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    3.8 Meeting Management HO2

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    U.S. Army's Family and Morale, Welfare and Recreation Programs
    The document outlines the five phases of effective meeting management: 1) Planning, which involves using the NEATER model to define the nature, expectations, advertising, timing, and extra resources needed. 2) Preparing by setting up the site, creating agendas, and establishing group norms. 3) Conducting by assigning roles like chair, presenter, and recorder, and handling informational or problem-solving meetings. 4) Following up by assigning actions, responsibilities, and timeframes. 5) Record keeping by appointing a recorder, compiling and distributing minutes, and maintaining files.

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    3.8 Meeting Management HO2

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    U.S. Army's Family and Morale, Welfare and Recreation Programs
    42 views2 pages
    The document outlines the five phases of effective meeting management: 1) Planning, which involves using the NEATER model to define the nature, expectations, advertising, timing, and extra resources needed. 2) Preparing by setting up the site, creating agendas, and establishing group norms. 3) Conducting by assigning roles like chair, presenter, and recorder, and handling informational or problem-solving meetings. 4) Following up by assigning actions, responsibilities, and timeframes. 5) Record keeping by appointing a recorder, compiling and distributing minutes, and maintaining files.

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    The document outlines the five phases of effective meeting management: 1) Planning, which involves using the NEATER model to define the nature, expectations, advertising, timing, and extra resources needed. 2) Preparing by setting up the site, creating agendas, and establishing group norms. 3) Conducting by assigning roles like chair, presenter, and recorder, and handling informational or problem-solving meetings. 4) Following up by assigning actions, responsibilities, and timeframes. 5) Record keeping by appointing a recorder, compiling and distributing minutes, and maintaining files.

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    42 views2 pages

    3.8 Meeting Management HO2

    Uploaded by

    U.S. Army's Family and Morale, Welfare and Recreation Programs
    The document outlines the five phases of effective meeting management: 1) Planning, which involves using the NEATER model to define the nature, expectations, advertising, timing, and extra resources needed. 2) Preparing by setting up the site, creating agendas, and establishing group norms. 3) Conducting by assigning roles like chair, presenter, and recorder, and handling informational or problem-solving meetings. 4) Following up by assigning actions, responsibilities, and timeframes. 5) Record keeping by appointing a recorder, compiling and distributing minutes, and maintaining files.

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    Army Family Team Building Level III

    Meeting Management

    Meeting Management Phases


    Phase 1: Planning for the meeting
    The NEATER model (Handout 3)

    Nature
    Expectations
    Advertise
    Time
    Extra Resources

    Phase 2: Preparing for the meeting


    ƒ Site set up (things to think about prior to the meeting) (Handout 4)

    ƒ Agendas (Handout 5)

    ƒ Group norms (Handout 6)

    Phase 3: Conducting the meeting


    ƒ Who is responsible for the meetings? (Handout 7)
    ƒ Chair/leader/facilitator
    ƒ Guest speaker/presenter
    ƒ Recorder
    ƒ Group members

    ƒ Types of meetings: (Handout 8)


    ƒ Instructional or informational meetings (no decision required)
    ƒ Problem solving meetings (decision required)

    2006/7 3.8 Handout 2-1


    Army Family Team Building Level III

    Phase 4: Follow up
    ƒ Anything that may occur during the meeting which requires an action by any
    member of the meeting.
    ƒ Note action required
    ƒ Who is responsible
    ƒ Set a time frame for returning data
    ƒ Report back to the rest of the group

    Phase 5: Record keeping


    ƒ Appoint a recorder prior to meeting
    ƒ Recorder/members compile the printed notes of the meeting into the Minutes
    ƒ Copy and provide a copy of minutes to each member of the meeting
    ƒ Compile a file for all pertinent documents, minutes, information concerning the
    meeting, focus of group, event, names, phone numbers, etc.

    2006/7 3.8 Handout 2-2

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