SCHOLARSHIP AGREEMENT

(Graduate Program – Local)

KNOW ALL MEN BY THESE PRESENTS:

This Scholarship Agreement (“Agreement”) is made and entered into thisMay 31, 2016
in Quezon City, Philippines by and among:

The COMMISSION ON HIGHER EDUCATION (CHED), a government regulatory agency of the

Republic of the Philippines established under Republic Act No. 7722, with principal office
address at the Higher Education Development Center (HEDC), C.P. Garcia Ave., UP Campus,
Diliman, Quezon City, represented herein by, Dr. PATRICIA B. LICUANAN, in her capacity as
Chairperson, hereinafter referred to as the “CHED”;

TheSaint Louis College of Bulanao, a higher education institution with principal office at Purok
6, Bulanao, Tabuk City, Kalinga represented herein by, Rev. Fr. Manuel D. Valencia, CICM,
Ph.D., in his/her capacity asPresident, hereinafter referred to as “Sending Higher Education
Institution” or “SHEI”;

- and -

Steven King T. Hernaezof legal age, Filipino and with residence at Purok 1, Bulanao,
Tabuk City, Kalingahereinafter called the “GRANTEE”.

WITNESSETH

WHEREAS, Republic Act (RA) No. 7722 provides that it is the responsibility of the State to (1)
protect, foster and promote the right of all citizens to affordable quality education at all levels,
and (2) take appropriate steps to ensure that education shall be accessible to all.Republic Act
(RA) No. 7722 further mandates CHED to (1) formulate and recommend development plans,
policies, priorities and programs on higher education and research, and (2) identify, support and
develop potential centers of excellence in program areas needed for the development of world-
class scholarship, nation building and national development;

WHEREAS, pursuant to this mandate, CHED seeks to upgrade the academic qualifications of
higher education faculty during the period of transition to the K to 12 system;

WHEREAS, CHED approved CHED Memorandum Order No. 03, s. 2016 entitled “Guidelines
on Graduate Education Scholarships for Faculty and Staff Development in the K to 12 Transition
Period.” which sets forth the procedures, priorities, and regulation of scholarships awarded to
Grantees beginning in the K to 12 Transition Period;

WHEREAS, the SHEI is in need of improving the qualifications of its faculty teaching in the
identified priority fields, and hence, has allowed the GRANTEE to undertake full/part time
graduate degree study (local) in any of the identified delivering higher education institutions
(DHEIs);

WHEREAS, the GRANTEE is ready, willing and able to undertake full/part time graduate degree
study (local) in any of the identified DHEIs and by acceptance of this scholarship/grant,
GRANTEE agrees to comply with relevant laws, rules, regulations, policies and procedures of
CHED, SHEI, and DHEI.

NOW, THEREFORE, for and in consideration of the foregoing premises, the parties involved
agree, as they do hereby agree, to fulfill the following terms and conditions of the
aforementioned scholarship program.
 A. Scholarship Grant

CHED hereby awards to the GRANTEE a full scholarship or thesis/dissertation grantto complete
his/her Master of Science in Information Technology course at the St. Paul University
Philippineson fulltime basis commencing on 13 June, 2016 and within a total period not
exceeding 2year/s and 24 month/s except for causes beyond his/her control, effective from the
start of the semester that he/she is enrolled in the said course.

Under the scholarship package, the GRANTEE* is entitled to the following:

Full Scholarship for Master’s or Doctoral Program

Items Master’s Doctorate

1. Tuition and other Fees* Actual tuition and other fees
2. Book Allowance* P10,000.00/academic year
3. Living Allowance* P20,000.00/month P28,000/month
4.Transportation Assistance* P10,000.00/academic year
(for those studying outside
their region)
5.Thesis/Dissertation P50,000.00 P100,000.00
Allowance (if applicable)
6. Group Insurance** P500.00/year** P500.00/year**

*with the exception of the thesis/dissertation grantees who are entitled to receive the
thesis/dissertation allowance only.
**subject to availability

Notwithstanding the foregoing, CHED shall set the scholarship amount annually, benchmarking
with other scholarship-granting bodies and adjusting for inflation.

