105 curtain.
after appropriate precautions, as
xiii) Welding or cutting of vessels/
required, are taken to reduce the
equipments used in Hydrocarbon/
risk of fire. For carrying out other
hazardous chemicals shall be done
jobs also, OISD-STD-105 should be
after proper gas freeing and
followed strictly.
verifying the same with the
vi) Fire-extinguishing equipment should explosive-meter.
be well maintained and inspected at
xiv) The confined space/equipment shall
suitable intervals by a competent
be gas freed and cleaned.
person. Access to fire-extinguishing
equipment such as hydrants, xv) Absence of any toxic gas and any
portable extinguishers and flammable gas above explosion limit
connections for hoses should be shall be ensured with the help of
kept clear at all times. gas detection instrument and
explosive meter respectively.
vii) All supervisors and a sufficient
number of workers should be trained xvi) Used and hot electrode stubs shall
in the use of fire-extinguishing be discarded in a metal bucket.
equipment, so that adequate trained
personnel are readily available xvii) Use approved and certified flame
arrestors for vehicles.
during all working periods.
xviii) Work permit to be obtained, if
viii) Audio means to give warning in
case of fire should be provided construction work is carried out
within existing operating area.
where this is necessary to prevent
danger. Such warning should be 8.0 FIRST AID
clearly audible in all parts of the site
where persons are liable to work. First aid facilities should be provided
There should be an effective in line with various statutory
evacuation plan so that all persons regulations like factory act etc.
are evacuated speedily without However following care should be
panic and accounted for and all taken:
plant and processes shut down.
ix) Notices should be posted at i) First aid, including the provision of
conspicuous places indicating: trained personnel should be ensured
at work sites. Arrangement should
(a) the nearest fire alarm; be made for ensuring the medical
(b) the telephone number and attention of the injured workers. First
address of the nearest aid box should be as per the Factory
emergency services. rules.
x) The work site shall be cleared of all ii) Suitable rescue equipment, like
combustible materials, as Sparks stretchers should be kept readily
and molten metal coming from the available at the construction site.
welding job can easily ignite
combustible materials near or below iii) First-aid kits or boxes, as
the welding site. If the combustible appropriate and as per statutory
materials cannot be removed from requirements, should be provided at
the area, the same shall be properly workplaces and be protected
shielded. against contamination by dust,
moisture etc.
OISD-192
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iv) First-aid kit or boxes should not i) Poster: Posters with safety slogan
keep anything besides material for in humorous, gruesome
first aid in emergencies. demonstrating manner may be used
to discourage bad habits attributable
v) First-aid kits and boxes should
to accidents by appealing to the
contain simple and clear instructions
workers' pride, self-love, affection
to be followed, be kept under the
curiosity or human aspects. These
charge of a responsible person
should be displayed in prominent
qualified to render the first aid and
location(s).
be regularly inspected and stocked.
ii) Safety Sign Boards: Different type
vi) Where the work involves risk of
of message of cautioning, attention,
drowning, asphyxiation or electric
notice etc. should be displayed at
shock, first-aid personnel should be
the appropriate places for learning/
proficient in the use of resuscitation
awareness of the workmen while
and other life saving techniques and
working at site.
in rescue procedures.
iii) Films & Slides: Film(s) narrating
vii) Emergency telephone numbers of
the accident including the causes
nearby Hospitals, Police, Fire
and possible remedial ways of
Station and Administration should
preventing the recurrence of a
be prominently displayed.
similar accident should be displayed
9.0 DOCUMENTATION at regular intervals. Slides consisting
main points of the film show may
The intention of keeping also be shown to workers.
documentation of all types of iv) Talks, lectures & conferences:
accident(s) is to prevent recurrence The success of these events would
of similar accident(s). All accidents depend much on audience’s
should be reported as per OISD understandings of the speaker (s).
Guidelines (OISD-GDN-107) and The speakers are to be
Factories act, 1948. knowledgeable and good presenter.
All accidents (major, minor or near Speakers should know to hold the
miss) should be investigated, attention and to influence the
analysed and recommendations audiences.
should be documented along with v) Competitions: Organise
implementation status. competition(s) between the different
All related data should be well- deptts/categories of workers. The
documented and further analysis sense of reward/recognition also will
highlighting the major cause(s) of improve safety awareness and
accidents be done. This will help in result in enhancing safety levels.
identifying thrust areas and training vi) Exhibitions: Exhibitions also make
needs for prevention of accidents. the workers acquainted with hazards
and means of preventive measures.
10.0 SAFETY AWARENESS & vii) Safety Publication: Safety

TRAINING publications including pocket books
dealing with ways of investigation
and prevention in the field of safety
Safety awareness to all section of
and so on, may be distributed to
personnel ranging from site-in-
workers to promote the safety
charge to workmen helps not only
awareness.
preventing the risk but also build up
the confidence. Time and viii) Safety Drives: From time to time,
expenditures also get saved as a an intensive safety drive by
result. organising a safety day or a safety
week etc. should be launched.
Safety awareness basically seeks to
persuade/inform people on safety ix) Training: Training for covering the
besides supplementing skill also. hazards for different trade should be
Awareness programme may include imparted. Training should also
followings: include the specific hazards related
OISD-192
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to a job in addition to the general iii) Safety & Health in Construction by
safety training as has been dealt in ILO
various chapters and should include
iv) The Building & Other Construction
all workers. Reference may be
Workers (Regulation, Employment
drawn from OISD-STD-154.
and Conditions of Service) Act 1996
11.0 REFERRENCES
i) Factory Act, 1948
ii) Indian Electricity Rules
OISD-192
Page 222 of 465

ANNEXURE I
LIST OF SAFETY CODES FOR CIVIL WORKS PUBLISHED BY BUREAU OF

INDIAN STANDARDS
Sr.no Code No. Title
01. IS : 818 Code of Practice for Safety and Health Requirements in Electric
and Gas Welding and Cutting Operations – First Revision.
02. IS : 875 Code of practice for Structural safety of buildings: Masonry walls
03. IS : 933 Specification for Portable Chemical Fire Extinguisher, Foam
Type – Second Revision.
04. IS : 1179 Specification for Equipment for Eye and Face Protection during
Welding – First Revision.
05. IS : 1904 Code of practice for Structural safety of buildings: Shallow
foundations
06. IS : 1905 Code of practice for Structural safety of buildings: Masonry walls
07. IS : 2171 Specification for Portable Fire Extinguishers, Dry Powder Type –
Second Revision.
08. IS : 2361 Specification for Building Grips – First Revision.
09. IS : 2750 Specification for Steel Scaffoldings.
10. IS : 2925 Specification for Industrial Safety Helmets – First Revision.
11. IS : 3016 Code of Practice for Fires Precautions in Welding and Cutting
Operations – First Revision.
12. IS : 3521 Industrial safety belts and harnesses
13. IS : 3696 – Part I Safety Code for Scaffolds and Ladders : Part I – Scaffolds.
14. IS : 3696 – Part II Safety Code for Scaffolds and Ladders : Part II – Ladders.
15. IS : 3764 Safety Code for Excavation Work.
16. IS : 4014 -Part I & II Code of practice for Steel tubular scaffolding
17. IS : 4081 Safety Code for Blasting and Related Drilling Operations.
18. IS : 4082 Recommendations on staking and storage of construction
materials at site
19. IS : 4130 Safety Code for Demolition of Buildings – First Revision.
20. IS : 4138 Safety Code Working in Compressed Air-First Revision
21. IS : 4756 Safety code for Tunneling works
22. IS : 4912 Safety requirements for Floor and Wall Openings, Railings and
toe Boards –First Revision.
23. IS : 5121 Safety Code for Piling and other Deep Foundations.
24. IS : 5916 Safety Code for Construction involving use of Hot Bituminous
Materials.
25. IS : 5983 Specification for Eye Protectors – First Revision.
26. IS : 6922 Structures subject to underground blasts, criteria for safety and
design of
27. IS : 7155 Code of recommended practices for conveyor safety
28. IS : 7205 Safety Code for Erection on Structural Steel Works.
OISD-192
Page 223 of 465

Sr.no Code No. Title
29. IS : 7069 Safety Code for Handling and Storage of Building Materials.
30. IS : 7293 Safety Code for Working with Construction Machinery.
31. IS : 7323 Guidelines for operation of Reservoirs
32. IS : 7969 Safety code for handling and storage of building material
33. IS : 8758 Recommendation for Fire Precautionary Measures in
construction of Temporary Structures and Pandals.
34. IS : 8989 Safety Code for Erection of Concrete Framed Structures.
35. IS : 9706 Code of Practices for construction of Arial ropeways for
transportation of material
36. IS : 9759 Guidelines for de-watering during construction
37. IS : 9944 Recommendations on safe working load for natural and man-
made fibre roap slings
38. IS : 10291 Safety code for dress divers in civil engineering works
39. IS :10386 – Part I Safety Code for Construction, Operation and Maintenance for
River Valley Projects.
40. IS :10386 – Part II Safety Code for Construction, Operation and Maintenance of
River Valley Projects.
41. IS : 11057 Code of practice for Industrial safety nets
42. IS : 13415 Code of Practice on safety for Protective barriers in and around
building
43. IS : 13416 Recommendations for preventive measures against hazards at
working places
OISD-192
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OISD – GDN – 207
FOR RESTRICTED
CIRCULATION ONLY
OCTOBER 2002
CONTRACTOR SAFETY
OISD – GUIDELINES – 207
Oil Industry Safety Directorate

Government of India
Ministry of Petroleum & Natural Gas
Page 225 of 465

CONTRACTOR SAFETY
CONTENTS
SECTION DESCRIPTION
1.0 INTRODUCTION
2.0 SCOPE
3.0 DEFINITIONS
4.0 DUTIES / RESPONSIBILITIES
4.1 Owner
4.2 Contractor
4.3 Consultant
4.5 Designer
5.0 SAFETY MANAGEMENT
5.1 Job Safety Analysis (JSA)
5.2 Criteria of a Selection of a Contractor
5.3 Site Planning and Layout
5.4 Gate Entry Procedure
5.5 Training
5.6 Inspection / Audit
5.7 Penalties for non-compliance
5.8 Incident Reporting and Investigation System
5.9 Safety Committee Meetings
5.10 Safety Equipment / Personnel Protective Equipment
6.0 REFERENCES
ANNEXURE I List of BIS codes / Statutory Regulations
ANNEXURE II Checklist for Safety Inspection / Audit
Page 226 of 465

CONTRACTOR SAFETY
1.0 INTRODUCTION on its behalf, for supervising / co-ordinating

the activities of the contractor/execution
Oil and Gas operations like Drilling, agency.
Production, Refining, Transportation and
Distribution are inherently hazardous. A Contractor / Executing Agency
large number of contractor workforce is
deployed to carry out construction, A physical or legal person/entity having
maintenance and other jobs. The analysis of contractual obligation with the owner, and
the incidents in the Petroleum Sector who deploys one or more worker on the site.
indicates that a large number of incidents
involved contractor workforce and have Contractor Worker
resulted in either casualty or injury besides
leading to property damage and operational It covers all workmen who are either self-
interruptions and environmental degradation. employed or employed through contractor,
the casual workers and includes contractor’s
In order to improve the safety levels of oil supervisor, working at a location / site
installations, the contractor safety is of employed directly by Owner or through their
utmost importance and there is a need to contractor.
institute a good contractor safety system.
Incident
2.0 SCOPE
An incident is an unplanned, uncontrolled,
This standard covers broadly the guidelines unintended or unforeseen event, caused by
on the management system for enhancing unsafe acts and / or unsafe conditions,
the safety levels of the contractor workforce resulting in or having the potential to result in
deployed in construction, maintenance and personal injury and/or property damage.
operation activities in the hydrocarbon
industry. Consultant
The safety precautions to be taken while Consultant is a physical or legal

carrying out different activities during person/entity engaged by owner to provide
construction / maintenance have separately the consultancy services to owner for
been covered in OISD-GDN-192 on "Safety management of the contract on their behalf
Practices during Construction". or as specified.
3.0 DEFINITIONS Designer
Work station/Work site Designer is a physical or legal person / entity

engaged by owner to provide design
A place/unit where the job is carried out by services of a work site.
contractor/executing agency in specified
manner with safety, during construction Owner's Representative / Engineer In
phase or in operation phase. Charge
Owner The Owner’s representative/Engineer-in-

charge is the one, who has been designated
Any physical or legal person/entity for whom
by the owner to manage the contract.
prescribed job is carried out.
Owner's Safety Officer
It shall also include owner's designated
representative / consultant /nominee / agent,
A properly trained person designated by
authorised from time to time to act for and
owner who ensures safety at work site.
Page 227 of 465

viii) To specify the requirements of
Health, Safety and Environment (HSE)
4.0 DUTIES/ RESPONSIBILITIES (commensurate with the nature of job)
in Pre- Qualification criteria.
4.1 OWNER
ix) To designate Engineer-in-charge
4.1.1 Owner’s Management and safety officer.
The commitment to safety has to be x) To arrange for a multi-

emphasised by the owner by practice by its disciplinary safety audit team to
own management and employees at all conduct surprise / regular safety
levels. The duties and responsibilities of audits and monitor the implementation
owner should include: of the recommendations.
i) To institute a mechanism for xi) To introduce suitable schemes

identification and compliance of all for motivation of the contractor worker
applicable statutory rules & to adhere to safety guidelines.
regulations (Refer Annexure I for a list
of few important Bureau of Indian xii) To review safety practices & their
Standards & statutory regulations). implementation through periodic
surprise visit of the work sites and
ii) To provide specific information to monthly review meeting.
contractors and make workers aware
on the hazards associated with job xiii) To develop the HSE plans and
assigned. incorporate the same in the tender
document.
iii) To provide information about
Risk Mitigation measures available at xiv) To liaise with external agencies
the place of work. like press, public etc and with law
enforcement, regulatory, statutory
iv) To provide the contractor with agencies etc.
information on Owners Safety Plan &
Regulations, Emergency Management xv) To report to statutory agencies
Plan, lockout/ tag out procedure, on safety compliance and accidents, if
confined space entry, work permit any.
system, excavation/trench permit
system etc. 4.1.2 Owner's Representative/Engineer-
in-charge
v) To specify rules (e.g. for security
including access arrangements) and The duties & responsibilities of engineer-in-
safety rules such as fire protection, charge should include:
first aid arrangements, Work Permit
systems etc. i) To ensure that all Contract
requirements including Health, Safety,
vi) To provide comprehensive list of Environment & Security are complied
statutory regulations / standards and with.
specification, to be complied with
during execution of contract, in the ii) To ensure that contractor workforce
tender document itself. deployed is adequately qualified,
trained and in state of health to
vii) To ensure training of the commensurate with the requirements
contractor workforce, medical of the job.
examination, and proper usage of
safety equipment. iii) To ensure that the Tools / Tackles and
Machinery being used are properly
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tested and are in sound working contracts), which is to be considered
conditions and necessary resources in future when selecting contractors.
proposed for providing safe place of
work and necessary PPE are being xii) To ensure that the Consultant,
used. contractor and sub-contractor employ
/ designate qualified & trained Safety
iv) To take the required necessary Engineer / Officer commensurate with
corrective action immediately upon requirement of the job.
noticing or receipt of a report on
noncompliance or any such condition 4.1.3 Owner's Safety Officer
which poses a threat to health, safety The duties & responsibilities of the Owner's
or environment. If during the course of Safety Officer should include:
execution of the contract, any
situation of non-compliance with the i) To assess the hazards associated
contractor's safety and health plan are with jobs in consultation with all
noticed / reported, the same will be concerned and establish safe working
taken up with the contractor for procedure including identification of
correction. In the event of repeated the escape routes.
non compliance, suitable action to be ii) To establish a written record of factors
initiated as per the contract. which can cause injuries and
illnesses.
v) To ensure that the incidents are
reported to all concerned within iii) To undertake routine/surprise
stipulated timeframe. inspections of all work sites and
identify unsafe conditions & practices,
vi) To ensure submission of a plan for if any. Check for compliance of the
safe working (Method Statement) safety practices being followed with
from contractor and approval of the approved HSE Plan.
same by competent person / iv) To investigate promptly the incidents
department. (including near-miss) in order to
advise corrective and/or preventive
vii) To ensure that Work Permit action.
System in line with OISD-STD-105 is
adhered to. v) To maintain statistical information for
use in analyzing all phases of
viii) To ensure availability of all the incidents and events involving
documentation needed for the contract personnel.
execution of contract. vi) To provide the means for complying
with the reporting requirements for
ix) To ensure that the quality controls occupational injuries and illnesses.
have been maintained during
vii) To check whether the proposed
fabrication/erection and all jobs
working arrangements are safe and
required for safe commissioning have
satisfactory, particularly at the
been carried out.
interface between the contractor's
planned work and owner’s existing
x) To ensure safe dismantling of all
facilities.
temporary facilities/connections put
up by the contractor, after completion
viii) To communicate to the
of work.
Contractor the imposed restrictions
which may affect the work/personnel
xi) To compile a report on the safety
such as the temporary closure of a
performance (at the conclusion of
corridor or electrical isolation of
each contract or periodically such as
equipment.
annually for renewable and long-term
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ix) To review and monitor the contractor's iii) To nominate qualified & trained Safety
adherence to approved HSE plan and Engineers / Officers reporting to the
all applicable environmental, health, Site in charge, for supervision, co-
and safety requirements. ordination and, liaison for the
implementation of the safety plan.
x) To ensure that Consultant,
Contractor’s Managers, Supervisors Similar HSE Plan should be
and workmen at all levels (who will implemented at the sub- contractor’s
plan, monitor, oversee and carry out or supplier’s site /office. However the
the work) undergo Health, Safety and compliance with the HSE Plan is to be
Environmental training in their the sole responsibility of the
respective responsibilities with Contractor.
respect to conducting work safely and
with due regard for the protection of iv) To arrange suitable facilities in liaison
the environment. with the owner for drinking water,
toilets, lighting, canteen, crèche etc as
xi) To identify areas of operations where applicable as per Laws/ Legislation at
specialized training is required to deal site and also arrange for workmen
with potential dangers. compensation insurance, third party
liability insurance, registration under
xii) To document and to bring to the ESI / PF act etc as applicable.
attention of the Owner's Supervisor
and Contractor any non- v) To arrange for fire protection
compliance/violation of the safety equipment as per the advice of owner.
norms against approved safety and
health plan or safety and health vi) To ensure that its employees have
requirements and also raise these completed appropriate health and
issues in the Safety Committee safety training as required by the
Meetings. statute / regulation and also as per
requirements of the Owner /
xiii) To take part in Tool Box Consultant. The documentation of
Meetings at random and to ensure such training imparted to all its
maintenance of records. employees should be maintained and
produced for verification as required.
4.2 CONTRACTOR
vii) To comply with all the security
4.2.1 Contractor's Management arrangements of owner.
Duties & responsibilities of the contractor viii) To ensure that the plant and
should include the following: equipment used on-site by him / his
employees is correctly registered,
i) To implement safe methods and controlled and maintained in sound
practices, deploy appropriate working condition.
machinery, tools & tackles,
experienced supervisory personnel ix) To ensure availability of First Aid
and skilled work force etc. required for boxes and First Aid trained attendant.
execution.
x) To ensure that all incidents including
ii) To prepare a comprehensive and near misses are reported to all
documented plan for implementation, concerned immediately.
monitoring and reporting of Health,
Safety and Environment (HSE) and In construction projects where sub-
implement the same after its approval. contractors are engaged, the contractor
should set out the responsibilities, duties
and safety measures that are expected of
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the sub-contractor’s workforce. These vi) To take immediate action to correct
measures should include the provision and any violation of safety rules observed
use of specific safety equipment, methods of or reported.
carrying out specific tasks on safety and the
inspection and appropriate use of tools. vii) To ensure that the workers likely
to be exposed to hazardous
The responsibilities indicated separately chemicals/materials have access to
under contractor’s Supervisor, Safety Officer appropriate Material Safety Data
and contract worker are contractually that of Sheets (MSDS), wherever applicable,
the Contractor and legally binding on the and provide necessary mitigation
Contractor only. However the specific measures.
detailing as above has been given
separately for guidance and operational viii) To ensure inspection and
convenience. certification of all tools (hand operated
as well as mechanically operated)
The selection of sub contractors, if being used. Defective tools shall be
employed, should be approved by the immediately removed.
owner. Sub-contractor should comply fully
with all safety rules and conditions ix) To ensure that appropriate warning
applicable to the main contractor. signboards or tags are displayed.
4.2.2 Contractor’s Supervisor / Safety x) To ensure that workers have proper

Officer training for their job assignments,
including use of appropriate PPE and
Duties & responsibilities of the Contractor’s first aid fire fighting equipment.
supervisor/Safety Officer should include the
following: xi) To comply with all applicable safety
and health standards, rules,
i) To ensure strict compliance with work regulations and orders issued by
permit system by carrying out work competent authority pertaining to the
only with appropriate work permits assigned activities.
and after ensuring that all safety
precautions / conditions in the permit xii) To ensure that sick and/or
are complied with and closing the injured workers receive appropriate
same after job completion. first aid and/or medical attention.
ii) To ensure that required guards and xiii) To report each incident and/or
protective equipment are provided, injury in accordance with established
used, and properly maintained. procedures and assist in investigation.
iii) To ensure that tools and equipment xiv) To take necessary action for
are properly maintained and tested. correction of any unsafe act /
condition at the workplace. However,
iv) To plan the workload and assign in case the same is outside the limits
workers to jobs in commensuration of authority, it should be reported to
with their qualification, experience and Owner’s Engineer-in-charge
state of health. immediately.
v) To ensure that the workers xv) To conduct daily inspections to

understand the work to be done, the ensure compliance with safety
hazards that may be encountered, standards, codes, regulations, rules
and the proper precautions/procedure and orders applicable to the work
for carrying out the work safely. concerned.
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xvi) To ensure that workers under iii) To wear PPE as stipulated and
their supervision are aware of their necessary for the job.
responsibilities.
iv) To inform promptly to their supervisor
xvii) To arrange daily tool box regarding all work related incidents
meeting and regular site safety resulting in personal injury, illness
meetings and maintain records in the and/or property damage.
required formats. (Refer Clause 5.9.1)
v) To take all necessary and appropriate
xviii) To arrange stand-by supervisor/ safety precautions to protect
worker where situations so demand. themselves, other personnel and the
environment.
xix) To develop methods and display
banners/posters to inculcate safety 4.3 CONSULTANT
consciousness.
The activities and responsibilities covered
xx) To attend training and ensure under the scope of the Owner may be
participation of his workers for training delegated to the consultant in those cases
as per schedule arranged by the as applicable, based on the respective
Owner / Consultant and keeps himself contract conditions. The primary
updated. responsibility of Consultant is to ensure
compliance with agreed HSE plan for the
xxi) To keep records of number of contract by the Contractor. However those
persons working at the site. responsibilities conferred on Owner as
Principal employer cannot be delegated to
xxii) To keep a constant liaison with consultant.
Engg-in-charge / owners’
representative on safety issues. Where the consultant‘s scope involves
Engineering and Design, those factors under
xxiii) To maintain accident & nearmiss Designer should also be applicable.
record in a register.
In all cases, the Consultant's scope should
xxiv) To ensure that only PPE of the include submission of latest HSE plans for
approved type by owner is used at work under his and Contractor's purview and
site. implementing the same till job completion. It
should conform to owner's overall HSE plan.
A separate Safety Officer should be This should include Guidelines and
assigned, where more than 100 workers are Implementation and Reporting Methodology
employed at site. For smaller jobs, the to be followed with required report formats.
supervisor should assume the role of the
safety officer also. Adequate number of Safety Officers shall be
provided by the Consultant with necessary
4.2.3 Contract workers skills required for the work to be performed.
The duties & responsibilities of the The Consultant shall review the documents
contractor worker should include the submitted by the contractor and advise
following: owner on acceptance as well as advise
suitability and number of Contractor's safety
i) To perform work safely as per the job officers / supervisors.
requirement and instructions.
4.4 DESIGNER
ii) To inform all concerned regarding
unsafe conditions/acts. The Process Designer should identify all
hazards and risks likely to be encountered
during fabrication, erection including
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dismantling, Pre-commissioning, accident, causes of injuries and personal
commissioning and Performance run to experience) and determine the
meet the Guarantees and advise the risk preventive measures to overcome these
mitigation measures. hazards
• Apply the controls to the hazards
All the hazards and safety measures to be • Evaluate the controls
adopted while handling Dangerous
chemicals and Catalysts should be detailed 5.2 CRITERIA OF SELECTION OF A
by the Process Licensor and the same CONTRACTOR
should be again included in the scope of the
suppliers. Specific write ups/MSDS should “Contractor Safety” can be ensured to a
be obtained from Patented single source large extent if competent agency for
suppliers also. execution of assignment or job, based on
HSE system agreed upon by owner, is
Designs should recognize, include and apply selected. It is necessary to assess his
safe practice during preparation, capabilities and competencies to perform
construction and subsequent operational work safely.
use and maintenance after completion of the
Project. A databank should be developed for all the
contractors for their past performance on
All documents including drawings and HSE aspects. An attempt should also be
calculations are to be originated, checked made to get similar data from other similar
and approved in accordance with latest industries.
international codes, standards,
specifications and design basis philosophy. The data required will depend upon
complexity involved in the job and type / size
Preferred use of low risk materials, policy of resources required. Format needs to be
on hazardous substances, preferred use suitably developed depending upon size,
of low noise and dust-suppressed nature of the job & hazard associated
equipment etc. should be encouraged. therein. The format designed should also
take care of the skill required to carry out the
5.0 SAFETY MANAGEMENT job.
5.1 JOB SAFETY ANALYSIS (JSA) Performance review is essential for all type
of contractors. It helps in recording actual
Job safety analysis (JSA) provides a performance/experience with contractors
mechanism by which the contractor, safety while the contract is in progress. It is
officer or supervisor take a detailed look at essential that resources agreed as per the
how an individual task is performed and its contract are reviewed at mobilization stage
inherent hazards and preventive measures. for ensuring compliance from the day one
This procedure helps in integrating accepted and thorough effective supervision /
safety and health principles and practices monitoring system are at place.
into a particular operation. In a JSA, each
step of the job is examined to identify This activity also helps in taking timely action
potential hazards and to determine the in case of unsatisfactory performance to
safest way to do the job. correct the situation and ensure safe work
during execution period and deciding about
A job safety analysis includes five steps as suitability of the contractor for future jobs.
below:
The periodicity of such performance review
• Select a job will depend upon size/type/complexity of
• Break the job down into a sequence of contract. However, the performance should
steps be reviewed at least at mobilisation stage
• Identify the hazards against each of and at the end of the contract.
these steps (based on knowledge of
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5.3 SITE PLANNING AND LAYOUT vii) Pedestrian pathways and routes
for vehicular traffic (light/heavy
Before starting the construction/maintenance vehicles including material handling
job at existing workplace in operation or equipment) should be earmarked.
green field locations, following should be
ensured: - viii) Artificial lighting to be provided at
places where work continues or
i) Details regarding location of workers pass by after sunset or in
workshop/ fabrication yard, site office, case natural light is insufficient like
stores, laboratory, electrical confined spaces.
installations, placement of
construction machinery, medical and ix) Keep all equipment /machines under
welfare facilities, lighting underground cover to prevent them from dust,
and above ground piping route, cable rain/flood water, heat etc. and follow
route etc. should be decided prior to storage instructions as applicable for
commencement of the work in each of them.
consultation with owner / Consultants
and implementation should be 5.4 GATE ENTRY PROCEDURE
ensured. Layout should be displayed
at strategic locations. Gate entry at any site / workplace / unit is to
be restricted to ensure entry of only
ii) The resources required to meet any authorised persons / vehicles.
emergency situations like fire fighting,
first aid etc. should be planned and 5.4.1 Entry procedure for all contractor
mobilized as per the job requirement. worker should be as follows:
iii) The sequence or order in which work A. Issuance of Pass

to be done and any hazardous
operations or processes should be i) The passes are to be issued after the
identified. owner’s representative/engineer-in-
charge forwards the application of the
iv) Free access to site shall be provided contractor providing complete details
with clear roads, passage, gangways, of the workers being engaged. The
staircases etc. Access to construction contractor may be asked to submit
site should be leveled, open and free Character & Antecedents (C&A)
from any obstructions like verification of individual worker from
construction material or scrap/waste, concerned authorities.
exposure to hazards such as falling
materials, material handling ii) With regard to issuance of passes for
equipment and vehicles. Any pit or all vehicles including material
ditch shall be covered or barricaded. handling equipment, owner’s
representative / engineer-in-charge
v) Arrangements should be made to should forward the application only
maintain good housekeeping at site. after ensuring that all documents
Scrap and debris generated out of pertaining to the fitness of the
construction work should be vehicle/equipment and valid driving
removed/disposed off at a regular license of the driver etc. are available.
interval as directed. Emergency exit
should be provided in case of iii) The passes should be serially
blockade of primary exit. numbered with address, contractor
name, identification mark, signature of
vi) Suitable warning notices and also the the worker etc.
routes to and from welfare facilities
should be displayed prominently. iv) Special colour code for passes should
be used for persons entering different
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areas like Administrative Block, Unit taken with two copies (one for
area, Project Area (wherever preparing the pass and other for
applicable). attachment with gate register).
Specific advice and recommendation
v) Contractor workers engaged on of User Department may be given due
routine basis for long periods should cognizance. Relevant details are to
be provided with monthly photo pass. be written. The pass should be
collected back at the gate after day’s
vi) Special permit is required separately work.
for working beyond normal working
hours and holidays. 5.4.2 Tank Truck Loading (TTL)
Operation :
B. Gate Entry
At the loading / unloading location, a large
i) Entry of the contractor’s employees no. of Tank Trucks of petroleum products
should be permitted with valid gate enter the installation. Crew members are
passes only. generally not regular entrants. The
procedure should be as follows:
ii) Entry of contractor’s workers should
be allowed in presence of authorized i) The gate pass should be issued to the
representative of contractor. individual crew members on written
request of the transporter
iii) Records of persons at the time of mentioning TT registration nos.,
entry/exit should be maintained. License and certificate of training as
per MV rule 9.
iv) At the entry gate of the location, a
physical checking for non-carrying of ii) Character & Antecedent (C & A)
lighter, matchboxes, explosives etc. verification of the TTL crew through
should be carried out. local police is to be done preferably
and record maintained.
v) Gate passes/Identity Cards should be
displayed on persons at all the times. iii) For loading/unloading purpose,
register entry at security gate is
vi) For Mega-projects at existing / made before allowing entry into the
operating installations, it is preferable premises with recording of names of
to have a separate gate for entry of crew members, time of entry, pass
contractor workers and also the Sr. No., TT no. etc.
project areas should be segregated
fencing from operational area by iv) For loading/unloading, crew is allowed
fencing / other physical means. entry alongwith TT only, after
checking of TT from
vii) No vehicle should be allowed to explosive/security point of view.
enter in an operational area without
proper flame arrestor. v) Out time, invoice no., Destination etc.,
are recorded while TTs go out of the
viii) Awareness on Safety through security gate.
training / posters etc. highlighting Do's
and Don'ts should be spread within 5.5 TRAINING
entire contractor workforce.
Video/Audio tapes on Safety Topics Training is to educate contractor workforce
should be played preferably. on various hazards associated with the
job/workplace and on the respective
ix) For occasionally engaged labourers preventive / mitigation measures to avoid
such as for material handling etc., untoward incidents.
spot photograph may be preferably
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i) Workers should be adequately and equipment and protective
suitably: clothing provided to the worker;
(a) informed of potential safety and (f) general measures for personal
health hazards to which they may hygiene and health protection;
be exposed to at their workplace;
(g) fire precautions to be taken;
(b) instructed and trained in the
measures available for the (h) action to be taken in case of an
prevention, control and protection emergency;
against those hazards.
(i) requirements of relevant safety
ii) No person should be employed in any and health rules and regulations.
work at a workplace unless that
person has received the necessary Copies of the relevant safety and health
information, instruction and training so rules, regulations and procedures should be
as to be able to do the work available to workers upon the
competently and safely. The commencement of and upon any change of
competent authority should, in employment.
collaboration with employers, promote
training programs to enable all the
workers to read and understand the
information / instructions related to 5.5.1 Training Techniques
safety and health matters.
a) Lectures
iii) The information, instruction and
training should be given in a language This technique should be applied when it is
understood by the worker and written, required to transfer information in local
Oral, visual and participative language to a large contractor workforce
approaches should be used to ensure with controlled content and time.
that the worker has assimilated the
information. b) Case Study
iv) Every worker should receive This is an effective technique based on the
instruction and training regarding the presentation of case of real events by
general safety and health measures Trainer to highlight probable causes like
common to the workplace. This Human Error, ignorance about the job etc.
should include:
c) Videos
(a) general rights and duties of
workers at the workplace; Videos, an effective technique of
communication, should be used to display
(b) means of access and egress the right techniques of performing a task in a
both during normal working and safe manner and hazards associated with a
in an emergency; job.
(c) measures for good d) Demonstration at site

housekeeping;
Right way to do a job should invariably be
(d) location and proper use of demonstrated to workers at the site itself.
welfare amenities and first aid The right way is also a safe way. Hazards
facilities provided; due to wrong procedures, short cuts and
their adverse effects etc. should also be
(e) proper use and care of the items highlighted.
of personnel protective
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5.5.2 Training/Awareness Module and
Frequency iii) Importance of First Aid fire
fighting equipment, their use &
A. General Safety Training to all operations
categories of contractor employees
should be imparted before induction iv) Communication system at the
and annually thereafter. No person installation
should be allowed to enter the
installation without undergoing this v) Fire / Accident Reporting
training. This training program may procedure
cover:
vi) General Safety rules
i) Mandatory uses of PPE like Cotton
clothes, Helmet, Safety Shoes, Safety vii) Safety Measures during
Belts etc. execution of job such as:
ii) Probable Hazards - Welding / Cutting / Grinding

- Working at height
iii) Important Telephone No / Escape - Confined space entry
route - X ray / radiation
- Erection / Dismantling of
iv) First Aid scaffolding
- Tank construction and repairs
v) Use of Fire extinguisher - Handling of chemicals etc.
The contractor workers, if engaged in viii) Importance & use of PPE

operation of the plants/facilities, should be
trained in line with Clause No. 4.6 of OISD- ix) Emergency Routes
GDN-206 on “Safety Management System”.
For other categories of contractor workers, x) Assembly Points
training modules for different category
employees are as follows: xi) Job Specific Training
B. Contractor Supervisor D. Consultant / Contractor
Contractor Supervisor should be trained in Awareness program should be carried out

accordance with the provision of clause no. for Consultant / Contractor at the time of
5.1.1.2, 5.2.7, 5.3.10, 5.6.12 and 5.7.8 of induction. This program should cover at
OISD-STD-154 on 'Safety Aspects in least the following:
Functional Training'
i) Responsibility of contractor for safety
C. Contractor Worker of their personnel and work area
Yearly training programme should be carried ii) Hazardous property of Petroleum

out for contractor worker and the records products and chemical used
should be maintained. The training
programme should cover at least the iii) Communication system
following:
iv) Fire / Accident Reporting procedure
i) Worker responsibility for safety
of himself and work area. v) Medical facility available
ii) Associated hazards with the job vi) Statutory requirements

and job area including
electrical shock hazards.
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vii) Importance of First Aid equipment and through site inspection using ready-made
required at the site check lists to ensure that contractors /
agencies abide by the safety rules and
viii) Work Permit system norms while working at operating /
construction sites.
ix) Direct/ Indirect losses due to accident
A checklist, while carrying out different type
x) Safety Measures while executing the of jobs, should be developed based on
jobs such as: hazards associated with the job being
performed and requirements as per OISD-
- Welding / Cutting / Grinding GDN-192 on "Safety Practices during
- Working at height Construction". Typical format is enclosed at
- Confined space entry Annexure II, which should be modified to suit
- X ray / radiation the requirement of the site / job to be done.
- Erection / Dismantling of
scaffolding Before starting the work and at regular
- Tank construction and repairs intervals thereafter, Contractor’s
- Handling of chemicals etc. Supervisor/safety Officer and Owner's
- electrical jobs representative / Engineer-in charge/safety
Officer should inspect as per the checklist so
xi) Safety training needs of their prepared to ensure that contractor has
supervisors and workers prepared to start the work with all safety
precaution required for safe execution of job.
xii) Importance & Use of PPE at the site
5.7 PENALTIES FOR NON-
xiii) General Safety rules at the installation COMPLIANCE
Financial or other type of penalties like

seizure of gate passes, stoppage of work for
E Security Personnel a limited period etc. may be levied on the
contractors or their workers for non-
Training program should be carried out for compliance of safety rules. A provision of
Security personnel at the time of induction suitable accident severity based penalty
and annually thereafter and the records clause for contractor may be incorporated to
should be maintained. The training program ensure adherence of systems and
should cover at least the following: procedures. A few of the usual non-
compliance are as follows:
i) Layout of Plant and Facilities
ii) Vulnerable locations -- Non-usage of PPEs like Safety helmet /
iii) Safety regulations (Statutory and in Safety shoes / Safety goggles /
company) Respiratory protection etc. by the
iv) Fire Protection Facilities and contractor personnel
Locations
v) Role in case of Fire / Disaster -- Non-usage of the safety belt and life line
vi) Emergency Procedure and Drills by the workers while working at height
vii) Industrial First Aid
viii) Use of Personnel Protective -- Non-provision of basic safety
Equipment requirement such as 24 V lamp for
ix) Disaster Management Plan working in confined space, uncertified /
non standard lifting tools, earth leakage
5.6 INSPECTION / AUDIT protection & earthing connections for
electrical appliances as per Indian
Inspection / Audit is a tool to evaluate Electricity Rules, emergency isolation
compliance of all safety requirements. Most switches etc.
of the information could be gathered
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-- Violation of Safety Permit conditions like attend these meetings on random basis.
Fire fighting equipment Tool box meeting should be conducted more
frequently depending upon circumstances.
-- Non-barricading of area while rigging, Record of the same can be maintained in
digging etc. the following typical format.
-- Working without valid work permit TOOLBOX MEETING FORM
-- Unauthorised road closure/blockage SUBJECT :

