Easy Med Software

BI-TECH SOFTWARE DEVELOPMENT PLC
EASY-MED SOFTWARE
bitechsoftwaredevt@gmail.com ,Phone: 0911598118/0911716974

BI-TECH SOFTWARE DEVELOPMENT https://t.me/bitech_software_development
Telegram channel: https://t.me/bitech_software_development
Phone number: 0911598118/0911716974
INTRODUCTION
The registered name of this software program is Easy-MED, a product of Bi-Tech software Engineering
P.L.C. Easy-MED is a software program intended to make general hospital administration and patient
care easy. It is a mobile, tablet and computer friendly software. Depending on the need of the customer,
it can be browser based (accessed locally using an IP address) or web based ( accessed using internet).
The use of Easy-MED software is intended for, but not limited to, Comprehensive Specialized Hospitals,
Tertiary level Referral Hospitals, Primary Level Hospitals, Health Centers, any level Private hospitals &
Clinics, Dental clinics, Ophthalmic clinics, dermatovenerology clinics, radiology diagnostic centers
,laboratories, pharmacies and the likes.
THE SOFTWARE FEATURES
In order to access the various features of the software, an individual user must be registered and have a
specific user ID and password. Once registered, the customer can select a single superior administrator(
referred herein as super-admin) or multiple administrators ( referred herein as admin(s)) who can give
individual users various privileges. A specific user will only be able to manipulate the privileges granted
to him/her by the super-admin or admin.
The hospital management system has different components:
1. General software setting

2. Staff registration and staff privilege granting
3. Triage and Liaison/ Referral office data organization
4. In-patient wards and admission bed status display
5. Management and coordination of various types of patient visit records

Phone number: 0911598118/0911716974
6. Printable, dynamic, department specific patient information recording format preparation

7. Laboratory requesting and reporting system
8. Pharmacy inventory
9. Integrated payment calculation and summary system
10. Generating printable certificates & reports
Each of these components have specific details described as follows:
1. General software setting

This section is the foundation for the functionality and usability of the entire software. It adds the
following modules:
✓ Adds, edits and deletes departments and units under specific departments
✓ Prepares department specific forms

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
2. Staff registration and staff privilege granting
Once the necessary software settings are prepared, the registration of staff members can be done. As
mentioned above in the introductory section, all users must be registered and have a specific user ID
and password. And, the customer can select from the registered staffs a specific super-admin or admin
who can endow selected privileges to specific users. For example, the super-admin can be the CEO of a
certain hospital and the specific admins can be the various department heads. The CEO can give the
subordinate heads of the different departments selected privileges. In turn, the various departments
may have units and subunits, each with their own senior staffs and trainees. Thus, the specific
department heads will have superior privileges to the unit/sub-unit heads, senior staffs and/or trainees.
To mention few examples of the privileges given at various levels:
o Viewing all reports of the activities of the entire departments of the hospital;
o Preparation of department specific forms;
o Primary patient registration;
o Entering, editing, and viewing patient history and related data;
o Giving and approving patient appointments;
o Ordering medications;
o Viewing order sheets;
o Pharmaceutical inventory preparation and editing;
o Laboratory investigation requesting and result viewing;
o Laboratory investigation result entry, etc.
On the other hand, if primary level hospitals or private clinics ( dental or other wise) with out much
hierarchy want to use the Easy-MED software, it is customizable to the need of the customer.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
3. Triage and Liaison/ Referral office data organization
As a key part of all level hospitals and clinics, the triage and Liaison office handles general patient
information. It acts as an intermediary between hospital departments and the patient/family to bring
about the most effective healthcare treatment and positive hospital experience. For example, the liaison
officer will have privileges of patient registration and can view basic primary data related to
identification of patients & patient diagnosis. In addition, manages ward bed occupancy status as
described in subsequent sections.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
4. In-patient wards and admission bed status display
Ward admission is an important aspect of a patient’s management. Hence, the Easy-MED software has
added different levels of privileges regarding bed occupancy. Each privilege manipulation will be granted
to the different staff members of the hospital/clinic.
• Viewing bed occupancy status in wards using different color codes ( the color of
individual beds in every ward will be displayed. The color changes immediately when a
patient occupies or leaves a certain bed in the specified ward),
• Ordering admissions on selected beds. This can be based on departments / units, the
level of the urgency of admission , the admission diagnosis and the preferred price
ranges.
• Validation of admissions and liberation of beds. The possible reasons a patient can leave
the specific ward and bed ( discharged, transferred ,expired…) will be recorded when a
bed is being freed.
• Calculation of payments for bed occupancy that will later be included in payment
summary

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
5. Management and coordination of various types of patient visit records
At arrival, a newly arriving patient will have his/her identification registered and given a unique
number(code). After registration, the patient will be allocated into selected departments. The type of
visit will be categorized, for example, as out patient visit or emergency visit. If emergency visit is
selected it will show the level of emergency in color codes. A patient allocated to the out patient visit,
may need to continue follow up subsequently. In such cases, the appointment can be given, for example
by a nurse, then the physician can view all appointments and confirm or reject then reschedule
appointments. The physician can also request for new appointments.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
6. Printable, dynamic, department specific patient information recording format