The GRANTEE shall also be entitled to other incentives and grants from CHED, inclusive of but
not limited to the following, as available:

1. Access to Online Journals. Grantee shall be provided access to online journals, when
available;

2. Early Completion Incentive. ShouldGRANTEE obtain his/her respective degrees at

least one regular term (semester, trimester or quarter) ahead of the approved plan of
study, he/she shall be entitled to a cash incentive equivalent to the total remaining living
allowance for the scholarship period;

3. Dissemination Grant. GRANTEE may apply for a grant to participate in paper

presentations or conferences in the Philippines or abroad, subject to the evaluation and
approval of CHED, and available funds. The grant amount shall be set on a yearly basis
and benchmarked with other grants of the same nature; and

4. Research Grant. GRANTEE may apply for a grant to fund a research project provided
he/she submits a project proposal and budget breakdown endorsed by the adviser,
subject to the evaluation and approval of CHED, and availability of funds. The grant
amount shall be set on a yearly basis and benchmarked with other grants of the same
nature.

5. Disbursement of Funds. CHED’s disbursement of funds to the Scholar for the

thesis/dissertation allowance shall be undertaken as follows:

Component 1st Tranche (80%) 2nd Tranche (20%)

1. Master’s thesis Upon submission to CHED Upon submission of the DHEI to
and doctoral of the thesis or dissertation CHED of one (1) electronic copy of
dissertation proposal duly approved or the approved thesis/dissertation.
endorsed by the Dean of the
 College or the President of
the DHEI.
2. Special Project Based on the schedule of releases indicated in the approved
proposal.

B. GRANTEE’s Representations and Warranties

1. GRANTEE is a Filipino citizen not more than 52 years old for the master’s degree
program, or not more than 50 years old for the doctoral degree program; or not more
than 60 years old for Dissertation Grants, Professional Advancement Grants, and Post-
Doctoral Fellowships, unless otherwise allowed by CHED on a case-to-case basis;
2. GRANTEE shall pursue graduate studies in a CHED-recognized DHEI, in a discipline
aligned with his/her teaching specialization. GRANTEE for thesis/dissertation grants may
pursue graduate studies in a non-CHED recognized DHEI; GRANTEE is in good health
and of good moral character;
3. GRANTEE demonstrates strong academic record;
4. GRANTEE has no pending criminal charges, and shall not have been convicted for
violation of any Philippine Law; and
5. GRANTEE shall fulfill all the Terms and Conditions of the scholarship, including a re-
entry plan and return service obligation as agreed with his/her respective SHEI,
consistent with the guidelines set by CHED.

C. GRANTEE’s Obligations and Responsibilities

1. GRANTEE for master’s or doctoral degrees shall enroll based on the approved plan of
study or at least nine (9) units study load per term except during the last term.
2. GRANTEE shall enroll in the program of study and field of specialization and shall not
change the program of study or specialization without first securing the written
permission from both the SHEI and CHED.
3. GRANTEE shall finish the degree within two (2) years for master’s and three (3) years
for doctoral degree. The time limit for the doctoral degree may be extended to four (4)
years provided that the extension shall be to undertake further research for the doctoral
dissertation. The time limit shall be adjusted accordingly for GRANTEE who avails of the
grant for ongoing master’s or doctoral degrees according to the units of coursework
and/or amount of research still to be undertaken.
4. GRANTEE shall avail of the tuition privilege of a particular subject only once. CHED
shall not shoulder any subjects being retaken or re-enrolled.
5. GRANTEE shall seek written clearance from CHED two (2) weeks before leaving the
country while the scholarship Agreement is in force.
6. GRANTEE shall make the following submissions to CHED for the duration of the
scholarship, through the DHEI or the CHED Online Portal, when available:

Document Submission Period

1. Plan of Study approved by adviser from Immediately after registration, not later than
DHEI two weeks after the beginning of class

2. Authenticated copies of registration

3. Authenticated copies of grades per term On or before the beginning of the next term
immediately following completed term

4. Copy of thesis or dissertation Before the start of the last semester of the
degree program’s completion
5. Final Re-entry and action plan

