Performance Task: Business Letter Writing

Role: Executive Secretary

The Business High School of Pasig Catholic College will hold its bazaar entitled “White
Elephant.”In line with this, a Letter of Invitation should be distributed to parents and guests.
Being the Executive Secretary of the Junior High School Principal, you are tasked to
compose the said letter. The task is based on the following criteria: Organization, Content,
Appearance, Language Used and Tone.

What is White Elephant Bazaar?

A white elephant is a possession which its owner cannot dispose of and whose cost
particular that of maintenance is out of proportion to its usefulness.
What happens during the bazaar?

Each guest who wants to join must bring a wrapped gift. It is important that the gift is
wrapped. It’s also often a good idea to set boundaries ahead of time for what the gift might be.
In lots of white elephant exchanges, used gifts are fine (and even encouraged), but you could
rule out used gifts if you wanted to. You can also set a monetary limit (like no more than Php
500).

The following instructions/formats must be observed and used in writing the Letter of Inivitation:
A. Parts of the Business Letter
Letterhead
Date
Inside Address
Salutation
Body
Body 1 (Orientation)
Body 2 ( Information)
Body 3 ( Action)
Complimentary Closing
Signature

B. Format/Style
Two styles must be used in writing the letter:
Full-block Style
Modified block style

C. Papers
For the draft (long bond paper)
For the final letter (short bond paper)

D. Format in encoding the final letter

Arial
Size 11

E. Spacing and Margins

1. Letters are typed single-spaced.
2. The date can be typed 4 or 5 single spaces below letterhead.
3. The inside address can be typed 2 or 3 single spaces below the date.
4. The salutation can be typed 2 single spaces below the inside address.
5. The first paragraph of the body starts below the salutation after 2 single spaces.
6. Two single spaces are allotted for every new paragraph.
7. The complimentary close is written for 2 single spaces after the last line of the body.
8. The signature is written 2 single spaces after complimentary close.
9. After 2 single spaces, the writer’s signature follows.
10. There should also be margins on all sides of the letter.
TOP AND BOTTOM MARGINS SHOULD BE ONE INCH.
LEFT HAND MARGIN SHOULD BE 1 ½ INCHES
RIGHT HAND MARGIN SHOULD BE 1 INCH
NOTE: THE WRITER MUST NOT ALLOW ANY PROJECTIONS BEYOND THESE MARGINS.