PRESENTER :
5.8 INCIDENT REPORTING AND DATE :
INVESTIGATION SYSTEM TIME : From….. To…..
CONTENT IN BRIEF :
All the incidents including near-miss should
be reported immediately by contractor’s Participant’s Name Signature
Supervisor to Contractor and owner’s
Supervisor/Engineer-in-charge, who should -------------------- ---------------------
inform to Owner’s Safety Officer and owner’s -------------------- ---------------------
Management. Owner’s Safety Department -------------------- ---------------------
will be required for onward reporting as per
OISD, Statutory requirements. 5.9.2 Site Safety Committee Meeting
All accidents regardless of the extent of Primary purpose of this safety committee is
injury or damage should be investigated in to enable owner, contractor and workers to
order to find probable causes, lessons learnt work together to monitor the site safety and
thereof and remedial measures required to health plan so as to prevent accidents and
prevent its recurrence. improve working condition on site. Its size
and membership will depend on the size and
The incident investigation should be done as nature of job.
per provision of clause no. 4.12 of OISD-
GDN-206 on 'Safety Management System' . The safety committee should include
All the recommendations of investigation / representatives of owner, consultant,
Enquiry Report need to be monitored closely contractor identified as safety
for its implementation. A proper record officer/supervisor. It should be headed by
needs to be maintained to ensure Engineer-in-charge.
implementation of all the recommendations
and same should be reviewed from time to The safety committee should have regular
time. and frequent meetings, atleast fortnightly, to
discuss the safety and health program on
5.9 SAFETY COMMITTEE MEETINGS site and to make suggestions for
improvement. The meetings should be
Following three type of safety committee documented with a time bound action plan.
meetings should be held aiming at raising The functions carried out by safety
the level of safety consciousness at the site: committee should include:
5.9.1 Toolbox meeting i) Review compliance of pending items

of last Safety meetings.
To maintain awareness, update training and
convey important safety and health ii) Consideration of the reports of safety
information, contractor supervisors should personnel.
conduct tool box meetings at least weekly
and also prior to start of any work. All the iii) Discussion of accident/near-miss and
contractor workers should attend this illness reports in order to make
meeting. The owner’s supervisor/Engineer- appropriate recommendation for
in-charge and safety officers should also prevention.
Page 239 of 465

iv) Examination/evaluation of suggestions 2) OISD-GDN-192 on “Safety During
made by workers. Construction”
v) Dissemination of acquired knowledge 3) OISD-STD-155 Part(I&II) on

through training programs and “Personnel Protective Equipment”
information sharing sessions.
4) Building & Other Construction
vi) Discussion & review of Fire Prevention workers (Regulation of Employment
& Disaster Management Plan. & Condition of Service) Act 1996
vii) To send recommendation to

Apex Body for
consideration/approvals.
5.9.3 Safety Review Meeting by

Location Head
This meeting should be headed by the

Location head and attended by Owner’s
Supervisor/Engineer-in-charge, owner’s
safety Officer and all concerned department
heads. Prime purpose of this review is to
ensure that all the recommendations of
various committees are being complied with
and to take decisions on critical points
raised. This meeting should take place at
least once in every quarter. All the
investigation reports/ audit findings with
status of implementation of
recommendations should be discussed.
5.10 SAFETY EQUIPMENT /

PERSONNEL PROTECTIVE
EQUIPMENT
The type of safety equipment to be used is

decided based on the job requirement.
Selection should be made based on OISD-
GDN-192, OISD-STD-155 (Part I & II) and
the job requirement. Safety equipment /
Personnel Protective Equipment (PPE) shall
be of approved make. Contractor shall
provide necessary training to each employee
regarding proper usage and upkeep of PPE
including its limitation.
A register showing stock and issue of PPE

should be maintained by the contractor at
site and must be available for inspection.
6.0 REFERENCES
1) OISD-GDN-206 on “Safety
Management System”
Page 240 of 465

ANNEXURE I
LIST OF SAFETY CODES FOR CIVIL WORKS PUBLISHED BY BUREAU OF
INDIAN STANDARDS
Sl.no. Code No. Title

1 IS: 818 Code of Practice for Safety and Health Requirements in Electric
and Gas Welding and Cutting Operations – First Revision.
2 IS: 875 Code of practice for Structural safety of buildings: Masonry

walls
3 IS: 933 Specification for Portable Chemical Fire Extinguisher, Foam

Type – Second Revision.
4 IS: 1179 Specification for Equipment for Eye and Face Protection during
Welding – First Revision
5 IS: 1904 Code of practice for Structural safety of buildings: Shallow

foundations
6 IS: 1905 Code of practice for Structural safety of buildings: Masonry

walls
7 IS: 1989 – Part II Leather Safety Boots and shoes for heavy metal industry
8 IS: 2171 Specification for Portable Fire Extinguishers, Dry Powder Type
– Second Revision
9 IS: 2361 Specification of Building Grips – First Revision
10 IS: 2750 Specification for Steel Scaffoldings
11 IS: 2925 Specification for Industrial Safety Helmets – First Revision
12 IS: 3016 Code of Practice for Fires Precautions in Welding and Cutting
Operations – First Revision
13 IS: 3521 Industrial Safety Belts and harnesses
14 IS: 3696 – Part I Safety Code for Scaffolds and Ladders: Part I – Scaffolds
15 IS: 3696 – Part II Safety Code for Scaffolds and Ladders: Part II – Ladders
16 IS: 3764 Safety Code for Excavation Work
17 IS: 4014 – Part I & II Code of Practice for Steel Tubular Scaffolding
18 IS: 4081 Safety Code for Blasting and Related Drilling Operations
19 IS: 4082 Recommendations on stacking and storage of construction

materials at site
20 IS: 4130 Safety Code for Demolition of Buildings – First Revision
21 IS: 4138 Safety Code for working in compressed air – First Revision
Page 241 of 465

22 IS: 4756 Safety Code for Tunneling works
23 IS: 4912 Safety requirements for Floor and Wall openings, Railings and
toe boards – First Revision
24 IS: 5216 – Part I & II Recommendations on safety procedures and practices in

electrical work
25 IS: 5121 Safety code for piling and other deep foundations
26 IS: 5916 Safety Code for Construction involving use of Hot Bituminous
materials
27 IS: 6994 – Part I Specifications for safety gloves: Part I – Leather and Cotton
gloves
28 IS: 5983 Specification for Eye Protectors – First Revision
29 IS: 6922 Criteria for safety and design of structures subject to

underground blasts
30 IS: 7155 Code of recommended practices for conveyor safety
31 IS: 7205 Safety Code for Erection on Structural Steel Works
32 IS: 7069 Safety Code for Handling and Storage of Building Materials
33 IS: 7293 Safety Code for Working with Construction Machinery
34 IS: 7323 Guidelines for operation of Reservoirs
35 IS: 7969 Safety Code for handling and storage of building materials
36 IS: 8758 Recommendation for Fire Precautionary Measures in

construction of Temporary Structures and Pandals
37 IS: 8989 Safety Code for Erection of Concrete Framed Structures
38 IS: 9706 Code of Practices for construction of Arial ropeways for

transportation of material
39 IS: 9759 Guidelines for de-watering during construction
40 IS: 9944 Recommendations on safe working load for natural and

manmade fibre rope slings
41 IS: 10667 Guide for selection of industrial safety equipment for protection
foot and leg
42 IS: 10291 Safety Code for dress divers in civil engineering works
43 IS: 10386 – Part I Safety Code for Construction, Operation and Maintenance for
River Valley Projects
44 IS: 10386 – Part II Safety Code for Construction, Operation and Maintenance for
Page 242 of 465

River Valley Projects
45 IS: 11057 Code of Practice for Industrial Safety Nets
46 IS: 13415 Code of Practice on safety for Protective barriers in and around
building
47 IS: 13416 Recommendations for preventive measures against hazards at

working places
Statutory Regulations
Latest Statutory Acts and Rules, as given below, may be referred:-
1. The Petroleum Acts 1934 and Petroleum Rules 2002

2. The Factory Act, 1948 (As amended by Factory Amendment Act 1987) and concerned
Factory Rules
3. The Water (Prevention and Control of Pollution) Act 1974 & Rules 1975
4. The Environment (Protection) Act 1986
5. The Manufacturing, Storage and Import of Hazardous Rules 1989
6. The Hazardous Wastes Management (Management & Handling) Rules 1989
7. The Indian Electricity Act 1901 and Rules 1956
8. The Indian Explosive Acts, 1884 & The Indian Explosive Rules 1983
9. The Gas Cylinder Rules 1981and the static & Mobile Pressure Vessels (Unfired) Rules 1981
10. The Indian Boiler Act 1923 and Regulations 1950
11. The Public Liability Act 1991 as amended in 1992
12. The Motor Vehicle act 1988 and Central Motor Vehicle rules 1989
13. Building & Other Construction workers (Regulation of Employment & Condition of Service)
Act 1996
In addition to above, various other statutory acts like EPF, ESIS, Minimum wage act and other
local statutory requirements shall also be complied with.
Page 243 of 465

ANNEXURE II
CHECK LIST FOR SAFETY INSPECTION / AUDIT
Job ___________ Location _______________ Date of Audit______Frequency _____________
Inspected by __________________ Contractor (s) __________________________
Sl.no. ITEM YES NO NA REMARKS /

ACTION
1.0 PERSONNEL PROTECTIVE EQUIPMENT (PPE):
Are following PPEs being used as per the job requirements?
1.1 Safety Helmets
1.2 Safety Shoes
1.3 Gum Boots
1.4 Safety Belts with life line
1.5 Gloves
1.6 Ear Plug
1.7 Goggles
1.8 Shield Glass
1.9 Face Protection
1.10 Breathing Apparatus
1.11 Canister Mask
1.12 Hand wash / Eye wash/ Respirating filter /

cloth
1.13 Boiler Suit
1.14 Others
2.0 HOUSE KEEPING
2.1 Whether Waste Bins are provided / used
2.2 Are Passageways / Walkways clear?
2.3 Is General neatness O.K.?
2.4 Is the Ground free from oil, grease etc.

and is not found to be slippery?
2.5 Others
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3.0 EXCAVATION
3.1 Whether soil stability is checked?
3.2 Whether proper shoring for the excavation

is provided to prevent cave-in for side of
slope >45 Degree?
3.3 Whether proper precautions have been

taken if the excavation is adjoining to
heavy structure like building, street and
roadways?
3.4 While excavating whether proper slope

usually 450 & suitable benches of 0.5 m
width at each 1.5 m depth are provided?
3.5 Whether barricading of 1m height with

glowing caution board is provided for
excavation beyond 1.5m depth?
3.6 Whether excavating earth is placed

beyond 1m of the edge of the trench?
3.7 Whether heavy vehicle movement is

restricted to come too close to the
excavating area?
3.8 Whether necessary precaution is taken

for underground pipes, sewers, cables by
contractors?
3.9 Whether excavation hot work permit is

taken?
3.10 Whether extra precaution is taken for

bailing out water properly while
excavating?
3.11 During rains whether the excavation is

done with extra precaution to prevent
caving in?
3.12 Whether two separate entry/ exit points

with necessary ladders / steps, as per
requirement, have been provided?
3.13 Whether one person is available at all the

time to communicate any hazards noticed
with workers working in deep trenches or
excavation?
3.14 Whether necessary precautions like
Page 245 of 465

regular gas testing are being taken in
areas having hydrocarbons and LPG so
that no gas accumulation takes place in
the trenches.
3.15 Whether IS: 4081-1986 & Indian

Explosive act & rules for storage, handling
& carrying of explosive material and
execution of blasting operation is
followed?
3.16 Whether in case of mechanised

excavation, caution board is provided for
do’s and don’ts like ‘Nobody to enter’
within one meter of the extreme reach?
3.17 Whether the following are inspected

during excavation work :-
a) Boulder formation encountered
b) Collapsing / development of cracks of
sides
c) Marked damage to support
d) Unexpected fall of ground
e) Inspection of site after each blast.
3.18 Others
4.0 PERMITS
4.1 Whether valid work permit is issued to

start any work?
4.2 Whether all conditions of the permit are

fulfilled before starting the job?
4.3 As noted in the permit, whether

compliance of all the recommendations
are ensured?
4.4 Whether permits are available at work site

all the times?
4.5 Whether hot work permit registered in fire

station?
4.6 Whether permits are being closed after

the completion of job?
4.7 Others
5.0 SAFETY IN CUTTING / WELDING/GRINDING
5.1 Whether LPG / Oxygen / Acetylene/ Gas
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cylinders are kept outside only while
working in confined space?
5.2 Are Acetylene /LPG cylinders kept in

upright position and secured at
designated places under shed – wet
gunny bags wrapped around it if the same
is under sun at designated place?
5.3 Check cylinder and cylinder valves for any

kind of damage?
5.4 Whether protective valves are kept on

cylinder while not in use?
5.5 Whether proper means and method for

transportation of cylinders to avoid
dropping and rolling are being adopted /
followed?
5.6 Whether gas cylinders, regulators are

kept away/free from oil and grease?
5.7 Whether all hoses were found to be free

of any damage or crack?
5.8 Whether oxygen and acetylene cylinders

are stored separately?
5.9 Whether color coding is being used for

easy identification of different type of
cylinders and hoses?
5.10 Whether cylinder keys are available near

the cylinder?
5.11 Whether gas torches with NRV with flash

back arrestor of approved make are only
being used?
5.12 Whether pressure gauges are in working

condition and checked from time to time?
5.13 Whether welding shields are used while

welding?
5.14 Whether proper earthing for welding

machines are provided?
5.15 Whether power is taken from approved

sources (welding receptacles)?
5.16 Whether welding receptacles are properly

grounded?
Page 247 of 465

5.17 Whether welding cables are maintained in
good condition and without any joints/
cuts?
5.18 Whether to avoid short circuit, welding

machines are protected against rain?
5.19 Whether earth connectors are securely

connected to the job and not to the
adjoining pipeline or structure?
5.20 Whether flame arrestor of DG set is of

approved make and quality?
5.21 Others
6.0 SAND / SHOT BLASTING
6.1 Whether sand blasting is used only after

getting approval from competent
authority?
6.2 Whether air compressor used for sand /

shot blasting are positioned away from
work place?
6.3 Whether exhaust of the prime mover is

directed away from the work place?
6.4 Whether in case of motor driven

compressor, the body of the motor as well
as the compressor is properly earthed?
6.5 Whether line operator of sand/shot

blasting wear suitable PPEs including
mask?
6.6 Whether adequate measures are adopted

to confine dust/spray particles?
6.7 Whether adequate measures are taken

for proper ventilation while the work is
done in confined space?
6.8 Others
7.0 SAFETY WHILE WORKING AT HEIGHTS / SCAFFOLDING / LADDERS
7.1 Whether work permit is obtained to take

up work at height above 3 mts?
7.2 Whether steel pipes scaffoldings are used

in unit/off site areas?
Page 248 of 465

7.3 Whether provision for suitable platform
with all scaffoldings are made? Whether
its construction is as per specification with
toe board and railing?
7.4 Whether the area below working at height

is cordoned?
7.5 Whether suitable platform is provided?
7.6 Whether ISI approved quality and good

condition safety belts are used while
working at heights?
7.7 Whether life line of safety belt is

Anchored to an independent secured
support capable of withstanding load of a
falling person?
7.8 Whether the area around the scaffold is

cordoned off to prohibit the entry of
unauthorized person?
7.9 Whether ropes used are of good condition

and adequate strength free of defects?
7.10 Whether ladder is placed at secured and

leveled surface?
7.11 Whether it is extended 1.5 Mts. Above the

landing point?
7.12 Whether ladder used are of adequate

length and tying short ladder is avoided?
7.13 Whether metallic ladders are placed away

from electrical system?
7.14 Whether tools or materials are removed

after completion of the day’s job at
heights?
7.15 Whether a valid permit is obtained before

taking up work on asbestos or fragile
roof?
7.16 Whether sufficient precaution is taken

while working on fragile roof?
7.17 Whether provision is made to arrange

duck ladder, crawling board for working at
fragile roof?
7.18 Whether scaffolding has been erected on

rigid / firm / levelled surfaces only?
Page 249 of 465

7.19 Whether scaffold has been inspected by
competent person prior to being put in
use?
7.20 Whether the scaffolding has been

designed for the load to be borne?
7.21 Whether the erection and dismantling of

the scaffolding is being done only by
trained persons and under supervision?
7.22 Whether safety net with proper working

arrangement and life line has been
provided?
7.23 Others
8.0 SAFETY IN CONFINED SPACE
8.1 Whether a permit is obtained to enter a

confined space?
8.2 Whether gas test for hydrocarbon, toxic

gas, oxygen level is obtained before
entering any confined space?
8.3 Whether adequate oxygen level is

ensured in confined space before
entering? If not, whether all precaution
like using of Breathing Apparatus set is
ensured?
8.4 Whether, in case of chance of ingress of

hydrocarbon gases / toxic gases,
Personnel Monitoring System (PMS) is
used or not?
8.5 Whether only in presence of a supervisor,

worker enters in confined space?
8.6 Whether provision of sufficient means of

entry and exit is available?
8.7 Whether provision of ventilation to remove

welding fumes, dust, exhaust gases are
made?
8.8 Whether provision of 24V (Hand lamps

with cage as per OISD-STD-155) light for
working inside space is made?
Page 250 of 465

8.9 Is it strictly ensured that a stand-by
trained person is standing outside before
a person enters a confined space and
communication is being maintained all the
time with workers working inside?
8.10 Whether life belt with one end under

control of stand-by person outside is kept
while working in confined space?
8.11 Whether Personnel protective Equipment

are in good condition as specified in the
permit?
8.12 Whether absence of Hydrogen Sulfide,

CO or other toxic gas is ensured before
entering into a confined space? If yes,
whether proper required PPE like BA,
Gas Mask are used.
8.13 Whether boxing up is being done only as

per the approved procedures and by
competent persons?
8.14 Whether all the safety precautions listed

in OISD-GDN-192 are taken while
working in sewers, OWS etc.?
8.15 Whether proper house keeping is being
maintained inside the confined space?
8.16 Whether training has been provided to

workers working in the confined space
and the workers only of sound health are
being asked to work in the confined
space?
8.17 Others
9.0 SAFETY IN MATERIAL HANDLING
9.1 Whether all lifting tools, tackles,

machines, chains, ropes etc. are of sound
construction, made of sound material and
maintained in good condition?
9.2 Whether safe working load, date of testing

visibly marked/painted on the equipment?
9.3 Whether lifting tools, tackles are of

adequate strength for the load to be
handled?
9.4 Whether all parts including the working

gears fixed or movable of every lifting
machine, chain, rope, tackles specify the
Page 251 of 465

following condition:
a) Thoroughly examined by competent

person at least once a year or such
interval as required by statutory
authority.
b) Document of such examination are

maintained and produced to owner
supervisor before use of particular
equipment?
9.5 Whether chain blocks and cables are

inspected before each use to assure their
sound condition?
9.6 Whether hoist and lift if used are:
a) Properly maintained and thoroughly

examined by competent authority at
least once in every year.
b) A register to be maintained to record

particulars of such examination in
prescribed forms and shall be
produced to the owner supervisor
before use.
9.7 Whether area below the movement of

boom of crane is cleared to avoid injury
from falling objects?
9.8 Whether it is ensured that crew of truck

leave the truck in crane handling area
before starting loading / unloading, if not
involved in rigging operation?
9.9 Whether transporting material from one

place to another is done by suitable
means?
9.10 Whether carrier with sufficient capacity

without projecting parts is used for
transporting materials?
9.11 Whether riggers engaged are well trained

and conversant with signaling procedures
including night signalling if required?
9.12 Whether permission of authorized person

is obtained before working on or near an
overhead crane?
9.13 Whether trained riggers are available all

the time along with crane?
Page 252 of 465

9.14 Whether barricading has been done to
ensure no unauthorised person enters in
the working area of the crane?
9.15 Whether lifting plan has been prepared

and approved before start of the work?
9.16 Whether route of crane movement has

been planned before the crane moves out
of the garage?
9.17 Whether it has been ensured that no

electrical cable come within 3 metres or
safe distance from the boom of the
crane?
9.18 Whether boom is being kept in the

horizontal position or locked while idling?
9.19 Whether material is being stacked /

destacked in trucks with the help of
wedges to ensure no slippage while
loading / unloading takes place?
9.20 Whether the forklift / crane is being

operated only by trained person?
9.21 Others
10.0 ELECTRICAL SAFETY
10.1 Has the Electrical Line Clearance

procedure been followed involving
electrical and other concerned Dept. and
filling of formats?
10.2 Have Danger Signs with Voltage rating/

Men at work signboards been displayed
at both Sub Station as well as the work
site?
10.3 Has the contractor worker understood the

electrical circuit on which he is going to
work with probable electrical hazards and
mitigation measures to be adopted?
10.4 Whether contractor has engaged

electrician (s) having valid electrical
licence in line with provisions in Indian
Electricity Rules?
Page 253 of 465

10.5 Have all checks prior to switching
operation been carried out and
authorisation of owner/ user section
obtained subsequently?
10.6 Have all earthing links on electrical

conductors removed before charging the
line/ apparatus?
10.7 Have PPE as prescribed under Indian

Electricity Rules been in place, kept
healthy and used?
10.8 Are earthing and bonding arrangement of

non-current carrying metallic parts in line
with provisions of Indian Electricity Rules
– 1956 amended time to time as IS:
3043?
10.9 Have electrical part of OISD-GDN-192

and Clause No. 9.0 for Temporary
installations in OISD-173 been
understood and followed wherever
applicable?
10.10 Are flexible wires having voltage of 240

volts above earth potential taken through
PVC conduits?
10.11 Whether portable hand lamps with a

voltage rating of not more than 24 volts
used with flameproof enclosures in
confined spaces within columns, vessels
etc?
10.12 Have the Switches, MCBs, fuses etc.

been inspected for proper ratings?
10.13 Has Earth Leakage Circuit Breaker (

ELCB) been used on the incoming side to
protect against leakage of current? Is the
device tested every time the work is
started?
10.14 Whether all portable appliances are

provided with insulated Three pin Plugs
and socket arrangement?
10.15 Whether industrial type extension boards

and plug sockets are used?
10.16 Has the electrical equipment brought to

site by contractor been inspected by
owner’s supervisor/ safety officer for
damage/cuts/abrasion etc? Is record of
Page 254 of 465

Insulation Resistance, wherever required ,
being kept?
10.17 Have standard practices for termination of

conductors/ cables been followed (e.g.
use of proper lugs, crimping tool, cable
glands etc)? Is cable armour in continuity
from feeding point to load?
10.18 Are the Contractor supervisor and

workmen well acquainted with first aid for
electrical shock?
10.19 Are the wires/ cables identifiable along

their route towards the load by using
colour coding and/or markers?
10.20 Others
11.0 ROAD WORK
11.1 Whether site is barricaded and provided

with warning signs including night warning
lamps/ self glowing markers at
appropriate location for diversion of
traffic?
11.2 Whether mixing aggregates with bitumen

is done with the help of batch mixing
plants? If no, whether adequate
precautions have been taken?
11.3 Whether road rollers, bitumen sprayers,

pavement finishers are driven by
experienced drivers with valid driving
licenses?
11.4 Whether the worker handling hot bitumen

sprayers or spreading bitumen aggregate
mix or mixing bitumen with aggregate are
provided with PVC hand gloves rubber
shoes with pegging upto knee joints?
11.5 Others
12.0 FORM WORK, REINFORCEMENT
12.1 Whether form work, shuttering, shoring

etc. are adequately designed and
provided to erect the structure and to
support the expected load?
Page 255 of 465

12.2 Whether staging (support) for shuttering is
designed for loads like worker movement,
impact load and other incidental loads
during construction?
12.3 Whether workers use PPEs at work site?
12.4 Whether all safety procedures are

adopted while cutting rod?
12.5 Whether proper staging and bundling is

provided for supplying rods at height?
12.6 Whether sufficient cross bracings are

provided for high staging works at
vulnerable points?
12.7 Others
13.0 CONCRETING
13.1 Whether the concreting area is

barricaded?
13.2 Whether vibrator hoses, pumping

concrete accessories are in healthy
condition and mechanically strong?
13.3 Whether it is ensured that no pipe line in

concrete pumping system is attached to
any temporary strut such as scaffolds
etc.?
13.4 Whether it is checked that safety guards

around moving parts are provided in
concrete mixer/ machines?
13.5 Whether earthing of electrical mixers,

vibrator etc. are checked?
13.6 Whether entry of unauthorised person in

the concreting area is restricted?
13.7 Whether adequate lighting arrangement is

made in the concreting area if working
during night?
13.8 Whether PPEs like gum boots, gloves and

dust masks etc. are being used?
13.9 For overhead or underground work,

whether form work and shuttering have
been checked so that the same do not
collapse during concreting?
Page 256 of 465

13.10 Others
14.0 DEMOLISHING (DEMOLISHING BY BLAST NOT CONSIDERED)
14.1 Has the stability of structure been

examined by competent person and found
OK?
14.2 Are non-sparking tools being used, if

required?
14.3 Is intermittent clearing operation being

done to keep the area reasonably tidy and
clean?
14.4 Whether effective barricading has been

provided?
14.5 Whether Electrical and other facilities like

water, oil, gas pipelines have been
isolated/protected?
14.6 Whether the plan of demolition (including

sequence of activities) has been prepared
and approved prior to start of the work?
14.7 Others
15.0 RADIOGRAPHY
15.1 Are safety precautions for handling of

source as per guidelines of BARC being
followed?
15.2 Is the potency of the source being used

within acceptable limits as per the BARC
regulations?
15.3 Is the area being cordoned with proper

signs during radiography?
15.4 Does proper place exist as per BARC

regulations for storage of source /
Personnel safety equipment?
15.5 Does the radiographer has valid

certificate of radiography from competent
authority (BARC)?
15.6 Is radiographer using Exposure Meter /

Dosi Meter?
15.7 Whether minimum occupancy of the
Page 257 of 465

premises / workplace is being ensured
while radiography is in progress?
15.8 Is permit system being followed?
15.9 Others
16.0 ADDITIONAL SAFETY PRECAUTION FOR UNITS WITH HYDROCARBONS
16.1 Are jobs being carried out with a valid

work permit only as per OISD-STD-105
"Work Permit System".
16.2 Is smoking prohibited in all places

containing combustible or flammable
materials and "No Smoking" notices
prominently displayed.
16.3
Are only approved type electrical
installations and equipment, including
portable lamps, being used?
16.4 Are oily rags, waste, wooden materials

and clothes or other substances liable to
spontaneous ignition being removed?
16.5 Are the combustible materials properly

shielded in case same cannot be
removed from the area?
16.6 Has welding screens (like metal/asbestos/

water curtain) been put up to protect other
equipment / facilities/ OWS/ drains in
adjoining areas against flying sparks, as
may be required?
16.7 Is Gas-testing being done with the means

of a calibrated Gas detection Meter prior
to start of Hot work and being done
subsequently at regular intervals as per
the requirement?
16.8 Are regular inspections being done of
places where there are fire risks like in the
vicinity of heating appliances, electrical
installations and conductors, stores of
flammable and combustible materials,
welding and cutting operations?
16.9 Are fire-extinguishing equipment being

placed at strategic locations and are kept
well maintained and inspected at suitable
intervals by a competent person.
16.10 Are access to fire-extinguishing

equipment such as hydrants, portable
Page 258 of 465

extinguishers and connections for hoses
kept clear at all times?
16.11 Are all supervisors and a sufficient

number of workers trained in the use of
fire-extinguishing equipment?
16.12 Are audio means, to give warning in case

of fire provided, audible in all parts of the
site where persons are liable to work?
16.13 Is there an effective evacuation plan in

place so that all persons are evacuated
speedily without panic?
16.14 Others
17.0 EMERGENCY PROCEDURES
17.1 Is signaling / siren system effective?
17.2 Is arrangement for rescuing affected

person adequate?
17.3 Are signs showing emergency exit route

installed?
17.4 Is emergency exit route clear of

obstacles?
17.5 Is communication system adequate?
17.6 Whether emergency vehicle with driver

has been provided to meet any
emergency situation?
17.7 Does any tie-up with hospitals or local

doctors exist?
17.8 Has the assembly point for workers in

case of emergency been identified and
earmarked?
17.9 Has training been provided to a few

workers for First Aid?
17.10 Others
18.0 WELFARE FACILITIES
18.1 Is hygienic conditions prevailing at labour

camps?
18.2 Are First Aid facilities available?
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18.3 Does proper sanitation exist at site office
and labour camps?
18.4 Does any arrangement of medical

facilities like tie ups with nearby hospital
exist?
18.5 Is proper drinking water facility available

for workmen & staff?
18.6 Are crèches provided for children (if

applicable)?
18.7 Is any proper place/canteen/restroom

provided for eating food and taking rest?
18.8 Is any place earmarked for storing /

keeping clothing?
18.9 Is Adequate washing facility available?
18.10 Does proper ventilation at working place

exist?
18.11 Others
19.0 GENERAL
19.1 Are illumination levels at workplace and

passages adequate?
19.2 Is communication system adequate?
19.3 Are display and caution boards provided

at strategic locations?
19.4 Are road barriers being used for blocking

any roads/passage?
19.5 Has the structure been adequately

secured against storm/high winds during
construction/ erection?
19.6 Are the equipment properly earthed?
19.7 Are vehicles being checked like brakes,

oil, lights etc. on regular basis?
19.8 Is compressed air being used only for its

intended purpose and not for any other
purpose?
19.9 Are only proper clothes and not loose

clothes being used while working around
Page 260 of 465

machinery?
19.10 Are nails or other sharp objects being

removed or bent?
19.11 Are machine guards over moving parts of

machinery such as coupling, pulley, wheel
etc. installed?
19.12 Whether after maintenance of machinery

the guards are securely fitted before
putting into operation?
19.13 Are working platforms / gangways

provided with hand rails & toe guards?
19.14 Are swing platforms provided with chains

& secured adequately when not in use?
19.15 Are the approaches to work sites being

maintained & kept clear of obstacles?
19.16 Whether engines of equipment entering

into the operating area have exhaust and
muffler system with approved spark
arrestor?
19.17 Whether vehicles/engine driven

equipment, electrical equipment and tools
used are certified?
19.18 Whether contractors inform his workers

about hazards and safe procedures?
19.19 Whether sufficient care is taken so that

spark do not go outside working
enclosure & falls below?
19.20 Whether contractor’s qualified / trained

supervisor is present?
19.21 Whether all exhausts of engines are

provided with approved type of flame
arrestors and exhaust is not facing toward
the place where the workers are working?
19.22 Others
Signature of the Auditor
Page 261 of 465

GENERAL CONDITIONS OF CONTRACT-GOODS
(GCC)
PROJECT : UPGRADING PUMP STATIONS/ TERMINALS OF

NAHARKATIYA -BARAUNI CRUDE OIL PIPELINE
(NBPS) PROJECT OF M/S OIL INDIA LTD (OIL)
Page 262 of 465

OIL INDIA LIMITED
(A Government of India Enterprises)
PO : Udayan Vihar– 781171
Guwahati ;Assam (India)
TELEPHONE NO. (91-361) 2643685

FAX NO: (91-361) 2643686
Email : oilmatpl@oilindia.in
erp_mm@oilindia.in
OIL’S BOOKLET REF.
MM/GLOBAL/E-01/2005
For
E-PROCUREMENT ICB TENDERS
1.0 CONTENT OF BIDDING DOCUMENTS
The goods required, bidding procedures and contract terms are described
in the bidding document. The bidding document consists of two parts. The
FIRST part will consist of the Bidding Document which will be enclosed
against individual tender. The SECOND part is containing the General
Documents comprising of following Sections.
SECTION ‘A’ - GENERAL TERMS AND CONDITIONS APPLICABLE

TO BOTH FOREIGN AND INDIAN BIDDERS.
SECTION ‘B’ - SPECIAL TERMS AND CONDITIONS APPLICABLE

ONLY FOR FOREIGN BIDDERS AND THEIR INDIAN AGENTS.
SECTION ‘C’ - SPECIAL TERMS AND CONDITIONS APPLICABLE

ONLY FOR INDIAN BIDDERS.
SECTION ‘D’ - BID EVALUATION & BID REJECTION CRITERIA.
SECTION ‘E’ - SPECIAL TERMS AND CONDITIONS APPLICABLE

ONLY FOR TUBULAR TENDERS.
MM/GLOBAL/E-01/2005 (1)
Page 263 of 465

The Bidding document also consists of following Annexures:
Annexure I : Bid Submission proforma
Annexure IIA & IIB : Price Schedule Proforma
Annexure III : Proforma of Exceptions/Deviations
Annexure IV : Check List
Annexure V : Proforma of Bidder’s past supplies
Annexure VI : Proforma of Authorisation Letter for
Attending Tender Opening
Annexure VII : Proforma of Bid Security
Annexure VIII : Proforma of Performance Security.
Annexure IXA & IXB : List of Foreign Correspondents of SBI
/Allahabad Bank for opening of Letter of Credit
Annexure X : List of Gateway Airports
Annexure XI : Declaration Certificate
1.2 Please note that all tender forms and supporting documents are to be
submitted through OIL’s e-Procurement site only except following
documents which are to be submitted manually in sealed envelope super
scribed with tender no. and due date to The Chief Materials Manager
Oil India Limited, Pipeline Headquarter, Guwahati- 781171, Assam
on or before the Bid Closing Date and Time mentioned in the Tender.
a) Original Bid Security if applicable.

b) Details Catalogue.
Bidders are requested to examine all instructions, forms, terms and

specifications in the bid. Failure to furnish all information required as per
the bid or submission of offers not substantially responsive to the bid in
every respect will be at the bidders risk and may result in the rejection of
its offer without seeking any clarifications.
1.3 All the Bids must be Digitally Signed using “Class 3” digital certificate
(e-commerce application) as per Indian IT Act obtained from the licensed
Certifying Authorities operating under the Root Certifying Authority of India
(RCAI), Controller of Certifying Authorities (CCA) of India.
MM/GLOBAL/E-01/2005 (2)
Page 264 of 465

