ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL

SENIOR HIGH SCHOOL

OPEN HIGH SCHOOL

EMPOWERMENT TECHNOLOGY

Name: _______________________________ Year Level: ___________________

Section: _____________________________

ADVANCE WORD PROCESSING SKILL

Learning Objectives
1. Use some advanced capabilities of Microsoft Word commonly used to increase productivity and efficiency;
2. Effectively use these features to help improve the productivity of an organization through maximizing the potential of
MS Word;
3. Create form letters or documents for distribution to various recipients;
4. create labels and envelops for distribution; and
5. create media-rich documents for printing or publishing
Review/Lesson Preview
From our previous class, we have discussed about COMPUTER ETHICS. Write down at least 5 most important
commandments of computer ethics.

1.
2.
3.
4.
5.

Lessons & Concepts

WHAT IS A WORD PROCESSOR?

is an electronic device or computer software application that performs the task of composing, editing, formatting, and
printing of documents

EXAMPLES OF WORD PROCESSORS:

✓ OPENOFFICE WRITER
✓ LIBREOFFICE WRITER
✓ POLARIS OFFICE
✓ KINGSOFT WRITER
✓ WORDPERFECT
✓ WORDPAD
✓ MICROSOFT WORD

MICROSOFT WORD
is a word processor developed by Microsoft. It was first released on October 25, 1983. It is also known as MS Word.
 ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL
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OPEN HIGH SCHOOL

EMPOWERMENT TECHNOLOGY

WHAT IS MAIL MERGE?

Mail merge consists in combining mail
and letters and pre-addressed
envelopes or mailing labels for mass
mailings from a form letter. Microsoft
Word can insert content from a
database, spreadsheet, or table into
Word documents

Two Components of Mail Merge:

1. Form Document
The document that contains
the main body of the message we
want to convey or send.
2. List or Data File
This is where the individual
information or data that needs to be
plugged in (merged) to our form
document is placed and maintained.

How to Use Mail Merge in Microsoft Word?

In this example, we'll be using mail merge to create a letter for multiple recipients.

.1. Make sure your contacts list is ready. It's best to have
your spreadsheet or Outlook contacts prepared before you
start creating the document so the mail merge goes
smoothly. For example, whether you're using Outlook
contacts or an Excel spreadsheet for your data source,
make sure none of the data is missing for the fields you'll
be pulling in. If you're using Outlook and have a large
number of contacts but only want to use mail merge for
specific contacts, you'll make the process easier by selecting
those contacts and copying them to a new folder. (To do
this, select the contacts, right-click, choose Move and then
Copy to Folder…)
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SENIOR HIGH SCHOOL
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EMPOWERMENT TECHNOLOGY

Make sure you change the contact folder's properties so it will

be shown as an email address book (Right-click the new
contacts folder, go to properties, and check "Show this folder
as an email Address Book")

2. Create a new blank document in Word.

3. Navigate to the Mailings tab.

4. Click the Start Mail Merge button and select your

document type. We'll start with the letter first.

5. Click the Select Recipients button and

choose to create a new list, use an existing
list, or choose from Outlook Contacts. The
"Type a New List… " option creates a new
data table in Word, but you're better off using
an external source like a spreadsheet or the
contacts list in Outlook so the data is readily
available to other programs and other
purposes

6a. If you choose "Use an Existing List…" you'll be asked

to browse to the file on your computer and then confirm the
data table.

6b. If you choose "Choose from Outlook Contacts…"

you'll be asked to choose the Outlook contact folder and
then add or remove recipients from the merge. (This is
why we advised in step one to create a new contacts
folder for your mail merge: You won't have to scroll all
of your contacts in this small box.)
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EMPOWERMENT TECHNOLOGY
7. Create the content for your document and insert the
placeholders. When you get to the part where you get to
information that needs to be personalized from your
data source, insert a placeholder with either the Insert
Merge Field button or one of the two shortcuts Word
offers for common fields: Address Block and Greeting
Line.

8. Use the Address Block shortcut. As the name

suggests, the Address Block button creates a placeholder
for a name and address--useful when creating letters or
mailing labels or envelopes. With both the Address
Block and Greeting Line shortcuts, you'll be able to
specify what gets inserted and preview what it will look
like.

9. Use the Greeting Line shortcut. The Greeting Line

button adds a salutation that you can format. The
dropdowns will let you select to include the full name (by
default), the full name with the title (e.g., Mr. Joshua
Randall Jr.), title and last name, just a first name, a
nickname, and other variations.
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EMPOWERMENT TECHNOLOGY

10. Insert other fields into your document. For other placeholders you
might need, click on Insert merge field and select the field you want to insert
at that point in the document. In this case, I have a unique account number
in my database that I want to add to the letter, so I choose the Account
Number field and click Insert.

11. Preview the merge results after you've

finished the document and inserted all your
fields by clicking the Preview Results
button. You can format any of the
placeholder text, such as adjust the line
spacing, by selecting the text and
formatting it as you would any other
content. In the Mailings tab, use the
forward and back buttons to check all of the
mail merge results.

