Department of Education

Leasing of Multimedia Packages 2019

Terms of Reference
APP Code
Amount: Php 759,271,700.00
Source of Fund: 2018 MOOE DCP Savings

Information and Communications

Technology Service
Technology Infrastructure Division
 Item Unit Cost
Laptop 33,808.55
Smart TV 30,348.91
Lapel Speaker 3,000.00
Package Cost 67,157.46
No. of Recipients 11,305

Technical Specifications

Bidders must state here either “Comply” or “Not Comply” against each of the individual
parameters of each Specification stating the corresponding performance parameter of the
equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence
in a Bidders Bid and cross-referenced to that evidence.

Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional

statements of specification and compliance issued by the manufacturer, samples, independent
test data etc., as appropriate. Any of these evidence should be downloadable from product or
manufacturer’s website or otherwise verifiable by any means reasonable and acceptable to the
Bids and Awards Committee.

A statement that is not supported by evidence or is subsequently found to be contradicted by

the evidence presented will render the Bid under evaluation liable for rejection. A statement
either in the Bidders statement of compliance or the supporting evidence that is found to be
false either during Bid evaluation, post-qualification or the execution of the Contract may be
regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the
provisions of ITB Clause 3.1(a)(ii) and/or GCC Clause 2.1(a)(ii).

The detailed specifications as indicated below are minimum parameters and a bidder may
offer items equivalent to or superior than these specifications. The bidder shall specify the
brand and model of each item being offered.

General Requirements/Specifications
 Statement of Compliance and
Item Specification
Cross-Reference

1 All equipment and components must be of the

required level of technology, new, compliant
with the requested specifications, responding to
current quality standards in international
markets, manufactured by reputable and
consolidated international brands, reliable and
fully adequate for the intended purpose.
2 All major components must have a unique serial
numbers and e-copy in Excel format shall be
submitted to DepEd – TID - ICTS.
3 All equipment markings, user manuals and
electronic copies must be in English.
4 All equipment shall conform and operate on the
standard electric supply in the Philippines
(220Vac, 50/60 Hz power, type A & B power
sockets)

5 All equipment must be able to operate in the

environmental conditions of the different
locations in The Philippines, especially
considering humid environments at temperatures
ranging from 8°C to 45°C, dusty and moisty
environments and frequently salty air.
6 All connections between components shall be
ready to operate, once installation is finalized.
7 All necessary cables, adaptors and connections
must be included and clearly marked, in order to
facilitate rapid and accurate assembly.
8 A certification from the Brand and product
Manufacturer shall be provided confirming that
the proposed brand and product parts will be
available and serviceable for at least five (5)
years after delivery and acceptance of the goods.
9 Imported products should pass international
quality control product standards and have
international quality control product markings
such as CE, ISO, ASTM, ASQC, AFCIQ, ASQ,
DGQ, EOQC, IQA, and the likes, while locally-
made products (Philippine-made) should pass
the local quality control product standards and
bear the PS mark.
 Item No. 1

LAPTOP
TECHNICAL SPECIFICATIONS

 1.6Ghz Based Speed, with Turbo Speed; if 4-Core

& 8-Thread 6MB cache
Processor OR

 2Ghz Based Speed, with Turbo Speed; if 4-Core &

8-Thread 4MB cache
Memory • 2 x 4 GB DDR4 (expandable to 16GB)

• Screen Size: Min 13”; Max 14”

Monitor • Resolution: Min 1920 x 1080 (Full HD), 1080p
• Anti-Glare LED-Backlit OR
IPS Technology

Storage • 2 TB HDD SATA 5400 rpm

Optical Drive • Built-in or External

DVD -/+RW (SATA)

