DANSOON CHEMICALS SDN. BHD.

(288272-U)

NO. 142, JALAN PERMATA 1/5, KAWASAN PERINDUSTRIAN ARAB MALAYSIA

71800 NILAI, NEGERI SEMBILAN

COMPANY’S GENERAL MEETING (01/2020)

DATE 11/12/2020 LOCATION

TIME 2.30 PM MEETING TABLE

CHAIRPERSON KELVIN TEOH PRESENT

PRESENT

ACCOUNTS
FONG CHENG POO PRESENT
EXECUTIVE
ACCOUNTS
CHEONG PRESENT
EXECUTIVE

JENNIFER LIM SEOW YOON PURCHASER PRESENT

ADMIN
DAYANGKU FATONAH PRESENT
EXECUTIVE
INVOICING
AVERY PRESENT
EXECUTIVE
INVOICING
TAN PRESENT
EXECUTIVE
SAFETY&HEALTH
BUWANAH COORDINATOR PRESENT

AGENDA 1.Proper filing system for respective department (filing

according to index) for easier reference
2.Document outlining individual job description (which
needs to be emailed to Ms. Fong)
3. Reporting of every department
4. SOP/flowchart to synchronization of packaging
5.Enhancing usage of emails within departments
6. Wastage on returns

Meeting chaired by Mr. Kelvin

 Proceedings

Meeting called to order at 2.30pm by Mr. Kelvin Teoh. The purpose of meeting was to have
frequent meetings in future to discuss the happenings in the company.
1. Proper filing system for respective department (filing according to index) for easier
reference
Mr. Kelvin mentioned the filing systems prior implementation of ISO 9001:2015 which is about to
set next year. He mentioned that proper filing is necessary when another person wants to access
the files.
2. Document outlining individual job description (which needs to be emailed to Ms. Fong)
Mr. Kelvin asserts that all staffs should outline their job description and email it to Ms. Fong for
rereviewing of jobs descriptions and so that this might help to distribute the tasks evenly.
3. Reporting of every department
Every department needs to come up with their respective checklists which will be discussed in
future meetings. Also, the monthly report will be generated using the checklist as guidance when
preparing the report.
4. SOP/flowchart to synchronization of packaging
SOP to stick labels to end products was discussed to synchronize the labels position on end
products. Also, SOPs for proper packing using shrink wrapping was suggested to be continued to
prevent spillage to repeat in future.
5. Enhancing usage of emails within departments
Usage of emails is encouraged for better communication. Also, it acts as evidence so that it doesn’t
gets lost in daily communication.
6. Wastage of returns
Methods to reduce wastage on returns of products due to colour quality, dents on products and so
on was discussed.

The meeting adjourned at 3.30 pm. The next meeting date was decided on 18 December 2020
(Friday).
Prepared by, Verified by,

BUWANAH SELVARAJOO KELVIN TEOH

HSE COORDINATOR DIRECTOR
DANSOON CHEMICALS SDN. BHD. DANSOON CHEMICALS SDN. BHD.
DATE: 21ST DECEMBER 2020 DATE: 21ST DECEMBER 2020