Vetting preparations

Dalian October 2019

INSPECTIONS
All Ships Additionally for Tankers

Flag State Extra PSC (CIC)

Port State Control OCIMF - SIRE

Classification society CDI

ISM/ISPS/MLC Terminal Inspections

USCG

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 WHY SO MANY FOR ONE SHIP ?

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PORT STATE INSPECTIONS

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How vessels are assessed ?

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OVERVIEW OF INSPECTION PROCESS

Submitting Member Hires Accredited

requires inspection Inspector Inspection of Vessel

Report sent to Report Processed by Comments on Report

OCIMF Submitting member Entered by operator

Report Published
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❑ Each head of department must distribute chapters
of latest VIQ to officer in charge
❑ Follow up and support observation identified by
juniors
❑ Report to your Marine / Ship Manager

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 Keep the following records in
readiness at all times

▪ LSA/FFA records
▪ ISPS documents
▪ Oil record book
▪ Garbage record book
▪ Ship’s certificates
▪ Manning documents
▪ PMS up to date

Other Records :
▪ Calibration records of measuring
equipment
▪ Brake holding test certificates of
winches
▪ Chain register and associated
records
▪ Alcohol testing log

Documentation ▪ Passage plans and other bridge

equipment logs incl. GMDSS logs.
 Clean gangway – free of oil and grease
 Well lit at night
 Proper gangway net
 Guard rails properly rigged
 Top of gangway main deck clean and painted
 Visitors log and name tag available
 Officers attending should in proper uniform with proper PPE

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Testing equipment

Be well prepared for testing of

• Emergency fire pump
• Emergency steering gear
• Emergency generator
• Remote stops, quick closing valves, fixed fire extinguishing system alarm
 Drills and Operation of
equipment

• Abandon ship/Lifeboat drill.

• Oil spill drill.
• Fire drill.
• Security Drill as per ISPS.
• Operation of protective gear.
• Operation and function of GMDSS equipment
Inside engine room

 Save all's to be free of oil

 All flanges, joints and pipes free of oil

 Machinery sides free of oil

 Engine room well painted and well lit

 Purifier rooms to be clean and free

from oil well lit and painted

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ROUTE PLAN OF VETTING INSPECTOR

OPENING MEETING WITH

MASTER / C/E BRIDGE
DOCUMENTATION WITH MASTER/ 2 OFF

WITH MASTER
CLOSING MEETING WITH
MASTER / C/E

SAFETY MANAGEMENT
WOULD BE CHECKED
DURING THE INSPECTION
OF VARIOUS DEPARTMENTS
ENGINE ROOM DECK + ACCOM
WITH CH ENG WITH MASTER

CCR / P ROOM
WITH CH. OFFICER
 • First impression is the best
impression
• Master to personally inspect the
vessel’s readiness
• Senior officer to meet the
Inspector at Gangway
• All checks for ISPS to be
completed
• Responsible officer to escort to
Master’s office

Dealing with Inspectors

Attitude = Business

➢ Be familiar with latest VIQ

➢ Politely challenge inspector
➢ Be humble & presentable

Most inspection result depends on

smart handling of the inspector.

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 • List out items Surveyor would
like to check
• Inform the Surveyor of any
maintenance work in progress
• Responsible officer to escort
the Surveyor during inspection
of vessel
• Communication is vital

Opening Meeting
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 Type of observation

• Hard ones are generally defects in

instrumentation or steel.

SOFT SKILL REALTED • Soft observations are the ones

related to procedural errors, non
compliance with instructions in
our IMS manuals or due to
insufficient training (are likely to
result in the ship being non
acceptable to the majors.)

HARDWARE REALTED

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CAPA – Corrective & Preventive action

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CAPA – Corrective & Preventive action

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WE RECOGNISE ACHIVERS
WITH MORE THAN JUST REWARD$ !!!

WALL OF FAME

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 REMEMBER

MORE BUSINESS MEANS MORE EMPLOYMENT

&
IF THE OWNER THRIVE, WE THRIVE

YOUR SUCCESS IS OUR

SUCCESS