Audio • 6Ω/1W Speaker x 2 Built-in Speakers

• ∮ 3.5mm standard headphone jack

Camera • Built-in

Connectivity • Gigabit Ethernet 10/100/1000

• Wireless LAN 802.11 b/g /n/ac
• Bluetooth

• 1 x USB 3.0 – Type C

• 1 x USB 3.0
• 1 x SD / Micro SD
Ports • 1 x Combo Audio jack
• 1 x HDMI / Micro HDMI
• RJ 45
(USB conversion/ extension/ adapter are not
allowed)

Keyboard • US English Layout

 • Standard Size

Mouse • Optical
• Wireless

Headset • Over-the-Head
• 3.5mm audio jack connection

Touchpad • Multi-touch or Touch Pad with 2 Buttons

Power Adapter • Type-C or Standard AC/DC Adapter

Other Requirements

The offered brand of the item must be an international brand with at least 5
years’ presence at the local market and global presence in the USA, Europe, or
Japan market

Operating System • Windows 10 Professional (“Shape the Future”) SKU

with antivirus
Applications • Latest Available Microsoft Office (with installer and
Software licensed key to be provided by DepEd)
• Other applications to be provided byDepEd
• in DVD format (bootable and capable of restoring
Copy of Software the original system state to another hard disk) to
be provided to recipient school and one (1) master
copy for each recipient Division thru IT Officer
HDD Partition • Drive C (system) and Drive D (data).

• DepEd Logo shall be programmed in the PC Bios

(displayed during system start-up)
• DepEd will provide the logo design in soft copy.
• Any key to restore the Host Laptop in its original
system state in case of breakdown

Special • Embossed/Etched DepEd Logo should appear at the

Requirements backside of the screen display, somewhere on the
front screen display edge OR keyboard area. Brand or
Manufacturer’s logo should only appear at the
backside of the keyboard.
• Trusted Platform Module (ISO/IEC 11889) integrated
to a chip on the computer.
• Casing and Mouse should be customized
 • Color Cyan Blue: C, M, Y, K (71,53,0,12)
• Carrying bag / Laptop bag
• Color Black, ballistic nylon, padded, splash resistant,
weatherproof zippers, with inside and outside pockets
• Adequate for the Laptop model offered
• With DepEd logo embossed or embroidered directly to
the bag material

COMPLIANCE STANDARDS

• NOT in “end of life” as reflected in the current product

line found in the manufacturer’s official website or
Warranty Support official product brochure or similar literature and in
the Manufacturer’s Certificate issued for this
purpose.
• MUST be either ISO 9001:2008 or ISO 9001:2015
certified.
• MUST be ISO 14001:2004 certified.
Certification
• Brand of the Laptop must have been in the local and
international market for at least five (5) years prior to
the scheduled date of bid opening
Ecolabel • ISO 14024:1999 or ECMA 370, CE or equivalent
(Ecolabel)
• TO ALLOW integration with future technologies as
indicated in a Certificate of Upgradability issued by
Compatibility the manufacturer (i.e. hardware will be compatible
to future upgrade of Operating System and/or
Software up to one cycle upgrade)
• Equipment components and functionalities
• Proper installation and configuration of equipment
Orientation /
• Hands-on troubleshooting/system restoration and
Training backup
• Equipment warranty and technical support
procedures
Regulatory • With Approved NTC Certificate
Compliance

Packaging • External sides of delivery packages/boxes should be

colored Cyan Blue: C, M, Y, K (71,53,0,12)
• Only the following will appear on the exterior of the
packages/boxes:
  DepEd Logo
 DepEd Slogan: “Working for quality, accessible,
relevant, and liberating education!”
 Project Name (to be finalized by DepEd)
 Items inside (name, general description, quantity)
 Packing/Unpacking instructions
 Supplier’s Name and Contact Details
 Recipient Name and Contact Details
 Others (to be finalized by DepEd)

Item No. 2
SMART TV
GENERAL REQUIREMENTS

• Brand must have been in the local and international market for at least
five (5) years prior to the scheduled date of bid opening.
• Unit must be brand new and the model must be current and not in “end of life”
as reflected in the current product line found in the manufacturer’s official
website or official product brochure or similar literature and in the
Manufacturer’s Certificate issued for this purpose.
ISO • Brand or product manufacturer must be either ISO
9001:2008 or ISO 9001:2015 certified.