INSTRUCTIONS TO BIDDERS
SECTION - A
GENERAL TERMS AND CONDITIONS
1.0 ELIGIBILITY TO BID :
1.1 The bid should be from Original Equipment manufacturers.
1.2 However, the bids from sole selling agents / authorised distributors
/ authorised dealers / authorised supply houses can also be
considered, provided such bids are accompanied with back-up
authority letter (valid at the time of bidding) from the manufacturer
authorising them to market their product. OIL INDIA LIMITED (OIL)
reserves the right to reject offers without back up authority letter
from manufacturer.
1.3 FOREIGN COLLABORATION/JOINT VENTURES :
1.3.1 In case an Indian bidder does not meet the experience requirement
and is banking upon the experience of foreign collaborations/ joint
venture firms regarding back-up consultancy, the proof of
Government’s clearance should be submitted along with the Bid
failing which the offer will be ignored.
2.0 TENDER FEE
2.1 For Limited tenders, no tender fee will be required.
2.2 In case of press tenders, prospective bidders can purchase tender

documents from the offices of the of Oil India Limited (hereinafter
referred to as ‘OIL’) mentioned in the notice inviting tenders (NIT)
against an application along with requisite non-refundable tender
fee. The bidders shall be able to create the bid online only after
payment of tender fee. OIL will not take any responsibility for any
delay/late in receipt of Tender Fee.
2.3 EXEMPTION OF TENDER FEE :
2.3.1 Small Scale Industries (SSI) registered with NSIC under Single
Point Registration Scheme (and not their dealers/distributors) are
exempted from payment of tender fees for the items they are
registered with NSIC. Valid registration certificate with NSIC must
be enclosed along with the application for issuing tender
documents.
MM/GLOBAL/E-01/2005 (3)
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2.3.2 Public Sector Units (PSU) are also exempted from payment of
tender fee.
2.3.3 Firms registered with NSIC, PSU’s & Government Departments

claiming exemption from payment of tender fee should submit their
request with all credentials to the tender administrator at least 7
days in advance from the date of closer of sale of bid documents, to
get access for participation in the tender.
2.3.4 Tender documents provided to SSI Units registered with NSIC on

free of charge basis shall submit their offer for their own product for
which they are registered. Their offer for other than their own
product shall not be acceptable. Their offer as supply house also
will not be acceptable and shall be rejected straightway.
2.4 REFUND OF TENDER FEE :

In case of cancellation of Press tenders, tender fee will be
refunded. However, in case fresh tender is issued in cancellation of
earlier tender, tender fee will not be refunded. Instead, such bidders
will be allowed to participate Free of charge.
3.0 TRANSFERABILITY OF BID DOCUMENTS :
3.1 The Bid documents are non-transferable. The bid can only be
submitted in the name of the bidder in whose name the bid
document has been issued.
3.2 Unsolicited offers will not be considered and will be straightway
rejected.
4.0 COST OF BIDDING
4.1 The Bidder shall bear all costs associated with the preparation and
submission of its bid, and the Purchaser will in no case be
responsible or liable for those costs, regardless of the conduct
or outcome of the bidding process.
General Terms and Conditions with following Annexures (contained

in booklet No: MM/GLOBAL/E-01/2005)
Annexure I : Bid Submission proforma

Annexure IIA & IIB : Price Schedule Proforma
Annexure III : Proforma of Exceptions/Deviations
Annexure IV : Check List
Annexure V : Proforma of Bidder’s past supplies
Annexure VI : Proforma of Authorisation Letter for
Attending Tender Opening
MM/GLOBAL/E-01/2005 (4)
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Annexure VII : Proforma of Bid Security
Annexure VIII : Proforma of Performance Security.
Annexure IXA & IXB : List of Foreign Correspondents of State
Bank Of India (SBI) /Allahabad Bank for
opening of Letter of Credit
Annexure X : List of Gateway Airports
Annexure XI : Declaration Certificate
4.2 The Bidder is expected to examine all instructions, forms, terms and
specifications in the bidding documents. Failure to furnish all
information required by the bidding documents or submission of
bid not substantially responsive to the bidding documents in every
respect will be at the Bidder’s risk and may result in the rejection of
its bid without seeking any clarifications.
5.0 AMENDMENT TO BIDDING DOCUMENTS
5.1 At any time prior to the bid closing date, OIL may for any reason,
whether at its own initiative or in response to clarifications
requested by the prospective bidder(s), modify the bidding
document by amendment(s). All prospective bidders who have
received the bidding documents will be notified of the amendments.
5.2 OIL may at its discretion if considered necessary, extend the

deadline for the submission of bids.
PREPARATION OF BIDS :
6.0. LANGUAGE AND SIGNING OF BID
6.1 Bids and all related documents as well as all subsequent

correspondence between the Bidder and OIL shall be in English
language. Supporting documents and printed literature furnished by
the bidder may be in another language provided they are
accompanied by an accurate translation of the relevant passages in
English, in which case for purpose of interpretation of the bid, the
translation in English shall prevail.
7.0 CONTENTS OF OFFERS :

7.1 The Prices along with price related conditions shall be filled online
in the Price-Bid screen. Any documents sought to be attached with
price bid shall also be attached at appropriate place must be
digitally signed..
Unpriced techno-commercial Bids shall be submitted in the

prescribed bid proforma as per Annexure I to XI. The above
annexures shall be duly filled in without any alteration to OIL’s
proforma. The above Annexures along with copy of Bid Bond as per
MM/GLOBAL/E-01/2005 (5)
Page 267 of 465

Annexure VII and all other techno-commercial documents other
than price details to be submitted with unpriced bid as per tender
requirement should be placed in the ‘un-priced’ bid folder.
7.1.2 The bid and all attached documents should be digitally signed using
digital signatures issued by an acceptable Certifying Authority (CA)
as per Indian IT Act 2000 before bid is uploaded. If any
modifications are made to a document after attaching digital
signature, the digital signature shall again be attached to such
documents before uploading the same.
The authenticity of above digital signature shall be verified through

authorised CA after bid opening and in case the digital signature is
not authorized the bid will be rejected.
Bidder is responsible for ensuring the validity of digital signature

and it’s proper usage by their employee.
7.1.3 The Bidders are advised in their own interest to ensure that all the
points brought out in the check list enclosed at Annexure IV are
complied with in their bid failing which the offer is liable to be
rejected.
7.1.4 The bids can only be submitted in the name of the Bidder who have
been permitted to participate in the bid. The bid papers, duly filled
in and complete in all respects shall be submitted together with
requisite information and Annexures I Through XI. It shall be
complete and free from ambiguity, change or interlineations.
7.1.5 The bidder should indicate at the time of quoting against this tender
their full postal and Fax/Email addresses and also similar
information in respect of their authorised agents in India, if any.
7.1.6 The bid including all attached documents shall be digitally signed
by duly authorized representative of the bidding company.
7.1.7 The Bidder, in each tender for procurement of goods, will have to
give a certificate in its offer, that the terms and conditions as laid
down in this model bidding document booklet no. MM/GLOBAL/E-
01/2005 are acceptable to it in toto.
7.2 PRICE SCHEDULE
7.2.1 The Bidder shall fill in completely (on-line) all fields in the price
schedule furnished in the bidding document in respect of items
quoted.
MM/GLOBAL/E-01/2005 (6)
Page 268 of 465

7.3 Bid Prices
7.3.1 The bidders shall fill-in online the appropriate price schedule i.e
the net unit prices of the goods they propose to supply and other
pricing details etc. as per the Pricing condition separately ;
7.3.2 The Foreign bidders must quote the following prices/information:
i) Firm unit Ex-Works price of the quoted items and Currency.

ii) Firm FOB/FCA component stating the port of Embarkation .
iii) Firm Fright (ocean/air) upto Kolkata as required in the price
schedule .
iv) Any other Price component as applicable to the Tender.
7.3.3 Deleted.
7.3.4 OIL reserves the right to place the order either on FOB or C&F
basis.
7.4 The Indian bidders must quote the following prices/information:

ii) Firm Packign and forwarding component stating the place of
despacth.
iii) Firm Freight as required in the price schedule stating
road/rail freight.
iv) Any other Price component as applicable to the Tender.
7.4.1 Deleted
7.4.2 Deleted.
7.5 Prices quoted by the bidder shall be firm during the bidder's
performance of the contract and not subject to variation on any
account.
7.6 DISCOUNT
Prices should be quoted net of discount and no discount should be

shown separately. Discount, if any should be merged with the
quoted prices. Discount of any type, indicated separately as well as
conditional discount, will not be taken into account for evaluation
purpose. However, if an offer is found to be the lowest even
without considering discount, OIL shall avail such discount at the
time of placement of order.
MM/GLOBAL/E-01/2005 (7)
Page 269 of 465

7.7 CHANGE IN QUANTITY :
OIL reserves the right to increase / decrease the quantity. It will be

obligatory on the part of the Bidder to supply ordered quantity at the
offered rates.
7.8 TECHNICAL LITERATURE:

Relevant technical literature must be submitted along with the offer
whenever called for without which the offer would be liable to be
rejected.
7.9 THIRD PARTY INSPECTION (When specifically called for in

the tender):
7.9.1 Whenever inspection by OIL’s approved Third Party Inspection

Agencies has been called for in the tender, Bidder must indicate the
availability of the OIL’s approved Third Party Inspection Agencies in
their area. OIL reserves the right to inspect the material through any
of the Third Party Inspection Agencies.
7.9.2 All inclusive charges for Third Party Inspection must be indicated
separately in the on-line Price schedule.
7.9.3 Offers without any mention about Third Party Inspection charges as
specified above will be considered as inclusive of Third Party
Inspection charges. When a bidder mentions Third Party Inspection
charges as extra without specifying the amount, the offer will be
loaded with maximum value towards Third Party Inspection charges
received against the tender for comparison purposes. If the bidder
emerges as lowest bidder after such loading, in the event of order
on that bidder, Third Party Inspection charges mentioned by OIL on
the Purchase Order will be binding on the bidder.
7.10 SAMPLES (When specifically called for in the tender):
7.10.1 Bidder shall submit Samples of requisite quantity whenever called

for. Each sample shall be sealed and have a card affixed indicating
a) Bidder’s name, address, contact Telephone No. & Email address

b) Tender No. and Bid opening Date
c) Product Name
d) Item No. of the tender
MM/GLOBAL/E-01/2005 (8)
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7.10.2 Sample must be received on or before the Bid Closing Date failing
which the offer will be rejected.
7.10.3 Bidders who have been exempted from submission of tender

sample through specific communication from OIL, need not
submit any sample. However, they will be required to enclose a
photocopy of the exemption letter along with their bid failing which
their offers will be liable to be rejected.
7.11 TRAINING (When specifically called for in the tender):
7.11.1 Bidders shall indicate cost for training OIL’s personnel separately
whenever called for.
7.11.2 For training at Bidder’s premises, only the training fee should be
indicated by the Bidder. All charges towards to & fro fare,
boarding/lodging and daily expenses etc. for OIL’s personnel shall
be borne by OIL.
7.11.3 For training at OIL’s premises, the Bidder should quote training
charges which should be inclusive of all charges of their personnel
viz. to and fro air fares, boarding/lodging expenses and daily
expenses etc. for the entire period. Local transport for commuting to
the site at the place of training will be provided by OIL.
7.12 INSTALLATION AND COMMISSIONING (When specifically

called for in the tender):
7.12.1 In the event installation and commissioning of the item by the

technical experts of the bidders is involved, the charges thereof
should be quoted separately which should be inclusive of to and fro
air fares, boarding/lodging & daily expenses of the bidder’s
technical personnel amongst others. OIL will provide local transport
for commuting to the installation site. Bidders shall also indicate in
their offer the total expected time required for
installation/commissioning of the items.
7.12.2 Offers without any mention about installation/commissioning and

Training charges will be loaded with maximum value towards
installation/commissioning and Training charges received against
the tender for comparison purposes.
MM/GLOBAL/E-01/2005 (9)
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7.13 SERVICE/INCOME TAX :
Any Service/ Income tax/Personal tax or any other taxes/levies
involved on the services rendered by the Bidder shall be borne by
bidders and will be deducted at source by OIL. Bidders are,
therefore, requested to take note of this while quoting their prices
wherever training and installation/commissioning etc. are involved.
7.14 DELIVERY :
7.14.1 Bidder shall offer their earliest delivery period Ex-works as well as
F.O.R Guwahati (in case of indigenous Bidder) and Ex-works and
C&F Kolkata (in case of foreign Bidder) from the date of receipt of
order. Normal Ex-works delivery requirement of OIL is maximum
3 months from the date of receipt of Purchase Order or date of
establishment of Letter of Credit (where payment term is through
L/C), unless otherwise specified elsewhere.
7.15 VALIDITY OF BIDS
Validity of the offer shall be minimum 6 months (180 days) from the
date of bid opening. If nothing is mentioned by the bidder in their
offer, it will be presumed that the offer is valid for six months (180
days) from bid opening date.
7.16 VAGUE AND INDEFINITE EXPRESSIONS
Any vague and indefinite expressions such as “Subject to prior

sale”, “Prices ruling at the time of despatch”, “Subject to availability
of materials” etc. will not be considered.
7.17 AGENT/ CONSULTANT/ REPRESENTATIVE/ RETAINER/ASSOCIATE
7.17.1 Bidders must clearly indicate in their offer whether they have any
Agent in India. If so, bidders must furnish the names and addresses
of their agents and state clearly whether agents are authorised to
receive any commission. The rate of commission amount must be
indicated which will be payable only in non-convertible Indian
currency. Unless otherwise specified it will be assumed that
Agency commission has been included in the offered price. If there
is no mention about the commission amount, it will be assumed that
no commission is involved against this purchase.
8.0 CLARIFICATION IN RESPECT OF INCOMPLETE OFFERS
Prospective bidders are advised to ensure that their bids are

complete in all respects and conform to OIL’s terms, conditions and
MM/GLOBAL/E-01/2005 (10)
Page 272 of 465

bid evaluation criteria of the tender. Bids not complying with OIL’s
requirement may be rejected without seeking any clarification.
9.0 BID SECURITY
(NOTE : This clause is applicable only in case of tenders wherever

specifically mentioned.)
9.1.1 All the Bids must be accompanied by Bid Security for the amount
as mentioned in the NIT or an equivalent amount in freely
convertible currency and shall be in the prescribed format
(Annexure VII) as Bank Guarantee((BG) or an irrevocable Letter of
Credit (L/C) from any of the following Banks :
a) Any Scheduled Indian Bank or

b) Any Indian branch of a foreign Bank or
c) Any reputed foreign Bank having correspondent bank in India
9.1.2 The Bank Guarantee / LC shall be valid for seven (7) months from
the Bid closing date and shall be enforceable at Duliajan / Delhi /
Kolkata / Guwahati.
9.2 (i) The domestic bidders will have to submit the Bank
Guarantee from any of the scheduled banks and on non - judicial
stamp paper of requisite value, as per the Indian Stamp Act,
purchased in the name of the issuing banker.
(ii) The foreign Bidder will have to submit the Bank Guarantee
from Banks of Indian origin situated in their town/city/country. In
case no such bank of Indian origin is situated in their
town/city/country, the Bank Guarantee may be submitted from the
bankers as specified in Clause 9.1.1 (b) or (c) above.
(iii) The Bank Guarantee issued by a Bank amongst others must

contain the following particulars of such Bank :
(a) Full Address

(b) Branch Code
(c) Code Nos. of the authorized signatory with full name
and designation
(d) Phone Nos./Fax Nos./E-mail address
(iv) In case, any such Bid Security in the form of a Bank

Guarantee is found to be not genuine or issued by a fake banker or
MM/GLOBAL/E-01/2005 (11)
Page 273 of 465

issued under the signatures of fake official of the Bank, the bid
submitted by the concerned bidder shall be rejected forthwith and
the bidder shall be debarred from participating in future tenders.
9.3 Any bid not accompanied by a proper Bid Security (in Original) in
conformity with Clauses 9.1.1, 9.1.2 and 9.2 as applicable will be
rejected outright without any further reference.
9.4 The Bid Security of the unsuccessful bidders will be returned after
finalization of tender whereas the Bid Security of the successful
bidder will be discharged on such bidder’s furnishing the
Performance Security to OIL in the prescribed format (Annexure
VIII) against the Purchase Order secured by the bidder within the
stipulated time frame. The successful bidder will however, ensure
that the validity of the Bid Security till such time the Performance
Security in conformity with Clauses 10.3 or 10.4 below as the case
may be, is furnished.
9.5 The bidders will extend the validity of the Bid Security, if and
whenever specifically advised by OIL, at the bidder’s cost.
9.6 Bid Security will not accrue any interest during its period of validity
or extended validity.
9.7 The Bid Security will be forfeited:
a) If a bidder withdraws his bid during the period of validity of bid

or any extension thereof duly agreed by the bidder,
OR
b) If the successful Bidder do not accept the order or fails to
furnish the Performance Security within 30 days of placement
of order or before the expiry of Bid Security (unless extended),
whichever is earlier.
9.8 Exemption of Bid Security:
9.8.1 Small Scale Industries (SSI) registered with NSIC under Single
exempted from submitting Bid Security for the items they are
registered with NSIC provided they submit their offer for their own
product. Valid registration certificate with NSIC indicating the
category of item and the monetary limit for which they are
registered must be enclosed along with the Bid without which the
bidder will not be entitled for exemption.
MM/GLOBAL/E-01/2005 (12)
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9.8.2 Public Sector undertakings are exempted from submitting Bid
Security.
10.0 PERFORMANCE SECURITY :

(NOTE : This clause is applicable only in case of tenders wherever
specifically mentioned.)
10.1 The successful bidder shall furnish the Performance Security in the
form enclosed (Annexure VIII) herewith within 30 days of the receipt
of notification of award of Contract failing which OIL reserves the
right to cancel the order and forfeit the Bid Security. Bidders should
undertake in his bid to submit Performance Security as stated
above.
10.2 In the event of Seller’s/Bidder’s failure to discharge their obligations

under the Contract, the Performance Security shall be encashed
and the proceeds thereof shall be forfeited without any further
reference to the Seller/Bidder.
10.3 The Performance Security shall be denominated in the currency of

the contract or in equivalent US Dollars converted at the B.C.
Selling rate of State Bank of India on the order date shall be in the
form of a Bank Guarantee or irrevocable Letter of Credit from :
c) Any reputed foreign Bank having correspondent bank in India.
10.4 (i) The bank guarantee by domestic bidders will have to be given
from the scheduled banks on non judicial stamp papers of
requisite value, as per the Indian Stamp Act, and stamp
papers should be in the name of the issuing bank.
(ii) The foreign Bidder will have to submit the bank guarantee
from Banks of Indian origin situated in their town/city/country.
In case no such bank of Indian origin is situated in their
town/city/country, the Bank Guarantee may be submitted from
the bankers as specified in Clause10.3 (b) or (c) above.
(iii) The Bank Guarantee issued by a Bank amongst others must
contain the following particulars of such Bank :
(a) Full Address

(b) Branch Code
(c) Code Nos. of the authorized signatory with full name and
designation
MM/GLOBAL/E-01/2005 (13)
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(d) Phone Nos./Fax Nos./E-mail address
(iv) In case, the Performance Security in the form of a Bank

Guarantee is found to be not genuine or issued by a fake
banker or issued under the signatures of fake official of the
Bank, the LOI/Purchase Order issued/placed on the bidder
shall be treated as cancelled forthwith and the bidder shall be
debarred from participating in future tenders. Further, the Bid
Security submitted by such bidder shall be invoked without any
further reference.
10.5 The Bank Guarantee / LC shall be enforceable at Duliajan / Delhi /

Kolkata / Guwahati.
10.6 The amount of Performance Security shall be 10% of order value

(unless specified otherwise).
10.7 The Performance Security for capital nature items like plant and
machinery etc. shall be valid for 12 months from the date of
commissioning or 18 months from the date of shipment/despatch
whichever concludes earlier. However, for consumables like
chemicals, cement, tubular etc. the Performance Security shall be
valid for 12 months from the date of shipment/despatch.
10.8 The Performance Security will be discharged by OIL and returned

to the Bidder/Seller, within 30 days of its expiry of validity including
any extension sought thereof or on completion of obligations under
the contract.
10.9 Performance Security amount will not accrue any interest.
10.10 Exemption of Performance Security :
Small Scale Industries (SSI) registered with NSIC under Single

exempted from submitting Performance Security for the items they
are registered with NSIC if the contract /order value is less than the
monetary limits for which the firm is registered with NSIC.
10.11 The bidders will extend the validity of the Performance Security, if
and whenever specifically advised by OIL, at the Bidder/Seller’s
cost.
11.0 DOCUMENTS COMPRISING THE BID

MM/GLOBAL/E-01/2005 (14)
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11.1 The bid prepared by the bidder shall comprise the following
components, duly completed:
a) Price schedule (Refer on-line Price Schedule as applicable)
b) Documentary evidence in accordance with Clause 1.2 if the
bidder is other than Original Equipment Manufacturer.
c) Bid must accompany necessary literature/catalogue of the
equipment as well as of the spare parts catalogue thereof,
wherever required.
d) Bid Submission Proforma duly filled in (Refer Annexure I)
e) Exceptions/Deviations Form duly filled in (Refer Annexure III)
f) Check List duly filled in (Refer Annexure IV)
g) Bidder’s past supplies proforma duly filled in (Refer Annexure V)
h) Authorisation letter for attending Tender Opening (Refer
Annexure VI)
i) Bid Security, wherever required.
j) Confirmation about the Performance Security, wherever
required
k) Back-up Authority Letter for warranty cover of
manufacturer in case the bid is from sole selling
agent/authorised distributor/authorised dealer/authorised supply
house.
12.0 SUBMISSION AND OPENING OF BIDS
12.1 The bid along with all Annexure (I to XI) and copies of documents
should be submitted in e-form only through OIL’s e-bidding engine.
The price bids submitted in physical form against e-procurement
tenders shall not be given any rejected. However the following
documents should necessarily be submitted in physical form in
sealed envelope super scribed as "Tender Number and due for
opening on......" The outer cover should duly bear the tender
number and date of closing/opening prominently underlined,
alongwith the address of Purchaser's office, as indicated in
Invitation For Bids:
1. The original bid security.
2. Any other document required to be submitted in original as per

tender requirement.
3. If Sample is called for in the Tender
4. Printed catalogue and Literature if called for in the NIT.
13.0 DEADLINE FOR SUBMISSION OF BIDS

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13.1 Deleted
13.2 No bid can be submitted after the submission dead line is reached.
The system time displayed on e-procurement web page shall
decide the submission dead line.
14.0 CLARIFICATIONS OF BIDS :
14.1 No unsolicited correspondence after submission of the offer will be

taken cognizance of or responded to.
14.2 After the opening of the bid, OIL may at its discretion ask the bidder
for clarification of its bids. The request for clarification and response
shall be in writing and no change in the price or substance of the
Bid shall be accepted. The reply of the bidder should be restricted
to the clarifications sought.
15.0 EXTENSION OF BID SUBMISSION DATE :
Normally no request for extension of Bid Closing Date will be

entertained. However, in case of any changes in the specifications,
inadequate response or for any other reasons, OIL may at its
discretion, extend the Bid Closing Date and/or time.
16.0 LATE BIDS
Bidders are advised in their own interest to ensure that bid are uploaded
in system well before the closing date and time of the bid.
17.0 OPENING OF BIDS
17.1 The bid will be opened at 1300 Hrs. (IST) or on the date & time of
opening indicated in "Invitation for Bid". Bidder or their authorised
representative (only one person per bidder) will be allowed to be
present at the time of opening of the Bids. However, a letter (in the
form as per Annexure VI enclosed) must be produced to the Tender
Opening Officer at the time of opening of tenders. Unless this letter
is presented, the representative will not be allowed to attend the
tender opening.
17.2 In case of unscheduled holiday on the closing/opening day of bid

, the closing/opening date shall be re-fixed to next working day,
the time notified remaining the same.
18.0 COMPLIANCE WITH TENDER :
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18.1 Bidder's offer must conform in all respects with the applicable
specifications, drawings and terms and conditions of the tender.
Any deviation from the tender specifications or terms and conditions
must be clearly and explicitly stated. In order to be considered
responsive, the Bidder must enclose Annexure – III (duly filled in)
with their Bid.
18.2 OIL reserves the right to accept / reject any deviation in bidder's
offer pertaining to the materials specifications or to the terms and
conditions stipulated in this tender without assigning any reason
other than Bid Rejection Criteria specified in Section ‘D’.
19.0 CHECK LIST :
THE CHECK LIST, AS PER ANNEXURE - IV ENCLOSED,

MUST BE COMPLETED AND SUBMITTED ALONG WITH THE
OFFER.
20.0 PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT

ANY OR ALL BIDS.
20.1 OIL reserves the right to accept / reject or prefer any offer either in
full or in part or annul the bidding process and reject all bids at any
time prior to award of contract without thereby incurring any liability
to the affected bidder (s) or any obligation to inform the affected
bidder (s) of the ground for OIL`s action. OIL also reserves the right
to split the order between two or more parties.
21.0 PACKING :
21.1 Packing of goods must be sufficiently robust to withstand multiple

handling during transit for delivery to their final destination so that
contents do not get damaged. Protection of the plant and
equipment against corrosion or deterioration must be given special
attention. In case of foreign Bidders, the packing should be sea-
worthy.
21.2 Machined steel and iron parts are to be heavily greased / varnished
as a prevention against rust.
21.3 In the case of internal combustion engines, compressors and

similar equipment, internal parts are to be sprayed with an inhibitor
or water splitting preservative and all openings covered with tape to
prevent ingress of water.
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21.4 Boxes / Packing cases containing electrical / electronic equipment
are to be waterproof lined.
21.5 All items must have their respective identification marks painted /
embossed on them.
21.6 Crates or boxes should have a list of items contained therein

secured to the exterior by means of an enveloping piece of tin sheet
nailed to the wood. A duplicate list should also be included inside
the crate with the contents.
21.7 The Seller shall be responsible for damage of goods either in full or
in part and for corrosion and/or deterioration of the plant and
equipment during transit due to inadequate/insufficient packing or
due to non-compliance with the above Para Nos. 21.1 to 21.4
depending upon the nature of items and as such shall be obligated
to repair or replace the damaged goods or plant or equipment in full
or in parts thereof, at free of cost to OIL within a reasonable period
of time.
21.8 WEIGHT AND SIZE LIMITATION OF PACKAGES :

Normal limiting dimensions and weights are as under :
Category Length Width Height Capacity

Truck 5.185 Mtrs. 1.98 Mtrs. 1.98 Mtrs. 9 MT
Normal Trailer 10.98 Mtrs. 2.44 Mtrs. 2.44 Mtrs. 18 MT
Semi Low Bed Trailer 10.98 Mtrs. 3.05 Mtrs. 3.05 Mtrs. 20 MT
Low Bed Trailer 6.71 Mtrs. 3.05 Mtrs. 3.81 Mtrs. 18 MT
This dimensional restriction must not be violated without prior

approval from OIL. The finished packing should be in the form of a
Box under the limited dimensions.
22.0 INSPECTION AND TEST :
22.1 All materials to be supplied shall be subject to inspection and test

by OIL at its discretion at any stage of manufacture and before
despatch by mutual arrangement. Inspection and tests shall be
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carried out either by OIL’s personnel or through a third party
nominated by OIL. Seller has to arrange for the inspection through
the nominated third party (whenever applicable) and obtain the
necessary inspection certificates together with the declaration
certificate (as per Format mentioned in Annexure XI)
22.2 OIL reserves the right to inspect the material through any of the
Third Party Inspection Agencies. While appointing the Third party
inspection Agency (from OIL’s approved agencies), the bidder shall
pass instruction to the appointed Third Party Inspection Agency to
comply and respond to the advice/queries made by OIL directly with
the inspection agency in connection with the inspection.
22.3 Bidder must extend the required facility for inspection by Third Party
Inspection Agency. The bidder will be responsible for arranging the
third party inspection and must submit the inspection certificate in
Original together with the Declaration Certificate (as per Format
mentioned in Annexure XI) to OIL alongwith the despatch/shipping
documents. The certificate issued by the Third Party Inspection
Agency must specify that the inspection has been carried out for
the material to be supplied to OIL INDIA LIMITED and inspection
has been carried out as per the scope of inspection stipulated in
OIL’s Purchase Order. The certificate should also specify OIL’s
Purchase Order Number.
23.0 CONFIDENTIAL INFORMATION :
23.1 The Bidder / Seller shall treat as confidential all designs, drawings,
data or information written or verbal, supplied by OIL and shall use
its best endeavors to ensure that such design, drawings, data or
information is not divulged to any third party except with the
consent of OIL where necessary for the purpose of
performance of its obligation hereunder and subject to similar
undertakings being obtained from such third parties to treat such
design, drawings, data or information in like confidence other than
designs, drawings, data or information which at the time of
proposed disclosure are within the public knowledge or in the
Bidder’s/Seller's possession.
24.0 PATENT AND OTHER RIGHTS :
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24.1 The Bidder/Seller shall fully indemnify OIL against any action, claim
or demand, costs and expenses arising from or incurred by reason
of any infringement or alleged infringement of any letter, patent,
design, trademark or name, copy right or other legally protected
rights in respect of any plant, work, materials to be supplied or any
arrangement, system or method of using, fixing or working to be
employed by the Bidder/Seller.
24.2 In the event of any claim or demand being made or action brought
against OIL in respect of any of the aforesaid matters, OIL shall
notify the Bidder/Seller thereof as soon as possible and
Bidder/Seller shall conduct with the assistance of OIL if necessary,
but at his own expense, all negotiation for the settlement of such
matter and any legal proceeding, litigation/ arbitration involved or
which may arise there from.
25.0 INDEMNITY AND INSURANCE :
25.1 The Bidder/Seller shall defend or hold OIL harmless from all
actions, claims, suits and demands made, against either or both of
them in respect of injuries to or death of any person including
employees of the Bidder/Seller or non-compliance of any
statutory/safety requirement.
25.2 The Bidder/Seller shall also defend and hold OIL harmless for loss
of and damage to property arising from the supply of any goods or
materials or the erection, installation repair or operation for a
period, of any plant hereunder.
26.0 ASSIGNMENT :
26.1 The Bidder/Seller shall not transfer, assign or sublet the
consequent Contract or any part thereof without the prior consent in
writing from OIL. Any permitted transfer/assignment or subletting
shall not relieve the Bidder/Seller of any of his obligations which
might have arisen before such permission was given.
27.0 WARRANTY / GUARANTEE :
27.1 Goods, materials or plant (s) to be supplied hereunder shall be

new, of recent make, of the best quality & workmanship and shall
be guaranteed by the Seller for a period mentioned hereunder
against defects arising from faulty materials, workmanship or
design. Defective goods / materials or parts notified by OIL to the
Seller shall be replaced immediately by the Seller on F.O.R
destination basis including payment of all taxes and duties at
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Seller's expense. This guarantee shall survive and hold good not-
withstanding inspection, payment for and acceptance of the goods.
NATURE OF ITEMS PERIOD OF WARRANTY /

GUARANTEE
For consumables like 12 months from the date of

Cement, Chemicals, tubulars despatch/shipment
etc
For Capital Items 18 months from the date of

despatch/shipment or 12 months
from the date of successful
commissioning, whichever is earlier
For other items 18 months from the date of

despatch/shipment or 12 months
from the date of receipt at
destination, whichever is earlier
28.0 DEFAULT IN DELIVERY / LIQUIDATED DAMAGES :
28.1 Time will be of the essence of the contract.
28.2 In the event of the Seller’s default in maintaining the agreed

delivery schedule set out in the order, OIL shall have the right to
cancel the order at any time after expiry of scheduled delivery date
without any reference to the Seller and make alternative
arrangement at the discretion of OIL in which case extra
expenditure involved, will be recoverable from the Seller and OIL
shall not be responsible towards such cancellation or any damage
that may be incurred by the Seller. The decision of OIL shall be final
and binding on the Seller.
28.3 As an alternative to Clause No. 28.2 above, OIL reserve the right to
accept the materials but, the Seller shall be liable to pay liquidated
damages @ 0.5% per week or part thereof of the value of the
goods in respect of which default in delivery takes place subject to
a maximum of 7.5 %. Should there be default on the part of the
Seller for more than 15 Weeks from the scheduled date to complete
the delivery or to complete the installation/commissioning &
Training (wherever applicable) successfully, OIL shall have the
right, in addition to the provisions under Clause 28.2 to invoke the
Performance Security without causing any notice to the Seller to
this effect.
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The amount of liquidated damage as stipulated above is a pre-
estimated genuine loss as agreed by both the parties and shall be
payable without any demur and shall not be open for any dispute
whatsoever.
28.4 The liquidated damage as agreed by both the parties as a genuine

pre-estimated loss shall be payable on Landed Cost of the materials
at Duliajan inclusive of all cost to the extent of default (undelivered
portion only in cases where part delivery is acceptable) and
commissioning at site is not involved.
29.0 FORCE MAJEURE :
29.1 In the event of either of the parties being rendered unable, wholly or
in part by force majeure to carry out its obligations under the
agreement when entered into, it is agreed that on such party giving
notice and full particulars of such force majeure in writing or by
telegram / telex / fax to other party as soon as possible (within
maximum one week), after the occurrence of the cause relied on
then the obligations of the party giving such notice with proper
documentary evidence so far as they are affected by such force
majeure, shall be suspended during the continuance of any inability
so caused but for no longer period, and such cause as far as
possible be remedied with all reasonable effort.
29.2 The term “Force Majeure" as used herein shall mean ‘Acts of God’
including Landslides, Lightning, Earthquake, Fires, Storms, Floods,
declared Wars, Blockades, insurrection, riots, Government
regulations etc., which are not within the control of the party
claiming suspension of its obligations within the meaning of the
above Clause 29.1 and which renders performance of the contract
by the said party completely impossible.
30.0 DEFAULT :
30.1 In the event of an Contract with the Bidder, if the Bidder/Seller

contravenes any of the provisions of the Contract or neglects to
carry out his obligations of the Contract, OIL may give notice in
writing thereof requiring the Bidder/Seller to remedy the breach
within seven days, or within such period as OIL may agree to be
reasonable and in the event of Bidder’s/Seller's failing to do so, OIL
will be at liberty to purchase the goods elsewhere or have the work
which the Bidder/Seller has neglected to do, carried out by some
other person at the Bidder’s/Seller's expense. In such an event OIL
shall have the right to terminate the Contract.
31.0 TERMINATION :
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31.1 In the event of an Contract with the Bidder, OIL shall have the right
to terminate the Contract giving 7 days notice or such reasonable
time and in this event shall pay to the Bidder/Seller such sum as
shall fully compensate the Bidder/Seller for work carried out by
them in performance of the Contract prior to such termination.
32.0 APPLICABLE LAW :
The contract arising out of this tender shall be interpreted in

accordance with and governed by the laws of India.
33.0 ARBITRATION :
33.1 All disputes and differences whatsoever arising between the parties
out of or relating to the construction, meaning and operation or
effect of this Tender and consequent Contract or the breach thereof
shall be mutually settled. However, in case no such mutual
settlement is arrived at, the matter shall be settled by arbitration in
accordance with the provision of arbitration of the Indian Arbitration
& Conciliation Act, 1996 and any statutory modification or re-
enactment thereof and the Rules made there under and for the time
being in force. The venue of arbitration shall be at Duliajan unless
otherwise agreed by OIL
33.2 In case of dispute with the Seller who happens to be a Public

Sector Undertaking, the same shall be resolved as per Department
of Public Enterprises (DPE) guidelines.
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SECTION - ‘B’
SPECIAL TERMS & CONDITIONS

FOR FOREIGN BIDDERS ONLY
1.0 INCOTERMS :
Bidders to note that interpretation of all foreign trade terms shall be

as per INCOTERMS 1990.
2.0 ORDER TERMS :
OIL reserves the right to place order on EXW (Ex-works including

packing), FCA, FOB, C & F or CIF terms. Offered rates shall be
kept firm by the Bidder through delivery / shipment.
3.0 PARTIAL ORDER/REDUCED QUANTITY :
THE MINIMUM FOB / FCA CHARGES IN CASE OF PARTIAL

ORDER FOR REDUCED QUANTITY / ITEMS SHALL HAVE TO
BE INDICATED BY THE BIDDER. IN CASE THIS IS NOT
INDICATED SPECIFICALLY, THE CHARGES QUOTED WOULD
BE PRORATA CALCULATED AND THE SAME WILL BE
BINDING ON THE BIDDER.
4.0 TAXES & LEVIES :
(i) All taxes, stamp duties and other levies imposed outside India
shall be the responsibility of the Bidder/Seller and charges
thereof shall be included in the offered rates.
(ii) All Taxes & levies imposed in India, for the services including
installation & commissioning, shall be to the Bidder/Seller’s
account.
(iii) Income Tax on the value of the Services rendered by the
Bidder /Seller in connection with installation, commissioning,
training etc. shall be deducted at source from the invoices at
the appropriate rate under the I.T. Act & Rules from time to
time.
5.0 SHIPMENT :
5.1 SEA SHIPMENT : Shipment by sea shall be through conference

line vessels, preferably having India as a member. Shipment must
be under-deck.
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5.2 AIR SHIPMENT : In case the gross weight of consignment is less
than 100 kg., despatch by air may be assumed. In case of air
freighting, order may be placed either on FCA (Gateway airport of
the country from where the material will be shipped) or on Ex-works
(packed) basis. A list of Gateway airport is enclosed as Annexure
X. In cases of order on FCA basis, airfreighting shall be through
OIL's authorised Freight Forwarder and all charges up to aircraft
are to be borne by the bidder. In case of order on Ex-works
(packed) basis, the supplier shall make the goods ready with export
air worthy packing and OIL’s nominated cargo handling Agent shall
collect the materials from the works of the supplier.
5.3 DESPATCH THROUGH COURIER : In case despatch is made

through courier, despatch is to be made on “Freight mode”, unless
otherwise specified.
6.0 INSURANCE :
In case of shipment other than on CIF terms, insurance will be

arranged and paid for by OIL on receipt of information of loading. In
case of contracts on CIF terms, insurance upto Port of discharge
shall be arranged and paid for by Seller.
7.0 COUNTRY OF ORIGIN :
Bidders shall indicate Country of Origin item-wise. In case of mixed

country of origin, percentage distribution of contents of
country of origin must be stated.
8.0 TERMS OF PAYMENT
8.1 Payment terms must be clearly stated. OIL's standard payment

terms are:
i) Sight draft basis ( Cash against Documents )

ii) Letter of Credit (L/C)
8.2 Payment through Letter of Credit :
8.2.1 The Letter of Credit shall be established through State Bank of

India (SBI) or Allahabad Bank or any other scheduled Bank, as
would be mentioned in the Purchase Order, from time to time. The
foreign correspondents of SBI / Allahabad Bank / any other
scheduled Bank in various countries are furnished vide Annexure
IXA and Annexure IXB to this Tender Notice. Bidders shall name
one of the correspondents of SBI / Allahabad Bank through whom
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they prefer to have their L/C opened. Where foreign correspondents
of SBI / Allahabad Bank are not existing presently, the bidders are
to indicate their banker's name and address in their offers.
8.2.2 Normally L/C will not be confirmed. Confirmation of L/C, if required,

shall be at Seller's cost.
8.3 For small value orders say up to US $15,000.00, OIL would prefer
to make payment on Sight draft (Cash against Documents) basis
for expeditious processing of order for mutual benefit. OIL
undertakes to pay within 15 working days of receipt of clean
documents, in case of payment on Sight draft (CAD) basis. As per
present rule, Sight Draft (CAD) payment up to US$ 25,000 can be
made on direct submission of documents to OIL’s nominated
banker instead of routing through bidder's banker.
8.4 Payment terms where installation and commissioning & Training is

involved:
Wherever installation and commissioning is involved, 70% payment
will be made against supply of materials and balance 30% after
satisfactory commissioning at site along with the installation &
commissioning charges. Payment towards training will be released
after successful completion of training.
The bidder, in his bid, must indicate the correct particulars viz.
their Account number etc. to enable the SBI to put through the
correct transaction.
8.5 PAYMENT TO THIRD PARTY :
Request for payment/part payment to third party (i.e., other than

the party on whom the order has been placed) will not be
entertained by OIL under any circumstances. The offers stipulating
payment/part payment to such third party will be considered as non-
responsive and such offers will be rejected.
9.0 BANKING CHARGES :
9.1 While banking charges in India will be borne by OIL, all banking
charges in bidder's country will be to the bidder’s account.
Bidders are requested to quote their prices considering these
charges, if applicable. Further, bank charges in India incurred in
extension/ amendment of L/C for reasons attributable to the bidder
(and where OIL is not at fault), shall be borne by the bidder.
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10.0 ADVANCE PAYMENT :
10.1 Request for advance payment shall not be normally considered.