6. Diploma and Transcript of Records Within one (1) month after graduation
(TOR)

1. The SHEI and GRANTEE shall agree on a re-entry plan for the GRANTEE upon
completion of his/her degree, according to the standards set by the CHED.
2. GRANTEE shall render return service on the semester immediately following completion
of his/her degree, as approved upon submission of nomination. Return service shall be
in the form of teaching, research or extension, based on mutually agreed-upon terms
between the GRANTEE and the SHEI, and shall be compensated according to the
policies of the SHEI.
3. The GRANTEE shall be obliged to render return service according to agreement with the
SHEI, provided that it follows at least a 1:1 ratio, i.e., one year of service for every year
of the scholarship. Faculty awarded scholarship for ongoing graduate studies shall
render return service proportional to the length of period of his/her graduate studies
covered by the scholarship. Faculty awarded thesis or dissertation grants, on the other
hand, shall render one year of return service.
4. GRANTEE agrees that he/she may be required to teach in the SHEI during the period of
his/her scholarship.[May insert here provisions on compensation for teaching workload
of Grantee in SHEI]
5. [If GRANTEE will be awarded a grant for thesis/dissertation] GRANTEE shall only use
the grant for the purpose of research work, or any such activity related to or in
furtherance of the completion of his/her thesis or dissertation.
6. GRANTEE shall be allowed to defer his/her availment of the scholarship provided that
the deferment is due to acceptable reasons and GRANTEE shall only be allowed to
defer for a maximum of one semester. Such deferment shall be contingent on the
approval of CHED.
7. [May insert additional provisions that will specifically apply to Grantees from SUCs/LUCs
or private HEIs only]

D. CHED’s Obligations and Responsibilities

1. CHED, upon favorable recommendation of the SHEI, may provide written permission to
GRANTEE should he/she desire to change his/her program of study or specialization,
subject to meritorious justification.
2. CHED may approve GRANTEE’s deferment.
3. CHED shall provide written clearance to GRANTEE should the latter wish to depart from
the country while the scholarship contract is in force, subject to meritorious justification.
4. CHED shall endeavor to ensure timely disbursement of allowances and funds
5. CHED shall reimburse bridge funding provided by SHEI in the event of delay in the
disbursement of funds upon presentation by the SHEI of the relevant documents.
6. CHED, together with the SHEI shall be responsible for the collection/deduction of a
GRANTEE’s payment obligation, in cases of non-completion or termination of
scholarship. The terms for the payment of obligation shall be evaluated and decided
upon by CHED.
7. CHED shall receive the monitoring and evaluation reports on the scholarship
implementation submitted by the DHEI at the end of each term.
8. CHED shall receive the liquidation reports of all scholarship disbursals and expenses
submitted by the DHEI at the end of each academic year.
9. CHED shall provide access to the CHED Online portal, when available.
10. CHED shall receive submissions through the DHEI or the CHED Online Portal, when
available.
11. CHED shall receive the monitoring reports issued by the SHEI showing the status of
GRANTEE’s return service. Likewise, CHED shall receive the written notice from the
SHEI regarding GRANTEE’s completion of his/her return service, after which CHED
shall issue a Certificate of Completion to GRANTEE and relieve him/her of all obligations
under the grant.
12. CHED shall set the standards for the re-entry plan of the GRANTEE.
13. For special cases, CHED may impose rules or regulations pertinent to return service by
the GRANTEE under the graduate scholarship, including in the case of failure to
complete the required courses.
14. CHED reserves the right to terminate the scholarship and/or impose the appropriate
sanctions against the GRANTEE in accordance with the provisions of Sections H and I
of this Agreement.
E. SHEI’s Obligations and Responsibilities