Compliance Standards • CE or FCC

• Energy Star or its equivalent
TECHNICAL SPECIFICATIONS

• Resolution: 3840 x 2160

Display
• Type: LED or OLED
• Size: Min. 55”

• 1 USB ver. 2.0

• 2 HDMI
• Ethernet
• Bluetooth
Connectivity • Wi-Fi Support
• Component and Composite Video
• Ethernet
• Bluetooth
• Wi-Fi

Operating System • Technology agnostic operating system

Power • Auto Volt / Auto Sensing Frequency

 All Deliveries must come with

• Owner’s Manual
Other Requirements • Remote Control with Battery/s
• Wall Mounting Kit
• Meter HDMI Cable

Item No. 3

LAPEL SPEAKER
TECHNICAL SPECIFICATIONS

Paraphernalia • 1x portable amplifier with Clipper at the back

• 1x head microphone
• 1x strap bag holder

Battery • Charging time: 3-4 hours

• Working Time: 8 hours
• Built – in rechargeable Battery

Charging Voltage • 5v > 1000mA, <2500Ma

Output Power • 3.5 W

Ports • 1x for Mic

• 1x for AUX in
• 1x for SD/Micro SD
• 1x for USB

Audio Format • .mp3 / .wav

Mic Sensitivity • -53+3dB

Frequency Response • 100 – 15 KHz + 3 dB

Schedule of Requirements

Item QT Description Delivery Bidder’s

No. Y Schedule Compliance
1 Brand new or newly factory
remanufactured/ non-surplus with
certificate of remanufacturing by the
 original equipment manufacturer
2 On-site training on the operation and
administration of the machine

I hereby certify to comply and deliver all the above requirements:

___________________________ __________________________ ___________

Name of Company/Bidder Signature Over Printed Name Date
of Authorized representative

General Provisions

1. The Department of Education (DepEd) obligates and binds itself to pay the OWNER
for the use and rental of Multimedia Packages.

2. Rental Service Charges shall be computed from the date of installation of the package
as evidenced by the delivery receipt form signed by the authorized representative
from the ____________ upon installation.

3. All accounts shall be payable monthly to the OWNER, within fifteen (15) days from
the receipt of billing statements. Acknowledgment of receipt of consumables by the
DepEd's authorized representative is sufficient to establish OWNER's claim of
delivered consumables.

4. The package, including all its accessories, shall remain the property of the OWNER.
DepEd shall not make any alterations on the machines, nor sell, dispose, transfer rent,
pledge or mortgage, execute or otherwise deal with the machines in any way which
may be prejudicial to the rights of the OWNER. In case of any violation by the third
party of property rights of the OWNER, regardless of any reason, such as execution,
provisional attachment and provisional disposition of the Packages, DepEd shall
immediately inform the OWNER and DepEd shall be free from liability not being a
privy to third party's claim against OWNER. The Agreement shall, however, remain
in force and OWNER shall continue performing its obligations under the Agreement
and shall immediately replace the machines as the case may be.

Mode of Procurement
The mode shall be through Public Bidding as specified under Republic Act No. 9184,
otherwise known as the Government Procurement Reform Act.

Terms of Payment

Monthly payment shall only be made within five (5) working days upon receipt of the
company/supplier's billing statement. The DepEd shall not be held liable for any delay in the
payment under reasonable and acceptable circumstances. Any amount under this
Agreement or Terms of Reference is inclusive of all applicable taxes and charges.

Prepared by:

TID Research and Evaluation Team

Reviewed by:

ENGR. OFELIA L. ALGO

ITO III | TID Chief
Technology Infrastructure Division – ICTS

Noted by:

ABRAM Y.C ABANIL

Director IV
ICTS – Deped Central