However, depending on merit and at the sole discretion of OIL,
advance payment may be agreed at an interest rate of 1% above
the prevailing Bank rate (CC rate) of State Bank of India
compounding on quarterly basis from the date of payment of the
advance till recovery /refund.
10.2 Advance payment if agreed to by the Company shall be paid only

against submission of an acceptable Bank Guarantee whose value
should be equivalent to the amount of advance plus the amount of
interest estimated by OIL on the basis of contractual delivery period
without further reference.
10.3 Bank Guarantee shall be valid for 3 months beyond the delivery
period incorporated in the order and same shall be invoked in the
event of Seller's failure to execute the order within the stipulated
delivery period.
10.4 In the event of any extension to the delivery date, seller shall
enhance the value of the bank guarantee to cover the interest for
the extended period and also shall extend the validity of bank
guarantee accordingly.
11.0 INDIAN AGENTS :
11.1 Bidders must clearly indicate in their offer whether they have any
Agent in India. If so, bidders must furnish the names and addresses
of their agents and state clearly whether agents are authorised to
receive any commission. The rate of commission amount must be
indicated which will be payable only in non-convertible Indian
currency. Unless otherwise specified it will be assumed that
Agency commission has been included in the offered price. If there
is no mention about the commission amount, it will be assumed that
no commission is involved against this purchase.
11.2 One Indian agent is not allowed to represent two Bidders

against one tender.
12.0 DOCUMENTATION :
12.1 Eight (8) copies of invoices, Six (6) copies of BL/AWB and Four (4)
copies of certificate of origin will be required to be furnished.
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12.2 The Seller shall negotiate the documents through their Bank at its
earliest convenience. However, in case of shipment from the ports
of nearby countries (e.g., Singapore), the successful Bidder shall
negotiate the documents within 7 days of shipment.
12.3 Seller shall also ensure that the shipping documents are received
by OIL's Kolkata office 7 days (3 days in case of shipment from
nearby countries/ports like Singapore) prior to the listed arrival of
the vessel at Kolkata port. In case of air-freighted consignments,
documents should be received within 7 days from the date of
despatch. If the documents are not made available as requested it
will not be possible for OIL to clear the consignments through
Customs at the discharging port in time and the same will accrue
demurrage. Expenses incurred by OIL due to late submission of
documents would be recoverable fully from the successful Bidder or
their Indian agent.
13.0 SPECIAL TERMS & CONDITIONS FOR INDIAN AGENT :
13.1 Commission to Indian Agents shall be paid after clearance of goods

through customs against bills submitted to OIL's Kolkata office.
However, whenever installation & commissioning is involved, the
commission to Indian Agents shall be released only after successful
installation & commissioning by the Bidder/supplier.
13.2 OIL shall reserve the right to deduct demurrage and other
expenses incurred due to late / incorrect submission of
documents by the Principal from the commission payable to their
Indian Agents against the instant order or any other subsequent /
outstanding order.
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SECTION – ‘C’

FOR INDIAN BIDDERS
1.0 PRICES :
1.1 Indian bidders are required to indicate both Ex-works as well as

FOR Destination price by road. Bidder should also indicate FOR
operating Railhead price where the material is a full rake load
Chemicals/Cement/Tubular consignment or any other item
specifically mentioned to be transported by rail only
1.2 OIL reserves the right to place order on FOR (despatching station)
or FOR (destination) terms. Offered rates should be kept firm
through delivery/despatch.
2.0 EXCISE DUTY:
2.1 Excise Duty, if any, should be quoted either as “extra” or as

inclusive as the case may be. The Seller, if happens to be a Supply
House, should not quote “Excise Duty” as extra.
SSI Unit availing slabs rate of turnover for duty structure should
specify the maximum Excise Duty levies against the order at the
time of delivery, if order is placed on them.
Bidders, who are manufacturers, should indicate the rate of Excise

Duty, if any, separately for all quoted items.
Any benefit/concession/exemption involved should be spelt out

clearly by the bidders. In case such information is not furnished in
the Bid, the offer will be loaded with the maximum amount of Excise
duty applicable for the item for evaluation purpose. However, OIL
reserves the right to place the order based on the excise duty
indicated in the Bid which will be binding on the Bidder.
2.2 Bidder should indicate the following in their offer:
a) Address of the factory from where the goods will be

despatched.
b) Chapter, Heading and Sub-heading of the Excise tariff for
the material offered.
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3.0 SALES TAX :
3.1 In case of concessional CST @ 2 % ( or any other rate as per the

Act), necessary ‘C’ form shall be issued by OIL wherever applicable
at the time of settlement of invoice. Wherever Assam General Sales
Tax is payable by OIL, same shall be deducted at source for which
tax deduction certificate shall be issued.
Any other benefit/concession/exemption available at the time of

delivery should be spelt out clearly by the bidders. In case such
information is not furnished in the Bid, the offer will be loaded with
the normal amount of tax applicable for the item for evaluation
purpose. However, OIL reserves the right to place the order based
on the tax indicated in the Bid which will be binding on the Bidder.
4.0 OTHER TAXES & LEVIES :
(i) All taxes, stamp duties and other levies for the services
including installation/commissioning, Training etc. shall be to
the Bidder/Seller’s account.
(iii) Income Tax /Service Tax on the value of the Services
rendered by the Bidder/Seller in connection with
installation/commissioning, training etc. shall be deducted at
source from the invoices at the appropriate rate under the I.T.
Act & Rules from time to time.
5.0 CONCESSIONS PERMISSIBLE UNDER STATUTES :
Bidder, while quoting against this tender, must take cognizance of all
concessions permissible under the statutes including the benefit
under Central Sale Tax Act, 1956, failing which the Bidder will have
to bear extra cost where bidder does not avail confessional rates of
levies like customs duty, excise duty, sales tax etc. OIL will not take
responsibility towards this.
However, OIL may provide necessary assistance wherever possible,

in this regard.
6.0 STATUTORY VARIATION :
Any statutory variation (increase/decrease) in the rate of excise

duty/sales tax/Customs Duty or any statutory levy after the closing
date of tenders/revised priced bid, as the case may be, but within
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the contractual delivery/completion period will be to the account of
OIL subject to documentary evidence. However, any increase in
excise duty/sales tax/Customs Duty or any statutory levy after the
expiry of the scheduled date of delivery shall be to the supplier’s
account.
7.0 IMPORT CONTENT :
7.1 In case there is any import content in their offer, it will be obligatory
on the part of the Indian bidders to mention the amount involved
and the rates quoted should be inclusive of import content and
applicable customs duty thereon. On the other hand, if there is no
import content they should categorically state the import content to
be NIL in their offer. Bidders who do not mention import content in
their offer will not be entitled to price preference applicable, if any
vide Section D (Bid Rejection & Bid Evaluation Criteria).
8.0 CURRENCY OF BIDS / EXCHANGE RATE FLUCTUATION :
8.1 Indian Bidders are permitted to bid in any currency (including Indian
Rupees) and receive amount in that currency. However, currency of
bid will not be allowed to be changed after bid opening. Since
Indian bidders are allowed to quote in any currency, OIL will not
compensate for any exchange rate fluctuation in respect of the
purchase finalised under this tender.
9.0 DEEMED EXPORT BENEFITS :
It will be specifically highlighted in the tender in case Deemed

Export benefits is applicable against this tender and the benefits
available.
10.0 DESPATCH :
10.1 Road Despatch :
10.1.1 In the event of an order other than FOR Destination terms, the
material will be required to despatch through OIL’s approved
transporters (which will be specified in the order) on “Door Delivery”
basis.
10.1.2 For orders placed on FOR Destination basis, the material will be
required to despatch through reputed Bank approved transporters
only on Door Delivery basis. In case OIL is required to collect the
material from transporters godown, extra expenditure incurred
thereof will be recovered from the Bidder/seller.
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10.2 Rail Despatch :
In case of Rail despatch, the Bidder will be fully responsible for

arranging required railway wagons/rake. Tubular consignment will
be despatched on open type wagons only. Height of the wagons
should not exceed 4.6 metres.
11.0 INSURANCE :
11.1 Transit insurance will be arranged and paid for by OIL for all orders
other than FOR Destination orders. The Bidder/seller will be
required to intimate the insurance agency (which will be specified in
the Purchase Order) regarding the despatch details immediately
after despatch. The Sellers have to arrange the transit insurance at
their cost in case of orders placed on FOR Destination basis.
12.0 PAYMENT TERMS :
12.1 Payment terms where installation / commissioning and

Training are not involved :
Payment to the extent of 90% maximum of the value of the supply

will be made against proof of despatch presented through Bank or
to OIL directly. Balance 10% of the value will be released not later
than 30 days of receipt of goods at OIL’s site. Adjustments, if any,
towards liquidated damage shall be made from the balance 10%
payment. OIL may consider releasing 100% payment against
despatch documents for suppliers having good track record with
OIL and where 10% Performance Security is submitted in time and
no installation/commissioning is involved.
12.2 Payment terms where installation /commissioning and Training

are involved :
Wherever installation / commissioning and Training are involved,

70% payment will be made against supply of materials and balance
30% after satisfactory commissioning at site along with the
installation & commissioning charges after adjusting liquidated
damages, if any. Payment towards training will be released after
successful completion of training.
12.3 Payment against Trial Orders :
In the event of placement of trial orders, payment will be made only

on acceptance of goods after successful field trial of the materials.
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12.4 PAYMENT TO THIRD PARTY :
Request for payment/part payment to third party (i.e., other than

the party on whom the order has been placed) will not be
entertained by OIL under any circumstances. The offers stipulating
payment/part payment to such third party will be considered as non-
responsive and such offers will be rejected.
13.0 BANKING CHARGES :
All banking charges will be to the bidder's account.
14.0 ADVANCE PAYMENT :
14.1 Request for advance payment shall not be normally considered.

Depending on merit and at the discretion of OIL, advance payment
may be agreed at an interest rate of 1% above the prevailing Bank
rate (CC rate) of State Bank of India compounding on quarterly
basis from the date of payment of the advance till recovery /refund.
14.2 Advance payment if agreed to by the Company shall be paid only

against submission of an acceptable Bank Guarantee whose value
should be equivalent to the amount of advance plus the amount of
interest estimated by OIL on the basis of contractual delivery
period.
14.3 Bank Guarantee shall be valid for 3 months beyond the delivery
period incorporated in the order and same shall be invoked in the
event of Seller's failure to execute the order within the stipulated
delivery period.
14.4 In the event of any extension to the delivery date, seller shall
enhance the value of the bank guarantee to cover the interest for
the extended period and also shall extend the validity of bank
guarantee accordingly.
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SECTION - D
BID REJECTION CRITERIA & BID EVALUATION CRITERIA
1.0 BID REJECTION CRITERIA :
The bids must conform to the specifications, terms, and conditions

given in the NIT. Bids shall be rejected in case the items offered do
not conform to the required minimum / maximum parameters
stipulated in the technical specifications and to the respective
international /national standards wherever stipulated.
Notwithstanding the general conformity of the bids to the stipulated
specifications and terms and conditions, the following requirements
shall have to be particularly met by the bidders, without which the
offer will be considered as non-responsive and rejected:
1.1 Bidders shall offer firm price through delivery and not subject to
variation on any account. Bids with adjustable price shall be treated
as non responsive and rejected.
1.2 Validity of the Bids shall be minimum 4 months (120 days). Bids
with lesser validity will be rejected.
1.3 Bids received after bid closing date and time shall be rejected. Also,
modification of Bids received after Bid Closing date/time shall not
be considered.
1.4 Bidders shall quote directly and not through their agent in India.
Offers made by their Indian Agents on behalf of their foreign
Principals will be rejected. Similarly, Bids received from unsolicited
parties shall be rejected.
1.5 The authenticity of above digital signature shall be verified through

authorised CA after bid opening and in case the digital signature is
not authorized the bid will be rejected.
1.6 Any offer containing incorrect statement will be rejected
1.7 Bids without original Bid Security as per Para 9.0 of Section A
(wherever called for) and confirmation regarding submission of
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requisite Performance Security as per Para 10.0 of Section A
(wherever called for) shall be rejected.
1.8 Bids not submitted in compliance with Special methods of

submitting system mentioned in Para 12.1 of Section A (whenever
applicable) will be rejected.
1.9 The bids shall conform generally to the specifications and terms and
conditions given in the tender. Bids shall be liable for rejection in case
the goods offered don't conform to the required minimum / maximum
parameters stipulated in the technical specifications and to the
respective international/National standards wherever stipulated.
1.10 Bids submitted without all the cost details required vide Para 7.1 of
Section A will be rejected.
1.11 Bids not submitted in compliance with Para 7.10.2 of Section A

regarding submission of samples (whenever applicable) will be
rejected.
2.0 BID EVALUATION CRITERIA :
2.1 Bids which are found to be responsive and meeting the requirement
both specification wise and terms and conditions in the enquiry will
be considered for final evaluation.
2.2 Each item shall be normally evaluated independently unless

otherwise stated.
2.3 In the event of computational error between unit price and total
price, unit price shall prevail and adopted for evaluation.
2.4 Similarly, in the event of discrepancy between words and quoted

figure, words will prevail.
2.5 For conversion of foreign currencies into Indian Rupees, B. C.

selling (Market) rate declared by State Bank of India (SBI) one day
prior to the date of price bid opening shall be considered. However,
if the time lag between the opening of the bids and final decision
exceeds 3 (three) months, then B.C. selling (Market) rate of
exchange declared by SBI on the date prior to the date of final
decision shall be adopted for conversion.
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3.0 COMPARISON OF OFFERS :
3.1 WHEN ONLY FOREIGN BIDDERS ARE INVOLVED :
Comparison of offers will be done on CIF Kolkata Port basis.
3.2 WHEN BOTH FOREIGN AND DOMESTIC BIDDERS ARE

INVOLVED:
3.2.1 The ex-works price of domestic bidder (inclusive of customs duty on

imported raw materials and component etc. and applicable terminal
excise duty on the finished products and Sales Tax) excluding
inland transportation to destination and CIF landed price of foreign
bidders (with customs duty as applicable on the bid closing date)
excluding inland transportation to destination will be compared.
However, for contracts for supply cum installation / erection / site
assembly, or turnkey projects where bidder's responsibility includes
inland transportation, the evaluation will be inclusive of inland
transportation.
3.2.2 Price Preference:
For capital goods, the domestic manufacturers would be accorded

a price preference to offset CST to the extent of 4% or actual
whichever is less subject to 30% local content norms as stipulated
for World Bank Funded project to the satisfaction of OIL.
3.2.3 When more than one domestic bidders fall within price preference
range, inter-se-ranking will be done on FOR destination basis.
3.2.4 If the Government of India revises these evaluation criteria the

same as applicable on the bid closing date will be adopted for
evaluation of the offers.
3.3 WHEN ONLY DOMESTIC BIDDERS ARE INVOLVED OR WHEN

MORE THAN ONE DOMESTIC BIDDERS ARE IN CONTENTION
IN CASE OF MIXED RESPONSE:
Comparison of offers will be done on FOR destination basis by road

(except for full rake load Chemicals/Cement/Tubular consignment
or any other item specifically mentioned to be transported by rail
only).
3.4 Insurance and banking charges (in India) will be assumed as 1.5%
of the FOB prices in case of foreign offers. Extra 1% will be loaded
on offers stipulating confirmed L/C at buyer’s account. In case of
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domestic bidders, extra @ 0.5 % shall be loaded on F.O.R.
despatching point value towards insurance charges to arrive at
F.O.R. destination price, towards insurance charges.
3.5 At the time of evaluation of the offers, past performance of similar

equipment supplied by the bidder as well as after-sales service,
supply of spares, etc. in respect of such equipment by the
concerned bidder will be considered / evaluated. If the same are not
found to be satisfactory as already communicated to the bidder, the
offer may be considered as unacceptable offer and rejected.
3.6 Considering the nature of the item, if the product offered by

the lowest acceptable bidder is not field proven in OIL,
purchaser at its discretion may place a trial order to the extent
of 25% (maximum) only and balance quantity will be procured
from other competitive bidders whose product has been field
proven in OIL.
4.0 PURCHASE PREFERENCE :
OIL reserves the right to allow to the Central Public Sector

Enterprises, purchase preference facilities as admissible under the
existing policy. However, the provisions are subject to change as
per Govt. Guidelines and the provisions ruling at the time of bid
(price bid in case of two bid/stage system) opening will be
applicable. Bidders are requested to take a note of the latest
guidelines of the Govt. in this regard on their own and quote
accordingly.
5.0 In case of any conflict between the Rejection/Evaluation criteria

stipulated in this Section with that given in the Invitation for Bid
against specific Tender, those mentioned in the Invitation for Bid
against specific Tender will prevail.
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SECTION - E
FOR TUBULARS
1.0 MANUFACTURING DETAILS :
1.1 Bidders must specify categorically in their offer if the following

jobs in respect of the casing offered by them would be carried out
by themselves.
i) Manufacture of the Green pipe

ii) Manufacture of the Mother pipe
iii) Manufacture of Coupling Stock/blanks
iv) Threading of item (ii) or (iii) and End finishing jobs.
In case any or all the above jobs would be carried out in their plant,
they must forward valid API certificate(s) issued in their name for
respective job(s) together with the offer.
1.2 In case some of the above jobs are not carried out in their plant but
would be carried out in some other works, the bidders must submit
API certificate(s) issued in the vendors' name for respective job(s).
These certificates must be furnished along with the offer.
1.3. Bidders doing none of the above jobs would be treated as supply
house/traders. As supply house /traders to bid, they however must
fulfill the criteria laid down in General terms and conditions (refer
para 1.2 of Section A) to be eligible for bidding.
1.3.1 They (Supply Houses/Traders) must forward the following

certificates alongwith the offer failing which the offer will be
rejected.
i) A certificate from the final manufacturing mill guaranteeing

supply of the tubulars to the bidder in the event of an order on
the bidder.
ii) Valid API certificates of the mills doing the respective jobs.
1.3.2 It may be noted that no change in manufacturing mill will be allowed

after placement of order.
1.4 Bidders must clearly indicate the country of origin.
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2.0 QUANTITY TOLERANCE :
Bidders should note that, in the event of order, quantity tolerance of

+0%/-2% of order quantity will be applicable.
3.0 ANTI DUMPING DUTY CLAUSE :
3.1 Government of India has imposed Anti Dumping Duty in

respect of Casing, Linepipe and Tubing etc., used in drilling of oil or
gas of an external diameter not exceeding 244.5 mm or 9.5/8
inches originating in or exported from Austria, Czech Republic,
Russia, Ukraine and Romania . In case the product is offered
from any of the parties/countries listed by Government of India in
the Anti dumping duty notification or any other parties/Countries on
whose product the Government of India may impose Anti Dumping
Duties at any stage, the successful bidder will be required to
undertake to pay the applicable Anti Dumping duties. In case of
the foreign bidders, the amount involved in respect of Anti
Dumping duty will have to be remitted to OIL within 15 days of
receipt of the notice from OIL, whereas in case of indigenous
bidders they should note that OIL will not be liable to
reimburse any amount on account of Anti Dumping duty for the
materials imported by them for execution of the contract.
3.2 The bidders are required to categorically confirm that the goods
offered will not originate/ be shipped from any of the above named
countries or any of such countries on whose products Government
of India may impose Anti Dumping duties at any stage and if so, the
applicable Anti Dumping duty will be borne by them as mentioned
above. In the event such a categoric confirmation is not made in
the offer, the offer will be summarily rejected.
4.0 PRICE BREAK-UP :
4.1 Foreign Bidders must furnish price details giving break up as

under :

ii) Firm FOB/FCA component stating the port of Embarkation .
iii) Firm Fright (ocean/air) upto Kolkata as required in the price
schedule .
iv) Third Party Inspection charges per metre.
v) Any other Price component as applicable to the Tender.
4.1.1 Foreign bidders are required to quote "Firm FOB" and "Firm C&F"
price showing break up. Evaluation of foreign offers will be made
considering “Firm C&F" price. Bidders not quoting "Firm FOB" and
"Firm C&F" price will be rejected.
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4.1.2 In the event of order on foreign party, order may be placed on FOB
or C&F terms at the discretion of OIL. Initially, order may be placed
on FOB terms with an option to change to C&F terms for the quoted
C&F value. It will be obligatory on the part of the bidder to agree to
above terms.
4.2 Indigenous bidders are to quote the following :

ii) Firm Packing and forwarding component stating the place of
despatch.
iii) Firm Freight as required in the price schedule stating
nearest operating Rail head (despatching point)
iv) Third Party Inspection charges per meter
v) Duties, Taxes, if any.
vi) Import content, if any ( Statement like “maximum import
content” shall not be entertained and import content must be
quantified clearly)
vii) Any other Price component as applicable to the Tender.
5.0 PLACEMENT OF ORDER :
5.1 In case of foreign bidders, order will be placed on FOB or C&F

basis at the discretion of OIL. In case of indigenous bidder, order
will normally be placed on FOR nearest Rail head basis, freight to
pay by Rail for full rake load consignment. In case of small
consignment (less than rake load) orders will normally be placed on
Ex-works basis in which case goods are to be dispatched through
our nominated carriers on freight to pay basis in which case loading
at the dispatching point is to be done by suppliers without any
additional charge. If suppliers make any request for change of
mode of transportation from Rail to Road for full rake load
consignment for any reason, OIL may consider allowing
transportation by road subject to suppliers` agreement to bear the
excess freight, if any.
5.2 Notwithstanding above, OIL reserves the right to place orders on

any terms at its discretion.
6.0 SPECIFICATIONS :
6.1 The bids shall conform generally to the specifications and terms
and conditions given in the tender. Bids shall be liable for rejection
in case the goods offered don't conform to the required minimum /
maximum parameters stipulated in the technical specifications
and to the respective international/National standards
wherever stipulated.
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7.0 BID REJECTION CRITERIA :
Notwithstanding the general conformity of the bids to the

stipulated specifications and terms and conditions, the following
will have to be categorically confirmed in the bid without which
the same will be considered as non-responsive and summarily
rejected :-
i) The tubular will bear API monogram.

ii) The tubular will be brand new and of recent manufacture.
iii) Certificate from the final manufacturing mill guaranteeing supply
of the tubulars to the bidder in the event of an order on the
bidder as per Para 1.3.1 ( applicable for Supply houses )
iv) The goods offered will not originate in or exported from any
of the countries as detailed in Para 3.0 (Anti dumping duty
clause) above and if so the Anti Dumping Duty will be borne by
the bidder.
v) ‘Firm FOB’ and ‘Firm C&F’ price in case of foreign bidders.
8.0 For other terms and conditions, please refer to Section A to D.

Terms and conditions incorporated above would prevail over the
General Terms and conditions in case of any contradiction.
****************
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ANNEXURE - I
BID SUBMISSION PROFORMA
Tender No :
Oil India Limited
Dear Sirs,
I / We have understood and compiled with the “ Instructions to

Bidders” at “Bid evaluation / Rejection Criteria” and the “General Terms
and Conditions” for supply and have thoroughly examined and compiled
with the specifications, drawings and / or pattern stipulated hereto and / are
fully aware of the nature of the material required and my / our offer is to
supply materials strictly in accordance with the requirements.
Yours faithfully,
(SIGNATURE OF BIDDER)
ADDRESS :
DATED :
TELEPHONE NO :
FAX NO :
EMIAL ADDRESS :
Note : This form should be returned along with offer duly signed
MM/GLOBAL/E-01/2005 (42)
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ANNEXURE - II A
Price Schedule Proforma
(Prices are to be quoted as per online format)
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ANNEXURE - II B
Price Schedule Proforma
(Prices are to be quoted as per online format)
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ANNEXURE - III
PROFORMA EXCEPTION / DEVIATION
EXCEPTION / DEVIATION PERFORMA
OIL expects the bidders to fully accept the terms and conditions of the
bidding documents. However, should the bidder experience some
exception and deviations to the terms of the bidding documents, the same
should be indicated here and put in unpriced bid. In order to be considered
responsive, Bidder’s offer must specifically include the following statement
:
(a) We certify that our offer complies with all NIT requirements and
specifications without any deviations.
Or
(b) We certify that our offer complies with all NIT requirements and
specifications with the following deviations :
Clause No. of Full compliance/ Exception/ Remark

Bidding Document not agreed deviations taken
by the Bidders
Signature of the Bidder
Name :
Seal of the company
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ANNEXURE - IV
CHECK LIST
THE CHECK LIST MUST BE DULY FILLED UP COMPLETELY AND TO BE

SUBMITTED ALONG WITH YOUR OFFER. PLEASE ENSURE THAT ALL
THESE POINTS ARE COVERED IN YOUR OFFER. THESE WILL ENSURE
THAT YOUR OFFER IS PROPERLY EVALUATED. PLEASE CROSS THE BOX
WHICHEVER IS APPLICABLE.
TECHNICAL
(Applicable to both Foreign Bidders and Indigenous Bidders)
1.0 Whether necessary literature/catalogue of the equipment as well as

spare parts thereof has been attached with the offer?
Yes No
2.0 Whether the product quoted is API approved and bears API monogram ? (if
applicable)
3.0 Whether required sample asked in bidding document has been submitted
along with the offer ?
4.0 If the sample has been asked for and the bidder is exempted from
submission of sample, then whether exemption letter has been enclosed with the
offer ?
5.0 Whether the materials being offered fully conform to the required technical
specifications ?
Yes No
6.0 If not, whether you have separately highlighted the deviation?
Yes No
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COMMERCIAL
(A) Applicable to both Foreign Bidders and Indegeneous Bidders
1.1 Whether requisite tender fee has been paid ?
1.2 If so, furnish the following :-
(i) Value
(ii) Mode of payment: Cheque/ Draft Cash
2.1 Whether Original Bid Security has been forwarded (if called for) ?
2.2 If so furnish the following:-

(i) Name of the Bank
(ii) Value
(iii) Number
(iv) Date of issue
(v) Period of validity of the Bank Draft/Bank Guarantee/Letter of
Credit.
(The validity of Bank Draft should not be less than 180 days).
3.0 In case the Bidder is a supply house, whether authorisation from the
manufacturer, authorising him to bid, has been enclosed with the offer ?
4.0 Have you offered firm price?
Yes No
5.0 Have you specified currency of the quoted price?
Yes No
6.0 Whether the period of validity of the offer is as required in bidding document?
Yes No
7.0 Have you indicate firm delivery ?
Yes No
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8.0 Whether Original Bid Security has been forwarded in original (if called for) ?
9.0 Whether confirmation regarding submission of performance Security has

been furnished (if called for) ?
10.0 Whether confirmation regarding Gurantee/ warranty has been furnished ?
Yes No
11.0 Whether Gross Weight / Volume of consignment has been furnished ?
Yes No
12.0 Whether the cost of Third party Inspection charges included in the quoted
prices? If not, whether these have been quoted separately. (if called for)
13.0 Whether the cost of Installation/ eraction / Commissioning at Site charges

included in the quoted prices? If not, whether these have been quoted
separately. (if called for)
14.0. Whether the cost of training of OIL personnel included in the prices? If
not, whether these have been quoted separately. (if called for)
15.0 Has the statement incorporating the exceptions/deviations as per the

proforma at Annexure – III, been prepared and enclosed with the offer?
Yes No
16.0 Has the bidder's past supplies proforma (Annexure – V) been carefully
filled and enclosed with the offer ?
Yes No
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17.0. In case Antidumping Duty is applicable, whether confirmation to bear the
Antidumping duty by the Bidder has been made in the Bid.
18.0. If the Bidder is seeking business with OIL for the first time, has he given
the details of the parties to whom the offered items/services have been provided
in past alongwith their performance report ?
Yes No
19.0 Whether required sample asked in bidding document has been submitted
alongwith the offer ?
20.0. Confirm that all documents required in unpriced techno-commercial bid

without prices are placed in unpriced folder.
Yes No
21.0. Confirm that bid and all documents are signed using valid digital
signatures issued by acceptable Certifying Authority (CA) as per Indian IT Act
2000.
Yes No
(B) Applicable to Foreign Bidders Only :
22.0 Whether firm FOB/FCA price (Port of Shipment) has been quoted by
foreign bidders?
Yes No
23.0 In case of Air shipment, have you indicated FCA charges up to Gateway
airport?
24.0 Whether firm C&F prices (Calcutta Port) has been quoted by foreign
bidders?
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Yes No
25.0 Have you indicated details of Indian Agent specifying Name & address of
the agent in India?
26.0 Whether amount of agency commission payable in non-convertible

Indian currency consequent to this tender has been indicated?
27.0 Whether the agency commission is included in the price or payable

extra has been highlighted?
28.0 If the Indian agent is to receive annual retainer fee, the details about
the quantum has been furnished?
29.0 Has the country of origin of the items being offered, indicated ?
(C) Applicable to Indigenous Bidders Only :
30.0 Whether firm Ex-works and FOR destination prices have been
quoted by indigenous bidders
Yes No
31.0 Have you indicated import content in your offer ?

Yes No
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32.0 If the tendered item qualifies for Deemed Export Benefit, whether
the Bidder has quoted their price after taking into account various
incentives and concessions granted to them under Deemed Export Benefits
Scheme?
33.0 Whether a copy of latest income tax clearance certificate has been
enclosed ?
34.0 Whether details of your registration under Sale Tax/Central Sales Tax
have been indicated in the offer?
Yes No
Offer Ref .. .........................……………… Dated . ......................

