SAP Materials Management EXERCISE 30 APRIL 2020

Fernando Sidik TP051914

Answers for five questions:
1) There are five key organizational levels that is relevant to the purchasing behavior which
are Client, Company Code, Plant, Storage Location, Purchasing Organization and
Purchase Group. Client is the unit inside SAP scheme, separate, self-contained master
data with a collection of independent tables. It serves group of companies. Company
Code is Smallest external account organizational unit to reproduce a final, self-contained
for book keeping program. Plant is a logistics organizational unit distinguishes a
company from the point of view of production, procurement and preparation of materials.
Storage Location is an organizational unit that enable the differentiation in between many
varieties stocks of materials inside plant. Purchasing Organization is the purchasing event
of the plant that located in purchasing organization. As their job is to procurement of
services and materials to negotiate situations or conditions with vendors. Lastly is the
purchasing group, it is the department within the organization of purchasing company
that takes charge of those particular vendors or merchandises.
2) There will be 5 data inside the material master which are relevant to the purchasing
process, which are material master, vendor master, purchasing info records, condition
master data and output master data. Material master is filled with any information that is
related in order to manage a material. It is often being used by SAP systems for Sales and
Distribution, Plant maintenance, quality management, etc. Material Master is being kept
at Views. Meanwhile, Vendor Master is filled with any information required in order to
make business with supplier from external. Usually being managed by the purchasing and
accounting departments, other important note is vendor should have master record. Next
one is purchasing information record, buying details records is a combination or a
mixture between material and vendor data. They include data unique to one-vendor, one
material or category of material. Purchasing details records contain certain data contained
in the vendor master and the material master, as well as data appropriate for the vendor-
material combination. Output master data is defined as record that being hold for a
 specific form of customer to decide the performance. Lastly is condition master data,
refers as key price info. It is the real state value, and it is recorded in a condition key.
3) There are three main data in the vendor master to run a business, which are the general
data, accounting data and purchasing data. The general data is kept at consumer level and
seems to be valid to all rates of the organization such as for example the address,
telephone number and language preferences. Meanwhile accounting data is normally
stored at enterprise level which is relevant to all plants contributing to that organization
and usually refers to the level of company code for instance, the payment transactions
and number of control accounts. The third is the purchasing data, Data of significance
concerning an acquiring behavior of your client and which are held at the point of the
purchasing organization for instance is contact number person and the delivery times.
4) Purchasing info records can be defined as terms and conditions for a vendor to purchase a
particular material. These are held at the vendor / material combination and which
include data about prices and requirements, over-supply or under-supply limits, estimated
delivery time, availability duration. Purchasing info records’ role in the purchasing
process are to store details on both vendor and material distribution of another material.
For instance, the current value of a given material for a vendor becomes recorded in the
database which able to be remained at plant level.
5) Conditions can be used to increase the performance of the data analysis. The information
is filtered according to ways in order to show only the portion of the result region that the
user are interested of. For instance, if conditions is being applied in the query, it will not
affect any of the result, instead it will only filter what data should be displayed that is
relevant for the users. Different type of conditions will resulted in different fields on the
screen. Conditions are usually used specifically on maintaining pricing schemas
conditions in Materials Management.