1. SHEI may favorably recommend to CHED GRANTEE application to change his/her

program of study or specialization, subject to meritorious justification.
2. The SHEI shall maintain up-to-date profiles and supply all other information required on
the CHED Online Portal, when available.
3. While CHED deems that all GRANTEEs are on Leave of Absence (LOA) without pay
from the SHEI for the duration of the scholarship, SHEIs are encouraged to provide
counterpart funding or other forms of support to GRANTEE, especially when the regular
salary of GRANTEE is higher than the living allowance amount provided by CHED. SHEI
may work out an internal arrangement with GRANTEE in line with the Collective
Bargaining Agreement, when applicable, and/or in which the faculty is not on LOA, for as
long as he/she is able to entirely comply with the Terms and Conditions of the
scholarship.
4. In the event of a delay in disbursement of funds for GRANTEEs, SHEIs shall be
requested to provide bridge funding that shall be reimbursed by CHED upon
presentation of relevant documents.
5. SHEI may endorse GRANTEE’s written request for deferment, subject to meritorious
justification.
6. The collection/deduction of a GRANTEE’s payment obligation shall be the responsibility
of the SHEI, together with CHED, subject to evaluation and approval by CHED of the
terms for the payment of obligation.
7. The SHEI shall be in charge of monitoring the return service and shall inform CHED of
the status of the same. Upon completion, SHEI shall send CHED a written notice
affirming the GRANTEE’s completion of the obligation, after which CHED shall issue a
Certificate of Completion to GRANTEE and relieve him/her of all obligations under the
grant.
8. The SHEI shall recommend to the CHED the termination of GRANTEE’s scholarship
should the grounds in Section H arise.
9. The SHEI, together with the GRANTEE, shall agree on a reentry plan for the GRANTEE
upon completion of his/her degree, according to the standards set by CHED.
10. The SHEI, together with the GRANTEE, shall agree upon terms for the return service
which shall be in the form of teaching, research or extension and shall be compensated
according to the policies of the SHEI.
11. SHEI shall honor and faithfully comply with the provisions of the return service
agreement, including but not limited to, implementation of GRANTEE’s re-entry action
plan.
12. SHEI shall extend full cooperation to CHED to ensure smooth implementation and
coordination between both parties, including but not limited to, attending
workshops/seminars organized by CHED;
13. The SHEI undertakes that during the period of the GRANTEE’s scholarship award,
GRANTEE’s tenureship/years of service will still be continuing and his/her availment of
the grant shall not result to a break in service.
14. May insert additional provisions that will specifically apply to Grantee from SUCs/LUCs
or private HEIs only

F. Leave of Absence or Deferred Enrollment

1. GRANTEE shall not be allowed to defer enrollment except for:

a. Poor health of grantee (if the grant is already ongoing), certified by a government
physician;
b. Maternity Leave of Absence (LOA) of the grantee;
c. Other meritorious reason acceptable to the SHEI, the DHEI and the Commission.
2. An approved LOA shall first be obtained by the GRANTEE from the DHEI, then
submitted to CHED along with a written request for deferment and an endorsement from
the SHEI. If found acceptable, CHED shall approve said request in writing.
3. Should GRANTEE receive full privileges during the term, notwithstanding that
GRANTEE/or went on approved LOA from DHEIs and scholarship deferment from
CHED during the said term, the proportionate amount shall be deducted from
GRANTEE’s entitlements in the succeeding term.
 G. Grounds for Termination of Scholarship

CHED reserves the right to terminate the scholarship, upon recommendation of the SHEI and/or
the DHEI, under any of the following circumstances:

1. The GRANTEE fails to meet the academic standards set by DHEI;

2. The GRANTEE fails to complete the degree within the specified time;
3. The GRANTEE wilfully fails to enroll with the required academic load;
4. The GRANTEE fails to enroll for a term without the approval of the DHEI and the
Commission;
5. The GRANTEE resigns or transfers from his/her SHEI to another HEI without prior
approval from the SHEI and CHED;
6. The GRANTEE fails to re-enroll one (1) academic year after an approved LOA or from
date of deferment;
7. The GRANTEE fails to obtain the approval of CHED before changing the field of study or
specialization;
8. Any act of immorality, drunkenness, dishonesty, and any other form of misconduct;
9. Conviction of any crime by a court or proper administrative body; and
10. Such other acts as may be considered by CHED as inimical to the interest of the
Government of the Republic of the Philippines and those that adversely affect the
integrity of the Graduate Scholarship Program.

The grant/scholarship shall also be terminated on the following grounds:

11. Non-availability or exhaustion of funds;

12. Other justifiable grounds which prove the inability of the GRANTEE to complete his/her
degree (e.g. poor health of GRANTEE as certified by a government physician, etc.);
13. death of the GRANTEE

H. Other Sanctions

Other than the foregoing termination, GRANTEE shall also be subject to the following sanctions
should the corresponding circumstances occur, thus:

1. All financial support extended to GRANTEE shall be repaid to CHED, without need of
demand, except when the program is terminated due to lack of funds, other justifiable
grounds which prove the inability of the GRANTEE to complete his/her degree, or due to
death of the GRANTEE.

2. When GRANTEE fails to fulfill his/her service obligation, either due to unauthorized
transfer to another school/institution or resignation from his/her SHEI, or other analogous
circumstances, he/she is required to pay back to the concerned institution/s, without
need of demand, all the privileges enjoyed and the money value of the service obligation
based on his/her salary equivalent at the time of transfer or resignation, unless there is a
showing that GRANTEE’s failure is not due to his fault or negligence.The refund of the
GRANTEE’s monetary privileges, which were received while on leave from the program,
may be waived due to serious health reasons, provided a medical certificate duly
endorsed by the SHEI is submitted to the DHEI and CHED.