OIL's Tender No. .. .................…………. Signed … .……….....
For & on behalf of ... ........................Designation . .......................
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ANNEXURE - V
PROFORMA OF BIDDER’S PAST SUPPLIES
SL.NO NAME & ORDER DESCRIPTION TOTAL REMARKS

ADDRESS OF NO. & DETAILS QUANTITY
CLIENT DATE SUPPLIED
SUCCESSFULLY
------------------------------------------------------------------------------------------------------------------
NOTE :- CERTIFICATE FROM CLIENTS TO BE ENCLOSED ALONGWITH THIS

PROFORMA
Signature of the Bidder
_____ ______________
Name_ _____________
_______________________
Seal of the Company
_______________________
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ANNEXURE - VI
PERFORMA OF AUTHORISATION LETTER FOR ATTENDING TENDER OPENING
NO. Date
To,
The
Oil India Ltd.,
(India)
Dear Sir,
Subject : Tender No. due on
For ___________________________Mr ___________has been

authorised to be present at the time of opening of above tender due on
at on my/our behalf.
Yours faithfully
Signature of Bidder
Name:
Designation :
For & on behalf of :
Copy to: Mr for information and for production before the (MM)
at the time of opening of bids.
MM/GLOBAL/E-01/2005 (53)
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ANNEXURE - VII
BID SECURITY FORM
TO,
OIL INDIA LIMITED
P. O. - Guwahati - 781171
ASSAM, INDIA
Whereas ................................................................................................ (herein after called 'the

Bidder') has submitted their Bid No. .................................... dated.....................against OIL
INDIA LIMITED, DULIAJAN, ASSAM, INDIA (hereinafter called the Purchaser ) 's tender
No.................................for the supply of ................................................................................…...
.............................................( hereinafter called 'the Bid') KNOW ALL MEN by these presents
that we..............................................................................................of ..........................................
having our registered office at ………...........................................................................................
(hereinafter called 'the Bank') are bound unto the Purchaser, in the sum of
........................................................................................................................................................
for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its
successors and assigns by these presents.
Sealed with the said Bank this ...........................................……....day of .....................................
THE CONDITIONS of this obligation are :
1. If the Bidder withdraws their Bid during the period of Bid validity specified by the Bidder,
or
2. If the Bidder, having been notified of the acceptance of their bid by the Purchaser during the
period of bid validity :
a) fails or refuses to accept the order ; or
b) fails or refuses to furnish the performance security
We undertake to pay to the Purchaser up to the above amount upon receipt of their
first written demand (by way of letter /fax/cable) without the Purchaser having to
substantiate their demand, provided that in their demand the Purchaser will note that the
amount claimed by it is due to it owing to the occurrence of one or both of the two
conditions, specifying the occurred condition or conditions.
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This guarantee will remain in force up to and including ninety (90) days after the
period of bid validity, and any demand in respect thereof should reach the Bank not later
than the above date.
Signature & Seal of the Bank
MM/GLOBAL/E-01/2005 (55)
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ANNEXURE – VII (Revised)
BID SECURITY FORM
TO,
OIL INDIA LIMITED
ASSAM, INDIA
Whereas ................................................................................................ (herein after called 'the

Bidder') has submitted their Bid No. .................................... dated.....................against OIL
INDIA LIMITED, DULIAJAN, ASSAM, INDIA (hereinafter called the Purchaser ) 's tender
No.................................for the supply of ................................................................................…...
.............................................( hereinafter called 'the Bid') KNOW ALL MEN by these presents
that we..............................................................................................of ..........................................
having our registered office at ………...........................................................................................
(hereinafter called 'the Bank') are bound unto the Purchaser, in the sum of
........................................................................................................................................................
for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its
successors and assigns by these presents.
Sealed with the said Bank this ...........................................……....day of .....................................
THE CONDITIONS of this obligation are :

1. If the Bidder withdraws their Bid during the period of Bid validity specified by the Bidder,
or
2. If the Bidder, having been notified of the acceptance of their bid by the Purchaser during the
period of bid validity :
a) fails or refuses to accept the order ; or
b) fails or refuses to furnish the performance security
or
3. If the Bidder furnishes fraudulent document/information in their bid.
We undertake to pay to the Purchaser up to the above amount upon receipt of their
first written demand (by way of letter /fax/cable) without the Purchaser having to
substantiate their demand, provided that in their demand the Purchaser will note that the
amount claimed by it is due to it owing to the occurrence of one or both of the two
conditions, specifying the occurred condition or conditions.
MM/GLOBAL/E-01/2005 (54)
Page 318 of 465

This guarantee will remain in force up to and including one hundred & eighty
(180) days after the period of bid validity, and any demand in respect thereof should
reach the Bank not later than the above date.
Signature & Seal of the Bank
MM/GLOBAL/E-01/2005 (55)
Page 319 of 465

ANNEXURE - VIII
PERFORMA OF PERFORMANCE SECURITY FORM
Ref. No Bank Guarantee No
Dated
TO,
OIL INDIA LIMITED
ASSAM, INDIA
Whereas ……………….. (herein after called 'the Seller') has undertaken, in

pursuance of Order No. dated. ........to supply
……….(description of Goods and Services) hereinafter called ‘the Contract’.
AND WHEREAS it has been stipulated by you in the said Contract that the seller shall
furnish you a Bank gurantee by a recognized Bank for the sum specified therein as
security for compliance with the Seller’s performance obligation in accordance with the
contract.
AND WHEREAS we have agreed to give the seller a Gurantee :
THEREFORE we hereby affirm that we are Gurantors on responsibility to you, on behalf

of the seller, up to a total of ..........................................( amount of the Gurantee in
words and figures) and we undertake to pay you upon first written demand declaring the
Seller to be in default under the contract and without cavil or argument and sum or sums
within the limits of. ............................................(Amount of Gurantee) as aforesaid,
without your needing to prove or to show grounds or reasons for your demand or the sum
specified therein.
The Gurantee is valid until the ..............……....day of ................
MM/GLOBAL/E-01/2005 (56)
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Signature & Seal of the gurantors
Date ……………………..
………………………………
Witness Name and address of the Gurantors
MM/GLOBAL/E-01/2005 (57)
Page 321 of 465
ANNEXURE - IXA
FOREIGN CORRESPONDENT OF SBI
COUNTRY NAME OF BANK

1. Abudhabi National Bank of Abudhabi
2. Australia National Australia Bank
3. Austria Raffeisen zentral Bank A.G.
4. Bahrain SBI, Bahrain
5. Belgium SBI, Antwerpen
6. Brazil Banco Do Brasil S.A.
7. Canada SBI, Toronto
8. Denmark Den Danske Bank
9. France SBI, Paris
10. Finland Merita Bank, Helsinki
11. Germany SBI, Frankfurt
12. Hongkong SBI, Hongkong
13. Hungary National Bank of Hungary
14. Italy Credito Italiano
15. Japan SBI, Tokyo ; SBI, Osaka
16. Kenya Barclays Bank
17. Kuwait Gulf Bank K.S.C., Kuwait
18. Malyasia Malayan Banking Berhad
19. Netherlands ABN Amro Bank
20. New Zealand Bank of New Zealand
21. Norway Den, Norske Bank
22. Poland American Bank in Poland
23. Romania Banca Romana De Comert Exterior
SA
24. Saudi Arabia National Commercial Bank
25. Singapore SBI, Singapore
26. South Africa SBI, Johannesburg
27. South korea Bank of Seoul
28. Spain Banco Bilbao Vizcaya
29. Sweden Skandinaviska Enskilda Banken
30. Switzerland Union Bank of Switzerland
31. UK SBI, London
32. USA SBI, New York/ Los Angeles/
Chicago
MM/GLOBAL/E-01/2005 (58)
Page 322 of 465
ANNEXURE - IX B
FOREIGN CORRESPONDENT OF ALLAHABAD BANK
COUNTRY NAME OF BANK
1. Australia Australia And New Zealand Bank

2. Austria Osterreichische Lander Bank A.G.
3. Belgium Generale Bank
4. Canada The Royal Bank of Canada
5. Denmark Copenhagen Handels Bank A.G.
6. France Credit Lyonnais
7. Germany Deutsche Bank A.G.
8. Italy Credito Italiano
9. Japan The Fuji Bank Limited
10. Netherlands Amsterdam-Rotterdam Bank N.V.
11. Singapore SBI, Singapore
12. Sweden Skandinaviska Enskilda Bankan
13. Switzerland Union Bank of Switzerland
14. U.K. Barclays Bank PLC, London
Standard Chartered Bank, London
15. USA American Express Bank, New York
Citi Bank N.A. ,New York
MM/GLOBAL/E-01/2005 (59)
Page 323 of 465
ANNEXURE - X
LIST OF GATEWAY AIRPORTS
COUNTRY GATE WAY AIRPORT

______________________ ______________________
1. U.S.A. (EAST COAST) NEWYORK

2. U.S.A. (WEST COAST) SFO / LAX
3. U.K. LONDON
4. FRANCE ROISSY
5. GERMANY FRANKFURT
6. CANADA TORONTO/MONTREAL/
EDMONTON/CALGARY/
VANCOUVER
7. BELGIUM BRUSSELS
8. AUSTRALIA SYDNEY/MELBOURNE/
BRISBANE/PERTH
9. DENMARK COPENHAGEN
10. NETHERLANDS AMSTERDAM
11. AUSTRIA VIENNA
12. SWITZERLAND ZURICH
13. SWEDEN STOCKHOLM
14. ITALY MILAN
15. HONG KONG HONG KONG
16. TAIWAN TAIPEI
17. JAPAN OSAKA / TOKYO
18. CHINA SHANGHAI
19. U.A.E. DUBAI
20. NORWAY OSLO
21. SINGAPORE CHANGI
MM/GLOBAL/E-01/2005 (60)
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ANNEXURE - XI
DECLARATION CERTIFICATE
BY
THE THIRD PARTY INSPECTOR
TO WHOM IT MAY CONCERN
This is to certify that following material and quantity offered to us for
inspection by M/s ________________ has been inspected by us as per scope
of inspection mentioned in Oil India Limited’s order no. ________________
dated____________ and passed by us for despatch.
Material :
Quantity passed :
Certificate No. :
issued by us.
Date :
__________________________
Signature of Third Party Inspector
Seal
MM/GLOBAL/E-01/2005 (61)
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Amendment to General Terms and Conditions for Global Tender
(MM/GLOBAL/E-01/2005)
SECTION – A
A. Clause 2.4 of Section-A of General Terms and Condition of Global Tender (MM/GLOBAL/E-01/2005)
has been amended as under:
2.4 CANCELLATION OF TENDER - REFUND OF TENDER FEE
In the event, a particular tender is cancelled the tender fee will not be refunded. In case the tender is cancelled and
refloated, tender will be issued free of cost to the bidders who purchased against cancelled tender.
B. Clause as para 7.1.8 of Section-A of General terms and Condition for Global Tender (MM/GLOBAL/E-
01/2005) has been added as under:
7.1.8 Bidder should submit copies of original documents defining the constitution or legal status, place of
registration, and principal place of business; written power of the signatory of the Bid to commit the Bidder.
C. Clause 7.6 of Section-A of General Terms and Condition of Global Tender (MM/GLOBAL/E-01/2005)
7.6 DISCOUNT
Prices should be quoted net of discount by the Bidders. However, discount of any type, if indicated separately, will be
taken into account for evaluation. Conditional discount will not be considered for evaluation purpose.
D. Clause as para 7.15.1 of Section-A of General terms and Condition for Global Tender
(MM/GLOBAL/E-01/2005) has been added as under:
7.15.1 WITHDRAWL OF OFFER BY BIDDER
In case any bidder withdraws their bid within the bid validity period, Bid Security will be forfeited and the party will be debarred for
a period of 2 (two) years.
E. Clause as para 7.18 of Section-A of General terms and Condition for Global Tender (MM/GLOBAL/E-
7.18 FURNISHING FRAUDULENT INFORMATION/ DOCUMENT
If it is found that a Bidder has furnished fraudulent document/information, the Bid Security/Performance Security shall be
forfeited and the party will be debarred for a period of 3(three) years from date of detection of such fraudulent act, besides the
legal action. In case of major and serious fraud, period of debarment may be enhanced.
F. Clause as para 7.19 of Section-A of General terms and Condition for Global Tender (MM/GLOBAL/E-
7.19 BACKING OUT BY BIDDER AFTER ISSUE OF LETTER OF AWARD (LOA)
In case the Bidder does not accept the LOA/Purchase Order issued within validity of their offer, the Bid Security (wherever
applicable) shall be forfeited and the firm shall be debarred for 2(two) years.
G. Clause 9.1.2 of Section-A of General Terms and Condition of Global Tender (MM/GLOBAL/E-01/2005)
9.1.2 The Bank Guarantee / LC shall remain valid for 180 days more than the Bid validity and shall be enforceable at
Duliajan / Delhi / Kolkata/ Guwahati.
Note : In case of extension of bid closing date against any tender where a Bidder has already submitted his Bid with
requisite Bid security within the original BC date, such Bidders will be asked to confirm extension of their Bid Security
after opening of the Bids. Offers from such Bidders will be considered if they extend Bid security for the
corresponding period of extension of BC date upon request from OIL.
H. Clause 9.7 of Section-A of General terms and Condition for Global Tender (MM/GLOBAL/E-01/2005)
9.7 The Bid Security will be forfeited:
a) If a bidder withdraws his bid during the period of validity of bid or any extension thereof duly agreed by the bidder,
OR
b) If the successful Bidder do not accept the order or fails to furnish the Performance Security within 30 days of placement of
order or before the expiry of Bid Security (unless extended), whichever is earlier.
OR
c) If a bidder furnished fraudulent document/information in their bid
I. Clause 10.3 of Section-A of General Terms and Condition of Global Tender (MM/GLOBAL/E-01/2005)
The Performance Security shall be denominated in the currency of the contract or in the equivalent US Dollars
converted at the B.C. Selling rate of State Bank of India on the order date shall be in the form of a Bank Guarantee or
irrevocable Letter of Credit from:
c) Any reputed foreign Bank having correspondent bank in India and the Bank Guarantee shall be encashable in
India.
Contd..2
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Page..2
Amendment to General Terms and Conditions for Global Tender
(MM/GLOBAL/E-01/2005)
J. Clause as para 13.3 of Section-A of General terms and Condition for Global Tender (MM/GLOBAL/E-
13.3 In the event of receipt of only a single offer against the tender within B.C. date, OIL reserves the right to
extend the B.C. date as deemed fit by the company. During the extended period, the bidders who have already
submitted the bids on or before the original B.C. date, shall not be permitted to revise their quotation.
K. Clause 16.0 of Section-A of General Terms and Condition of Global Tender (MM/GLOBAL/E-01/2005)
16.0 Timely submission of tenders is the responsibility of the bidder. Bidders are advised in their own interest to
ensure that bid are uploaded in system well before the closing date and time of the bid.
L. Clause as para 34.0 of Section-A of General terms and Condition for Global Tender (MM/GLOBAL/E-
34.0 SET-OFF:
34.1 Any sum of money due and payable to the contractor (including Security Deposit refundable to them) under this
or any other contract may be appropriated by Oil India Limited and set-off against any claim of Oil India Limited (or
such other person or persons contracting through Oil India Limited) for payment of a sum of money arising out of this
contract or under any other contract made by the contractor with Oil India Limited (or such other person or persons
contracting through Oil India Limited).
SECTION – ‘D’
A. Clauses as para 1.12 of Section-D of General terms and Condition for Global Tender (MM/
GLOBAL/E-01/2005) has been added as under:.
1.12 To ascertain the substantial responsiveness of the bid, clarification in respect of clauses covered under BRC can be asked
from the bidder and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the
company, failing which the bid will be summarily rejected.
B. Clauses as para 1.13 of Section-D of General terms and Condition for Global Tender (MM/
GLOBAL/E-01/2005) has been added as under:
1.13 Offers received without Integrity Pact (wherever applicable) duly signed by the authorised signatory of the
bidder will be rejected.
C. Clauses as para 4.1 of Section-D of General terms and Condition for Global Tender (MM/ GLOBAL/E-
4.1 OIL reserves the right to allow Small Scale Sectors registered with NSIC purchase preference facility as
admissible as per existing Government Policy. The bidders are requested to check the latest position on the subject
on their own and OIL does not accept any liability whatsoever, on this account.
SECTION – ‘E’
A. Clauses in para 7.0 of Section-E (BID REJECTION CRITERIA) of General terms and Condition for
Global Tender (MM/GLOBAL/E-01/2005) have been added as under:
(vi) Manufacturer’s Experience:- In case the bidder is a Manufacturer of the offered item, he should satisfy the
following along with documentary evidence i.e. copies of purchase order, B/L, invoice, etc., which should be enclosed
along with the techno-commercial bid:
(a) Minimum 5 (five) years of experience of manufacturing similar material (Same or higher outer diameter, with same
or high wall thickness irrespective of grade of the material). For this purpose the period reckoned shall be the period
prior to the date of opening of the techno-commercial bid.
(b) Should have manufactured / supplied similar material (same or higher outer diameter with same or higher wall
thickness irrespective of grade of the material) at least 50% of tendered quantity to various companies/ Oil and Gas
specific companies during the last 5 (five) Years.
However, domestic manufacturers that have satisfactorily executed development orders placed by OIL for similar
items (same or higher outer diameter with same or higher wall thickness irrespective of grade of the material) and are
established sources for supply would be considered acceptable.
(c) In case the bidder is not a manufacturer, then the bidder is required to obtain documentary evidence in respect of
the above (a) & (b) from the Manufacturer whose product has been offered and submit the same along with the
techno-commercial bid.
ANNEXURE - VII
A. Clauses in “THE CONDITIONS of this obligation are:” of ANNEXURE – VII of General terms and
Condition for Global Tender (MM/ GLOBAL/E-01/2005) has been added as under:
THE CONDITIONS of this obligation are:
3. If the Bidder furnishes fraudulent document/information in their bid.
This guarantee will remain in force up to and including one hundred eighty (180) days after the period of bid validity,
and any demand in respect thereof should reach the Bank not later than the above date.
--------X July-2012X-------
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USER MANUAL FOR VIEWING ,DOWNLOADING AND
PARTICIPATION OF TENDERS IN OIL’S E-TENDER PORTAL
Purpose
The Purpose of the Document is to educate the Bidders, how to View and Download the
Tender Details from the OIL’s E-Tender Portal. The Steps to be followed for Participation and
Submission of Offers.
Prerequisites
For Viewing and Downloading:
ü OIL’s E-Tender Portal runs only on Internet Explorer 6.0 and above.
ü User should have a valid User ID From OIL for E-Tender Access [ Else Guest Login
can be used]
ü Tender should have been published in the E-tender Portal.
ü All Open Tender which are Open can be viewed by all including Guest Users.
ü Limited Tenders meant for specific Vendor can only access through the Login with their
User Id, provided the tender is marked to them.
Note:
Since, our –tender portal is running on port: 1443, please ask your network team to
open the port no. 1443 in the firewall so that the page gets displayed in the browser
properly.
For Participation:
v Bidders should have a valid logon ID and Password.

v Tender Fee has to be paid as per the Tender requirement.
v For Open Tenders, bidders need to go to the Individual Tender and Register
[Tender wise] for allowing them for participation [ Detail Procedure available in
the manual under participation]
v Valid Digital Signature of Class III with Organizations Name.
Email : erp_mm@oilindia.in Page no 1 of 31
Page 346 of 465

Procedure For Viewing and Downloading Tender.

Opening the OIL’s E-Tender Portal.
For opening the e-tender Logon page , one can go through the following path.
Go to oil’s website : www.oil-india.com
Click on the button. This will open us the e-tender portal

page. Or from For Vendors dropdown – eTenders.
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One can also directly go to the webpage by typing the url in the browser also. The
url is : https://etender.srm.oilindia.in/irj/portal
Two important documents are uploaded on this webpage.
The Compatibility Settings guides about the Internet Explorer Browser setting to
work properly the oil’s e-tender portal.
The second is guideline to the bidders about the details of the pre-requisite for the
e-tendering in OIL.
Users are requested to go through these documents in details before actually

working on the system.
Vendor login :
For accessing and participation, e-tender portal user Id and Passwords are issued
from OIL. Generally it is issued to new vendors on their first time deposit of tender
fee against any of their interested e-tenders.
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Else users without having user ID can to use ‘Guest’ to login into the portal. On
Login into the portal, the first page comes as under:
User Manuals are put under the User Manuals Tab Page.
Opening Tenders [ RFx ]
Select ‘Rfx and Auction’ Tab.
Select query ‘Published’.
All publish bid will be displayed.
Click on ‘Refresh’ at the bottom of the page to get the updated data.
To go to a specific Tender key in the RFx [ Tender ] Number in the Event Number Field and
click on button. The Tender Number will be displayed. [ Please remove this entry from
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Event Number Field to display other tender]

Display Tender [Rfx ]
On double clicking on the Tender number [ RFx] , a new window will open with the Rfx in
display mode.
In the display mode, details are available as submission deadline, opening date, Tender fee,
EMD requirements etc. other relevant data in Rfx parameter area under Rfx information tab.
Now click on Question area near to Rfx parameter area under Rfx information tab to get all
the questions maintained in the RFx.
All the questions whose answers are expected by the vendor to fill are displayed in this area
(some of them are mandatory, marked with red star) as per tender requirement.
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Click on Item tab to view the details of the material and services of the RFx.
To view the technical specification or other technical related documents
1. click on
or
2. If you could not find the button , then [In case of old tender, prior to
upgrade]
please click on and click on Collaboration link in the area
3. This will redirect to the C-folder in following structure. This is the area to view and
download the Technical details like Details of Materials, Schedule of Services,
BEC/BRC, Terms and Conditions of the Tender, Integrity Pact etc.
4. Either of this link will open up a new Window as per the below screens.
Window with Collaboration Link will open as below: Navigate to the Tender documents
Folder for Tender documents and Amendment to Tender documents Folder for
Amendments, if any.
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Window with Technical Rfx button, system will redirect to the following structure:
Navigate to the Tender documents Folder for Tender documents and Amendment to
Tender documents Folder for Amendments, if any. Users can view and download the
documents in local machine for further reference.
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Procedure for E-Tender Participation.
Important Pointes to the bidders:
For Open Tenders, bidders need to go to the Individual Tender and Register [Tender
wise] for allowing them for participation.
Bidders can register against Individual tenders before paying Tender Fee. This is
required in order to maintain the Tender Fee that has been submitted by the bidders,
without which they can’t participate.
In some scenarios, if the bidder doesn’t get the Register button, they will get the
Create Response button [in that scenario, bidder has been allowed to participate by
the respective purchase department already.
Exception: For older tender [ tenders published prior to up-grade { in this scenario,
collaboration folder will be available under Notes and attachment and no ‘ Technical
Rfx’ button at the Top}], bidders need to deposit the tender fee before Registration.
Now back to RFX display.
Registration and participation ( in case of Open Tender )

In case of Open Tenders, Tender Fee is required as per the Tender Terms. System will
not allow to create Response [ bids] until and unless the purchaser receives the Tender
fee and update it in the system for this Rfx. As already mentioned in the Important note,
it is required by the bidder to register in the RFx for the purchase to maintain the Tender
Fee.
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Once bidder’s registers and tender fee is maintained, ‘Create Response’ button will be
visible through which bidders have to create the response against the e-tender.
In some scenarios, if the bidder doesn’t get the Register button, they will get the
Create Response button [in that scenario, bidder has been allowed to participate by
the respective purchase department already.
Note: For older tender bidders need to deposit the tender fee before Registration.[See
exception note on above page]
To register, click on button at the Top of the Rfx (Tender).
Message of successfully registration is displayed ( until and unless Registration

happens , purchaser cannot update Tender Fee in the system against the Bidder)
Click on button to show your interest for participate in to the bidding
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process ( This will help purchaser to know your intend for participation for the Tender)
Success message is displayed.
Create Response for the Tender

Once Tender fee is paid and accepted in the system, Create Response button will be
available for further process. [ For open tenders where Tender fee is required ]
Click on button to create the Response in the system.
After creation, a bid/response number will be generated. It will start with 600XXXXX. Click on
the save button to save the bid you have created. Once creation response part is
over, you will not get the create response button again.
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Price Requirement for the RFx.
Please have a look at the important field for the response submission process. Under
RFx Information Basic Data Tab Page. The Field value of ‘Detailed Price Information’
will guide you the type of Price to be maintained in the response. The field is available
as per the screen shot below.
Implication of the Values of Detailed Price Information :
1. Price with Condition: In this type of Rfx, Prices to be maintained in online

format with breakup of cost components like basic price, ED, CST, Freight
Etc.
2. Simple price: In this type of Rfx Prices to be maintained in online
format.(Only one Price, most for Service Tenders)
3. No price: In this type of Rfx, no on-line Prices to be filled up. Instead, Price
Bid Format provided as part of the Tender, to be downloaded, fill up fully in
the local machine. Once filled up these to be uploaded under Notes and
attachments in the response with Digital Signature.
Note: Details of the Procedure and Screen Shots are available under
Commercial Uploading section below.
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To fill up the response. Bidders always needs to be in EDIT mode. Whatever
information filled up in the response can be saved by pressing the save button.
Once saved, response goes to the display mode, to work on click on the edit button
to go to Edit mode for working on the response.
Data to be maintained in the Response:
A. Terms of Payment: Payment Term offered by the bidders for the quote.
Select Terms of payment from the dropdown list. For getting the dropdown click on the
icon in the value field.
Select appropriate Terms of payment from the list of values provided.
B. In Similar way INCOTERM [ International Commercial Terms] to be taken from

the dropdown. , Second field is
the Location Field, key in the location as per the offer. Screen shot below.
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As purchaser maintains certain mandatory questions to be answered, error messages

may be displayed. To maintained the required questioner, go to RFx information Tab
page , and click on Tab.
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On Edit Mode, you can fill all the answers as per the requirement of the RFx.
Some of them may be mandatory marked with red star.
Commercial Section:
Now for quoting the price for the materials and services.
Scenario I : Price with Condition:
Click on Conditions Tab Page at header level .
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Double Click on the amount column (on Edit Mode), you can maintained the Prices on-line
[Currency also, if multiple currency is allowed for the RFx] . [ Please Ignore the Total Value
displays at the top, not reflecting correct one]. After maintaining the Prices for all items as per
the schema defaulted, click on button to save the data. [ Maintain only prices under
amount field where there is respective condition types, blanks should be avoided]
Prices can also be maintained by going to the Item Tab page , Details area, then
maintain prices one by one item by navigating into next items. To select next Item click on
at the top area of the Detail tab page of Item.
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Scenario II : Simple price:
Go to the Item Tab page and click on Details area.
Expand the node, if required by clicking the option on left of the item . It will open up all
the items.
Click on the Price field and maintain the Prices in the on-line format. [Currency also, if
multiple currency is allowed for the RFx]. After maintaining the Prices for all items as
per the schema defaulted, click on button to save the data. [ Maintain only
prices under amount field where there is respective condition types, blanks should be
avoided].
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Scenario III : No price:
In this type of Rfx, no on-line Prices to be filled up. Instead, Price Bid Format provided
as part of the Tender, to be downloaded, fill up fully in the local machine. Once filled
up these to be uploaded under Notes and attachments in the response with Digital
Signature.
Area for uploading Priced Bid
Under the Attachment Option, First Click on the Sign Attachment Option to open up the
Signing window , which is as under:
Then click on the button to browse the file from the Local PC. Browse
the file from the PC, the file along with the full path will be displayed in the browser
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window as under. . Once the file is
browsed, click on the button to attach the Digital Signature on the file.
This will create a new file on the PC of the original file with an extension .SSIG. The
signing process is as per the screenshot below.
Then select the Signature and click on Sign button. One pop-up will come
on successful Signing of the browsed file.
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Click on OK. Close the Signing window by Pressing at the Top.
Now click on the Add Attachment Button to add the Signed File in the Response. On
clicking the Add Attachment option, a new window will open as under:
Browse the Signed File from the PC, the file along with the full path will be displayed
in the browser window. Give a Description by key in the Text and Click on
button to save/upload the Digitally Signed File in the system.
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The file uploaded in the response will be displayed in the response as under. Multiple
files can be uploaded by using Digital Signature one by one.
Create Technical RFx response ( creating Technical Rfx response is mandatory)
As part of the process of Response submission, it is mandatory to submit technical

details, compliance to tender terms and conditions, Integrity Pact etc. To upload the
documents the area for the uploading are as under:
In case of new tender types, click on the button at the top on the
response. This will open up a new window.
Page 365 of 465

Similarly in case of old tender, instead of Technical RFx Button, a collaboration link as
per the below screen shot will come.
On clicking on Collaboration link in the area, it will open up a up a new window.
Page 366 of 465

In both the cases only difference is the folder structure, rest all the procedure
is same. Files in case of new tender types to be uploaded under ‘Tech_bid’ and
in old tender types under ‘Case Folder’
Procedure to upload document in Collaboration Window
Click on button to create and upload new document. On clicking create

button, the below screen comes. Click on ‘Document’ .
System asks for the option to upload the document. Put a name to the document,
Maintain Description and Select Radio button
Page 367 of 465

Select upload Local file Radio Button and Click on continue
Following screen will appear
Click on Browse to select the document from the Local Machine to be uploaded.
Page 368 of 465

Select the document by click on button. The file along with the full path
will be displayed in the browser window as under:
Click on button to Sign the file with Digital Signature.
Pop up showing the list of the Digital Certificates available, select the appropriate
Certificate and click on ‘SIGN’
Page 369 of 465

Following popup will be displayed
Enter the Password for the Digital Certificate . On Signing successfully, the below
pop-up comes:
Page 370 of 465

Now follow the instructions as per the pop-up message to attach the Digitally signed
Document. For that click ok to close the pop-up. Now on the screen again click on
button to select the Digitally Signed File on the PC.[The Signing will
create a new file on the PC of the original file with an extension .SSIG.]
Select the Document which was created with SSIG extension as of original document
Click on button to upload the document.
Page 371 of 465

Once Document has been successfully uploaded it will be displaying under the
current version. This process to be done for each and every file that are to uploaded
as part of technical offer. Lastly, click on button to save the entry.
Click on LOGOUT button in the Extreme top Right corner to logout from this
collaboration.
On logging off, the screen comes as under:
Page 372 of 465

Close the window by pressing
Now again come back to the RFX Response
Now click on the button to check for any error messages on the response.
In case of error, message with come with Red Buttons and Warnings with
buttons. With warnings submission process can go on, however, in case of error,
offer cannot be submitted. Please maintain the mandatory parameter or maintain
the data to remove the error.
Page 373 of 465

Signing the RFX Response (QUOT) before submitting.
Once all the fill up and upload is complete in all respect, Response has to be Digitally
signed before submitting the Response.
Else system will deliver the error message .
To Sign the Response , make sure to go to the Edit Mode, then
Click on the button at the top of the Response in the Main screen.
( Response can only be sign in the EDIT mode )
System will pop-up following window for selecting the proper Digital certificate for
signing the Response
Select the appropriate Digital certificate and click on SIGN. It will prompt for the
Password. On providing the password and click on OK, pop-up Success message will
be displayed as under:
Page 374 of 465

Click on Ok to complete the signing process.
Now click on to submit the Response.
( please maintain all the required entries to remove all the error messages)
Success message will be displayed on the main page of the Response.
Kindly ensure all the details before Submitting.

Once submitted, Response can be changed or withdrawn as per process defined by
the OIL for the Tendering.
Click on to complete the submission process for the Response against the
Tender.
Page 375 of 465

Result
You have successfully submitted the Response to the RFx (Tender). The status can be
verified on the RFx and Auction window.
Click on Refresh to reflect the Correct

Status.
For any Queries and Clarification please do email ERP Support Team at
erp_mm@oilindia.in
Page 376 of 465

This drawing, design and details given on this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that they will not be reproduced, copied, exhibited
MATERIAL REQUISITION (TOP SHEET)
ITEM DESCRIPTION: UPS SYSTEM
GROUP ITEM CODE: 13IA DESTINATION: As per Commercial Documents
MR CATEGORY: II DELIVERY PERIOD: As per Commercial Documents
DOCUMENT NUMBER
( Always quote the Document Number given below as reference )
A415 000 XI MR 0661 A 06/02/2015 16 50

JOB NO. UNIT/ MAIN DOC. SR. NO. REV. DATE DIVN. DEPT.
AREA COST CODE
CENTRE ORIGINATOR
or used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use. EIL-1641-515 Rev.1 A4-210x297.
NOTES :
1 This page is a record of all the Revisions of this Requisition.
2 The nature of the Revision is briefly stated in the "Details" column below, the
Requisition in its entirety shall be considered for contractual purposes.
3 Vendor shall note the MR category and shall submit his offer in line with the
requirements included in attached 'Instructions to Bidders'.
REV. DATE BY CHK. APPD. DETAILS
A 06/02/2015 SV RS ST ISSUED FOR BIDS

This is a system generated approved document and does not require signature.
Project: UPGRADING PUMP STATION

ENGINEERS INDIA LIMITED
NEW DELHI Client: OIL INDIA LIMITED
Page 377 of 465

Sheet 1 of 4
File Name: E:\0661_Final.pdf
TAG NO/
SR. NO. ITEM CODE/ [ ID. NO. ] DESCRIPTION QUANTITY
01.00 Design, engineering, manufacture,

procurement of materials and bought out
components, assembly at shop, inspection,
testing at manufacturer's works, packing,
delivery of the following, including
supply of all commissioning spares &
special tools and tackles, &
documentation as per the enclosed EIL
standard specifications, instructions to
vendors, job specification, data sheets
etc. and other codes and standards
attached or referred.
01.01 A1 201-US-702 3 KVA single rectfier, inverter UPS 1 Set
system without bypass with panel mounted
battery- RT Digboi
01.01.01 [201-US-702.01] Battery Charger / Rectifier 1 Set
01.01.02 [201-US-702.02] Transistorised Inverter 1 Set

01.01.04 [201-US-702.04] 1X100% VRLA battery with backup time of 1 1 Set
hour
01.01.06 [201-US-702.06] 230V, wall mounted ACDB with incoming 1 Set
and outgoing feeders in line with job
specification
battery- RT Guwahati
01.02.03 [203-US-702.03] 1X100% battery with back up time of 1 1 Set
hour
specification
01.03 A1 202-US-702 7.5KVA, 230V 50Hz, Ph-N, 100% parallel 1 Set
redundant UPS system consisting of
following-RT Numaligarh
01.03.01 [202-US-702.01] Battery Charger, Rectifier 1 Set
01.03.02 [202-US-702.02] Transistorised Inverters 1 Set
01.03.03 [202-US-702.03] Bypass transformer with voltage 1 Set
stabilizer
01.03.04 [202-US-702.04] 1X100% VRLA battery with back-up time of 1 Set
1 hour
01.03.05 [202-US-702.05] Cell booster 1 Set
01.03.06 [202-US-702.06] 230V, ACDB with incoming and outgoing 1 Set
feeders in line with job specification
battery-RT Bongaigaon
01.04.04 [204-US-702.04] 1X100% VRLA Battery with a backup time of 1 Set
1 hour
specification
02.00 Testing and commissioning for the
following, as per the enclosed EIL
standard specifications, instructions to
vendors, job specification, data sheets
etc.
02.01 A1 {02}201-US-702 For Sr. No. 01.01 1 Nos

ENGINEERS INDIA LIMITED REQUISITION NO. REV.
NEW DELHI Client: OIL INDIA LIMITED A415-000-XI-MR-0661 A
Page 378 of 465

Sheet 2 of 4
TAG NO/
SR. NO. ITEM CODE/ [ ID. NO. ] DESCRIPTION QUANTITY
02.02 A1 {02}203-US-702 For Sr. No. 01.02 1 Nos

02.03 A1 {02}202-US-702 For Sr. No. 01.03 1 Nos
02.04 A1 {02}204-US-702 For Sr. No. 01.04 1 Nos
03.00 Transportation from Vendors work/ shop to
site for the following as per the
enclosed EIL standard specifications,
instructions to vendors, job
specification, data sheets etc
03.01 A1 {03}201-US-702 For Sr. No. 01.01 1 Nos
03.02 A1 {03}203-US-702 For Sr. No. 01.02 1 Nos
03.03 A1 {03}202-US-702 For Sr. No. 01.03 1 Nos
03.04 A1 {03}204-US-702 For Sr. No. 01.04 1 Nos
04.00 Supply of Mandatory Spares as per
enclosed list/ instructions to vendor
04.01 A1 {04}201-US-702 For Sr. No. 01.01 1 Lot

04.02 A1 {04}203-US-702 For Sr. No. 01.02 1 Lot
04.03 A1 {04}202-US-702 For Sr. No. 01.03 1 Lot
04.04 A1 {04}204-US-702 For Sr. No. 01.04 1 Lot
05.00 Charges for the following items (Optional Lot
Items)
05.01 Supply of two years operation and 1
maintenance spares as per enclosed
instructions to vendor
06.00 Unit Rates
06.01 Unit Rates of items for addition/ 1
deletion purpose, as per the enclosed
instructions to vendor.
07.00 << DELETED >>
08.00 Supervision of erection of items
specified at item 1.00 above, as per
enclosed instructions to vendor.
08.01 A1 {08}201-US-702 For Sr. No. 01.01 1 /diem rate
09.00 Drawings and documents as per attached Lot
Vendor Data requirement for all supplies
and services covered above in Sr.Nos.1.00
to Sr.No.8.00
Vendors shall quote prices in EIL Price Schedule except for Sr.No.9.00. Price for
documentation is implied to be included in the prices quoted against Sr.No.1.00 to
Sr.No.8.00
Vendor to note that the numbers given in square '[]' and curly '{}' brackets are
not for their use and meant for store purpose only. Items shall be tagged as per
main equipment Tag No. only.
Note:
Bidder to note that,one fixed price is to be quoted for grouped items. The groups
of items are identified by A1 where A1 indicates one group and so on.
Grouped items shall not be split ordered.

