INDEX

payee, 73
A preparation, 76
Account(s), 6, 43 requisition, 15
codes, 60, 120, 165 signatories, 78
Accounting Clearing
equation, 38 banks, 71
system, 6 system, 71, 256
Advice note, 12, 155 Clock cards, 231
Aged creditors analysis, 182 Code number, 60
Aged payables analysis, 182 Coding systems, 61
Asset account codes, 165 features, 63
Assets, 37 Commission, 244
Computerised accounting, 58
B advantages, 58
disadvantages, 59
BACS payments, 82, 195
Computerised ledgers, 135, 178
receipts, 256
Computerised records, 202
Bank
Contract, 155
charges, 257
Control accounts, 274
obligations, 70
Correcting errors, 293
reconciliation statement, 258
Credit
reconciliation(s), 255, 258
card vouchers, 90
statement, 257
cards, 79, 80, 81
Bank/customer relationship, 70
facilities, 143
Banking, 69
limit(s), 16, 143
Batch processing, 169
note(s), 24, 106, 107, 114, 164
Batching processing, 188
purchase, 18
Block codes, 62
sale, 16, 102
Bonuses, 241
terms, 16
Book-keeping system, 6
transaction, 2
Books of prime entry, 57, 121
transaction procedures, 16
Bought ledger, 178
transfer, 76, 256
Business transactions, 1
Creditor, 70
Creditors control account, 282
C reconciliation, 283, 294
Capital, 38 Creditors ledger, 178, 179
Capital expenditure, 55, 165 Credits, 44
Cash, 72 Current assets, 56
Cash discount(s), 109, 123, 171 Customer(s), 2
Cash book, 57, 122, 188, 196 obligations, 71
computerised, 202
errors, 267 D
omissions, 267
Data Protection Act 1998, 28
Cash handling procedures, 92, 96
Data Protection, 28
Cash payments book, 196
Day book(s), 121, 127
Cash receipts book, 189
Debits, 44
Cash transaction(s), 2, 13
Debit
Charge cards, 80, 81
cards, 80
Chart of accounts, 62
note, 25
Cheque(s), 72, 256
Debt collection policy, 140
crossed, 73
Debtors control account, 274
dishonoured, 72. 256
reconciliation, 279, 290
drawer, 73
Delivery note, 12, 14, 16, 20, 155
endorsed, 74
Department codes, 246
guarantee cards, 74
Direct debit(s), 75, 195, 256

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Discount(s), 108, 171 J

cash, 109, 123, 171 Job cards, 233
settlement, 109, 123, 171 Journal, 57, 122
trade, 108, 171 entry, 293
Discounts – trade, 171
Dispatch note, 14 L
Document retention policies, 27
Double entry Ledger, 43
accounting system, 43 accounts, 6
bookkeeping, 44 Liabilities, 37
bookkeeping system, 43
M
E Main ledger, 43, 192
Electronic Memorandum accounts, 126, 176
payments, 257 Mnemonic codes, 61
receipts, 257
Equity, 38 N
Error Net pay, 226
compensating, 315 Nominal ledger, 43, 191
of commission, 313 Nominal ledger, 43
of omission, 314
of original entry, 315 O
of principle, 314 Order form, 14
reversal of entries, 315 Overdue payments, 140, 144, 146, 147
transposition, 315 letter to customer, 140
Estimate, 13 Over-the-counter sale, 13
Expenditure, 3 Overtime, 239
Expense(s), 3, 40 pay, 240
account codes, 165
claims, 85 P
Pay roll
F authorisation, 245
Faceted codes, 61 basic pay, 236
Fixed assets, 56 confidential information, 246
Flexitime, 239 department codes, 246
job codes, 246
G Payables ledger, 179
General ledger, 43, 191 control account, 282
Goods control account reconciliation, 283,
received note, 20, 155 294
returned note, 119 Paying-in slips, 86
Grid box stamp, 120 Payment(s), 3, 72
Gross pay, 226, 231 automated, 82
electronic, 257
H Payroll, 4, 226
Hierarchical codes, 62 accounting, 248
calculations, 231
I gross pay, 231
non-statutory deductions, 226
Imprest system, 214 other deductions, 227
Income, 3, 40 security, 247
Integrated accounting packages, 59 Payslip(s), 228
Internet order, 14 Personal data, 28
Inventory, 40, 41 Personnel department, 247
Invoice, 12, 13 Petty cash, 4, 25, 206
Irrecoverable debts, 144, 147 book, 57, 122
imprest system, 214
non-imprest system, 214
reconciliation, 218
vouchers, 206

380 KAPLAN PUBLISHING

 INDEX

Posting, 127 Statement(s), 179

Profit, 41
Purchase(s), 3
control account, 282
day book, 57, 121, 168, 176
invoice(s), 20, 156, 164
ledger control account
reconciliation, 283, 294
ledger, 178, 179
order, 14, 16, 18, 154
requisition, 18, 154
returns day book, 121, 168, 171
returns day, 177
Q Trade discounts, 105
Quotation, 13
R errors, 310
Receipt(s), 3, 12, 13, 14, 72, 186
BACS, 257
banking, 86
cash sales, 186, 188
credit sales, 186, 188
credit sales, 188
electronic, 257
Receivables
ledger, 191
ledger control account, 274
ledger control account
reconciliation, 279, 290
Reimbursement – expenses, 85
Remittance
advice, 17, 21
list, 186
Revenue expenditure, 55
Ruling off’ accounts, 52
of account, 23, 135
supplier, 180
Statutory deductions, 226
Stores requisition, 18
Supplier(s), 2
account, 179
account codes, 165
Suspense account, 316
T
Tax point, 105, 127
Telephone order, 14
Timesheet(s), 155, 232
Transfer journal, 57, 293
Trial balance, 302
V
VAT
invoice, 113
petty cash, 207
tax point, 113
registration number, 105
W
Verbal order, 13
Wages and Salaries
control account, 248
payable account, 248
Written order, 14

S
Sales, 3
day book, 57, 121, 122, 132
invoice(s), 17, 102, 114
ledger account code, 123
ledger control account
reconciliation, 279, 290
ledger, 192
order, 12
order form, 13, 14
returns, 24
returns day book, 121, 124, 135
tax, 113
Separate entity concept, 38
Sequential codes, 61
Settlement
discount(s), 109, 123
terms, 105, 106
Significant digit codes, 61
'Smart' cards, 232
Standing order(s), 75, 195, 256, 257

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382 KAPLAN PUBLISHING