3. Failure to fulfill the obligations herein stated shall result in administrative or criminal
action, and shall disqualify the GRANTEE from any other further CHED grant.

I. Waiver of Accountabilities

Upon successful completion of the program, including completion of return service and
submission of all required documents, the GRANTEE shall be relieved of all accountabilities
under the scholarship Agreement and the program.
 J. Administration of the Program

CHED shall administer the scholarship program in accordance with CHED’s rules and
regulations; and such other related issuances/revisions/amendments of the same for proper and
effective implementation of the scholarship program.

The GRANTEE hereby understands that this agreement is subject to the rules and regulation,
orders and memoranda issued and to be issued by the CHED for the proper and effective
implementation of the scholarship grant, and that he/she shall abide by any or all rules of
CHED.

K. Non-Waiver

The failure of CHED to insist upon the strict performance of any terms, conditions and
covenants hereof shall not be deemed a relinquishment of waiver of any subsequent breach or
default of such terms and conditions and covenants.

L. Attorney’s Fees

In the event of any suit against CHED for the enforcement of any stipulation of this Agreement
or right under this Agreement, the suing party shall pay CHED attorney’s fees which shall not be
less than P 30,000.00 for services before the Metropolitan Trial Court; and not less than P
50,000.00 for services before the Regional Trial Court, in addition to the other damages,
expenses, costs of the suit.

M. Litigation and Venue

In the event judicial relief against any party is filed by CHED before the regular courts, for the
enforcement of the terms and conditions in the Agreement, the guilty party in addition to any
other damages and attorney’s fees that may be awarded by the court, agrees to pay ten percent
(10%) of the amount claimed but in no case less than Ten Thousand Pesos as liquidated
damage, aside from the costs of litigation and other expenses which the law entitles the
aggrieved party to recover. The parties agree that the venue of court action shall be exclusively
in the proper courts of Quezon City.

N. Execution in Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be an
original, but all of which together shall constitute one instrument.

O. Effectivity

This Agreement shall take effect upon its execution and shall be in full force and effect until the
completion of GRANTEE’SMaster of Science in Information Technologydegree course until
sooner terminated for causes provided for in this Agreement and CHED Guidelines.

(Signature page as follows)

IN WITNESS WHEREOF, the parties hereto, through their respective representatives, have
hereunto set their hands this 31day of May 2016, Quezon City, Philippines.

CHED

Patricia B. Licuanan, Ph.D.

Chairperson

SIGNED IN THE PRESENCE OF:

THERESE GRAIL C. LAWAGAN, Ph.D. LEAH R. GARMING

Dean, Academic Affairs College Accountant

IN WITNESS WHEREOF, the parties hereto, through their respective representatives, have
hereunto set their hands this 31day of May 2016, TabukCity, Philippines.
 SHEI GRANTEE

REV. FR. MANUEL D. VALENCIA, CICM, Ph.D. STEVEN KING T. HERNAEZ

College President Faculty/Staff

SIGNED IN THE PRESENCE OF:

THERESE GRAIL C. LAWAGAN, Ph.D. LEAH R. GARMING

Dean, Academic Affairs College Accountant

ACKNOWLEDGMENT
REPUBLIC OF THE PHILIPPINES )
CITY OF ________Tabuk__________) s.s

BEFORE ME, a Notary Public for and in ____________________ on

_________________, personally appeared the following, to wit:

Name Valid ID/Passport Date & Place Issued

Number

SAINT LOUIS COLLEGE OF BULANAO 823 Jan. 18, 2006/ SMU

By: Bayombong, Nueva
Viscaya
FR. MANUEL D. VALENCIA, CICM, Ph.D.

414-724-302 11-04-2011/Tabuk City,

STEVEN KING T. HERNAEZ Kalinga

KNOWN TO ME to be the same persons who executed the foregoing Scholarship Agreement
consisting of 10 pages including this page and acknowledged to me that the same is their own
free act and deed.

WITNESS MY HAND AND SEAL on this 31st day of May 2016.

Doc No. _______.

Page No.______.
Book No. ______. Notary Public
Series of 2016.