Page 379 of 465

Sheet 3 of 4
LIST OF ATTACHMENTS
REVISION
SL. REV. REV. REV. REV.
DOCUMENT TITLE DOCUMENT NO.
No.
DATE DATE DATE DATE
FORMATS
5 Format for Vendor Drawing/ EIL-1641-1923
Document Submission Schedule Rev.1
JOB SPECIFICATION
6 Job specification for UPS A415-000-16-50-SP- A
System 0661 05/02/2015
DATASHEET - FEEDER LISTS
7 Data sheet for UPS System A415-000-16-50-DS- A
0662 05/02/2015
INSTRUCTIONS TO VENDORS
8 Instructions to Vendor for UPS A415-000-16-50-TR- A

System 0661 05/02/2015
VENDOR DATA REQUIREMENTS
9 Vendor data requirement for A415-000-16-50-VR- A
UPS System 0661 06/02/2015
SPECIFICATION
10 Specification for UPS System 6-51-0017 6
05/08/2013
11 Specification for Stationary 6-51-0048 2
VRLA battery 11/04/2011
12 Specification for field 6-51-0087 3
inspection, testing 10/06/2014
commissioning of electrical
installations
INSPECTION & TEST STANDARDS
13 Inspection and test plan for 6-81-1017 3
UPS system 21/11/2013
14 Inspection and test plan for 6-81-1048 2
stationary VRLA battery 21/11/2013
QUALITY REQUIREMENTS
15 Specification for quality 6-78-0001 0
management system requirements 04/06/2009
from bidders
16 Specification for 6-78-0003 0
documentation requirements 04/06/2009
from suppliers
In case of any subsequent revision of MR or PR, only revised sheets of the
attachments listed above shall be issued alongwith the revision.
GENERAL NOTES:

Page 380 of 465

Sheet 4 of 4
Datasheet No.
a) DATAofSHEET
All interconnecting cables between all panels UPS system A415-000-16-50-DS-0662
FOR are included in vendor's scope.
UPS SYSTEM-II Rev.No. A
Page 1 of 3
PURCHASER'S DATA
A Project details
1 Project name NBPS 3 Client M/s OIL
2 Location Refer Note-3 4 Unit Refer Note-3
B Site conditions
1 Ambient temperature, 3 Altitude : <1000m
- Maximum : Refer Note-3 4 Atmospheric condition : <1000m
Highly corrosive
- Minimum : Refer Note-3 5 Location : Indoor- in airconditioned room
Highly corrosive
- Design : Refer Note-3 6 Applicable EIL specification Outdoor
2 Design temperature for battery sizing 10 °C 6-51-0017, 6-51-0048
C Input power supply
1 Voltage : 415V ±10% 3 Phase : TP SPN
2 Frequency : 415V ±10%
50Hz ±3% 4 System fault level : 25kA
D System requirements 50Hz ±5% 50kA
1 Equipment tag no.: Refer Note-3 11 Type of battery : VRLA
2 Type of inverter: Transistorised (IGBT) 12 End-Cell voltage 1.75Ni-Cd
V
3 Rating : Refer Note-3 kVA(atTransistorised
0.8 P.F.) 13 Battery backup time : Refer Note-3
4 Phase : TPN SPN Description kVA Backup time (mins.)
5 Output voltage : (Refer note-2) 230V ±1% Instrumentation
6 Output frequency : 240V
50Hz ±3%
±1% Telecom
7 Mode of operation : 50Hz redundant
Parallel ±3% PA system
8 Load power factor, Parallel redundant Lighting
- Rated : 0.8 (lag) 14 Battery rack information : Refer Note-1
- Variation : 0.7 (lag)
0.6-1.0 15 Ingress protection of enclosure : Double row double
IPtier
31
9 Fault diagnostic unit : Required 0.6-1.0
Not required 16 Cable entry : IP 42
From bottom
10 Cell booster 17 Colour shade : From
Shade RAL top
7032
Required Not required
631 as per IS5
E AC distribution board (Refer Note-3)
1 Item no. Incomer rating No. of outgoing kVA rating of feeders Switch rating Fuse rating
as per MR (Amp.) feeders (Amp.) (Amp.)
All Incoming & Outgoing feeders shall be in Draw out execution.
2 Mounting of ACDB : Refer Note-4 3 Type of ACDB Refer Note-4

F Specific requirements Floor mounted Non compartmentalised
a) All interconnecting cables between all panels of UPS system are included in vendor's scope. However cable between
UPS and ACDB & UPS and battery shall be supplied by owner. Cable sizes for all the cables supplied by purchaser will be
furnished post order. Vendo to ensure that panel shall be suitable for terminating these cable sizes.
b) ECS Interface
Normally Open (NO) potential free contacts shall be wired upto terminal strip for connection
by
purchaser to ECS interface, for the following conditions:

- Charger Failure- Battery Discharged
- Inverter Failure - Battery Isolated
Note:
1. For 202-US-702 :Various types of battery rack formation to be used are double row double tier / single row
double tier / stepped arrangement. Exact formation to be finalised during detailed engineering.
For 201/203/204-US-702 refer Job Specification (Doc. No. A415-000-16-50-SP-0661).
2. UPS output to be earthed neutral 230V AC.
3. Refer Job Spec (Doc No.A415-000-16-50-SP-0661)
4. For 202-US-702 : Compartmentalised (fixed type), floor mounted ACDB.
For 201/203/204-US-702 : wall mounted type ACDB.
A 05.02.2015 Issued with MR SV RS MKS

Rev. Date Purpose Prepared Checked Approved
Format No: EIL-1650-2017

Page 381 ofRev.3
465 Copyrights EIL - All rights reserved
Datasheet No.
a) DATAof
All interconnecting cables between all panels SHEET
UPS system A415-000-16-50-DS-0662
FOR are included in vendor's scope.
Page 2 of 3
MANUFACTURER'S DATA
A UPS system
1 Make : 9 Noise level :
2 Type designation : 10 Guaranteed overall dimensions of UPS system
3 Rating : kVA at 0.8 p.f. except ACDB and battery,
4 Mode of operation : - Length: mm
5 Output voltage distortion under the following conditions, - Depth: mm
- For 50% step load : V± % - Height: mm
- For 100% step load : V± % 11 Efficiency of each rectifier and inverter module
- For 100% step unload : V± % including input and output transformer
- Power supply interruption and - At 100% load : %
restoration : V± % - At 75% load : %
- Load transferred to bypass line : V± % - At 50% load : %
- When one inverter gets faulty and load - At no load : %
transferred to healthy inverter : V± % 12 Efficiency of bypass stabiliser including input
6 Phase angle distortion under the following conditions, transformer,
(for three phase inverter only) - At 100% load : %
- For 50% step load : 120°± % - At 75% load : %
- For 100% step load : 120°± % - At 50% load : %
- For 100% step unload : 120°± % - At no load : %
- Power supply interruption and 13 Heat loss for the total system : kW
restoration : 120°± % 14 Overall efficiency of UPS system (ratio of output
- Load transferred to bypass line : 120°± % load to input power drawn from mains when all
- When one inverter gets faulty and load charger and inverters are on and synchronised
transferred to healthy inverter : 120°± % with bypass, operating at no load),
7 Maximum recovery time to reach steady state after - At 100% load : %
above disturbances (clause nos. 5 & 6) : milli sec. - At 75% load : %
8 Redundancy of cooling system : - At 50% load : %
B Inverter - At no load : %
1 Rating : kVA 10 Short circuit capacity & duration :
2 No. of phase(s) : 11 Output voltage/phase angles (for 3 phase only),
3 Steady state output voltage, - For 30% unbalance load : V/ deg.
- Nominal : V - For 40% unbalance load : V/ deg.
- Variation : V - For 50% unbalance load : V/ deg.
4 Output voltage adjustment range - For 100% unbalance load : V/ deg.
at rated load : 12 Type of control circuit :
5 Input DC voltage, 13 Max. allowable rating of outgoing feeders for fault
- Nominal : V clearance of feeder fault by UPS with mains bypass
- Range : V supply back up,
6 Frequency variation limit for inverter - With fast acting
when phase locked with mains : semiconducting fuses : amps.
7 Allowable unbalance between phases : - With normal HRC fuses : amps.
(for 3 phase only) 14 Max. allowable rating of outgoing feeders for fault
8 Harmonic distortion at inverter output at rated load, clearance of feeder fault by UPS without mains
- For linear load: bypass supply back up,
- For non linear load: - With fast acting
9 Overload capacity & duration : semiconducting fuses : amps.
- For 110% load: min. - With normal HRC fuses : amps.
- For 125% load: min. 15 Load Crest factor
- For 150% load: sec.
C Static switches
1 No. of static switches in the UPS system : 3 Type of static switch :
2 Current rating at specified ambient, 4 Transfer time,
- Continuous : A - Synchronised mode : milli sec.
- Short time : A - Unsynchronised mode : milli sec.
D Battery charger
1 Current rating : A 3 Output voltage range under,
2 Type of charger : - Float charging condition : V
- Boost charging condition : V
Format No: EIL-1650-2017

Page 382 of Rev.3
465 Copyrights EIL - All rights reserved
Datasheet No.
a) DATAof
All interconnecting cables between all panels SHEET FOR are included A415-000-16-50-DS-0662
UPS system in vendor's scope.
Page 3 of 3
4 Output voltage accuracy under specified input 6 Maximum harmonic content in
5 Maximum ripple content on DC side with battery, input current :
- Connected : 7 Input transformer rating : kVA
- Disconnected :
E Manual transfer devices
1 Make : 3 Rating,
2 Type designation : - Continuous :
- Short time :
F Battery
1 Make : 11 Overall rack dimension
2 Type designation : - Length : mm
3 Type : - Depth : mm
4 AH rating : - Height : mm
5 End cell voltage : 12 Battery charging requirements,
6 Nominal Voltage : - Nominal voltage/cell : V
7 Boost charging time : hrs. - Float voltage/cell : V
8 No. of cells in each bank : - Boost charging voltage/cell : V
9 No. of battery banks : 13 Container type :
10 No. of racks : 14 No. of recommended air changes/hour
for battery room : m3
G Stepdown bypass transformer with solid state voltage stabiliser
1 Make : 5 Accuracy of stabiliser : %
2 Type designation : 6 Type of control :
3 Rating : kVA 7 Type of cooling :
4 Voltage ratio : V 8 Type of stabiliser :
H AC distribution board
1 Make : 5 Overall dimensions,
2 Type designation : - Length mm
3 Rating : A - Depth mm
4 Degree of protection - Height mm
5 No. of outgoing Feeder / rating of each ( Including max. & min operating Height )
I Cell booster
1 Make : 5 Overall dimensions,
2 Type designation : - Length mm
3 Voltage range : - Depth mm
4 Current range : - Height mm
J Reliability
1 Safety factor used for selecting the components, 2 MTBF/MTTR :
- Electronic devices : 3 Availability factor :
- Electrical devices :
Format No: EIL-1650-2017 Rev.3

Page 383 of 465 Copyrights EIL - All rights reserved
OPTIONS
Phase Output voltage Mode of operation Type of battery

Three 240V Parallel redundant Ni-Cd
Single 110V Hot standby Lead acid
Non-redundant VRLA
Battery rack formn. Reqd./not reqd. Cable entry

Double row double tier Required From top
Single row double tier Not required From bottom
Stepped arrangement
Atmospheric condition Location

Highly corrosive Outdoor
Indoor- in airconditioned room
Indoor- in pressurised room
Indoor
Input voltage (V) I/P tolerance (V) O/P tolerance (V)

415V ±10% ±3%
240V ±5% ±1%
± ±
I/P tolerance (Hz) O/P tolerance (Hz) Ingress protn.
±5% ±3% IP 42
±3% ±1% IP 31
± ±
Altitude Frequency PF (variation) Load p.f. Type of ACDB
<1000m 50Hz 0.6-1.0 0.7 Non compartmentalised
>1000m 60Hz 0.7-1.0 0.8 Compartmentalised (fixed)
0.8-1.0 0.9 Compartmentalised (drawout)
1.0
Format No: EIL-1650-2017 Rev.3 Copyrights EIL - All rights reserved
Page 384 of 465

JOB SPECIFICATION DOCUMENT No.
FOR UPS SYSTEM
PROJECT : UPGRADING PUMP STATIONS A415-000-16-50-SP-0661 Rev. A
AND TERMINALS OF NAHARKATIYA-
BARAUNI CRUDE OIL PIPELINE (NBPS) Page 1 of 3
CLIENT : O.I.L
JOB SPECIFICATION
FOR UPS SYSTEM
(MR No. A415-000-XI-MR-0661)
PROJECT : UPGRADING PUMP STATIONS /

TERMINALS OF NAHARKATIYA
– BARAUNI CRUDE OIL
PIPELINE (NBPS)
OWNER : M/s OIL INDIA LIMITED
CONSULTANT : ENGINEERS INDIA LIMITED
JOB NO. : A415
A 05.02.2015 ISSUED WITH MR SV RS MKS

Reviewed Approved
Rev Date Purpose Prepared by
by by
Template No. 6116-3--0000-0015- Rev. 0 Copyright EIL – All rights reserved
Page 385 of 465

FOR UPS SYSTEM
CLIENT : O.I.L
JOB SPECIFICATION
1.0 For UPS tag no. 202-US-702 at RT Numaligarh :
a. The UPS configuration shall be Parallel Redundant UPS with Bypass with 1
x 100 % batteries as per Cl. 5.2.2 & Sketch-2 of EIL std. specification 6-51-
0017. Other requirements shall be as per EIL specification 6-51-0017.
b. UPS system construction shall be such that each charger, inverter module
can be made fully isolated for maintenance. No common devices/wiring
should be installed. Further there shall be no common device between main
& redundant units (e.g. master oscillators etc.) in order to ensure that the
failure of the same does not cause shutdown of more than one unit.
2.0 For UPS tag no. 201-US-702 (at RT Digboi), 203-US-702 (at RT Guwahati) &
204-US-702 (at RT Bongaigaon) :
a. The UPS shall be single UPS without bypass. Configuration shall be as per
Cl. 5.2.1 & Sketch-1 of EIL std. specification 6-51-00176 but without bypass.
Other requirements shall be as per EIL specification 6-51-0017.
b. There is space constraint at these stations. In view of this, VRLA battery

shall be panel mounted (in single panel) in the same line up with UPS.
ACDB shall be wall mounted type.
c. Other requirements shall be as per EIL specification 6-51-0017.
3.0 Feeder requirements from ACDB : ACDB shall be provided with following outgoing
feeders:
S. NO. Feeder Description Approx. Load Feeder Required MCCB

(KVA) (No’s) Rating (A)
A (Unit 201) : RT Digboi Refinery
1. SCADA 1.85 1 10
2. Spare-1 .8 1 10
3. Spare-2 _ 1 10
B (Unit 203): RT Guwahati refinery
1. SCADA 1.85 1 10
2. Spare-1 .8 1 10
3. Spare-2 _ 1 10
C (Unit 202): RT Numaligarh
1. SCADA 5.35 1 32
2. Spare-1 .8 1 10
3. Spare-2 _ 1 32

Page 386 of 465
FOR UPS SYSTEM
CLIENT : O.I.L
S. NO. Feeder Description Approx. Load Feeder Required MCCB

(KVA) (No’s) Rating (A)
4. Spare-3 _ 1 10
D (Unit 204): RT Bongaigaon
1. SCADA system 1.85 1 10
5 Spare-1 .8 1 10
6 Spare-2 _ 1 10
4.0 Ambient temperature, back up time, ACDB rating of the UPS system shall be as per following
table:
S. Location UPS Tag no. UPS Back- ACDB Ambient

No. Rating Up (A) / (V) temperature
(KVA) time (max/min/Design
in deg C)
201-US-702 3 1 Hrs. 32A, 230V Max-40 deg C
1. RT Digboi Refinery Min- 4 deg C
RT Guwahati 203-US-702 3 1 Hrs. 32A, 230V Design-40 deg C
2. Refinery
202-US-702 7.5 1 Hrs. 63A, 230V
3. RT Numaligarh
204-US-702 3 1 Hrs. 32A, 230V
4. RT Bongaigaon

Page 387 of 465
INSTRUCTIONS TO VENDOR DOCUMENT No.
FOR UPS SYSTEM
A415-000-16-50-TR-0661
PROJECT : UPGRADING PUMP STATIONS
Rev. A
CLIENT : O.I.L.
INSTRUCTIONS TO VENDOR
FOR UPS SYSTEM
(MR No. A415-000-XI-MR-0661)
PROJECT : UPGRADING PUMP STATIONS /

TERMINALS OF NAHARKATIYA
– BARAUNI CRUDE OIL
PIPELINE (NBPS)
OWNER : M/s OIL INDIA LIMITED
CONSULTANT : ENGINEERS INDIA LIMITED
JOB NO. : A415
A 05.02.2015 ISSUED WITH MR SV RS MKS

Rev. Prepared Checked Approved
Date Purpose
No by by by
Page 388 of 465

FOR UPS SYSTEM
A415-000-16-50-TR-0661
Rev. A
CLIENT : O.I.L.
SPECIAL INSTRUCTIONS TO BIDDERS
1.1 Bidder to note that no correspondence shall be entered into or entertained after the bid
submission.
1.2 If the offer contains any technical deviations and / or if the bid does not include
complete scope and technical/ performance data required to be submitted with the bid,
the offer shall be liable for rejection.
1.3 The submission of prices by the vendor shall be construed to mean that he has
confirmed compliance with all technical specifications of the corresponding item(s).
2.0 IT IS INTENDED NOT TO ISSUE ANY TECHNICAL QUESTIONNAIRE. BIDDER

SHALL ENSURE COMPLIANCE TO THE FOLLOWING BEFORE SUBMITTING THE
BID:
2.1 Bidder has quoted for all items as per item description exactly as specified in MR and
confirmed compliance to the scope of MR.
2.2 Bidder has submitted un-priced copy of the priced bid with item description exactly as
per MR.
2.3 Duly filled-in data sheets for UPS System in the corresponding datasheet formats
enclosed with the MR are furnished with the bid.
2.4 Bidder has submitted all documents required with the offer as listed in Vendor Data
Requirement VDR forms: A415-000-16-50-VR-0661 and the VDR form is duly signed by
the bidder.
2.5 Makes of components/ devices are exactly as specified in approved make list attached
with this document.
2.6 Bidder has furnished overall dimensions for each UPS system, including clearance
requirements for the same.
2.7 Commissioning spares and special tools & tackles, as required, are included in bidder’s
scope of supply and price for same is deemed to be included in the respective item of
MR.
2.8 The bidder shall comply with MR, attached particular specifications, data sheets (for all
data specified by Purchaser). Only specific clause wise deviations, to all above
documents (for each equipment of MR), to those clauses which are not possible to be
complied technically shall be listed in the Deviation list in the offer. No other
explanation/comment/details in the offer shall be considered as deviation to MR and its
attachments.
2.9 Technical details filled in data sheets (to be submitted by the bidder) shall be
considered for information. In case any data by bidder is written differently than those
specified by purchaser in MR and its attachments and no specific deviation is included
in deviation list, the requirement specified by purchaser in the MR and its attachments
shall be considered prevailing.
3.0 UPS to be delivered at different locations as per following table:
S. MR Sr. No. UPS Tag no. Location

No.
1. 01.01 201-US-702 RT Digboi Refinery
2. 01.02 203-US-702 RT Guwahati Refinery
3. 01.03 202-US-702 RT Numaligarh
4. 01.04 204-US-702 RT Bongaigaon

Page 389 of 465
FOR UPS SYSTEM
A415-000-16-50-TR-0661
Rev. A
CLIENT : O.I.L.
4.0 TESTING AND COMMISSIONING AT SITE (For MR item no. 2.00) :-
In addition to the requirement of standard specification 6-51-0087, the testing and

commissioning shall also comply with the following requirements.
4.1 All test equipments required for testing and commissioning at site shall be brought by
bidder at his own expense.
4.2 For testing and commissioning of various items covered under this MR, bidder shall be
required to depute their representative for actual number of days as per site
requirement.
5.0 MR Sr. No. 04.00 (MANDATORY SPARES)

Bidder shall quote for mandatory spares along with unit rate and quantity as per the
price schedule format (rates shall be inclusive of packing and transportation).
S.NO Part description Quantity Unit rate
UPS (one set of spare for each UPS system)
One no. of each rating and
a) Power transistors / IGBT
type
b) Power supply cards One no. of each type
c) Operating console card One no. of each type
10 nos. of each rating and
d) All fuses
type
Notes :
1. Wherever % is identified, vendor shall supply next rounded figure.
6.0 MR Sr. No. 05.01 (TWO YEARS O&M SPARES)

Bidders shall furnish list of spares for two years operation and maintenance (O & M) for
each of item nos. 01.01 to 01.04 along with recommended itemized quantities and unit
rates (rates shall be inclusive of packing and transportation to respective delivery
destinations). The O & M spares shall not be evaluated for bid comparison purpose as
these shall be ordered by client after placement of order of main equipment.
7.0 MR Sr. No. 06.01 (UNIT RATES FOR ADDITION / DELETION)

Bidders shall quote for following unit rates for addition/deletion of each item. Quoted
price shall include cost of mounting, wiring and any modification required on account of
addition and deletion. (These rates shall be applied by the purchaser for any
addition/deletion of quantity on the quoted lump sum prices during execution of the
order).
(a) Empty vertical Panel of ACDB.
(b) Each rating of outgoing ACDB feeder.
Unit rates for any other item if not specifically included in MR and which are likely to be
required for addition/ deletion in future may also be furnished.
8.0 SUPERVISION OF ERECTION (For MR item no. 08.00)

Bidder shall quote for supervision of erection of offered UPS Systems at various sites.
Bidder shall be required to depute his representative for actual no. of days as per site
requirement for supervision of erection. However, charges for 3 man days for 7.5 kVA
UPS (MR item no. 01.03) and 1 day for 3 KVA UPS (MR item no. 01.01, 01.02 and
01.04) shall be considered for purpose of evaluation and bid comparison.
9.0 Bidder shall note that ratings/sizing calculations furnished for battery and charger are in
line with Cl.5.3.10 and Cl.5.3.12 of spec.6-51-0017 respectively. Further note that
ratings/sizing calculations furnished with the offer for battery and charger shall be
subject to review during detail engineering and confirm that any increase in ratings

Page 390 of 465
FOR UPS SYSTEM
A415-000-16-50-TR-0661
Rev. A
CLIENT : O.I.L.
required to meet the specifications of MR shall be in bidder’s scope without any time
and cost implication.
10.0 Makes of equipment/Components:-
10.1 Vendor may procure material from any of the owner/EIL approved vendors from below
table. However current validity and range of approval as per EIL enlistment letter, work
load, stability and solvency needs to be verified by the vendor before placement of
order.
10.2 Makes of items not covered in the vendor list below, shall be subject to approval by
Owner/EIL.
10.3 Vendor can offer components of makes other than specified below during order
execution. The alternate make of components will be evaluated post order, based on
the satisfactory track record and test certificates to be furnished by the Vendor. In case
the alternate makes are not found acceptable, components shall be strictly as per
vendor list below.
1. EQUIPMENTS APPROVED MAKE

Batteries-Lead Acid (VRLA) Amar Raja Batteries Ltd, Exide Industries
(Item Code- 13HC) Ltd., HBL Power Systems Ltd.
APPROVED MAKE
2. COMPONENTS/ACCESSORIES
ABB, C&S Electrics, GE India, L&T,
Contactors (Item Code-14CD)
Siemens, Schneider electric India Pvt Ltd
Legrand India, Havell’s, Schneider Electric
Earth leakage circuit breaker
India Pvt Ltd, ABB,GE, Siemens Ltd,
(ELCB)(Item Code-14EA)
Novateur Electrical & Digital Systems
Alstom , L&T Ahmednagar, Siemens Ltd,
Control switches/Selector Switches Switron Devices, Hotline Switchgear &
(Item Code-14CF) Controls, Kaycee Industries Ltd, Reliable
Electronic Components Pvt Ltd.
C&S Electric Ltd, L&T Ltd-Ahmednagar,
Heavy Duty switches(Item Code-
Novateur Electrical & Digital Systems,
14HA)
Siemens Ltd.
Havell’s India, Legrand India Pvt Ltd,
Standard Electricals Ltd, Schneider Electric
MCBs (Item Code-14MA) India Pvt Ltd, Indiana current control Ltd,
C&S, ABB Ltd, Siemens Ltd, Novateur
Electrical & Digital Systems
GE India Ind.(P) Ltd., L&T Ltd-Powai,
MCCBs (Item Code-14MB) Schneider Electric India Pvt Ltd, Siemens
Ltd.
Cooper Bussman Pvt Ltd, GE India
Industrial Pvt. Ltd., Novateur Electrical &
Fuses (Item Code-14FA)
Digital Systems, L&T Ltd- Ahmednagar,
Siemens Ltd
Electronic Automation Pvt Ltd, Siemens Ltd,
Timers (Item Code-14TA)
L&T Ltd- Ahmednagar
Automatic Electric Ltd, MECO Instruments
Meters (Item Code-14MC) Pvt Ltd, Rishab Instruments Pvt Ltd, Nippen
Electrical Instruments Co., Secure Meters
Page 391 of 465
FOR UPS SYSTEM
A415-000-16-50-TR-0661
Rev. A
CLIENT : O.I.L.
Ltd
ABB Ltd Bangalore, C&S Electric Ltd, L&T
Bimetal Relays (Item Code-14BA) Ltd- Ahmednagar, Siemens Ltd, Schneider
Electric, GE India Industrial Pvt Ltd
L&T-Powai, C&S Electric Ltd, Siemens Ltd,
Schneider Electric Pvt Ltd, Teknic Controls,
Push Buttons/Indicating lamps
Hotline Switchgear & Controls, Essen
(Item Code-14PB)
Deinki, Precifine Products Pvt Ltd, Sri Tulsi
switchgear Pvt Ltd,
GE India Industrial Pvt Ltd, Havell’s India
Fuse switch combination(Item Code- Ltd, Novateur Electrical & Digital Systems,
14SA) L&T Ltd- Ahmednagar, Siemens Ltd,
Standard Electricals Ltd, C & S Electric Ltd
Auxiliary Relays (Item Code-14AB) ABB Ltd, Alstom T&D India Ltd, Jyoti Ltd
Kalpa Electrikal Pvt Ltd , Pragati Electricals
Pvt Ltd, Precise Electricals, Silkaans
CT/PT-MV (Item Code-14IA) electricals MFG. Co. Pvt Ltd, Gilbert &
Maxwell Electricals Pvt Ltd, Narayan
Powertech Pvt Ltd,
Relays ABB Ltd (Baroda), Alstom T & D India Ltd,
(Conventional) Easun Reyrolle Ltd.

Page 392 of 465
Document No.
VENDOR DATA REQUIREMENTS A415-000-16-50-VDR-0661
FOR Rev. A
UPS SYSTEM Page 1 of 3

FOR
UPS SYSTEM
A 06-FEB-2015 ISSUED WITH MR SV RS MKS

Rev. Date Purpose Prepared by Checked by Approved by
No.
Format No. EIL-1642-1924 Rev.1 Copyright EIL - All rights reserved
Page 393 of 465

Document No.
FOR Rev. A
The following drawings/documents marked " " shall be furnished by the bidder.
UPS SYSTEM
POST ORDER
S. WITH WITH
N DESCRIPTION FOR FOR DATA REMARKS
BID
O. REVIEW RECORD BOOK
(FINAL)
1. Schedule of Vendor Documents
2. Confirmation of Technical Compliance
3. Data Sheets (Duly filled-in)
4. Dimensional/Assembly Drawings : GA
Drawings UPS Panels ,Cell booster and Aux.
Board
5. Dimensional/Assembly Drawings : Installation
Plan/ Mounting Details/ Cable Cutout Details
6. Dimensional/Assembly Drawings : Sectional
View Drawing
7. Dimensional/Assembly Drawings : Cubical
Arrangement Drawing
8. Dimensional/Assembly Drawings : Battery Rack
Arrangement Drawing
9. Dimensional/Assembly Drawings : Bill of
Material
10. Electrical Wiring Drawings : Single Line
Diagram
11. Electrical Wiring Drawings : Block and Logic
Diagrams
12. Electrical Wiring Drawings : Control Schematics
13. Electrical Wiring Drawings : Wiring Diagram
and Terminal Details
14. Electrical Wiring Drawings : Interconnection
Diagrams
15. Performance Curves of battery
16. Inspection & Test Plan (ITP) -For review by
Inspection Dept.
17. Test Records
18. Calculations for : Battery Sizing
19. Calculations for : Charger Sizing
20. Calculations for : Component Sizing(power
&electronic devices)
21. Calculations for : System Cables
22. Type Test Certificates for similar equipment
23. List of Mandatory Spares
24. List of Commissioning Spares
25. List of Maintenance Spares
Page 394 of 465

Document No.
FOR Rev. A
POST ORDER
S. WITH WITH
N DESCRIPTION FOR FOR DATA REMARKS
BID
O. REVIEW RECORD BOOK
(FINAL)
26. List of Special Tools & Tackles
27. Sizing calculation for UPS system(when
supplied with DCS package)
28. Data Books/ Manuals : Installation Manual
29. Data Books/ Manuals : Operating/ Maintenance
Manual
30. Data Books/ Manuals : Catalogues/ Brochures
Notes :
1. Post order, drawing / document review shall commence only after approval of Document Control Index (DCI).
2. All post order documents shall be submitted / approved through EIL eDMS portal.
3. Final documentation shall be submitted in hard copy (Six prints) and soft ( two CDs/DVDs ) in addition to
submission through EIL eDMS.
4. Refer - 6-78-0001: Specification for quality management system from Bidders.
5. Refer - 6-78-0003: Specification for documentation requirement from Suppliers.
6. All drawings & documents shall be submitted in A4 or A3 paper sizes. Documents in higher paper size shall
be submitted in exceptional circumstances or as indicated in the MR/Tender.
7. Post order- The schedule of drawing / data submission shall be mutually agreed between EIL & the bidder /
contractor / supplier during finalization of Document Control Index (DCI).
8. Bill of Material shall form part of the respective drawing.
Page 395 of 465

SPECIFICATION STANDARD SPECIFICATION No.
ENGINEERS FOR
INDIA LIMITED 6-51-0017 Rev 6
t ,-from onsfsoA/ IA Govt of 'mita Undertaking) UPS SYSTEM Page 1 of 23
aT9-4-74gi TIM Ritd+-1 ReR

feffb-r
SPECIFICATION
FOR
UNINTERRUPTED POWER SUPPLY
SYSTEM
6 05.08.13 REVISED AND ISSUED AS STANDARD NN RS UAP/JMS DM

SPECIFICATION
5 08.09.08 REVISED AND ISSUED AS STANDARD AM
SPECIFICATION NS JMS VC
4 09.04.02 REVISED AND ISSUED AS STANDARD HKM RSG VPS
SPECIFICATION AS
3 02.04.96 REVISED AND ISSUED AS STANDARD RSG VPS SG AS
SPECIFICATION
2 28.07.89 ISSUED AS STANDARD SPECIFICATION VBV VPS SG GNT/RCPC
Standards Standards
Rev. Prepared Checked Committee Bureau
No Date Purpose by Convenor Chairman
by
Approved by
Page 396 of 465

ENGINEERS
fg-ar lad=rdg INDIA LIMITED FOR 6-51-0017 Rev 6
IA Go, of India Undertaking)
Abbreviations:
AC Alternating Current
ACDB AC Distribution Board
Ah Ampere-hour
Amp Ampere
BS British Standard
CD Compact Disk
CFL Compact Fluorescent Lamp
CRCA Cold Rolled Cold Annealed
DC Direct Current
DCS Distributed Control System
DG Diesel Generator
EMC Electromagnetic Compatibility
Hz Hertz
IEC International Electrotechnical Commission
IEEE Institute of Electrical and Electronics Engineers
IGBT Insulated Gate Bipolar Transistor
IP Ingress Protection
IS Indian Standards
LCD Liquid Crystal Display
LED Light Emitting Diode
MCCB Moulded Case Circuit Breaker
MR Material Requisition
NEMA National Electrical Manufacturers Association
Ni-Cd Nickel Cadmium
PC Personal Computer
PCB Printed Circuit Board
PIV Peak Inverse Voltage
PO Purchase Order
P.u. Per Unit
PVC Poly Vinyl Chloride
RFI Radio Frequency Interference
ROM Read Only Memory
RS Recommended Standard
SMPS Switch Mode Power Supply
SPN Single Phase Neutral
UPS Uninterrupted Power Supply
V Volt
VDE Verband Deutscher Electrotechniker
VRLA Valve Regulated Lead Acid
Electrical Standards Committee
Convener : Mr. U.A.Patro

Members : Mr. B. R. Bhogal
Ms. S. Anand
Mr. Parag Gupta
Mr. A. K. Chaudhary (Inspection)
Ms NP Guha (Proj.)