12. If all looks good, click on the

Finish & Merge button and you
can print individual documents,
send them as email messages, or
editing each individual document
if you would like. Repeat this for
other types of documents you'd like
to use mail merge for. In addition
to letters (which can be any sort of
document, including certificates
and coupons), you can choose emails, envelopes, labels, or directories as the document type. Word also has a Step by
Step Mail Merge Wizard (found under the Mailings tab > Start Mail Merge button), which basically walks you
through the process above.
 ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL
SENIOR HIGH SCHOOL
OPEN HIGH SCHOOL

EMPOWERMENT TECHNOLOGY
Activity 1.

Problem:
Alex, the director of admissions at Alubijid National Comprehensive High School Senior High, has asked you to
send an orientation announcement letter to all incoming Senior high students You decide to use a form letter.
** See sample letter below

Instructions:
1. Create a folder called “ANCHS Mail Merge.” Save all files created in this activity into this folder.
2. Start with a blank file and save it with the name “ANCHS Orientation Letter”. Save often!!
3. Before typing any text, select the “No Spacing” style from the styles gallery. Create the letterhead of the
document. The school name is formatted in Arial, 18-point, and bold. Insert the image seen or use one similar
to it. Resize the image as seen. Insert the border as seen.
4. Using the mail merge feature of Word begin the merge process to create the form letter.
5. Create the data file from the table below. Save the data file with the name “ANCHS Seniors.” Be sure to save
the file into the folder created in step 1.

6. Complete the letter on the next page inserting the codes where seen.
7. Put your name in the header of the letter. Proofread the letter for accuracy. Print the letter showing the mail
merge codes as seen in the sample. Close the letter.
8. Start a new file and create mailing labels for sending the letter to the new students. Use the Microsoft-30 per
page label option (height – 1”, width – 2.63”). Save the labels with the name ANCHS Labels. Be sure to remove
spacing in the labels file. Preview the merge and be sure all labels look good. Proofread the names and address for
accuracy. If there are errors, fix them in the data file. When finished, call the instructor over for a screen check.
Close the labels file, saving changes.
9. Start a new file and create an envelope for sending the letter. Use a Size 10 envelope option. Type the school
name and address in the upper left corner of the envelope. Save the envelope with the name “ANCHS Envelope”.
Preview the envelope and make sure they look good. When finished, Option 1: Save the file in your USB Drive
and copy it to the Computer of your Instructor Option 2: Email the documents to the email given by your
instructor.
 ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL
SENIOR HIGH SCHOOL
OPEN HIGH SCHOOL

EMPOWERMENT TECHNOLOGY

ALUBIJID NATIONAL COMPREHENSIVE HIGH SCHOOL

SENIOR HIGH SCHOOL
Población, Alubijid, Misamis Oriental

Date

<Address Block >

<Greeting Line>

Congratulations on your acceptance to Alubijid National Comprehensive High School.

We have scheduled an orientation in ANCHS Riverside, 9:00 am to 10:00 am on Thursday, August 16, for
all students. Advisors, instructors, and other staff members will be available to familiarize you with the campus and
answer your questions.

Topics covered during the orientation

• Adjusting to your senior high life
• Determining the right track for you
• Learning the campus rules & regulations

We look forward to meeting with you to welcome you to the ANCHS family. Attendance will be checked during
the orientation

Sincerely,

Genesis Alex
Admissions
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EMPOWERMENT TECHNOLOGY
Independent Learning

Integrating Images and External Materials

Kinds of Materials:
1. Pictures. Generally, these are electronic or digital pictures or photographs you have saved in any
local storage device.
2. Clip Art. This is generally a .GIF type; line art drawings or images used as generic representation for
ideas and objects that you might want to integrate in your document.
3. Shapes. These are printable objects or materials that you can integrate in your document to enhance
its appearance or to allow you to have some tools to use for composing and representing ideas or
messages.
4. Smart Art. Generally, these are predefined sets of different shapes grouped together to form ideas
that are organizational or structural in nature.
5. Chart. Another type of material that you can integrate in your Word document that allows you to
represent data characteristics and trends.
6. Screenshot. Sometimes, creating reports or manuals for training or procedure will require the
integration of a more realistic image of what you are discussing on your report or manual.

Directions: Encircle the icon of the kinds of materials that can be used to Integrate image and materials in
Microsoft Word
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SENIOR HIGH SCHOOL
OPEN HIGH SCHOOL

EMPOWERMENT TECHNOLOGY

Closure Activity:

What are other Kinds or type of materials that can be integrated in Microsoft word:
https://www.youtube.com/watch?v=mhT2eV51_SM

Feedback:

How do you feel about the activity?

_____________________________________________________________________________________________

____________________________________________________________________________________________

References:

https://www.youtube.com/watch?v=mhT2eV51_SM
file:///C:/Users/Teacher/Downloads/4a-advancedwordprocessingskills-171124021840.pdf
https://www.slideshare.net/markjhonoxillo/empowerment-technologies-advanced-word-processing-skills?from_action=save
http://www.lrbusinessed.com/ibt/Mail_Merge_Activity_1_and_2.pdf