preparation
The Easy-MED software allows each department to prepare its own specific forms which it will use in the
process of evaluation and management of patients. If a specific department or unit prefers to prepare a
specific form, it can be prepared in a dynamic and printable way. Examples of forms specific to a
department can be: the Obstetric History format for the department of OB/GYN and Operation note
format for all departments doing Surgery. Other forms like history and physical examination forms ,as
well as, plan and order sheet forms may be used by all departments as preferred. Each of these forms
are printable. For legal purpose, all recordings made on each of the forms will have the date and time
recorded by the software. In addition, units/departments who desire to insert pictures of patients at any
level of the management can do so by selecting “add image”. For example, a dermatologist can
sequentially follow the course of a lesion by taking pictures and saving on the physical examination part.
A plastic surgeon can demonstrate the difference of management with a picture taken preoperatively,
intraoperatively and postoperatively.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
7. Laboratory requesting and reporting system
Once a patient is evaluated, the physician can send a laboratory request by clicking on and selecting the
required tests. The laboratory technician can then see all the requested investigations sent from
different departments as popup notice. The full name and unique number(code) given to the specific
patient will be used to identify samples. Once the test is analyzed, the result will be entered by the
laboratory technician and sent. Finally, the sending physician will see the result in his/her inbox as a
popup notice. All results are printable. The payment for the laboratory test can be done in cash
immediately after issuing the result or it can be included in the final payment summary system at a later
preferred time.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
8. Pharmacy inventory
This part of the Easy-MED software may be used by hospitals & clinics with an integrated pharmacy
service or by pharmacies which don’t give other services. For hospitals/clinics with a comprehensive
service, a physician can order for a specific drug. In doing so, the physician will see the availability of the
required drug by selecting the name, formulation, dose and amount required first. If any of the
specifications requested are incorrect, in-excess of what’s available or not available at all, the physician
will be notified that the drug is “unavailable” or “stocked out", therefore, cannot order the specific
selection. If all specifications are correct and the drug is available, it will display “stock-in" and the
physician can continue with the order. Once ordered, the pharmacist can see the ordered drug in a
popup notice in his/her inbox with all its specifications and can carry on with selling the drug at the
patient’s convenience The sales can be carried out in cash directly to the patient or the software can
register the amount due into a payment summary described later in section 9. In addition to these, for
the pharmacist, the software can show the remaining amount of stocked in drugs in color coded
percentage for each drug and give an alarm in red color when a pre-registered critical amount is
reached.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
9. Integrated payment calculation and summary system
Whether in governmental/private hospitals or clinics, financial summary of the services provided is a key
component of the overall service. At the time of setting up the Easy-MED software, the customer has to
define what amount and type of payment is allocated for each and every service. Once this is labeled,
the software is designed to do payment calculations for a single selected service or a summary of
services. Whether the calculation is done for a single service or a summary of services, the payment
calculations are done separately for individuals who get the service in cash from their own pocket or for
those who get treated through an affiliated organization via organizational payment. In addition, for
esteemed customers of the hospital/clinic, who can not complete the payment immediately, the
software can put a summary of all the charges that are due and will be displayed at a later time.
Supplementary to this, the software immediately calculates the percentile share of payment to a staff
member from each and every service he/she has provided. The amount or percentile to be paid to the
various staffs has to be predefined by the super-admin or admin at the time of setting up the software.
For example, lets assume a super-admin predefines that a surgeon gets 60% of the payment from a
surgery he/she performs. Therefore, when Surgeon “X" does a surgery called “Y", the surgeon has to
select the operation note for surgery “Y" and sign on it by logging in with his/her user ID and password.
By doing so, the specified 60% of payment from Surgery “Y” will be added to Surgeon “X’s” profile and
he/she can see this on his/her profile immediately

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
10. Generating printable certificates & reports
Getting a legitimate certificate from the provider is a crucial part of the service a patient receives.
Various types of certificates exist in the realm of medical practice. Medical certificate, Medical Board
Certificate, Birth Certificate and Death Certificate are examples of such certificates. Putting into
consideration the importance of local languages (in addition to English), the Easy-MED software has
allowed the use of Amharic, Oromifa and Tigrigna languages when writing these certificates. To do this,
first, the super admin or the admin will have to pre-prepare the desired certificate in the desired local
language(s) of preference. Then, the user, for example a physician issuing the certificate, should have
the skill of writing using the selected local language in order to write the details on the certificate.
Whether the certificates are written in English or any of the three local languages, all forms are printable
bearing the preferred logo of the hospital/clinic as a header. In addition, the software generates reports
for different tiers of management within and beyond the institution, such as department heads, CEOs,
regional health bureaus and the Ministry of Health at large. The reports are generated by creating
relationships among desired variables and forms. When needed, any of the data can also be exported to
Excel. Therefore, by using this data on the Excel form, the software can also be used for research
purpose.
In addition, A physician working with the software can access all of his/her works through Logbook.

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974

Phone number: 0911598118/0911716974
CONTACT US:
Phone:0911598118
0911716974
Telegram Channel
https://t.me/bitech_software_development

Phone number: 0911598118/0911716974

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BI-TECH SOFTWARE DEVELOPMENT PLC

bitechsoftwaredevt@gmail.com ,Phone: 0911598118/0911716974

THE SOFTWARE FEATURES

The hospital management system has different components:

1. General software setting

Telegram channel: https://t.me/bitech_software_development

6. Printable, dynamic, department specific patient information recording format preparation

Each of these components have specific details described as follows:

1. General software setting

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

2. Staff registration and staff privilege granting

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

3. Triage and Liaison/ Referral office data organization

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

4. In-patient wards and admission bed status display

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

5. Management and coordination of various types of patient visit records

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

6. Printable, dynamic, department specific patient information recording format

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

7. Laboratory requesting and reporting system

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

9. Integrated payment calculation and summary system

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

10. Generating printable certificates & reports

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

Telegram channel: https://t.me/bitech_software_development

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