Page 397 of 465
6iiiazle? aft
/ ENGINEERS
5`2eir tit5legViP INDIA LIMITED FOR 6-51-0017 Rev 6
OM, eworre..M.∎ fA coA 4t Inika Uhddllivngi
CONTENTS
1.0 SCOPE 4
2.0 CODES AND STANDARDS 4
3.0 GENERAL REQUIREMENTS 4
4.0 SITE CONDITIONS 5
5.0 TECHNICAL REQUIREMENTS 5
6.0 INSPECTION, TESTING AND ACCEPTANCE 17
7.0 SITE ACCEPTANCE TESTS 20
8.0 PACKING AND DESPATCH 20
Page 398 of 465

ENGINEERS
OgelI itif5itg INDIA LIMITED FOR 6-51-0017 Rev 6
,S4211, CF1,774411 UhtlOolap, .4) UPS SYSTEM Page 4 of 23
1.0 SCOPE
The scope of this specification is to define the requirements of design, manufacture, testing,
packing and dispatch of static Uninterrupted Power Supply (UPS) system.
2.0 CODES AND STANDARDS
2.1 The equipment shall comply with the requirements of latest revision of following standards:
IS: 5 Colours for ready mixed paints and enamels

IS: 1248 Direct acting indicating analogue electrical measuring (Part 1, 2, 4 and 9)
instruments and their accessories.
IS: 7204 Stabilised power supplies D.C. output
(Part 1 to 4)
IS: 12021 • Control transformers for switchgear and control gear for voltages not
exceeding 1000V AC
IS: 13314 Solid state inverters run from storage batteries
IS: 13703 Low voltage fuses for voltage not exceeding 1000V AC or 1500V DC
(Part 1, 2 & 4)
IS: 13947 Low voltage switchgear and control gear specification.
(Part-5/ Sec-2)
IEC-60146-1-1: General requirement & line commutated inverters (specification of base
requirements)
VDE-0875 : German EMC directive for broadband interference generated by
appliances.
IEEE-519 Recommended practices and requirements for harmonic control in
electrical power systems
2.2 In case of imported equipments, standards of the country of origin shall be applicable if these
standards are equivalent or stringent than the applicable Indian standards.
2.3 The equipment shall also conform to the provisions of Indian Electricity rules and other statutory
regulations currently in force in the country.
2.4 In case Indian standards are not available for any equipment, standards issued by
IEC/BSNDE/IEEE/NEMA or equivalent agency shall be applicable.
2.5 In case of any contradiction between various referred standards/specifications/ data sheet and
statutory regulations, the following order of priority shall govern:
Statutory regulations
Data sheets
Job specification
This specification
3.0 GENERAL REQUIREMENTS
3.1 The offered equipment shall be brand new with state of art technology and proven field track
record. No prototype equipment shall be offered.
3.2 Vendor shall ensure availability of spare parts and maintenance support services for the offered
equipment at least for 15 years from the date of supply.
3.3 Vendor shall give a notice of at least one year to the end user of equipment and EIL before
phasing out the product/spares to enable the end user for placement of order for spares and
services.
Page 399 of 465

15i1R4Eq ENGINEERS
Ige..Ilkiffleg INDIA LIMITED FOR 6-51-0017 Rev 6
lit71 V6M111V., (Kiva Of India unde,tiong, UPS SYSTEM Page 5 of 23
3.4 The UPS system shall be an integrated system comprising static rectifiers, battery, static inverters,
static switches, manual by pass switch, AC distribution board, voltage stabiliser in bypass,
isolating and protection devices and all other equipment/ accessories required for completeness of
the system whether specifically mentioned herein or not, but necessary for completeness and
satisfactory performance of the system.
3.5 The UPS system shall be suitable to feed all loads connected to the output which are primarily
instruments, DCS, computers, disc drives and other SMPS equipment leading to high crest factor
of the load.
3.6 The inverter shall be transistorised (IGBT) type or with the latest proven technology. All
components shall be of a high quality and reliability that satisfy with the requirements of a secure
AC power to vital equipment with respect to performance, controlling, monitoring and
safeguarding function in continuously operating petrochemical process units, petroleum refineries,
gas processing facilities, utility and other miscellaneous industrial plants. Components shall be
capable of withstanding the thermal and dynamic stresses resulting from internal and external
short circuits and switching surges etc.
3.7 The design of the UPS shall be such as to minimise the risk of short circuits and shall ensure
human and operational safety.
3.8 The vendor shall be responsible for design, engineering and manufacturing of the complete
system to fully meet the intent and requirements of this specification and enclosed data sheets.
Selection, sizing and suitability of all equipment and components used for UPS system shall be
vendor's responsibility.
3.9 The UPS shall be single phase or three phase system as indicated in the data sheets.
3.10 The batteries shall meet the requirement of battery Data Sheet/ battery specifications attached with
the bid document
4.0 SITE CONDITIONS
The UPS system shall be suitable for installation and satisfactory operation in a closed substation
with restricted natural air ventilation in tropical, humid and corrosive atmosphere. The UPS
system shall be designed to operate under site conditions as specified in the data sheet. If not
specifically mentioned therein, design ambient temperature of 40°C and altitude not exceeding
1000m above MSL shall be considered for the UPS.
5.0 TECHNICAL REQUIREMENTS
5.1 Input Power Supply
5.1.1 The UPS shall be suitable for input power supply as defined in the data sheet. If not specified
therein the UPS shall be suitable for the following input power supply.
Voltage 415V ± 10%

Frequency 50 Hz ± 5%
In addition to above variations, the input voltage may be subject to transient variations comprising
voltage dip to 80% of normal voltage during motor start-up and voltage interruption during short
circuit as well as frequency variations due to large motor start up. UPS system shall be designed
to operate satisfactorily while deriving the input power from an emergency diesel generator set.
UPS system shall also operate satisfactorily on input power supply having:
Page 400 of 465

ENGINEERS
5gear tif5leg INDIA MIT
LIED FOR 6-51-0017 Rev 6
,arnna K., of Landenakong,
14
the ratio of negative to the positive sequence components not exceeding 5% and total
harmonic distortion of not more than 5%.
Total Harmonic Distortion is the ratio in percentage of r.m.s. value of the harmonic content to the
r.m.s. value of the fundamental component of alternating quantity.
5.1.2 The manufacturer shall specify the current rating of input feeder to UPS from client switchboard
based on 150% overload at minimum battery voltage and including the UPS efficiency.
5.1.3 The UPS shall be designed to ensure that harmonic components in the input current are limited as
per IEEE519. Suitable filters as required shall be provided.
5.2 UPS Configuration and Operational requirements
The UPS system shall have one of the following basic configurations as specified in data sheet
and drawings.
5.2.1 Single UPS with Bypass (Refer Sketch 1)
In UPS system having this configuration a single rectifier and inverter shall be provided. Under
normal conditions when AC mains power is available, the rectifier shall simultaneously feed DC
power to inverter as well as for float/rapid charging of the battery.
The AC supply to loads shall be fed from inverter output. In case of any fault in the inverter, the
load shall be automatically transferred to stabilized bypass supply and retransfer of load from
stabilized bypass supply to the inverter shall be possible in auto as well as in manual mode.
In case of AC input power failure or battery charger failure, the battery shall supply power to
inverter without any interruption. The charger shall be designed for simultaneously feeding
complete inverter load and for float/rapid charging the battery to its rated capacity. Charger shall
be equipped with 'On Line' automatic as well as manual charging facility.
5.2.2 Parallel Redundant UPS with bypass (With lx100`)/0 battery)(Refer Sketch 2)
In UPS system having this configuration two sets of rectifiers and inverters shall be provided.
Under normal conditions, when AC mains power is available, both the rectifiers shall operate in
parallel and supply DC power for float/rapid charging the battery and simultaneously to inverters.
In case of failure in one rectifier, the other rectifier shall feed the complete load and the battery
without any interruption.
In case of incoming supply failure or failure of both rectifiers the battery shall feed the inverters
without any interruption. Each rectifier shall be designed for simultaneously feeding complete
inverter load and float/rapid charging of the battery to its rated capacity. Each rectifier shall be
equipped with 'On Line' automatic as well as manual charging facility.
Normally both inverters will be synchronised with each other and with stabilized bypass supply.
Both inverters shall operate in parallel and share the load equally.
The load sharing controls shall not be subject to common mode failure and any failure of the load
sharing controls shall not result in the loss of vital power.
When a disturbance/fault occurs in any one of the inverters, the faulty unit shall automatically get
disconnected and the entire load shall be fed from the other inverter. In case both the inverters
develop a fault, the complete load shall be transferred to stabilized bypass supply through the
static switches and retransfer of load from stabilized bypass supply to the inverter shall be
possible in auto as well as in manual mode.
Page 401 of 465

150-ZIEq(
ift ENGINEERS
lettAtzW INDIA LIMITED FOR 6-51-0017 Rev 6
NVV1 rA Ind. :#10844.0p
Gov or
5.2.3 Parallel Redundant UPS with bypass (With 2x50% batteries)(Refer Sketch 3)
In UPS system having this configuration two sets of rectifiers and inverters shall be provided.
Under normal conditions, when AC mains power is available, both the rectifiers shall operate in
parallel and supply DC power for float/rapid charging the 2 x 50% batteries and simultaneously to
inverters. In case of failure in one rectifier, the other rectifier shall feed the complete load and the
battery without any interruption.
In case of incoming supply failure or failure of both rectifiers the 2 x 50% batteries shall feed the
inverters without any interruption. Each rectifier shall be designed for simultaneously feeding
complete inverter load and float/rapid charging of the 2 x 50% batteries to its rated capacity. Each
rectifier shall be equipped with 'On Line' automatic as well as manual charging facility.
Normally both inverters will be synchronised with each other and with stabilized bypass supply.
Both inverters shall operate in parallel and share the load equally.
The load sharing controls shall not be subject to common mode failure and any failure of the load
sharing controls shall not result in the loss of vital power.
When a disturbance/fault occurs in any one of the inverters, the faulty unit shall automatically get
disconnected and the entire load shall be fed from the other inverter. In case both the inverters
develop a fault, the complete load shall be transferred to stabilized bypass supply through the
static switches and retransfer of load from stabilized bypass supply to the inverter shall be
possible in auto as well as in manual mode.
5.2.4 Hot Stand-by Redundant UPS with bypass
In UPS system having this configuration, the arrangement of rectifiers/inverters and the operating
philosophy is same as described in C1.5.2.2 and CI.5.2.3 above, except that only one inverter shall
be operating at one time. The other inverter shall not be sharing the load but shall be
synchronised with the running inverter and stabilized bypass supply and remain ready to accept
the load in case of fault in the running inverter. Retransfer of load from stabilized bypass supply
to the inverter shall be possible in auto as well as in manual mode.
5.2.5 In all UPS configurations, the facility for uninterrupted manual transfer in either direction through
static switches shall also be provided.
5.2.6 For ease of maintenance, it shall be possible to isolate inverters and static switches from load
through manually operated make before break switches. In case of larger rating UPS, where it is
not possible to provide one power switch with make before break feature, combination of breakers
with the control scheme having make before break logic may be provided which ensures
momentary parallelling before tripping of selected breaker.
5.3 UPS Design and Performance Requirements
5.3.1 Incoming AC supply shall be converted to DC through three phase full wave controlled rectifiers.
The rectifiers shall operate according to the constant voltage current limiting principle and shall
incorporate a "Soft Start" feature to gradually accept load on initial energising.
5.3.2 The rectifier section of the UPS system shall be capable of precise regulation to prevent damage
to the battery. The output voltage of rectifier's DC bus without the battery shall be stabilised to
within + 1% of set value during load variation between 0 to 100% of the rectifiers and specified
mains input supply voltage variation.
5.3.3 Suitable protection shall be provided in the control circuits to guard against instability of phase
controlled rectifiers due to electrical oscillations which may be present in the input supply as
caused by emergency DG set.
Page 402 of 465

401 ENGINEERS
ICS' INDIA LIMITED FOR 6-51-0017 Rev 6
1111," 04,015, Govt of !MU ..PAItflainAT UPS SYSTEM Page 8 of 23
5.3.4 The UPS system including the stabilised by-pass shall be galvanically isolated from input power
supply system by providing double wound transformers having copper winding. All transformers
shall be natural air cooled, dry type suitable for location inside the panel. All rectifiers shall also
have a double wound transformer at its input.
5.3.5 An RFI filter shall be provided. The production of radio frequency interference voltage shall not
exceed the value of suppression grade N' as defined in VDE-0875. The performance of UPS
system shall not get affected or in any way be degraded by the use of portable radio transmitter
receiver in the vicinity of the UPS system and or UPS room.
5.3.6 Transient/surge protection circuit shall be provided in the input circuit to rectifiers to protect the
UPS from surges & voltage spikes.
5.3.7 The UPS system shall be designed to draw power from mains supply at a minimum power factor
of 0.85 while working at rated load in normal operating UPS configuration.
5.3.8 The UPS shall be provided with automatic sequence and power walk in circuit(s) with time delay
of up to 15 sec. such that the rectifiers and inverters can start operating automatically when
incoming AC power is restored allowing the UPS to be loaded automatically.
5.3.9 Facility for initial charging of batteries shall also be provided at a voltage level recommended by
the battery manufacturer. The inverters may be disconnected during initial charging of the battery.
5.3.10 For battery sizing, the following factors shall be considered unless specified otherwise in the data
sheet:
a. Load Power Factor of 0.8

b. Minimum ambient temperature as specified in Data sheet.
Inverter rated kVA x Rated load p. f.

c. Battery Current =
Inverter Efficiency* x End cell voltage x No. of cells
* at 50% load on each inverter for parallel redundant UPS
d. Aging factor of 0.8

e. Back up time of 30 minutes in case of mains power failure unless specified otherwise in
data sheet
f. Minimum end cell voltage for lead acidNRLA battery 1.75 V per cell and 1.0 V per cell
for Ni-Cd battery.
g. Battery state of charge factor of 0.95.
5.3.11 The rectifiers/chargers shall be designed to completely charge the Lead acid and Nickel cadmium
batteries in a maximum time of 10 hours after complete discharge and at the same time meeting
the inverter input requirements when the inverter is delivering its rated output at 0.8 p.f. Facilities
shall be provided to initiate battery rapid charge operation by manual & automatic means. An auto
charging sequence should be provided for the rapid and float charging based on current sensing.
Battery charger for VRLA battery shall be sized to provide boost charging of the battery up to
90% of rated Ampere hours within a duration of 24 hours and to 100% within 4 days. In addition
to above, the charging shall be transferred from rapid to float mode after a preset time adjustable
through 0-24 hours timer as back up protection against over charging.
5.3.12 The rectifiers shall be sized based on the maximum inverter input load when inverter is delivering
its rated output at 0.8 rated p.f. and recharge the battery to nominal rated capacity of the battery.
The DC load imposed by the inverters shall be considered under the most severe operating
Format No. 8-00-0001-F1 Rev. 0 Copyright El L — All rights reserved
Page 403 of 465

ENONEERS
s laVitg INDIA LIMITED FOR 6-51-0017 Rev 6
10e71,4tbreMJWARY Pk Gan IN India LK11141.100,19, UPS SYSTEM Page 9 of 23
conditions where only one rectifier is operating but the UPS load is equally shared by all the
inverters. The rating of each rectifier shall be not less than the value calculated as follows:
For Lead Acid Batteries = Inverter input current* + 0.14Ah (10 hr. Rating of the battery)
For Nickel- Cadmium Batteries = Inverter input current* + 0.2Ah (5 hr. Rating of the battery)
For VRLA Batteries = Inverter input current* + 0.2Ah (10 hr. Rating of the battery)
Rated kVA capacity of UPS X Rated load power factor

* where Inverter input current =
Battery charging voltage X Inverter efficiency
5.3.13 The DC rectifiers shall sense the battery charging current and adjust the DC bus voltage to
maintain the charging current to preset level. A separate current limit circuit shall also be provided
for adjustment of battery current. The rectifiers shall be protected against reverse battery
connection at DC link voltage bus. Subsequent to a discharge cycle when battery is connected to
rectifier, the battery current shall be monitored, controlled and limited to set value automatically
irrespective of the inverter input current.
5.3.14 The battery may be taken out of service for maintenance, during which period it shall be possible
for the inverter to continue operation by drawing power from the rectifier. Ripple content at the
DC link shall not exceed 2% even with battery disconnected.
5.3.15 Battery/ DC link shall be provided with a sensitive earth leakage detection.
5.3.16 The inverter shall be of the current limiting type (short circuit proof) and have nominal output
voltage and frequency as specified in the data sheet. The inverter output voltage and frequency
shall not exceed the operational tolerances, as measured at the output terminals of the unit during
the following conditions of UPS loading:
Load variations between 0-100% of the rated output of UPS

Load power factor over the range of 0.7 lagging to unity.
Load current waveform having a relative harmonic content varying between zero and 50%,
the latter waveform having a crest factor not exceeding 2.5 and individual harmonics not
exceeding the following values :
3rd harmonic 44% of fundamental

5th harmonic 33% of fundamental
The Relative harmonic content is the ratio of the r.m.s. value of the harmonic content to the
r.m.s. value of the total non-sinusoidal periodic waveform i.e. relative harmonic content =
rms value of the fundamental component of current or voltage
.\1[ 1- )2]
rms value of total waveform of current or voltage
- DC input voltages over the range corresponding to battery rapid charge and battery discharge
operation during the specified discharge times.
The UPS output voltage waveform shall be sinusoidal with a relative harmonic content not
exceeding 5% for both linear and non linear loads.
5.3.17 The inverter shall control the output voltage of the UPS such as to maintain synchronism with the
mains bypass voltage during variations in mains frequency up to the limits specified.
Page 404 of 465

I[~'Ut t ENGINEERS
04if ktittg INDIA LIMITED FOR 6-51-0017 Rev 6
441,1 tn,o14%,■
74,1,54, I. La, tie Inge Iritaiorog,
During variations in mains frequency exceeding these limits, the inverter shall revert to internal
frequency control.
5.3.18 It shall be possible to vary the inverter output voltage steplessly within ± 5% of the specified
output voltage. This adjustment shall be possible to be made when the inverter is in operation.
5.3.19 The steady state output voltage and frequency (free running) variation of inverters shall not
exceed ± 1% from the set value for specified input power supply conditions from no load to full
load condition and load power factor variation from 0.7 lag to 1.0.
5.3.20 The UPS system shall be able to operate satisfactorily on rated loads (in kVA) with power factors
in the range of 0.7 lag to 1.0. The overall efficiency of the UPS system shall not be less than 80%
at rated load and 0.8 pf.
5.3.21 The UPS shall have capacity to deliver a minimum overload of 125% for 10 minutes and 150%
for 1 minute. UPS shall be provided with current limit circuit to avoid excessive loading beyond
its permissible overload withstand capability.
5.3.22 The inverters shall be 'phase locked' to the stabilized bypass power supply as long as stabilized
bypass supply frequency remain within ± 4% of nominal. When bypass supply frequency
variation exceeds the above limits, the inverters shall be de-linked from mains. Free running
frequency tolerance limit shall not exceed ± 1%. Facility shall also be provided for adjustment of
range of synchronising frequency.
5.3.23 Unless otherwise specified, the UPS system output voltage variation shall not exceed ± 10% and
complete recovery to normal steady state shall be within 0.1 Sec. The phase angle disturbance
shall be less than 120° ± 3 % in case of 3 phase inverter. The above requirement shall be complied
for following transient disturbances.
a) 100% step load and unload (For single UPS and hot stand by UPS)
b) 50% step load (for parallel redundant UPS)
c) Momentary interruption in power supply
d) Load transfer to stabilized bypass supply
e) Complete load transfer to other healthy inverter when one of the two parallel inverters
develop a fault.
5.3.24 For 3 phase UPS system, the maximum output voltage and angle variation between the phases
should not exceed 6% and 3 degrees respectively even under the condition of 100% unbalanced
loading of the 3 phase output.
5.3.25 UPS system shall be suitable both for floating output or earthing of one leg / star point in case of
single phase/ three phase system respectively.
5.3.26 The stabilized bypass supply shall be designed to regulate the output voltage within +2% of the
rated voltage over complete range of load from no load to full load and for specified input supply
voltage variation. The type of Voltage stabiliser in stabilized bypass supply shall be as indicated
in data sheet.
5.3.27 The stabilized bypass supply shall have a continuous current rating equivalent to the rated output
of the UPS unit and be capable of conducting a current ten times the rated output for the duration
more than the fault clearing time of the type of fuse provided. The load transfer devices shall
comprise of continuously rated static elements in both inverter and stabilized bypass supply.
5.3.28 Adequately rated static switches in required number & configuration shall be provided in the
inverter(s) output and stabilized bypass supply to ensure positive isolation of faulty inverter
section such that the other inverter and bypass circuits do not feed into the fault leading to under
Page 405 of 465

laRzieg(1ft
,; ENGINEERS FOR
51geli ki5leZW; INDIA LIMITED 6-51-0017 Rev 6
(A Cia4 A Inda UndonlaIong,
voltage / trip. The short time rating of all the static switches shall be at least 10 times the rated
output for the duration more than the fault clearing time of the type of fuse provided.
5.3.29 Facility shall be provided to manually and automatically initiate transfer of the load from inverters
to the stabilized bypass supply and from stabilized bypass supply to the inverters. Under voltage
and over voltage sensing levels to initiate transfer shall be adjustable. The maximum transfer time
between inverters and bypass supply shall not exceed 4 msec and 20 msec in synchronous and
asynchronous mode respectively.
5.3.30 The criteria for load transfer:
A) Load transfer from inverter to the stabilized bypass supply shall be as follows:
(i) The load transfer shall only be possible when:
The stabilised bypass output voltage is within + 5% of rated UPS output voltage
and
The mains bypass frequency is within + 4%.
(ii) Auto-transfer of the load from inverter to stabilized bypass supply shall be initiated
when:
- The inverter output voltage drops below 95% of nominal output voltage under
steady state condition and/or if the inverter output voltage falls below 90% of
the nominal value under transient conditions.
OR
- The inverter output voltage exceeds 105% of the nominal output voltage under
steady state condition and/or if the inverter output voltage reaches 110% of the
nominal value under transient conditions.
OR
- The inverter output current exceeds its tolerable limits.
B) Retransfer of load from stabilized bypass supply to the inverter shall be as follows:
(i) The load transfer shall be possible when-
- The inverter output voltage is within ± 5% of nominal output voltage for more
than 5 sec. and inverter output and stabilised bypass supply are synchronised
Retransfer of load from stabilised by pass to the inverter shall be done manually
only unless otherwise specified in the data sheet
If automatic retransfer of load to the inverter is specified in the data sheet, then the
retransfer of load to the inverter shall be inhibited following four automatic
transfers of load to stabilised by pass within a period of 5 minutes.
5.3.31 All breakers shall be adequately rated for continuous rating as well as breaking capacity as
applicable. Paralleling of breaker/ switch/ contactor poles to achieve the required current rating is
not acceptable. All output isolating device shall be double pole type.
5.3.32 All electronic power devices including thyristors, transistors (IGBTs), diodes etc. shall be rated
under operating conditions for approximately 200% of the maximum current carried by the
device. All other electrical components such as transformers, reactors, breakers, contactors,
switches, bus bars etc. shall be rated for at least 125% of the maximum required rating. No
electronic device shall be subjected to PIV greater than 50% of its rated value.
Page 406 of 465

,r4 ENGINEERS
sigzx
Ion" ttWeg NDIA LIMITED
Goo M Lb.x.itztaivng,
FOR 6-51-0017 Rev 6
i f1646
.
5.3.33 All the thyristors, power transistors, diodes and other electronic devices of UPS shall be protected
with high speed semiconductor fuses. I2t co-ordination between fuse and semi-conducting power
devices shall be ensured.
5.3.34 The outgoing circuits of ACDB shall be protected by semiconductor fuses. Each inverter shall be
designed to clear a fault in any of the branch circuits up to a minimum rating of 25% of the system
capacity without the assistance of the stabilized bypass supply. In case of any fault in branch
circuits, the load connected to the healthy circuits shall not get affected. The fault clearing time
shall be less than 4 msec.
5.3.35 All PCBs shall be provided with a transparent epoxy coating for environmental protection and
tropicalisation. They shall be suitably located away from heat sources.
5.3.36 All electronic control and monitoring printed circuit cards shall be installed in standardised
electronic equipment frames and shall be fitted with suitable means for easy removal. The frames
shall incorporate guides for PCB's to facilitate correct insertion of PCB's and shall allow access to
the wiring side of the connectors. All PCBs shall be placed in a manner to avoid replacement of a
PCB by a wrong spare PCB. Monitoring points shall be provided on each of the PCB's and the
PCB shall be firmly clamped in position so that vibration or long usage do not result in loose
contacts. Failure of each PCB shall be indicated by visual alarms. Visual fault diagnostics shall
preferably identify faults up to various sections in the card.
5.3.37 Forced ventilation of panel, if provided, shall be supplemented by 100% redundant fan. In normal
operation, normal & redundant fans shall run together. The power supply for the fans shall be
tapped from the inverter output. However, the rating of the UPS as specified in the data sheet shall
be the net output of UPS after deducting power consumption for fans etc. However in case of non-
operation of 50% of running fans the UPS output shall not be affected. The fans shall be arranged
to facilitate removal of faulty fan for maintenance without requiring system shutdown. All fans
shall be equipped with monitoring facilities to provide an alarm in the event of fan failure.
5.3.38 Maximum noise level from UPS system at 1 metre distance, under rated load with all normal
cooling fans shall not exceed 75 dBA
5.4 Construction
5.4.1 Rectifier/charger and inverter, stabilized bypass supply and static switch sections shall be suitably
housed in sheet steel panels complete with all interconnections.
UPS panels, ACDB and cell booster enclosures shall be fabricated from structural/CRCA sheet
steel. The frames shall be fabricated by using minimum 2mm thick CRCA sheet steel while the
doors and covers shall be made from 1.6 mm thick CRCA sheet steel. Wherever, required suitable
stiffeners shall be provided.
The panels shall be free standing, fitted with suitable louvers for ventilation and cooling fans as
required. Hinged doors shall be provided at the front and back with dust tight gaskets. Inter-panel
sheet steel barriers shall be provided. The enclosure shall provide minimum IP-31 degree of
protection, if not specified otherwise in the data sheet. The maximum and minimum operating
height of the switches shall be 1800 mm and 300 mm respectively.
5.4.2 Power cables shall be with aluminium / copper conductors and control cables shall be with copper
conductors. All the cable connections shall be from bottom and front of the panel, if not specified
otherwise in the data sheet. A removable bolted gland plate shall be provided along with single
compression type nickel plated brass cable glands for external cable connections. Clamp type
terminals shall be used for connection of all wires up to 10 mm2. Bolted type terminals suitable for
cable lugs shall be provided for wire size above this. Tinned copper lugs for all external
connections shall be provided with the panels. Terminals shall be provided for all external
Page 407 of 465

fa-4e ENGINEERS
51geir iweg INDIA LIMITED FOR 6-51-0017 Rev 6
MqA (VINV.J.41.” f A CroVI q India Undedion9
connections. Interconnection cables for cubicles located side to side shall be supplied. All
interconnecting cables, as required between UPS system and ACDB, UPS system and batteries
shall be in the scope of vendor.
5.4.3 Bus bars shall be used in all power circuits which are rated above 100 Amp. Copper conductors
PVC/XLPE insulated cables or wires of 660V grade shall be used for power circuits rated less
than 100 Amp. Bus bars shall be colour coded and live parts shall be shrouded to ensure complete
safety to personnel intending routine inspection by opening the panel doors. All the equipment
inside the panel and on the doors shall have suitable name plate and device tag numbers as per the
schematic diagram. All wires shall be ferruled and terminals shall be numbered.
5.4.4 MCCBs and load break power switches shall be mounted inside the panel. The control switches
shall be rotary type, mounted on the door and shall be externally operable. An 11W CFL lamp
controlled through a door switch shall be provided for illumination in each panel. All instruments
shall be analogue/digital, switchboard type, back connected, 72 x 72 mm. square (for Analogue
type). Analogue instruments shall be preferred. Analogue instruments' scale shall have red mark
indicating maximum permissible operating rating. Separate test terminals shall be provided for
measuring and testing of the equipment to check the performance.
5.4.5 A suitably sized earth bus shall be provided at the bottom of the panels including ACDB running
through the panels line up with provision for earth connection at both ends to purchaser's main
earth grid. The minimum size of earth bus shall be 25 x 3 mm2 copper (or equivalent aluminium).
All potential free metallic parts of various equipments shall be earthed suitably to ensure safety.
5.4.6 All panels shall be of same height so as to form a panel line up which shall have good aesthetic
appearance. ACDB can be of different height.
5.4.7 Inside the panels, the controls connections shall be done with 660V grade PVC/XLPE insulated
wires having stranded copper conductors. 1.5 mm2 size wires shall normally be used for circuits
with control fuse rating of 10 Amp. or less. For control circuit having fuse of 16 Amps, 2.5 mm2
size wires shall be used. Control wiring for electronic circuits shall be through flat ribbon cable or
through copper wire minimum of 0.5 mm dia.
5.4.8 All control wiring shall preferably be enclosed in plastic channels or otherwise neatly bunched
together. Each wire shall be identified at both ends by PVC ferrules. Ferruling of wires shall be as
per relevant IS.
5.4.9 All metal surfaces shall be thoroughly cleaned and de-greased to remove mill scale, rust, grease
and dirt. Fabricated structures shall be pickled and then rinsed to remove any trace of acid. The
under-surface shall be prepared by applying a coat of phosphate paint and a coat of yellow zinc
chromate primer. The under-surface shall be made free from all imperfections before undertaking
the finished coat.
5.4.10 After preparation of the under-surface, the panels shall be spray painted with two coats of epoxy-
based final paint or shall be powder-coated. Spray painted finished panels shall be dried in stoving
ovens in a dust-free atmosphere. Panel finish shall be free from imperfections like pinholes,
orange peels, runoff paint, etc.
5.5 Cell Booster

5.5.1 Cell booster shall be suitable for charging not only the new cells before being introduced to the
battery bank but also any treatment to be given to the individual weak cells. Quantity of such
boosters shall be as defined in the MR. Cell booster shall be suitable for 240 V ± 10%, 50 Hz ±
3% SPN input power supply. Cell booster output voltage shall be in the range of 0-18V and 0-12V
for Lead Acid and Nickel Cadmium batteries respectively. Cell booster current rating shall be as
under:
Page 408 of 465

ENGINEE RS
5i
tgar tateg INDIA MIT
LIED FOR 6-51-0017 Rev 6
aagrt vs,mtv C..1 Y Inds UN.10.1ryg, UPS SYSTEM Page 14 of 23
For Lead Acid battery = 0.14 x Ah of cell (10 hr. Rating of the cell)
For VRLA battery = 0.2 x Ah of cell (10 hr. Rating of the cell)
For Ni-Cd battery = 0.2 x Ah of cell (5 hr. Rating of the cell)
Cell booster shall have heavy duty switch fuse or MCCB on AC incomer and DC output, AC
voltmeter, DC ammeter and voltmeter, indicating lamp for AC/ DC power ON. The output voltage
and current of cell booster shall have manual control using a suitably rated variac or a full wave
controlled rectifier bridge. Suitable interlock shall be provided so as to ensure that the variac/
controlled rectifier is at its minimum position while switching on the cell booster. Cell booster
shall be portable type with wheels. Each cell booster shall be supplied with 5 m long flexible
copper conductor, PVC insulated and braided cable for AC incomer power supply and DC output
connection to the battery.
5.6 A.C. Distribution Board
Sheet steel enclosed AC distribution board shall be provided. It shall accommodate AC feeders as
indicated in the data sheet. The distribution board shall be floor mounted, fixed type with
compartmentalised construction unless otherwise indicated in the data sheet. The switchboard
shall be provided with 2 I/Cs (one from UPS & another from Bypass supply) with adequately
rated Switch/MCCB/ACB. It shall be possible to operate the switches without opening the doors.
Switches shall be provided with door interlock. Vertical cable alley of minimum 200mm width
with suitable supports shall be provided for the termination of outgoing cables. Suitable supports
shall be provided for supporting incoming and outgoing cables. All outgoing switches shall be air
insulated load break type. Fuses on outgoing feeders shall be fast acting semiconductor type and
cable entry shall be from bottom. Isolation transformers (if required) shall be mounted inside
ACDB. HRC fuses shall be provided for isolation transformer feeders. The gland plate of the
distribution board shall be non-magnetic type where single core cables are used as specified in the
data sheet. Cable glands shall be of brass and single compression type and cable lugs shall be of
tinned copper.
5.7 Alarm, Control, Indication and Metering Requirements
If not specified otherwise in the data sheets, following schedule shall be followed for alarm,
control, indication and annunciation. Any additional devices/features considered necessary for
reliable operation and maintenance shall also be included in various panels and same shall be
highlighted separately. An illuminated one line diagram indicating operational status shall be
provided on the front of the panel. Metering, indications, audio-visual alarm shall be provided.
Parameters/ information indicated shall be available by menu driven LCD display or by other
means directly or indirectly.
5.7.1 Metering
5.7.1.1 Rectifier
a) Incoming line voltages (For all the three phases).

b) Input line currents.(For all the three phases)
c) DC voltage at each rectifier output.
d) Battery current.
5.7.1.2 Inverters
a) AC voltage at each inverter output (AC voltages for 3 phase inverter)

b) AC current at each inverter output (AC currents for 3 phase inverter)
c) Frequency meter at each inverter output
Page 409 of 465

ISiaZET ENGINEERS
til5ft INDIA LIMITED FOR 6-51-0017 Rev 6
407,(V.W.antwi (A Goa a Irtraa tloantaionw
5.7.1.3 Stabilised bypass supply
a) Frequency meter for incoming supply.

b) Voltmeter with selector switch for incoming supply.
c) Ammeter with selector switch for incoming supply.
5.7.1.4 ACDB
Following shall be provided for each of the ACDB incomers:
a) Voltmeter (voltmeter selector switch shall also be provided for 3 phase inverter).
b) Ammeter (ammeter selector switch shall also be provided for 3 phase inverter).
c) Power factor meter
5.7.2 Indications
All indicating lamps shall be LED type. LEDs provided for indication shall be cluster type with
adequate brightness and minimum 2Nos LEDs chips per light. LEDs shall be connected in parallel
and each LED chip having diameter not less than 3mm. LEDs shall be provided for following:-
5.7.2.1 a) AC mains 'ON' - Rectifier.

b) AC mains 'ON' - Bypass.
5.7.2.2 Rectifiers (for each rectifier)
a) Rectifier output 'ON'

b) Battery on float charge
c) Battery on rapid charge
5.7.2.3 Inverters (for each inverter)
a) DC input 'ON'
b) Load on inverter.
c) Inverter synchronised with mains.
5.7.2.4 Load on bypass.
5.7.3 Audio-Visual Alarm (separately for each circuit)
5.7.3.1 a) Mains failure

b) Battery charger failure
c) Battery fault
d) Inverter temperature high
e) Low voltage from inverter
f) Load on bypass
g) Inverter overloaded
h) All power Fuse failures
i) DC earth fault
5.7.3.2 2 nos changeover contacts shall be wired to the terminal strip, 1 no for common remote alarm of
'UPS fault' in owner's panel and 1 no for 'load on bypass supply' annunciation.
5.7.4 UPS shall also be provided with provision to hook up all indication and audio visual alarm, as
specified in clause no.: 5.7.2 and 5.7.3 above, with owner's PC through RS232/RS485 / fibre optic
port through serial interface.
Page 410 of 465

-

ENGINEERS
51gzir > INDIA LIMITED FOR 6-51-0017 Rev 6
IHKAA (A Go, d In,% UNIanA,,g, UPS SYSTEM Page 16 of 23
5.7.5 Controls
a) All the switches for starting, shut down and testing sequence.
b) Primary input circuit breakers for feeding chargers, bypass line and dc bus from battery
including backup protection.
c) Inverter ON/OFF switch (to initiate inverter operation)
d) Static switch transfer test Push Button.
5.8 Reliability
All necessary care shall be taken in selection, design, manufacture, testing and commissioning of
the equipment for ensuring high system reliability. Following design consideration shall be taken
into account to ensure maximum availability of the system.
5.8.1 There shall be no common device, between main and redundant units (e.g. master oscillators etc.)
in order to ensure that the failure of the same does not cause shutdown of more than one unit.
5.8.2 It shall be possible to take out any individual power circuit for maintenance without affecting the
total UPS supply.
5.8.3 Series-parallel combination of smaller devices to achieve required rating shall not be acceptable.
5.8.4 Vendors shall offer their nearest higher standard size that will meet the requirement of the
specified UPS rating.
5.9 Fault Diagnostic Unit
If specified in the data sheet, each UPS set shall have provision for adding microprocessor based
'ON line' fault diagnostic unit. This shall supervise the UPS operation continuously. It shall
identify and locate faults immediately so that corrective action can be taken. Fault Diagnostic unit
shall be compatible to hook up with owner's PC through RS232/RS485 interface. The software
shall be provided on a CD ROM.
The fault diagnostic unit shall have provision for automatic print out facilities for time,
input/output voltages, currents, frequency as a minimum under the following conditions.
- UPS power source changeover from mains to battery.

- UPS power source changeover from battery to mains.
Changeover from inverter to stabilized bypass supply and vice versa.
Changeover from one inverter to other inverter.
Changeover time in case of inverter to stabilized bypass supply and from one inverter to other
inverter.
UPS failure.
Type of failure incident along with diagnostic report.
In addition to the above, any other feature which vendor feels may be useful shall be provided and
highlighted separately.
If any Additional equipment (e.g. bin connector, adaptor cards etc.) are required for connecting
this unit with UPS system as well as with owner's PC, the same are also to be included in the
vendor's scope.
Page 411 of 465

V? ENGINEERS
$.2elT INDIA LIMITED FOR 6-51-0017 Rev 6
P. Gov't 4 Ind4 Liondtetawfv,
6.0 INSPECTION, TESTING AND ACCEPTANCE
6.1 During fabrication, the equipment shall be subjected to inspection by EIL / Owner or by an
agency authorised by the Owner. Manufacturer shall furnish all necessary information concerning
the supply to EIL/ Owner's inspector. Tests shall be carried out at manufacturer's works under his
care and expense.
6.2 UPS system shall be tested in accordance with applicable standards. The following acceptance
tests shall be performed on each UPS system as a minimum. All tests shall be witnessed by owner
or its authorised representative and 4 weeks prior notice shall be given before the date of
commencement of tests. The tests certificates indicating test results shall be furnished.
Following system acceptance tests shall be conducted on each UPS system:
6.2.1 Insulation tests
Insulation tests shall be performed as per IEC 60146-1-1.
The insulation tests shall be carried out using an AC power frequency voltage or by using DC
Voltage at the choice of the vendor. In the case of AC power frequency voltage test, the test
voltage at the frequency available in the test facility or at the rated frequency, but not exceeding
100 Hz, of the full value starting at a maximum of 0.5 p.u. The unit on test shall withstand the
specified voltage for 1 minute.
In case DC voltage is used for the test, the value of DC voltage shall be equal to the crest value of
the test voltage specified in the table.
Vp / Ai2
(VP is the highest crest voltage to be Test Voltage (AC rms value)
expected between any pair of
terminals)
60 V 500 V
__ 125 V 1000 V
._.. 250 V 1500V
•_._ 500 V 2000 V
6.2.2 Interconnection cable check
The interconnection cables are to be checked for correct wiring, insulation and quality of the
terminations
6.2.3 AC input failure test
The test is performed with the test battery and carried out by tripping AC incoming circuit
breakers or by switching off rectifiers and bypass supply at the same time. Output voltage and
frequency variations are to be checked for specified limits.
6.2.4 AC input return test

The test is performed by closing AC incoming circuit breakers or is simulated by energising
rectifiers and bypass supply. Proper operation of rectifiers starting and voltage and frequency
variations of output are to be checked.
6.2.5 Simulation of parallel redundant UPS fault

The test is applicable for UPS with parallel redundant configuration. Fault of rectifier or inverter
are to be simulated and output transients are to be recorded.
Page 412 of 465

154:4- ENGINEERS
ttfReg INDIA LIMITED FOR 6-51-0017 Rev 6
f. GO, ilt maid 1.14..Ausep
6.2.6 Transfer test
Transients shall be measured during load transfer from inverter to bypass supply caused by
simulated fault and load retransfer after clearing the fault.
6.2.7 Regulation test
This test shall be carried out by measuring input voltage, input current, output voltage, output
current, DC link voltage, output distortion, input active power, output active power and frequency
at no load, 50% load and 100% load at 0.7 and 0.8 p.f.
Following parameters of rectifiers and inverters are to be measured:
Measurement shall be carried out in the rectifier float charge mode and in rapid charge mode.
Measurement shall be at nominal a.c. voltage and at no load, 50% load and 100% of rectifier full
load. Rectifier measurement shall comprise of :-
- Input voltage, frequency, phase current and input power.
- DC output voltage and current.
- Ripple current at the DC link bus shall be recorded after isolating the test battery.
Inverter measurement shall also be at no load, 50% load and 100% load of inverter rated output
current and shall be repeated for inverter DC input voltages corresponding to battery float charge
operation as well as rated inverter maximum and minimum input DC voltage. Measurement shall
comprise of:
- Input voltage, input current.
- Output voltage, frequency and waveform distortion, output power and current.
6.2.8 UPS efficiency
This shall be determined by the measurement of the active power input and output at rated p.f. for
50%, 75% and 100% load.
6.2.9 Current division in parallel UPS
Load sharing between UPS units shall be measured with a dummy load under parallel redundant
UPS configuration.
6.2.10 Light load test
The test is to verify that all functions of the UPS system operate properly. The load applied is
limited to some percentage of rated load. The following points are to be checked.
(a) Output voltage and frequency and correct operation of meters.

