Sample Script for Pre-hearing Conference

Good Morning/ Good afternoon, Sir/Madam. Welcome to the Office of the

Summary Hearing Officer (State Office/Venue).

I am (Rank and Name of the SHO).

As the designated Summary Hearing Officer of the case against the respondent
docketed under (State Docket No. and Nature of the Offense Charge), I now call to
order this Pre-Hearing Conference.

Are both parties present?

I want to inform you that you have the right to be represented by counsel.

Is the complainant represented by counsel?

Is the respondent represented by caounsel?

We are now conducting tis pre-hearing conference for the purpose of the
following:

1. Defining and simplifying the issues of the case;

2. Entering into admission and/or stipulation of facts;
3. Limiting the number of witness/es to be presented;
4. Scheduling of dates of hearing;
5. Marking of exhibits; and
6. Threshing out other matters relevant to the case.

May I also inform both parties that among the matters that we may discus and/or take
up is the possibility or willingness of both parties to enter into an agreement to settle the
case.

Now, may we know what are the issues raised by the complainant? (SHO explains that
by issues, this refers to basis of the complaint and complainant’s presentation should be
focused mainly on the charge against the respondent….)
What are the issues raised by the respondent?

What is the admission of the complainant? SHO explains that by admission, this refers
to information, events, activities and documents which are acceptable to the other
respondent as true….)
What is the admission of the respondent?

Based on the admission of the complainant and the respondent, do you now agree that
these are the stipulated facts? (SHO shall enumerate what has been stipulated.)