(b) Operation of all control switches and other means to put UPS system into operation.
(c) Functioning of protective and warning devices
6.2.11 Burn-in test for Printed circuit boards
PCB's and other electronic components sub assemblies shall undergo a burn- in test for 96 hours
at 50°C at a voltage varied between the maximum and minimum supply voltage. In case of failure
of any component during testing, the tests shall be repeated after replacement of the faulty
component. Supplier's test certificates are also acceptable for this test.
Page 413 of 465

ISIfazieqfftENONEERS
5 ex EttRe-gw INDIA LIMITED FOR 6-51-0017 Rev 6
(A Goa 01 Inds UnOwlakow
6.2.12 Continuous full load test at 0.8 power factor with temperature rise measurement
The test is required to be performed by connecting resistive load or resistive and inductive load to
the UPS system output. The load shall be placed outside the test room to avoid influences of its
heat upon UPS ventilation. Supplier's test certificates are also acceptable for this test.
UPS system in this test shall undergo a complete full load test for 32 hours at 0.8 power factor.
Out of these 32 hours, each inverter section shall be subjected to full load test for 8 hours, both
invertors sections operating in parallel shall be subjected to full load test for 8 hours and the for
remaining 8 hours; the by pass section shall be subjected to full load test. Steady state temperature
of rectifier transformer, rectifier set, D.C. choke, inverter set, static switch etc. shall be recorded
during the test. The temperatures of all UPS panels are also to be recorded.
6.2.13 Auxiliary equipment and control circuit tests
The correct functioning of all measuring instruments, alarms, indications, protection devices and
controls are to be verified. The functioning of auxiliary devices such as lighting, cooling fans,
annunciation etc. should be checked.
6.2.14 Synchronisation test
Frequency variation limits of inverter are to be tested by feeding bypass supply incoming line by
variable frequency generator and inverter synchronisation limit is to be checked as specified.
6.2.15 Unbalanced load test (For 3 phase UPS only)
Unbalance load at specified limits is applied to the UPS system. The specified voltage and phase
angle variation shall be checked for compliance with specified values.
6.2.16 Output voltage unbalance (For 3 phase UPS only)
Output voltage unbalance shall be checked under symmetrical load conditions and unbalance load
conditions. Phase to phase and phase to neutral output voltage are to be observed. The voltage
unbalance is the ratio of highest phase voltage minus lowest phase voltage to the average value.
Phase angle variation may be measured for phase to phase and phase to neutral voltages
6.2.17 Overload capability test
Specified values of short time overload are to be applied for specified time interval. Values of
output voltage and output current are to be recorded.
6.2.18 Short circuit current capability test
Specified short circuit current capability is to be tested by application of a short circuit to UPS
output if necessary via a suitable fuse. Short circuit current is to be recorded.
6.2.19 Short circuit fuse test
Fuse tripping capability of the UPS system is to be tested by short circuiting the UPS system
output via a specified rating of fuse. The test is carried out at an appropriate UPS load under
normal operation.
6.2.20 Restart
Manual restart to be tested after complete shut down of UPS system.
Page 414 of 465

,e1 ENGINEERS
Ogar fetfAeg INDIA LIMITED FOR 6-51-0017 Rev 6
Csa, tg ifta2 Undtadh
6.2.21 Output over voltage
Operation of output over voltage protection is to be checked.
6.2.22 Dynamic Response test
Output recording at different loads and operating condition to be done.
6.2.23 Harmonic components
Harmonic components of output voltage are to be recorded at no load, 50% load and 100% load
conditions. Harmonic voltages caused by UPS system components in the AC incomer side shall
be recorded at site.
6.2.24 Earth fault test
An earth fault is to be applied to the output terminal of UPS system. UPS output transients are to
be measured. An earth fault is also to be applied to the battery terminal and UPS system output
transient shall be measured.
6.2.25 Audible noise test
The audible noise is required to be measured at 1 meter distance from UPS system in at least 4 to
5 locations and its value shall be within permissible limit.
6.3 The detailed test schedule and test procedure shall be formulated in line with above. Before giving
call for the witness of the tests, vendor shall get EIL's approval on the test procedures. Vendor
shall also indicate the max. allowable tolerance for each test result, along with the test procedures.
If tests show that certain requirements of the specifications are not met, 'vendor' shall make
necessary corrections to the equipment so that it satisfies all the requirements before acceptance is
made.
7.0 SITE ACCEPTANCE TESTS
Vendor shall furnish Site Acceptance Tests procedure to be followed. Final acceptance testing
along with the batteries shall be done at site. It shall be Vendor's responsibility to arrange
necessary instruments and tools as required by their commissioning engineer for these tests.
8.0 PACKING AND DESPATCH
All the equipment shall be divided in to several shipping sections for protection and ease of
handling during transportation .The equipment shall be properly packed for transportation by
ship/rail or trailer. The equipment shall be wrapped in polyethylene sheets before being placed in
wooden crates /cases to prevent damage to the finish. Crates /cases shall have skid bottoms for
handling. Special notations such as Fragile', 'This side up', centre of gravity', 'weight',
`Owner's particulars', 'PO nos.' etc. shall be clearly marked on the package together with other
details as per purchase order. The equipment may be stored outdoors for long periods before
installation. The packing shall be suitable for outdoor storage in areas with heavy rains and high
ambient temperature unless otherwise agreed.
Copyright EIL — All rights reserved

Format No. 8-00-0001-F1 Rev. 0
Page 415 of 465

ENGINEERS
err tial
eg U INDIA LIMITED FOR 6-51-0017 Rev 6
(4ovf c-fectN1,1"19,•11 IA Govt of India Undo;laktng)
FROM INPUT POWER FROM INPUT POWER

SUPPLY FEEDER—I SUPPLY FEEDER-2
NC • NC
1 x 100% BATTERY
VOLTAGE
STABILIZER
NC S
\S NO
• NC • NC
• •
NC
ACDB
NC NO
INTERLOCK
LEGEND: -
) MCCB
LOAD BREAK
SEE DATA SHEETS SWITCH
SK C

Page 416 of 465
ENGINEERS
1i fajteg INDIA LIMITED FOR 6-51-0017 Rev 6
I >if, 2reirr, ml JVC,5,
1) (A Govt of India Undertaking)
FROM INPUT POWER FROM INPUT POWER FROM INPUT POWER

SUPPLY FEEDER-1 SUPPLY FEEDER-2 SUPPLY FEEDER-3
O
NC NC NC
1x100% BATTERY
NC
0 0 0
NC NC
NC
NO
NC NC NC
NC
NC
LEGEND:
rts
MCCB
LOAD BREAK
SEE DATA SHEETS SWITCH
SK. FC
Format No 8-00-0001-F1 Rev. 0 Copyright EIL - All rights reserved

Page 417 of 465
■
C.J► ENGINEERS
kifjles INDIA LIMITED
INDIA FOR 6-51-0017 Rev 6
I .117-ef clemm ml3va.17 IA Govt of India Undenalongf
FROM INPUT POWER FROM INPUT POWER FROM INPUT POWER

SUPPLY FEEDER—I SUPPLY FEEDER-2 SUPPLY FEEDER-3
0 ) NC 0 ) NC
2X50% BATTERY BANKS
NC VOLTAGE
O
STABILIZER
0 0 0 0
NC NC
NC • NC 1, NC
•
NC
NC NO ACDB
INTERLOCK H
LEGEND: —
6 ) MCCB
SEE DATA SHEETS LOAD BREAK

SWITCH
Page 418 of 465

SPECIFICATION FOR STANDARD SPECIFICATION No.
dolt-440.M ENGINEERS STATIONARY VALVE 6-51-0048 Rev. 2
Ogeg fafaeg NP" INDIA LIMITED
(a1P27f eionua,3,10.0 REGULATED LEAD ACID
Govt of India UnaoftakoV)
BATTERIES Page 1 of 7
ATm 1tOids *444 4Idis

feRfefffts
SPECIFICATION
FOR
STATIONARY VALVE REGULATED
LEAD ACID BATTERIES
04-,9k
2 11.04.2011 REVISED & RE-ISSUED AS STANDARD
SPECIFICATION
'NIV
CS PG UAP DM
1 27.08.2007 REVISED & RE-ISSUED AS STANDARD AP NS JMS VC
SPECIFICATION
0 08.01.2002 ISSUED AS STANDARD SPECIFICATION SSM MN VPS
Standards Standards
Rev. Prepared Checked Committee Bureau
No Date Purpose by by Convenor Chairman
Approved by
Format Page
No. 8-00-0001-F1
419 of 465
Rev. 0 Copyright EIL — All rights reserved
eJ ENGINEERS STATIONARY VALVE
ligur 2151-eu INDIA LIMITED 6-51-0048 Rev. 2
(.q MOW averail (A Govt of India Undertaking) REGULATED LEAD ACID
Abbreviations:
AC Alternating current
Ah Amperehour
BIS Bureau of Indian Standards
BS British Standard
CEA Central Electricity Authority
DC Direct current
EIL Engineers India Limited
IEC International Electrotechnical Commission
IEEE Institute of Electrical & Electronics Engineers
IS Indian Standard
MSL Mean Sea Level
NEMA National Electrical Manufacturers Association
PO Purchase Order
PVC Polyvinyl Chloride
UPS Uninterrupted Power Supply
VDE Verband der Elektrotechnik,Elektronik and Information stechnik
V Volt
Convenor: Mr. UA Patro
Members: Mr. AK Tickoo

Mr. MP Jain
Mr. BR Bhogal
Mr. Arun Kumar
Mr. KK Gera
Mr. Saeed Akhtar
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL—All rights reserved

Page 420 of 465
SPECIFICATION FOR
eh ENGINEERS STATIONARY VALVE
STANDARD SPECIFICATION No.
.fgell
5
111101e1ERINV 1e1341.1) (A
LIMITED
Govt of hula Undertaking) REGULATED LEAD ACID
6-51-0048 Rev. 2
CONTENTS
1.0 SCOPE 4
3.0 GENERAL REQUIREMENTS 4
4.0 SITE CONDITIONS 4
5.0 TECHNICAL REQUIREMENTS 5
6.0 PERFORMANCE 6
7.0 INSPECTION, TESTING AND ACCEPTANCE 6
8.0 PACKING AND DESPATCH 7

Page 421 of 465
dafaeieifik- ENGINEERS STATIONARY VALVE
eg e.11 Eigleg Nair INDIA LIMITED 6-51-0048 Rev. 2
(A Govt of India undertaking) REGULATED LEAD ACID
1.0 SCOPE
This specification covers the design, manufacture, testing and supply requirements of Valve
Regulated stationary Lead Acid cell/batteries for DC Power System/ AC UPS application.
2.1 The equipment shall comply with the requirements of the latest revision of the following
standards issued by BIS/other standard bodies:
IS-15549 Stationary valve regulated lead acid batteries

ANSI T1 330 Valve Regulated Lead-Acid Batteries used in the telecommunication
Environment.
ASTM D2863 Test method for measuring the minimum oxygen concentration to
support candle like combustion of plastics (Oxygen Index).
IEC-60896-2 Stationary Lead -Acid Batteries General Requirements and Method
of Test Part 2 : Valve Regulated type
IEC-60068-2 Environmental testing
2.2 In case of imported equipment, standards of the country of origin shall be applicable, if these
standards are equivalent or more stringent than the applicable Indian standards.
2.3 The equipment shall also conform to the provisions of CEA regulations and other statutory
regulations currently in force in the country.
2.4 In case Indian standards are not available for any equipment, standards issued by IEC/BS/
VDE/IEEE/NEMA or equivalent agency shall be applicable.
2.5 In case of any conflict between requirements specified in various applicable documents for
the project, the most stringent one shall prevail. However Owner's decision in this regard
will be final and binding.
3.0 GENERAL REQUIREMENTS
3.1 The offered equipment shall be brand new with state of the art technology and proven field
track record. No prototype equipment shall be offered.
3.2 Vendor shall ensure availability of spare parts and maintenance support services for the
offered equipment for at least 5 years from the date of supply.
3.3 Vendor shall give a notice of at least one year to the end user of equipment and EIL before
phasing out the product/ spares to enable the end user to place order for spares and services.
4.0 SITE CONDITIONS
Valve Regulated stationary Lead Acid cell/battery shall be suitable for operating
satisfactorily in humid and corrosive atmosphere found in fertilizer plants, refineries,
petrochemical and gas processing plants, metallurgical plants and other industrial plants.
Service conditions shall be as specified in the data sheets/job specification. If not specifically
mentioned therein, a design ambient temperature of 40°C and an altitude not exceeding
1000m above MSL shall be considered, with minimum temperature of 10°C for battery
sizing.

Page 422 of 465
latAzie ENGINEERS STATIONARY VALVE
Self lagreg
WET, Refute MIJ90571)
INDIA LIMITED
(A Goot of India Undertaking) REGULATED LEAD ACID
6-51-0048 Rev. 2
5.0 TECHNICAL REQUIREMENTS
5.1 The Valve Regulated cell/battery shall be suitable for float duty operation with a constant
voltage permanently applied to its terminals which is sufficient to maintain it in a state close
to full charge and shall be designed to supply load in the event of normal power supply
failure.
5.2 The standard rated ampere hour capacity of the cell/ battery shall be at a reference
temperature of 27°C , constant current discharge at 10 hours rate (C 10) and an end cell
voltage of 1.8 V/cell.
5.3 Ampere hour of the battery shall be selected based on the following:
Minimum site ambient temperature of 10°C

Discharge duty cycle
End cell voltage
Ageing factor of 0.8
e. Capacity rating factor
5.4 Number of cells and end cell voltage shall be decided by the vendor on the basis of
maximum permissible voltage to the load when batteries are float charged while feeding the
load. The system output voltage at the end of design duty cycle shall not be less than 95%
for nominal system voltage up to 48V DC and 90% for nominal system voltage of 110V DC
and above.
5.5 On float, the cell/battery shall be suitable for being recharged to 90% of ampere hours
within 24 hours and to 100% within 4 days.
5.6 The components such as containers, lids, covers and seals used in manufacture shall meet the
Fire, flame and smoke resistance rating as defined in IS 15549 and have an oxygen Index of
at least 28 in accordance with ASTM D-2863.
5.7 Each cell/battery shall have a separate container of 2.0V (nominal voltage). The cell
container shall be made of high strength acid resistant material and designed to withstand
mechanical stresses, shocks and vibrations.
5.8 The design of valve regulated cell shall be such that regulating valve shall not allow the gas
(air) to enter into the cell but shall allow the gas to escape from the cell above certain
internal pressure which shall not lead to deformation or cause container to crack or cause
failure of seals.
5.9 The hydrogen released from valve regulated lead acid cells shall be sufficiently low to make
these cells suitable for use in office, control rooms and equipment environments. The gas
leakage rate of the cell shall not exceed 0.05cm 3/hr at 27°C and 101.3kpa.
5.10 Valve Regulated stationary Lead Acid cells/battery shall be designed to withstand the
mechanical stresses encountered during normal transportation and handling.
5.11 Flame arrestor shall be mounted on the cell so that all the vented gasses diffuse through the
arrestor to the outside environment. The construction of the arrestor shall be such that
hydrogen burning on the external surface of the arrestor shall not propagate back in to the
cell to cause explosion.
Format Page
No. 8-00-0001-F1 Rev. 0 Copyright EIL — All rights reserved
423 of 465
5d1=4Z1Eq MENIGINEERS STATIONARY VALVE
5 elf Raft 111, INDIA LIMITED 6-51-0048 Rev. 2
lailE7I elatieg osiJodiall
IA Govt of India Undertaking) REGULATED LEAD ACID
5.12 The terminal posts shall be cast of lead alloy with copper/brass insert for enhancement of
conductivity. The terminals shall be suitable for maximum discharge current and short
circuit current without damage to the cell as a result of terminal heating.
5.13 The temperature of the valve regulated lead acid cells shall be sufficiently low to prevent
thermal runaway (critical condition arising due to constant voltage charging).
5.14 The following information shall be permanently marked on the cell.

Nominal voltage
Name of manufacturer/model reference
Rated capacity in ampere hours (Ah) with end cell voltage
Voltage for float operation at 27°C with tolerance of ± 1%
Month and year of manufacture
Polarity marking
5.15 Each set of battery shall be supplied with all the necessary accessories, including, but not
limited to the following:
Battery stand in formation / steel modules for multi tier stacking as per data sheet. Mild
steel stand/module pretreated and epoxy painted /epoxy powder coated/ PVC coated.
Inter cell, inter row and inter bank connectors and end take offs. These shall be of lead
plated copper or flexible insulated copper cable or completely insulated solid copper
connectors.
Cell insulator.
Stand insulator
Cell number plates/permanent stickers, Lugs for cable termination, as required.
Other accessories and their quantity as per data sheet.
6.0 PERFORMANCE
Valve regulated Stationary Lead Acid batteries shall have been type tested to meet the
performance requirements for each design and Ah rating of cells as per the relevant Indian
standard referred in clause 2.1 above.
7.0 INSPECTION, TESTING AND ACCEPTANCE
Batteries shall be subject to inspection by EIL/owner or by an agency authorised by the

owner, to assess the progress of work. The manufacturer shall furnish all necessary
information concerning the supply to EIL/owner's representative. EIL/owner's
representative shall be given free access in the works from time to time for stage wise
inspection and progress reporting. Four weeks advance notice shall be given to witness the
final routine test and other tests as agreed upon.
Following tests shall be carried out as a minimum for cells/battery. Routine tests shall be
conducted on each cell/battery. Acceptance tests & Type tests shall be conducted on few
cells/batteries as per relevant Indian standard.
A) Routine test
Physical examination test.
Dimension, mass and layout.
iii) Marking and packing.

Page 424 of 465
OFEZIefilk - ENONEERS STATIONARY VALVE
Oge.ff Ebregleir INDIA LIMITED 6-51-0048 Rev. 2
1411271e1RIAEIL9390rill IA Gout. of Inds Undertaking) REGULATED LEAD ACID
B) Acceptance test
Marking and packing.
Verification of dimensions.
Test for Ah capacity.
Test for voltage during discharge.
v) Internal resistance test.
C) Type test
Verification of constructional requirement.
Test for voltage during discharge (C10 & Cl Capacity).
Test for Ah capacity (C10 & Cl Capacity).
Test for charge retention/loss of capacity.
Ampere hour and Watt-hour efficiency test.
Acid retention capability test on separators.
Wicking test on separator.
Test on vent seal operation.
ix) Test for oxygen recombination efficiency.
Battery load test shall also be performed at site after installation as part of commissioning.
8.0 PACKING AND DESPATCH
All the equipment shall be divided into several sections for protection and ease of handling
during transportation. The equipment shall be properly packed for transportation by ship/rail
or trailer. The equipment shall be wrapped in polythene sheets before being placed in crates/
cases to prevent damage to finish. Crates/cases shall have skid bottom for handling. Special
notations such as 'Fragile', 'This side up', 'Centre of gravity', 'Weight', 'Owner's
particulars', TO nos.' etc., shall be clearly marked on the package together with other
details as per purchase order.
The equipment may be stored outdoors for long periods before installation. The packing
shall be completely suitable for outdoor storage in areas with heavy rains/high ambient
temperature.

Page 425 of 465
SPECIFICATION FOR FIELD SPECIFICATION No.
ENGINEERS INSPECTION, TESTING AND
gfga faWs INDIA LIMITED 6-51-0087 Rev. 3
lair,i237,15,2,131,05.) IA Govt of Indla Undertalong)
COMMISSIONING OF
ELECTRICAL INSTALLATIONS Page 1 of 8
-ftw #f-~
PiRkurr, -crftwr
SPECIFICATION
FOR
FIELD INSPECTION, TESTING
AND
COMMISSIONING OF ELECTRICAL
INSTALLATIONS
REAFFIRMED & ISSUED AS STANDARD

3 10.6.14
SPECIFICATION AKG SA BRB *". SC
REVISED & ISSUED AS STANDARD
2 03.03.09
SPECIFICATION RKS NS JMS ND
REVISED & ISSUED AS STANDARD
1 14.07.03 HKM RSG VPS SKG
SPECIFICATION
0 02.08.01 ISSUED AS STANDARD SPECIFICATION UAP RR VPS MI
Standards Standards
Committee Bureau
Rev. Prepared Checked
Date Purpose Convenor Chairman
No by by
Approved by
Format No. 8-00-0001-F1 Copyright EIL — All rights reserved

Page 426 of 465Rev. 0
k31 ENGINEERS INSPECTION, TESTING AND
laW5 INDIA LIMITED 6-51-0087 Rev. 3
iairerf r-freA, asl,~7,) A GoN of Indla Undeltaking) COMMISSIONING OF
Abbreviations:
AC Alternating Current
AFC Approved for Construction
BIS Bureau of Indian Standards
CCOE Chief Controller of Explosives
CEA Central Electricity Authority
DC Direct Current
DCS Distributed Control System
DGMS Director General for Mines and Safety
ECS Electrical Control Station
GI Galvanized Iron
HV High Voltage
IS Indian Standard
MV Medium Voltage
OISD Oil Industry Safety Directorate
Convenor: Mr. BR Bhogal
Members: Ms. S. Anand

Mr. Parag Gupta
Mr. M.K. Sahu
Mr. A.K. Chaudhary (Inspection)
Ms. N.P. Guha (Projects)

Page 427 of 465
ENG1NEERS
fawres, INDIA LIMITED
IA Govt ol Ind. Undertaiong)
INSPECTION, TESTING AND
COMMISSIONING OF
6-51-0087 Rev. 3
CONTENTS
1.0 SCOPE 4
3.0 FIELD INSPECTION, TESTING AND COMMISSIONING 4
4.0 RECORDS 8

Page 428 of 465 Rev. 0
k`51
12..itq ENGINEERS INSPECTION, TESTING AND
$'1gz:IT ft- s INDIA LIMITED 6-51-0087 Rev. 3
I.R77 c`F,1,4, CA3PC1171) IA Govt of India Undertalong) COMMISSIONING OF
1.0 SCOPE
This specification covers the requirements for the field inspection, testing and commissioning
of Electrical Equipment and Installation, forming part of electrical power distribution and
utilisation system.
2.1 The field inspection, testing and commissioning of electrical equipment shall be carried out in
line with this specification and the latest edition of following Indian Standards and OISD
standards.
SP-30(BIS) National Electrical Code.

IS 1255 Code of practice for installation and maintenance of power cables up
to & including 33 kV rating.
IS-7816 Guide for testing Insulation resistance of rotating machines.
IS 10810(Part 43) Method of Test for cables; Part 43 Insulation resistance.
IS 10810(Part 45) Method of Test for cables; Part 45 High voltage test.
IS 12729 HV Switchgears
OISD 137 Inspection of Electrical Equipment.
OISD 147 Inspection and safe practice during electrical installation.
2.2 In addition to the above it shall be ensured that the installation conforms to the requirements of
the following as applicable:
a. CEA Regulations
b. Regulations laid down by CEA / Electrical Inspectorate.
c. Regulations laid down by Tariff Advisory Committee/Loss prevention council.
d. Regulations laid down by CCoE/DGMS (as applicable).
e. The petroleum rules (Ministry of Industry, Government of India).
f. Any other regulations laid down by central / state / local authorities / insurance
agencies
3.0 FIELD INSPECTION, TESTING AND COMMISSIONING
3.1 Contractor shall carry out complete field inspection, testing and commissioning of electrical
equipment as per Inspection & Test plans.
3.2 Before the completed installation or an addition to the existing installation is put into service,
inspection / pre-commissioning checks and tests shall be carried out by contractor. In the
event of defects being found out, the same shall be rectified and the installation retested as
applicable.
3.3 The pre-commissioning inspection among other requirements shall include visual inspection,
checking the workmanship of the installation, the rating of equipment, safety clearances, sizes
of cables installed, conformance to the AFC document, soundness of switchgear bus
connections, wiring properly dressed and labeled, sealing of unused cable entries, checking of
all safety interlocks, control/interface functions as per requirement etc.
3.4 Visual inspection for soundness of bus bar connections of busducts, terminal connections of
equipment/motor shall be carried out. It shall be ensured that no foreign materials are present
inside busduct and equipment terminal boxes. After the visual inspection, all the covers of
terminal boxes, inspection chambers shall be refitted with gaskets, bolts & nuts as per
equipment manufacturer's instructions.
Page 429 of 465
k31 ENGINEERS INSPECTION, TESTING AND
Og-ar 2f5:1- g
~srz as,:ror.)
(~1
INDIA LIMITED
(A GoN cd InEia Und<rlAk(A9) COMMISSIONING OF
6-51-0087 Rev. 3
3.5 Pre-commissioning tests shall include but not be limited to the following:
Continuity test for each winding and power and control circuits.
Insulation test for each winding and power and control circuit
High voltage test for cables
- Dielectric strength test on transformer oil.
- Checking the correctness of wiring schemes, control circuit interlocks for intended
functioning.
- Verification of phase sequence.

Testing of all types of relays/releases for required operation.
- Testing of measuring instruments for proper functioning.
- Earth continuity test for all circuits.
Checking of safety features for correctness of operation, etc.
Checking of all wired interface contacts (analogue, digital input/output contacts) for DCS
and ECS interface, at panel and equipment terminal chambers as applicable.
(Electrical contractor shall co-ordinate with other agencies involved for the above and
provide support services for checking interfaces of electrical equipment and the intended
functioning)
Earth resistance measurement for each earth electrode, and the earthing system as a whole.
Lighting installation shall be tested for correct illumination levels, with fittings installed.
Fittings shall be operated only with specified type of a lamp or tube.
3.6 After the above tests and inspection are completed, control circuits shall be tested for correct
operation under all operating combinations and proved correct before applying power to
main circuit.
3.7 Plant Communication, Fire alarm detection and telephone system shall be checked for correct
operation and intended function.
3.8 A close visual inspection of electrical equipment in hazardous areas shall be made to ensure
that equipment is suitable for the classified zone and gas group and correctly installed, with all
covers, bolts, nuts and hardwares intact and there is no physical damage mark seen on the
enclo sure
3.9 Site Acceptance Test procedure for specific equipment shall be furnished by the respective
equipment vendor. The contractor shall provide necessary assistance to the equipment vendor
to perform Site acceptance testing to enable the equipment vendor to perform the same.
3.10 All pre-commissioning checks and tests shall be carried out as per the directions of Engineer-
in-charge. In addition to the equipment manufacturer's instructions, pre-commissioning check
requirements shall also be complied. All tests shall be carried out by contractor in the presence
of EIL/Owner' s representatives
3.11 The contractor shall bring to site all required tools, tackles, and testing instruments for
carrying out field testing. Contractor shall use only calibrated measuring and test instruments
and shall maintain valid calibration records.

Page 430 of 465
$tigzrr
IN■fn
fa2es INDIA LIMITED
IF GoN of lndN Underfakrogf COMMISSIONING OF
6-51-0087 Rev. 3
3.12 The Insulation Resistance test values for various electrical equipment shall be as below:
3.12.1 Cables
The insulation resistance test values for cables shall be as per following table:
Rated voltage of the Cable DC Test Voltage in Volts Minimum Insulation

resistance in Mega ohms
Lighting and power circuit
250 1
wiring
650/1100V grade cables 1,000 10
1,900/3,300V grade cables 1,000 200
3,800/6,600V grade cables 1,000 200
6,350/11,000V grade cables 5,000 200
8,700/15,000V grade cables 5,000 200
12,700/22,000V grade cables 5,000 200
19,000/33000V grade cables 5,000 200
3.12.2 IIV, MV and Miscellaneous Switchboards
The insulation resistance test values for the switchboards shall be as per following table:
Rated voltage of the DC Test Voltage in Volts Minimum Insulation

Switchboard resistance in Mega ohms
33,000V 5,000 200
11,000V 5,000 200
6,600V 1,000 200
3,300V 1,000 200
415V 1,000 100
240V 500 10
110V 500 10
3.12.3 Generators and Motors
3.12.4 The insulation resistance test values for the Generators and Motors shall be as per following
table:

Generators and Motors resistance in Mega ohms at
40 °C
11,000V 5,000 120
6,600V 1,000 80
3,300V 1,000 50
415V 1,000 15
240V 500 12

Page 431 of 465 Rev. 0
I f ~5)
irr0n twor,on
INDIA LIMITED
in Govt ol IndU Undertalong) COMMISSIONING OF
6-51-0087 Rev. 3
3.12.5 Transformers
3.12.6 The insulation resistance test values for the Transformers shall be as per following table:

Transformers resistance in Mega ohms at
40 °C
Up to 600V 1,000 100
601 to 5000V 2,500 1,000
5001 to 15,000V 5,000 5,000
15001 to 35,000V 5,000 10,000
3.12.7 It shall be ensured that during insulation tests, electronic devices and components that are
liable to get damaged on applied test voltage shall be disconnected from circuit. The
instructions of equipment/panel manufacturer shall be followed strictly in this regard.
3.13 High-voltage Testing
3.13.1 DC high voltage test shall be conducted as per following table on all HV feeder cables and
also on 1100 V grade cables where straight through joints have been made.
Rated Voltage of TEST VOLTAGE (kV) BETWEEN Duration

Cable (kV) (Minutes)
U. / U* Any Conductor and Metallic Conductor to Conductor
Sheath/ Screen/Armour (For Unscreened Cables)
0.65/1.1 3 3 5
1.9/3.3 5 9 5
3.3/3.3 9 9 5
3.8/6.6 10.5 18 5
6.6/6.6 18 18 5
6.35/11 18 30 5
11/11 30 30 5
12.7/22 37.5 - 5
19/33 60 - 5
*U. : Phase Voltage
U : Line Voltage
The cable cores must be discharged on completion of DC high voltage test and cable shall be
kept earthed until it is put into service.
DC test voltage for old cables shall be 1.5 times rated voltage or less depending on the age of
cables, repair work or nature of jointing work carried out, etc. In any case, the test voltage
shall not be less than the rated voltage.

Page 432 of 465
mar faZ5 INDIA LIMITED
l aiWn 23~ ag,o.) IA Gosn of Intha Undertakog) COMMISSIONING OF
6-51-0087 Rev. 3
3.13.2 AC high voltage test shall be conducted as per following table on all HV Switchboards.
Rated Voltage Rated 1 Min. Power Frequency Withstand Voltage Duration in

(rms Value in (rms Value in kV) Minutes
kV)
U To Earth, Between Across the Isolating
Poles and Across Open Distance
Switching Device
3.6 10 12 1
7.2 20 23 1
12 28 32 1
24 50 60 1
36 70 80 1
72.5 140 160 1
The withstand voltage values across the isolating distances are valid only for switching
devices, where the clearance between open contacts is designed to meet the safety
requirements specified for disconnectors.
3.14 All protective relays including thermal overload relays shall be tested by secondary injection
current. Primary injection tests shall be carried out for differential protection, restricted earth
fault protection at full/reduced current to ensure correctness of complete wiring.
3.15 Before energizing any equipment, `COMMISSIONING CLEARANCE FORM' as per

standard format shall be duly filled in by contractor and submitted to EIL/owner.
3.16 It shall be ensured that the electrical inspectorate approval is available before energizing the
equipment
4.0 RECORDS
Contractor shall keep up-to-date records of all activities carried out and test results. Field
inspection / test reports shall be submitted to EIL / Owner by the contractor in bound volumes
(triplicate copies).

Page 433 of 465Rev. 0
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EIL AC UPS Specificaiton

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EIL AC UPS Specificaiton

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(BY COURIER TO BIDDER / ALSO AVAILABLE ON OIL’S e-TENDER WEBSITE)

REQUEST FOR QUOTATION (RFQ) - E-Bids

*OIL’s e-Tender No.: SHALL BE INFORMED LATER

Client : OIL India Limited

For Indian Bidders

10. REPEAT ORDER: Applicable.

11. PART ORDER : Not Applicable

12. BID SECURITY/EMD & BID DOCUMENT/TENDER FEE : Not Applicable

13. Contact persons for this RFQ :

16. Bids submitted by consortium shall not be acceptable.

THIS IS NOT AN ORDER

a. Proforma of Letter of Authorization for attending Pre-bid Meeting/Bid Opening/For making

ii) Annexure-II – Contains (Available in OIL’s e-tendering website)

a. Instructions to Bidders (ITB)

iii) Annexure-III- Contains (Available in OIL’s e-tendering website)

a. General Conditions of Contract-Goods (GCC)

iv) Annexure-IV - (Available in OIL’s e-tendering website)

a. Material Requisition No. : A415-000-XI-MR-0661 Rev. A

RFQ No. : RJ/A415-000-XI-MR-0661/1035

We _____________________________________ hereby authorize following representative(s) to attend Pre-bid

Name & Designation _______________________ Signature _________________

Name & Designation _______________________ Signature _________________

Name & Designation

For and on behalf of

TOTAL ROAD FREIGHT

3 KVA SINGLE RECTFIER, INVERTER

1X100% VRLA BATTERY

230V, WALL MOUNTED ACDB

I Total Price for MR item Sl. No. 01.01 A1 1 SET

3 KVA SINGLE RECTFIER, INVERTER

01.02.02 [203-US-702.02] TRANSISTORISED INVERTER 1 SET ------- / -----%

1X100% BATTERY WITH BACK

230V, WALL MOUNTED ACDB

II Total Price for MR item Sl. No. 01.02 A1 1 SET

1X100% VRLA BATTERY

01.03.05 [202-US-702.05] CELL BOOSTER 1 SET ------- / -----%

230V, ACDB WITH

III Total Price for MR item Sl. No. 01.03 A1 1 SET

1X100% VRLA BATTERY

230V, WALL MOUNTED

IV Total Price for MR item Sl. No. 01.04 A1 1 SET

Total Price for Group-A1 (I+II+III+IV) 1 Lot

04.01A1 {04}201-US-702 For MR Item Sr. No. 01.01 1 Lot

04.03 A1 Included in MR Item s.

MR Sr. TAG NO. /ITEM Item Description Qty.

Total prices for Group-A1 (02.01+02.02+02.03+02.04) L.S.

RFQ No. : RJ/A415-000-XI-MR-0661/1035

Ceiling amount on Amount in INR

TOTAL SUPPLY PRICE ON FOB TOTAL OCEAN FREIGHT CHARGES

3 KVA SINGLE RECTFIER, INVERTER

1X100% VRLA BATTERY

230V, WALL MOUNTED ACDB

I Total Price for MR item Sl. No. 01.01 A1 1 SET

3 KVA SINGLE RECTFIER, INVERTER

01.02.02 [203-US-702.02] TRANSISTORISED INVERTER 1 SET

1X100% BATTERY WITH BACK

230V, WALL MOUNTED ACDB

II Total Price for MR item Sl. No. 01.02 A1 1 SET

1X100% VRLA BATTERY

01.03.05 [202-US-702.05] CELL BOOSTER 1 SET

230V, ACDB WITH

III Total Price for MR item Sl. No. 01.03 A1 1 SET

1X100% VRLA BATTERY

Name & Designation _______ Signature _

Name & Designation _______ Signature _

() CURRENCY () CURRENCY

City________ District _

State _____ PIN/ZIP

City________ District _

State _____ PIN/ZIP